TIPTEL 570 SD User manual

Manual (en)
Professional answering machine with
USB interface, memory card, headset,
alarm input, and connection for foot pedal
tiptel 570 SD
tiptel

Safety instructions
3
Safety instructions
The device may not be installed or operated in the following environments:
oin the open
oin damp or wet rooms (bathroom, shower, swimming pool ...)
oat locations with direct sunlight
oin explosive areas
owith ambient temperatures below 0 °C or above 40 °C
owith strong concussions or vibrations
oin dusty environment
During a thunderstorm you should neither use the phone nor connect or disconnect
any cables (Danger of an electric shock when a lightning hits the telephone
network).
Unauthorized removal of the telephone system's cover or inappropriate repairs may
result in hazard for the user.
When disposing of the device all applicable national laws and regulations must be
obeyed.
The socket outlet must be near this facility and be easily accessible.
Install all connection cables with care so that no tripping hazards result from the
installation. Connection cables may not be bent excessively, pulled, or stressed
mechanically. Connection cables may only be installed inside of buildings.
ISDN connections, data and audio ports are SELV circuits and may only be
connected to circuits which are also SELV themselves.
With any malfunction the power cord must be removed from the wall outlet and all
telecommunication cables must be disconnected.
You may only use and connect headsets that meet the safety requirements of IEC
60950 item 6.2 (connection to TNV 3 circuits). For more information please contact
your specialist dealer or the headset manufacturer.
Installations must be carried out by persons having the appropriate technical
training and experience necessary to be aware of the hazards to which they are
exposed in performing a task and of measures to minimise the danger to
themselves or other persons.
Applicable regulations in accordance with IEC60950 and IEC60364 have to be
observed.
Equipment with connection to AC supply circuits may lead to an accumulation of
contact currents at the telephone system. The service personnel must make sure
that the touch current (leakage current) at no time will exceed 3.5 mA.
Devices with protective earth plugs (safety plugs) may only be connected to wall
outlets with protective earth contact.
Before opening the cabinet the system must be disconnected from mains (remove
power cord) and from any telecommunication cables
Power supplies may only be used if approved by the manufacturer

Button allocation
4
Button allocation
Playback: Starts playback of incoming messages that have not yet been
listened to. If pressed during playback lets you repeat the last 3 seconds.
Stop: Ends the current function; is used to close open menus.
Answering mode: Switches answering mode on or off.
Menu: Opens the menu. For text entries is used as the entry button for
letters and numbers.
Message: When pressed briefly starts playing current message back. When
pressed and held starts recording the current message. For text entries is
used as the entry button for letters and numbers.
Message transfer: Switches message transfer on or off. For text entries is
used as the entry button for letters and numbers.
Timer: Switches timer on or off. For text entries is used as the entry button
for letters and numbers.
Secondary function: Enables a secondary function. For text entries is used
as the entry button for letters and numbers.
Control button (up): Opens the call list, is used to navigate through and
make settings in the menus.
Control button (down): Opens the telephone book, is used to navigate
t
hrough and make settings in the menus.
or Control buttons (left/right): changes the volume, is used to navigate through
and make settings in the menus.

Button allocation
5
Selection button: Used to select from menus, entry fields and functions that
are displayed next to the corresponding button.
and
Secondary function and playback can be pressed in succession: Starts
playback for all incoming messages. Playback starts with the oldest and
ends with the newest recording.
and
Secondary function and control key (down) pressed in succession: Opens
t
he entry field for the telephone book.
and
Secondary function and control key (up) pressed consecutively: Message
list will be opened
and
Secondary function followed by pressing and holding message: Starts
recording the outgoing message via the audio input.
and
Secondary function and Answering mode pressed in succession: opens the
settings and activates the absence manager.
and
Secondary function and Message transfer pressed in succession:
Switches alarm dialler on or off.

User elements
6
User elements
SMS-LED Flashes when there are new, unread short messages. Flashes quickly if
t
he mail inbox is full and there is no more memory for new short
messages.
LED in the answering
mode button
Is lit when answering mode is switched on (answering machine active).
LED in the playback
button
Flashes when there are new, unread incoming messages.

Contents
7
Contents
Safety instructions
......................................................................................................................... Fehler
! Textmarke nicht definiert.
Button allocation.............................................................................................4
User elements .................................................................................................6
Contents ..........................................................................................................7
Display symbols..............................................................................................11
Getting started ................................................................................................13
Parts supplied .............................................................................................13
Installation ...................................................................................................13
Connecting..................................................................................................13
Notes on memory cards .............................................................................14
Outgoing messages........................................................................................16
General........................................................................................................16
Sample outgoing messages.......................................................................16
Recording an outgoing message ...............................................................17
Recording OGMs from an external signal source ......................................18
Notes for sound studios..............................................................................19
Checking OGMs..........................................................................................19
Deleting OGMs............................................................................................20
Answering mode .............................................................................................21
Playing back and deleting incoming messages............................................23
Playing back new incoming messages ......................................................23
Playing back all incoming messages .........................................................23
Play back of individual messages ..............................................................24
Repeating....................................................................................................24
Pausing playback........................................................................................24
Skip .............................................................................................................24
Fast forward and rewind .............................................................................25
Deleting individual incoming messages.....................................................25
Deleting all incoming messages.................................................................25
Dialling the caller directly............................................................................25
Monitoring/Personal info (memo)..................................................................27
Monitoring telephone calls .........................................................................27
Personal info (playback) .............................................................................28

Contents
8
Absence manager ...........................................................................................29
Call list.............................................................................................................31
Telephone book ..............................................................................................33
General........................................................................................................33
Entering and saving entries ........................................................................33
Summary of possible characters................................................................36
Search entries .............................................................................................36
Checking and changing entries..................................................................37
Personal OGM (call filter)............................................................................38
Vocal clip.....................................................................................................39
Dialling from the telephone book ...............................................................40
Holding a call ..............................................................................................42
Automatic redialling /Automatic call back when engaged (CCBS) ...........42
Message function............................................................................................44
Remote access................................................................................................45
Remote access ...........................................................................................45
Remote access functions............................................................................46
Remote activation of the answer mode .....................................................49
Short messages (SMS)..................................................................................50
Configuring the telephone connection.......................................................50
Registering and de-registering with your message centre ........................51
Entry options for short messages...............................................................51
Inbox ...........................................................................................................52
Outbox.........................................................................................................54
Sending a message (SMS).........................................................................56
Templates....................................................................................................58
Message centre .........................................................................................59
Timer................................................................................................................60
Setting options for timer .............................................................................60
Programming timer .....................................................................................61
Sample programming for timer ..................................................................62
Switching on timer ......................................................................................63
Message transfer ............................................................................................64
Setting options for message transfer .........................................................64
Settings for message transfer.....................................................................65
Message transfer by SMS...........................................................................67
Sample call number entries........................................................................68
Switching on message transfer ..................................................................68
Individual ringing tone....................................................................................69

Contents
9
Call forwarding................................................................................................71
Setting options for call forwarding..............................................................71
Settings for call forwarding .........................................................................71
Sample call forwarding entries ...................................................................74
Automatic monitoring .....................................................................................75
Setting options for automatic monitoring ...................................................75
Settings for automatic monitoring ..............................................................76
Appointments ..................................................................................................77
Entering and managing appointments.......................................................77
Appointment notification.............................................................................79
Security lock....................................................................................................80
Locking the device/Changing PIN..............................................................80
Unlocking device ........................................................................................82
Alarm dialler ....................................................................................................83
Setting options for alarm dialler..................................................................83
Settings for alarm dialler .............................................................................84
Alarm by SMS .............................................................................................86
Sample call number entries........................................................................87
Switching on alarm dialler...........................................................................87
Mailboxes ........................................................................................................88
General........................................................................................................88
Setting options for mailboxes .....................................................................88
Setting up mailboxes ..................................................................................89
Using the mailboxes ...................................................................................90
Remote access to mailboxes......................................................................92
Automatic call forwarding to the mailbox ...................................................92
Settings............................................................................................................93
Setting options............................................................................................93
Settings menu .............................................................................................96
Adjusting the volume ..................................................................................97
Service menu ..................................................................................................98
Accessories.....................................................................................................100
Headset.......................................................................................................100
Foot pedal ...................................................................................................101

Contents
10
Appendix .........................................................................................................102
Service ........................................................................................................102
Guarantee ...................................................................................................102
CE symbol...................................................................................................104
Troubleshooting..........................................................................................104
Firmware-Update ........................................................................................106
Delivery status.............................................................................................106
Technical data.............................................................................................108
Index ................................................................................................................109
Brief operating instructions............................................................................113