Siemens optiPoint 420 economy User manual

Siemens Optipoint Phone Quick Reference
Setting up Voice Mail:
• The extension number to reach the Voice Mail system is: 6-1380, DID 461-1380.
(There is also a"Voice Mail" key on the handset programmed to
dial 6-1380 that
will also connect you to the Voice Mail
System.)
• The default Security Code is: 0000
• You must complete the entire Voice Mail setup process or you will be required to
change the security code each time you enter the Voice Mail setup following each
non-completed
setup.
• Follow all of the voice prompts, however contrary to the voice instructions, please
include your name in your personal
greeting.
• The "Mailbox" lamp is similar to the "Mgswt" lamp on the old system.
a. Depressing the "Mailbox" button will not connect you to the Voice Mail
service.
b. Depressing the "Mailbox" button while the "Mailbox" lamp is illuminated
by the Voice Mail system will produce the message "Mailbox
not
Possible"
on the handset display.
c. When the "Mailbox" lamp is illuminated by the Voice Mail system you
must clear your Voice Mail messages in order to tum off the "Mailbox"
lamp.
• If you experience problems with your Voice Mail system following the initial
setup, please contact Telcom at 460-7114.

Standard Key Layout:
The following keys are the default setup for new Siemens Optipoint 420 phones. A
complete description
of each key function can be found in the online user guide at: -
http://>tYww.southalabarn.a.edu/csc/newphones/
/

Siemens optiGuide:
Features can be activated either by
• pressing a feature key
• selecting an option in the optiGuide menu
optiGuide is the user-friendly and intuitive user interface on optiPoint phones with
Guidance keys LCD display.
Guidance Keys:
(V) The check mark key is used to activate a function or select a feature (ie. enter key)
(>) This key allows a user to scroll forward or access the Feature Menus.
(<) This key allows a user to scroll backwards.
When a user lifts the hand set to initiates a call, the OptiGui~e display provides the
user with information prompts: '
Last number redial? (Appears in display)
Saved number?
Direct Call Pick Up?
While the phone is active (call placed or call received), by depressing the (>) scroll
for"vard key the following prompts·may be accessed:
Start transfer? (Appears in display)
Start Conference? Private Hold?
Consult? Direct Call Pickup?
Save Number? Park To Station?
To Access the Feature Menus, press the(>) scroll forward key:
Speed ·dial features? Press
(V) check mark key to access the following features:
Last number redial? (to redial last number you dialed)
Station speed dial? (to set up codes to dial personal frequently dialed numbers)
Saved number redial?(to redial a number you previously saved)
System speed dial?(to use codes to dial company-wide, frequently dialed numbers)
Previous menu?
More features? Press (V) check mark key to access the following features:
Call forwarding? (to forward calls to another destination)
Do not disturb? (to temporarily block incoming calls)
Ringer cutoff? (turns telephone ringer off)
Previous menu?
View active features? Press (V ) check mark key to view the following features:
Speaker Call Protect (to show whether you are blocking incoming speaker calls)
Program/Services? Press (V ) check mark key to access the following features:
Destinations? (to create
or change destinations)

Press ('J )check mark key:
_Call Forwarding? (to forward calls to another extension)
Press (>) scroll Key:
Fvvd Variable All Both?
Fwd Variable All Internal?
Fwd Variable All External?
Fwd Variable Busyboth?
Return?
Speed Dial Features?(to create personal speed dial list)
Saved
Number Redial? (to redial a number you have saved)
Repdial? (to set up a
key for one-touch dialing)
Direct Station Select? (to monitor, dial,
or answer an extension)
Forward Station Number?
Return? (returns to previous menu)
Feature Settings (to display or activate features)
Camp-On? (activates delayed call forwarding)
Speaker Call Protect?
Call Forwarding?
Forwarding Station No.?
Ringer Cutoff?
Return?
Use Speed Dialing?
Station Speed Dial:
Return?
Key Function View Feature Key?
Return?
More Features?
Display Suppress On?
Show Used Line?
Return?
Phone Test?
(Led?,Display? Key?Audio Test?Asset ID?Firmware Version?Power Level?Return?)
Cancel? (This will take you
compl~tely out of the menu)
Phone Settings? Press ('V ) check mark key to access the following features:
Ringer volume?
Ringer pitch?
Display contrast?
Speakerphone
mode (to reduce echoing from your speakerphone)
Warning tone?
Rollover volume?
Cancel?

Telephone Reference Guide
SIEMENSHiPath 4000
~~- ' ..
FEATURE
HOLD
Place a caller on hold
TRANSFER
Transfer a cau
to another extension
CONSULTATION
CALL
Consult prillately with another
party then return to orK.jnal caD
CONFERENCE
CALL
Include up to 8 parties into a
conference call
BUTTON I CODE
• Press the HOLD button.
To RECONNECT:
• Press the line key of the flashing light
• Press TRANSFER (after establishing a call)
• Dial the extension number
• Announce the call
• Hang up.
To RECONNECT with original caller:
• Press blinking CONNECT button.
• Press TRANSFER to put first party on hold
• Dial the second party you wish to speak with
• Press CONNECT to return to first pa~
(CONNECT may be used to "toggle" between 1 and zn party)
• During a call, press TRANSFER
• Dial the party you want to add and wait for answer
• Press CONF or TRANSFER to join the call
If the party does not answer or does not want to join:
• Press blinking CONNECT button to rejoin your
conference call
PICK (station) • Press the PICK button (or*3)
Answer acalthatisringing or • Dial the extension of the ringing phone or the
on hold at another phone extension where the call is holding
PICK (group) • Press the PICK button twice (or**3)
Answer8 caH that isringing • Itis not necessary to know the extension of the
within your pickup group ringing phone
(set up byyouradministratrxj
LAST NUMBER • Dial##4
REDIAL (LNR)
Redial the last number dialed
5 AVE 0 NUMBER • Dial#4 while phone is ringing- number is stored
REDIAL (SNR) To redial the saved number:
• Dial#4
Redial the last saved number
FORWARD
Temporarily~ calls to
another destinalion
SYSTEM SPEED
System 1Nid9 diredory of
~. "..._ dialed numbers
• Get dial tone on the line you wish to forward
• Press the FORWARD button (or# 91)
• Dial the forwarding target number
• Press Y" or#
(The light wiH tier next to the line you have forwarded)
To CancelForwarding:
• Press the FORWARD button (or## 91)
• Press#61
• Dial the index code
Note: Applicable or1ly if~ byyour administrainr
OPTIGUIOE MENU
• Scroll (>) to and select" Hold?'
To RECONNECT:
• Press the line key of the flashing light
• Scroll (>) to and select "StartTransfer?'
• Dial the extension number
• Announce the call
• Hang up.
To RECONNECT with original caller.
• Scroll(>) to and select "Release andReturn?'
• Select"Consult?'
• Dial the second party you wish to speak with
• Tenninate the call by selecting "Release and
Return?"orscroll(>) to and select "ToggleI
Connect?' to alternate between callers
• During a call, scroll (>) to and select '1 Start
Conference?'
• Dial the party you want to add -wait for answer
• Select"Conference?' to join the call
If the party does not answer or does not want to
join:
• Scroll (>)to and select "Release and Return?'
• Get dial tone
• Scroll (>) to and select"Directcallpickup?'
• Dial the extension of the ringing phone or held
call
Not available
• Get dial tone and select "Last number redial?'
• During the call, scroll (>) to and select "Save
Number?'
To redial the saved number:
• Get dial tone
• Scroll(>) to and select "Saved Number
Redial?'
• Scroll (>)to and select" More Features?'
• select "CallForwarding?' and follow prompts
To Cancel Forwarding:
• Scroll (>) to and select" View Active
Features?'
• Select"DeactCallForwarding?'
• Scroll (>) to and select "Speed DialFeatures?'
• Scroll (>)to and select"System Speed Dial?'
• Dial the index code

FEATURE BUTTON I CODE OPTIGUIDE
MENU
STATION SPEED
To Program: To Program:
Personal directory of frequently
• Press##3 •
Scroll (>) to and select "Progmm/Service?'
dialed EXTERNAL numbers
• Enter the index code (00--29)
• Enter desired number
• Press v to save
To Call:
• Press#3
•
Dial the index code (00-29)
• Select "Destinations?'
• Select "SpeedDialFeatures?'
• Dial index code (Q0-29)
• Enter desired number
• Press v" to save
To Call:
• · Scroll (>) to and select "S~ DialFeatures?'
• Select"Station SpeedDial?'
• Dial the index code (00..29)
DO NOT •
Press the DND button
• Scroll (>) to and select "More Features7'
DISTURB (OND)
To Cancel DND:
• Scroll to and select "Do Not Disturb?'
Disables ringer and sends
• Press the DND button
To Cancel DND:
callers directly to voicemail
• Scroll (>) to and select" VteW Active
Features?'
• Select "Do Not Disturb Ofr?'
CALLBACK • Listen for busy signal
• Listen for busy signal and select "Callback?'
REQUEST
• Dial# 1 •
Phone will call back with triple rings
Automatic callback notification
• Hang up
• Answer phone- originally dialed extension will
when busy line becomes free
• Phone will call back with triple rings
• Answer phone -originally dialed extension will be
dialed again
To cancel callback request
• Dial##
1-hang up
be dialed again
To cancel callback request
•
Scroll (>) to and select" View Active
Features?'
• Scroll (>) to and select" View Callbacks Sent?'
• Follow prompts to cancel callback request
REP DIAL
Progam afrequently dialed
number or feature code into a
blank button
• Program using the OptiGuide menu
To dial a programmed number:
• Press the corresponding REPDIAL key
• Scroll (>) to and select "Program/Service?'
• Press a blank Repdial button
•
Dial the number or feature code
• Select "Save?'
AUDIO SETTINGS Jj
RING VOLUME
•. t!
'~
• Press the + or- button next to the keypad
• Press 1or ./
• Press the+ or- button for the desired volume
• Press ./ to save
RING PITCH
···~
I
• Press the + or- button next to the keypad
• Press 2 or -"
•
Press the + or- button forthe desired ring pitch (16 to choose from)
• Press -/ to save
• All display phones contain optiGuide, an application org~nizing phone features into
visible menu items and options
• Use the left and right arrows for scrolling through the options.
• Use the checkmark to select an optiOn.