Sharp AR-FX11 User manual

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FACSIMILE EXPANSION KIT
OPERATION MANUAL
MODEL
AR-FX11
•BEFORE USING
THE FAX FUNCTION
•BASIC OPERATIONS
• ADVANCED TRANSMISSION
METHODS
•TRANSMISSION USING
F-CODES
•CONVENIENT METHODS
OF USE
•PROGRAMMING
•TROUBLESHOOTING
•KEY OPERATOR
PROGRAMS
•APPENDIX
7
17
32
48
60
62
86
92
108
Page
Be sure to become thoroughly familiar with this manual to gain
the maximum benefit from the product.
Before installing this product, be sure to read the installation
requirements and cautions sections of the "Operation manual
(for general information and copier)".
Be sure to keep all operation manuals handy for reference
including this manual, the "Operation manual (for general
information and copier)" and operation manuals for any
optional equipment which has been installed.
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■FAX interface cable and Line cable:
These special accessories must be used with the device.
■Notice for Users in Europe
This equipment works on the British analogue public switched telephone network.
This equipment has been tested according to the pan-European TBR 21 regulation.
It will operate on all analogue telephone networks which comply with the TBR 21.
Please contact your dealer or network operator, if you are not sure whether your network operates according to
TBR 21.
■Important Notice for New Zealand Users
General
"The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has accepted that the
item complies with minimum conditions for connection to its network. It indicates no endorsement of the product
by Telecom, nor does it provide any sort of warranty. Above all, it provides no assurance that any item will work
correctly in all respects with another item of Telepermitted equipment of a different make or model, nor does it
imply that any product is compatible with all of Telecom's network services. In particular the higher speeds which
this modem is capable of, can only be achieved in ideal conditions."
"This equipment shall not be used in any manner which could constitute a nuisance to other Telecom
customers."
This equipment shall not be set up to make automatic calls to the Telecom '111' Emergency Service.
To avoid telephone charges for local calls, be sure to store numbers "without" area code in your rapid or speed
dial locations.
This equipment may not provide for the effective hand-over of a call to another device connected to the same
line.
WARNING:
This is a Class A product. In a domestic environment this product may cause radio interference in which case
the user may be required to take adequate measures.
This equipment complies with the requirements of Directive 1999/5/EC.
Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 1999/5/EG.
Cet appareil est conforme aux exigences de la directive 1999/5/CE.
Este aparato satisface las exigencias de las Directiva 1999/5/CE.
Quest'apparecchio è conforme ai requisiti delle direttiva 1999/5/CE.
Dit apparaat voldoet aan de eisen van de richtlijn 1999/5/EG.
Este equipamento obedece às exigências da directiva 1999/5/CE.
Denna utrustning uppfyller kraven enligt direktiv 1999/5/EC.
Dette udstyr overholder kravene i direktiv 1999/5/EF.
Dette produktet oppfyller kravene i direktiv 1999/5/EC.
Tämä laite täyttää direktiivi 1999/5/EY.
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1
INTRODUCTION
Thank you for purchasing this product. This manual only explains the facsimile functions of the product. For safety
precautions and general information on using the machine such as loading paper, clearing misfeeds, and handling
peripheral units, see the "Operation manual (for general information and copier)".
For other functions, see the following manuals as appropriate:
Copier function: See the "Operation manual (for general information and copier)".
Printer function: See the "Operation manual (for printer and scanner)".
Network scanner function
: See the "Operation manual (for network scanner)" (if the network scanner option is
installed).
The explanations in this manual assume that certain optional peripheral units are installed.
This manual refers to the Reversing single pass feeder as the "RSPF" and the single pass feeder as the "SPF".
Unless specific mention is made, both the RSPF and the SPF are referred to simply as "SPF".
CONNECTING AN EXTENSION PHONE
You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any
normal phone. Fax reception can also be activated from an extension phone connected to the machine. (remote
operation)
CONNECTING AN EXTENSION PHONE
1Insert the end of the extension phone
cord into the extension phone jack on
the left side of the machine.
Make sure you hear a "click"
sound indicating that the cord is
securely connected.
• If you connect a combination telephone/answering machine to the machine, you will not be able to use the
answering machine function.
• You can place calls from the phone even during a power failure.
Note
Extension
phone jack
In New Zealand, not all standard telephones
and answering machines will respond to
incoming ringing when connected to the
extension socket of the equipment.
Note
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2
CONTENTS
INTRODUCTION ........................................................................................................................................ 1
CONNECTING AN EXTENSION PHONE.................................................................................................. 1
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE..................................................................... 4
1
BEFORE USING THE FAX FUNCTION
POINTS TO CHECK AND PROGRAM AFTER
INSTALLATION ................................................. 7
PART NAMES AND FUNCTIONS ..................... 8
●OPERATION PANEL ........................................8
●FAX MODE (BASE SCREEN) ........................10
●AUDITING MODE ...........................................11
ORIGINALS...................................................... 12
●ORIGINALS THAT CAN BE FAXED...............12
PLACING THE ORIGINAL............................... 13
●USING THE SPF ............................................13
●USING THE DOCUMENT GLASS..................13
CHECKING THE SIZE OF A PLACED
ORIGINAL ........................................................ 14
●
MANUALLY SETTING THE SCANNING SIZE ......14
SELECTING RESOLUTION AND EXPOSURE
SETTINGS........................................................ 15
CONVENIENT DIALLING METHODS
(AUTO-DIALLING)........................................... 16
2BASIC OPERATIONS
SENDING A FAX ............................................. 18
● BASIC PROCEDURE FOR SENDING FAXES ......18
●TRANSMISSION BY AUTO-DIALLING (RAPID
DIALLING AND GROUP DIALLING) ..............20
●SENDING A FAX BY SPEED DIALLING........20
●
SEARCHING FOR A PROGRAMMED DESTINATION
(USING THE [ADDRESS] KEY)
...........................21
●FAXING A TWO-SIDED ORIGINAL ...............22
●CANCELLING A FAX TRANSMISSION .........26
RECEIVING FAXES......................................... 28
●RECEIVING A FAX.........................................28
●FAX PRINT HOLD FUNCTION.......................30
3
ADVANCED TRANSMISSION METHODS
SENDING THE SAME DOCUMENT TO MULTIPLE
DESTINATIONS IN A SINGLE OPERATION
(BROADCAST TRANSMISSION)
...................... 32
●USING BROADCAST TRANSMISSION ........ 33
AUTOMATIC TRANSMISSION AT A SPECIFIED
TIME (TIMER TRANSMISSION) ..................... 34
●SETTING UP A TIMER TRANSMISSION...... 34
TRANSMISSION AND RECEPTION USING THE
POLLING FUNCTION...................................... 36
●USING THE POLLING FUNCTION ............... 37
●USING POLLING MEMORY .......................... 39
INCLUDING SENDER INFORMATION ON
FAXES ............................................................. 42
FAXING A DIVIDED ORIGINAL (DUAL PAGE
SCAN) .............................................................. 43
ADDING A COVER SHEET/MESSAGE TO A
FAX TRANSMISSION...................................... 44
USING SETTINGS STORED AS A PROGRAM .... 45
●USING A PROGRAM..................................... 45
FORWARDING RECEIVED FAXES TO
ANOTHER MACHINE WHEN PRINTING IS NOT
POSSIBLE (FORWARDING FUNCTION) ....... 46
●USING THE FORWARDING FUNCTION...... 46
4
TRANSMISSION USING F-CODES
COMMUNICATION BETWEEN MACHINES
SUPPORTING F-CODES ................................ 48
● BOXES AND SUB-ADDRESSES/PASSCODES
REQUIRED FOR F-CODE TRANSMISSION
....... 48
●CREATING A BOX FOR F-CODE
TRANSMISSION............................................ 49
F-CODE POLLING MEMORY ......................... 50
●
HOW F-CODE POLLING MEMORY WORKS ...... 50
●USING F-CODE POLLING MEMORY ........... 51
●PROCEDURE FOR F-CODE POLLING ........ 53
F-CODE CONFIDENTIAL TRANSMISSION ... 55
●F-CODE TRANSMISSION (F-CODE
CONFIDENTIAL TRANSMISSION) ............... 55
●PRINTING A DOCUMENT RECEIVED TO AN
F-CODE CONFIDENTIAL MEMORY BOX .... 57
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3
CONTENTS
F-CODE RELAY BROADCAST
TRANSMISSION .............................................. 58
●
USING THE F-CODE RELAY BROADCAST
FUNCTION (your machine is the relay machine)
......59
●
USING THE F-CODE RELAY REQUEST FUNCTION
(your machine requests a relay broadcast)
...........59
5
CONVENIENT METHODS OF USE
CONNECTING AN EXTENSION PHONE........ 60
●USING AN EXTENSION PHONE ...................60
●SETTING THE RECEPTION MODE ..............61
6PROGRAMMING
PROGRAMMING ............................................. 62
STORING, EDITING, AND DELETING AUTO DIAL
NUMBERS AND PROGRAMS
.......................... 62
●STORING, EDITING, AND DELETING
AUTO-DIAL NUMBERS (RAPID KEYS, SPEED
DIAL NUMBERS, AND GROUP KEYS) .........62
●STORING, EDITING AND DELETING
PROGRAMS ...................................................72
PROGRAMMING, EDITING, AND DELETING
F-CODE MEMORY BOXES ............................. 74
●
PROGRAMMING AN F-CODE MEMORY BOX .....74
PRINTING LISTS OF PROGRAMMED
INFORMATION, SETTINGS, AND
COMMUNICATION ACTIVITY......................... 81
ENTERING CHARACTERS............................. 82
●CHARACTERS THAT CAN BE ENTERED ....82
●CHANGING TO ENTRY MODE......................82
●CHARACTER ENTRY KEYS..........................83
●INITIAL PROCEDURE FOR ENTERING
CHARACTERS ...............................................84
7TROUBLESHOOTING
WHEN A TRANSACTION REPORT IS PRINTED ....... 86
●INFORMATION APPEARING IN THE
TYPE/NOTE COLUMN ...................................86
VIEWING THE COMMUNICATION ACTIVITY REPORT
AT REGULAR INTERVALS (Communication activity
report)
............................................................... 88
WHEN AN ALARM SOUNDS AND A WARNING
MESSAGE IS DISPLAYED.............................. 88
●SELF-DIAGNOSTIC FUNCTION....................89
●
MESSAGES DURING NORMAL OPERATION .....89
PROBLEMS AND SOLUTIONS ...................... 90
8KEY OPERATOR PROGRAMS
●KEY OPERATOR PROGRAM LIST............... 92
●KEY OPERATOR PROGRAM MENU............ 93
PROCEDURE FOR USING THE KEY
OPERATOR PROGRAMS............................... 94
●INITIAL PROCEDURE ................................... 94
KEY OPERATOR PROGRAMS FOR THE FAX
FUNCTION....................................................... 95
●LIST PRINT/SET............................................ 95
●INITIAL SETTING .......................................... 96
●SENDING FUNCTION ................................. 100
●RCV. FUNCTION ......................................... 103
●POLLING SECURITY .................................. 107
9APPENDIX
SPECIFICATIONS ......................................... 108
INDEX ............................................................ 109
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4
TO USE THIS PRODUCT CORRECTLY AS
A FACSIMILE
Several points must be kept in mind when using this product as a facsimile.
Please note the following.
Line connection
Be sure to use the provided telephone line cord to connect
the machine to a telephone line jack. Insert one end of the
telephone line cord into the LINE jack on the left side of the
machine as shown. Insert the other end of the telephone
line cord into a telephone line jack.
Insert the plug firmly until you hear a "click".
In some countries, an adapter is required to connect the
telephone line cable to the wall telephone socket, as shown
in the illustration.
Power switch
Keep the machine power switch turned on at all times. Do
not turn off the power. If the power is turned off, the fax
function cannot be used.
When the power is off, the machine cannot receive faxes.
Before turning off the power, make sure the machine is idle.
If the power is turned off while the machine is in operation, a
paper jam may occur. If settings are being configured, the
settings will be cancelled.
Setting the date and time and programming your sender's name
and number
Before using the fax function, you must set the date and time and program your sender's name and number in the
machine. This procedure is explained in "POINTS TO CHECK AND PROGRAM AFTER INSTALLATION" on page 7
of this manual.
LINE jack
Adapter
Wall socket
For Australia
For New Zealand
For United
Kingdom
Power switch
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5
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE
Lithium battery
A lithium battery in the machine is used to retain settings and programmed information such as auto-dial numbers
(page 62).
•When the battery dies, settings and programmed information will be lost, so please keep a record of this
information. (See "PRINTING LISTS OF PROGRAMMED INFORMATION, SETTINGS, AND COMMUNICATION
ACTIVITY" on page 81.)
•The life of the battery is approximately 5 years when the power switch is kept continuously off.
•When the battery dies, please contact your local Sharp dealer or authorised service representative for assistance
in disposing of this battery. The machine will not operate once the battery dies.
Please note
In the event of a thunderstorm, remove the power cord from the power outlet to ensure safety. Information will be
retained in memory even if the power cord is unplugged.
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6
TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE
IMPORTANT SAFETY INFORMATION
•If any of your telephone equipment is not operating properly, you should immediately remove it from your
telephone line, as it may cause harm to the telephone network.
•The AC power outlet shall be installed near the equipment and shall be easily accessible.
•Never install telephone wiring during a lightning storm.
•Never install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
•Never touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the
network interface.
•Use caution when installing or modifying telephone lines.
•Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
•Do not use a telephone to report a gas leak in the vicinity of the leak.
•Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the
machine.
NOTICE FOR USERS IN AUSTRALIA AND NEW ZEALAND
Your fax machine and the telephone system
WARNING NOTICE:
NO calls can be made to or from this fax during a mains power failure.
•This is a Class A product. In a domestic environment this product may cause radio interference in which case the
user may be required to take adequate measures.
WARNING
Australian Communications Authority (ACA) regulations state that no unauthorized changes or modifications to this
equipment are permitted.
Note: Complies with the following standards,
ACA TS001-1997, AS/NZS 60950:2000
AS/ACIF S002:2001, NZ TELECOM and AS/NZS CISPR 22:2002
These limits are designed to provide reasonable protection against interference in an installation. This equipment
generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular
installation.
If this equipment does cause interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
•Reorient or relocate the receiving antenna.
•Increase the separation between the equipment and the receiver.
•Connect the equipment to an outlet on a different circuit to that which the receiver is connected.
•Consult the dealer or an experienced radio/TV technician for help.
The Ringer Equivalence Number (REN) for this equipment is written on the A-Tick label.
Important safety information
In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New
Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.
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7
1BEFORE USING THE FAX
FUNCTION
This chapter contains basic information about using the fax function of the machine. Please read this chapter before
using the fax function.
POINTS TO CHECK AND PROGRAM
AFTER INSTALLATION
After installing the machine and before using it as a fax machine, check the following points and program the
required information.
Set the date and time
The machine has an internal clock. It is important to set the correct date and time because they are used for such
features as Timer Transmission (page 34).
The date and time are set in the key operator programs. (Page 99)
The date and time appear in the display. Make sure the correct date and time appear. If the date and time are wrong,
please correct them.
Program the sender's name and sender's number
The name and fax number of the user of the machine is programmed in "OWN PASSCODE SET" (page 96) in the
key operator programs. (Only one name and number can be programmed.)
The programmed name and number are printed at the top of each transmitted fax page. The sender's number is also
used as an identification number when you use the Polling function to request transmission from another fax
machine (see "USING THE POLLING FUNCTION" on page 37).
Paper sizes that can be used for fax mode
The machine can use A3, B4, A4, A4R, B5, B5R, A5, 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, and 5-1/2"
x 8-1/2"* size paper; however, 11" x 17", 8-1/2" x 14" and 5-1/2" x 8-1/2" size paper cannot be used in fax mode.
(Among INCH sizes, only 8-1/2" x 11" and 8-1/2" x 11"R can be used.) (If your machine uses inch-based paper
sizes, A3, B4, B5, B5R, and A5 size paper cannot be used in fax mode. (Among AB sizes, only A4 and A4R can be
used.)) For this reason, if only paper sizes that can be used in other modes but not in fax mode are loaded in the
machine, received faxes cannot be printed. (For other points regarding fax reception, see "RECEIVING FAXES"
page 28.)
* A5 (5-1/2" x 8-1/2") size paper can only be loaded in tray 1, regardless of the mode. A5 (5-1/2" x 8-1/2") paper cannot be
loaded in tray 2 or in the optional 250-sheet paper feed unit or 2 x 250-sheet paper feed unit.
You can check your programmed name and number by printing out the "Key Operator List" in the key operator
programs. (See "LIST PRINT" on page 95.)
For the procedures for loading paper in the trays, see the "Operation manual (for general information and
copier)".
Note
Note
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8
PART NAMES AND FUNCTIONS
OPERATION PANEL
(1) Page pallet (page 82)
(2) Display (page 10)
This key displays the base screen and the
function setting screen.
(3) [BACK] key
In a setting or programming screen, this key is
used to move back to the previous screen.
(4) [FAX STATUS] key (page 26)
This is used to cancel a fax transmission or a
stored fax transmission.
(5) [OK] key
This key is used to enter a setting that has been
selected with the arrow or other keys ( ).
(6) Numeric keys
These are used to enter fax numbers,
sub-addresses, passcodes, and numerical
settings. (See "BOXES AND
SUB-ADDRESSES/PASSCODES REQUIRED
FOR F-CODE TRANSMISSION" on page 48.)
(7) [C] key
This is used to clear a mistake when entering fax
numbers, sub-addresses, passcodes, and
numerical settings. One digit is cleared each time
the key is pressed.
When an original is being scanned, this key can
also be used to cancel scanning.
(8) [CA] key
This is used to cancel a transmission or
programming operation. When pressed during an
operation, the operation is cancelled and the display
returns to the base screen described on page 10.
This key is also used to cancel a resolution,
paper size, or special function setting that was
selected when sending a fax.
(9) [SPEAKER/SHIFT] key (pages 16, 82)
This is used to dial without lifting an extension
phone connected to the machine and to shift
between upper and lower case when entering
characters.
(10) [REDIAL/PAUSE] key (pages 16, 18)
This is used to redial the last number dialled, and
enter a pause when entering a fax number.
(11) [SPEED/SYMBOL] key (pages 16, 84)
This is used to dial by Speed dialling and to enter
a symbol when entering characters.
(12) [COMM. SETTING/SPACE/-] key (page 23)
This is used to switch between memory
transmission and direct transmission, and to
switch between automatic reception and manual
reception. It is also used to enter a space or "-"
when entering characters.
(13) LINE STATUS indicator
This blinks to alert you when a fax is received.
"FAX RECEPTION LIGHT" (page 103) in the key
operator programs can be used to set the blinking
timing to one of two patterns, or to turn blinking off.
ON LINE DATA
LINE DATA
SCAN
FAX
PRINT
26 27 28 29 30
31 32 33 34 35
41 42 43 44 45
46 47 48 49 50
36 37 38 39 40
ABCDE
FGH I J
KLMNO
PQR TS
U V W XYZ SP
SPEAKER
SHIFT
REDIAL/PAUSE SPEED
SYMBOL
COMM. SETTING
SPACE/–
COPY
(1)
(9) (10) (11) (12) (13) (14) (15)
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