Talkswitch TS-480i User manual

USING THE TALKSWITCH TS-480i PHONE
The TalkSwitch TS-480i is a full-featured but easy-to-use IP phone. This document briefly describes
how to use the phone. The reference card includes the basic features. See the
TalkSwitch TS-480i IP
Phone Installation Guide
for complete information on using your phone.
Keys
Most of the keys are similar to those on other phones, but you
might not be familiar with the following:
• — Puts a call on hold.
• — Allows you to transfer a call.
• — Allows you to set up a conference call.
• — Allows you to initiate a two-way page.
•L1-L4 — The call appearance keys show the status of up to
four calls to your extension (not lines). Press a flashing call
appearance key to answer a call, retrieve a caller on hold, or
answer call waiting.
•Softkeys — The display screen shows the current function of
each softkey. Softkeys change based on the call status. The
administrator determines which softkeys are available on each
phone. The procedures on the following reference card use the
softkeys, but provide alternate steps in case the softkey is
unavailable.
Remember
• Dial 9(0in some countries) or 81–88 to get an outside line. This
is not required if you have direct line access, which automatically
chooses an outside line.
• Press or the Dial softkey after dialing an outside number
or extension.
• If you have direct line access, dial before dialing a feature
code or extension.
Setting up voicemail
1. Press the Voicemail softkey, or dial + . If you have direct
line access, dial + .
2. When prompted, enter a password, record a greeting and record
your name for the dial-by-name directory.
A sample greeting is:
You have reached [your name]. I’m sorry
that I can’t answer your call. Please leave a message and I will
return your call as quickly as possible. Thank you.
Calling an outside number
1. Dial 9(0in some countries) or 81–88 to get an outside line.
You can also press the Line Appearance softkey ( ) to use a
specific line. This is not required if you have direct line access,
which automatically chooses an outside line.
2. If prompted, dial an access code.
3. Dial the phone number + .
Calling an extension
1. Dial the extension number + . If you have direct line access,
dial first. You can also press the Extension Appearance
softkey ( ).
Placing a caller on hold
1. Press the button. You can now hang up the handset or
answer another call without disconnecting the caller.
Retrieve caller on hold
1. Press the Pickup softkey. You can also press the flashing call
appearance key (L1–L4).
Performing a screened transfer
A screened transfer allows the recipient to accept or refuse the
transfer.
1. Press button.
2. Dial the extension (or outside number) + . If you are dialing
an outside number, you must first dial 9(0in some countries)
or 81–88 to get an outside line. If you have the Same Line
Connect feature, you can also dial 80 to use the same line.
3. When the recipient answers, complete or cancel the transfer:
• If the recipient wants the call, press button or hang up.
• If the recipient doesn’t want the call, press the Drop softkey.
You can then retrieve the caller on hold as described above.
Performing a blind transfer
A blind transfer does not allow the recipient to choose whether to
accept the transfer.
1. Press button + extension (or outside number) +
button.
Checking voicemail
1. Press the Voicemail softkey, or dial + . If you have direct
line access, dial + .
2. When prompted, enter your password + .
3. Press 1to listen to your messages. You can also change your
greeting and personal options.


USING YOUR
TS-480i TELEPHONE
WITH TALKSWITCH
CUT and FOLD 
VOICEMAIL
Access mailbox††
— Locally Press Voicemail softkey,
or dial +
— Remotely + <mailbox no.>
Change greeting options Dial 2
Change personal options Dial 3
(password, date stamp, remote notification options)
MESSAGE PLAYBACK CONTROLS
Rewind 10 seconds Dial 1
Go to beginning Dial 11
Skip ahead 10 seconds Dial 3
Skip to end of message Dial 33
Check time and date stamp Dial 5
Forward message Dial 6
Delete message Dial 7
Save message Dial 9
Skip to next message Dial
ACCESSING FEATURES
Access outside line†Dial 9, 81–88 (Americas, UK)
Dial 0, 81–88 (Other countries)
Do not disturb†† Press DND softkey and follow the
prompts, or dial 62 + .
Pick up†† — Any ringing extension
Press Pickup Any softkey, or dial 9+ .
Pick up†† — Specific extension
Press Pickup Ext softkey + extension, then press
Pickup softkey, or dial 7+ extension + .

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CUT and FOLD 
ACCESSING FEATURES
Note: If your softkeys are programmed, follow the first instruction; otherwise, follow the alternate instruction.
Place caller on hold Press button.
Retrieve caller on hold Press flashing call appearance key (L1–L4) or Pickup softkey.
Answer queued call Press Queue key to see list of queued calls,
or press Queue Appearance softkey ( <extension> queue).
Answer call waiting Press Answer softkey or press flashing call appearance key (L1–L4).
Screened transfer Press button + extension (or outside number) + .
To complete transfer, press button or hang up.
To cancel transfer, press Drop softkey and then retrieve caller on hold.
Blind transfer Press button + extension (or outside number) + button .
Voicemail transfer Press button + + extension + button .
Conference call Press button to put the first party on hold.
Call the second party (for external calls first access an outside line).
Press button to connect to all parties.
Park a caller Press Park softkey. Otherwise, press button + 510 + .
The system will respond with a parking orbit.
Retrieve a parked caller†† At the dial tone, press UnPark softkey. Select a parked call,
then press UnPark softkey. Otherwise, dial + orbit + .
Paging†† Two-way intercom paging to TalkSwitch phones*: Press button + extension + .
(*except TS-100 phones) PA overhead paging: Press Ovhd Page softkey, or dial 0 + .
Attach account code to last call†† At dial tone, dial 88 + .
CDR logging must be active. When prompted, enter <Account code> + .
†Note: If Direct Line Access is enabled for your extension, you will automatically access an outside line.
To place an intercom call or use the indicated (††) features, you will first need to dial . CT.TP005.010302