VTEL IPanel 4200 User manual

VTEL IPanel
VCS 7.0
User Guide
IPanel4200
IPanel4700
IPanel5500

Initial Setup
IPanel 4200/4700/5500
Please verify the following items are included with your shipment; camera with
mounting bracket, camera power supply, wireless keyboard, PC power supply,
DVD player power supply, panel IR remote, and software (including Windows XP
Pro).
A. Remove camera and
camera mounting plate from the
camera box (located in the
accessories box).
C. Use two screws to mount camera
bracket and camera to the mounting plate
holding the PC. Be careful not to over
tighten the screws.
Align the camera bracket with the front
of the monitor and stick it down with the
double sided tape.
B. Using a Philips screwdriver remove
the large silver screw from the bottom of
the camera and use it to mount the
camera mounting plate to the camera. Be
careful not to over tighten the screw.
Note: The L-shaped part of the mounting
plate (containing two small holes) should
face toward the back of the camera.
B. Connect the power supply
adapter-- a transformer (“brick”)
receptacle located on the bottom
left side of the computer. The
power supply adapter is found in
the accessory box.
A. Connect an RJ45 cable from your Internet or
LAN (local area network) connection to the
bottom of the computer in either RJ45 port.
1. Camera mounting
2. Power and network
C. Check all cables to ensure none came loose
during shipping.
IPanel Systems
“Easyto Drive”
Oneclick operation
AC
Optional
Cable
Internet/LAN
All-In-OneProfessional Solution
VTELIPanel 3200/4200
26/32”
Multimedia
Presentations
Internet
&
PC Applications
Videoconferencing
with
DataSharing
HDTV
+ +
D. Connect the two cables (top of the LCD monitor) to
the camera --Yellow to composite, black to RS-232.
Make sure the camera power supply is connected to
camera and AC outlet.
All camera cables must be connected before
powering on the computer.

D. On the back of the panel ensure the power cable is connected
E. Configure your External IP network using the Network Configuration Guide in Section 6.
F. The hardware set up is complete. You should not have to do this again unless the system is
moved to a new location.
2. Power and network (continued)
A. Power on the system using the power
button on the top of the computer and the
power button on the left side of the monitor
B. The system will start up like any other Windows
7 computer going through familiar screens.
C. This computer screen should be on the left side of
the monitor. If it isn’t go now to 3A “Arranging Proper
Displays” . Your monitor needs to be configured for
NORMAL Videoconferencing mode.
3. Starting up the system
D. Double click on the red “V ball”
(“Start VTEL VCS” shortcut)
in the upper left corner. This launches the
videoconferencing software.
E. After a brief loading process, a large
VTEL “V ball” appears on the lower right
of the screen. This says that the video-
conferencing software is loaded.
Note: if you do not see the
usual Windows 7 screen on the
left side during start up go to
section 3A to configure monitor
and then return to this section.

Television
Videoconferencing
video
Computer PC
Function
Cable
RGB
“VTEL RIGHT”
HDMI-1
“VTEL LEFT”
Source
3A. Startup -- Arranging Proper Displays
When you turn on the flat panel and the PC you may find a display other than
The NORMAL videoconferencing mode of PC on the left (HDMI 1) and Videoconferencing (VGA) on the
right.
The flat panel will start up in the same mode that it was when it was turned off.
So, if someone was watching TV and then turned off the system, the panel will
return (start up) in TV mode.
The following steps will get you to the NORMAL videoconferencing mode regardless
of the configuration of the panel during startup.
Steps:
A. Toggle the button until you see two equal side-by-side displays
The goal is to get HDMI on the left and RGB on the right.
B. Press the button until HDMI appears on the left.
C. Press until RGB appears on the right.
Now you are in NORMAL Videoconferencing mode.
Return to step 3.

4. NORMAL Videoconferencing
Note: The keyboard mouse works normally as a
PC mouse when the cursor is in the PC area…
and the keyboard mouse works as a videoconferencing
controller when the cursor is in the videoconferencing
area.
B. Move the cursor to the right hand section (it will turn blue)
C. Right-click and the videoconferencing menu appears:
A. The split screen at right will appear.
The left half is your local PC.
The right half is the videoconferencing section.
Place a Call
Audio Mute
Video Mute
Volume Control
Local Video
My IP Address
Exit VTEL Now
Cancel
Hand Dialer
Address Book
Speed Dial Keys
1. Call Rate
192 or 256 is a good
rate for the Internet
2. IP Address
Enter the IP address
you are calling
3. Click “Dial”
Hand Dialer – for ad-hoc connections
• Use this 3-step process when you just want to
connect to another site not in the address book.
• Call yourself in loop back by dialing your own IP
address to test that your system is working OK.
Address Book– for routine connections
• From list -- Use your cursor to highlight in blue
the site and then “left double click”.
• Speed Dial – Place the cursor over the speed dial
key and “left click”
• Put any site on a Speed Dial key by highlighting
the horizontal entry and drag and dropping it onto a
key.
• To add a site -- Right click in the “address book”
(white) portion and bring up menu with “add” at the
top. This is how to add sites to your address book.
4A. Videoconferencing Menu – Placing a call
Managing the address book
Use tabs to toggle
between hand dialer
and address book

Place a Call
Audio Mute
Video Mute
Volume Control
Local Video
My IP Address
Exit VTEL Now
Cancel
Muting -- On Master Menu click:
• Audio Mute so far site cannot hear you
• Video Mute so far site cannot see you
• Undo mute – click on the mute line on
Master Menu again or,
• Click on the ICON displayed on your VC
screen.
An ICON appears on
your VC screen showing
status of audio and video mute
Volume: put your cursor where you
want the volume to go and left click.
Slide bar appears on PC side of screen
4B. Videoconferencing Menu
IPanel System s
“Eas y to Drive ”
One click ope ration
AC
Op tion a l
Ca ble
Intern e t/ LAN
All-In-O ne Profess ional So lutio n
VTEL IPanel 3200/420 0
26 /32 ”
Multim e dia
Pres enta tion s
Inte rn et
&
PC A pplications
Video con fe rencing
with
Data Sharing
HDT V
+
-
Zoom
In
Zoom
Out
Remote Camera
pan
left/right/up/down
Cursor is small and white when
moved into left (PC) zone
Cursor is big and blue when
moved into right (VC) zone
4C. Camera controls using the keyboard mouse
Left-click (and hold) to
move cameras
Using the mouse to control cameras is very natural … just
point where you want the camera to go.
Cursor is big and yellow when
moved into PIP window (PIP) zone
When in PIP zone the cursor controls
your local camera in the same way the
blue cursor controls the far camera

Hang Up
Address Book
Audio Mute
Video Mute
Volume Control
Send PC
Local Video
My IP Address
Cancel
Left-click on “My IP Address”. This is the number that
other people should call to reach this system. It’s like a
phone number.
The IP address appears on the top of the PC (left)
screen in PC/VC mode. If you are in VC mode (far site
video picture only) the IP address will not appear.
4D. Videoconferencing Menu – Local IP address
Note: VCS 6.0 only detects the user’s IP address when it
launches. If you change your IP while VCS 6.0 is running
it will not know about it and your calls won’t work. To
remedy this problem, just Exit VCS (by selecting Exit
VTEL Now), and then launch VCS 6.0 again.
Show Local Video
Hide Local Video
Dock/Undock PIP
Your local
picture
(undocked)
size
move
Shows your video in PIP window
Removes local video (PIP)
• Undock: makes local video into
PC-style window. You can
resize and move anywhere
• Dock: removes top blue bar and
“docks” PIP window where you
last put it
Hang Up
Address Book
Audio Mute
Video Mute
Volume Control
Send PC
Local Video
My IP Address
Cancel
4E. Videoconferencing Menu – Local Video
Local Video shows what your local camera is seeing. It normally goes into a PIP
(Picture In Picture) window in the videoconferencing section (right side).

IPa nel Sys te ms
“Easy to Dri ve ”
One click o p era tio n
AC
Optional
Cable
Internet/LAN
All-In-O n e Professio n al S olu tio n
VTEL IPanel 3 200/42 00
26/32”
Multimed i a
Prese ntation s
Internet
&
PC A ppl ic atio ns
Videoc onfe rencing
with
Data S haring
HDTV
IPa nel Sys te ms
“Easy to Drive”
One click o p era tio n
AC
Optional
Cable
Internet/L AN
All-In-O n e Professi on al Solution
VTEL IPane l 3200/4 200
26/32”
Multime di a
Prese ntation s
Interne t
&
PC A ppl ic ati ons
Videoc onf erenc ing
with
Data S har ing
HDTV
4F. Videoconferencing Menu – Send PC
Hang Up
Address Book
Audio Mute
Video Mute
Volume Control
Send PC
Local Video
My IP Address
Cancel
During a videoconference you can present PowerPoint slides (or any other PC application)
to the other participants.
• While in PC/VC mode (like picture at right), start
your PowerPoint application in the left (PC) side.
Maximize the size of the slides locally.
• Right-click on the video (right) side and bring up
the videoconferencing menu
• Select “Send PC” – an ICON appears on your
video side.
• In about 10-15 seconds the far site conferencing
unit will also see your PowerPoint slide … exactly
the same as you see it (same size and quality)
• Click on your PowerPoint slide and it will
automatically (like normal) advance to the next
slide. In about 5-10 seconds the remote site will
see the new slide.
• When finished sharing slides select “Stop
Sending PC” from the main white menu.
For PowerPoint:
Note: The time it takes to transfer a slide is
dependent upon the bandwidth of the connection
between IPanel systems.
Note: If you are sending PC slides to the far site
and they start “Send PC” at their end, it will cancel
your Send PC and you will start receiving their PC
data.
Tip: Bring your flash drives to the meeting (videoconference or
local). Load your PC files into the IPanel. There is a convenient
USB port on the upper right-hand side of the IPanel computer.

System modes -- videoconferencing
The IPanel has three main videoconferencing modes of operation.
You can toggle from one mode to another using the keyboard function
keys on the wireless keyboard
PC and Video-
Conferencing side
by side - NORMAL
Normal operation
for videoconference-
PC information on
left, video on right
Videoconferencing
See full screen of far
site in videoconference
Full Screen PC
See full screen of received
PC data in videoconference.
or see full size presentation
locally when not in a
videoconference
IPanel Systems
“Easyt o Drive”
Onecl ick op eration
AC
Optional
Cable
Internet /L AN
All-In-One Pro fessi onal Solu tion
VTEL IPanel 3200/420 0
26/32”
Multimedia
Presentations
Internet
&
PCApplicatio ns
Videoconferencing
with
DataS haring
HDTV
IP a n e l S y s t e m s
“E a s y to Dri v e ”
On e cli c k op e ra t io n
AC
Op tio n a l
Ca b le
Int e rn e t/ L A N
A ll- In - O n e P ro f es s io n a l S o lu tio n
V TE L I P a ne l 3 2 0 0 /4 2 00
26 / 3 2 ”
M u lt im e d i a
Pr e se n ta tio n s
In te rn e t
&
P C Ap p l i c a t io n s
Vid e o co n fe re nc in g
wi th
Da t a Sh a rin g
HD T V
Left screen can go full screen
Press VIEW once
(to make computer full screen)
Press VIEW again
(to get video in
PIP window)
IPan el Systems
“Easy t o Drive ”
One cli ck o perat io n
AC
Optional
Cable
Internet/LAN
All-In-On e Pr of essi on al So luti on
VTEL I Pan el 32 00 /42 00
26/32”
Multimedia
Presentatio ns
Internet
&
PC A pplic ations
Videoconferencing
with
DataS ha ring
HDTV
I Pa n e l S y s t e m s
“E a s y to D r i v e ”
O n e c l ic k o p e r a t io n
AC
Op tio n a l
Ca b le
In te rn e t /L A N
A ll- In - O n e P r o fe s s io n a l S o lu ti o n
V T E L I P a ne l 3 2 0 0 /4 2 0 0
26/32”
Mu l t im edi a
Pr e s e nt a tio n s
Int e r n et
&
P C Ap p li ca t io n s
Vi d e o co n f er e n c in g
w ith
Da t a Sh a ri n g
H D T V
I Pa n e l S y s t e m s
“E a s y to D ri v e ”
O n e c l ic k o p e r a t io n
AC
Op tio n a l
Ca b le
In te r n e t/ L A N
A ll- In - O n e P r o fe s s io n a l S o lu ti o n
V T E L I P a ne l 3 2 0 0 /4 2 0 0
26/32”
Mu l t im edi a
Pr e s e nt a tio n s
Int e r n et
&
P C Ap p li ca t io n s
Vi d e o co n f er e n c in g
w ith
Da t a Sh a ri n g
H D T V
IPan el Systems
“Easy t o Drive ”
One cli ck operat io n
AC
Optional
Cable
Internet/LA N
All-In-One Prof essional Solution
VTEL IPanel 32 00/4200
26/32”
Multimedia
Presentat ions
Internet
&
PC A pplic ation s
Videoconferencing
with
DataS h aring
HDTV
Press VIEW again
(to return
normal ops)
Take PC full screen
Take Video full screen
Left screen can go full screen
Press SWAP once
(to put video on the left
IPan el Systems
“Easy t o Drive ”
One cli ck operat io n
AC
Optional
Cable
Internet/LAN
All-In-One Prof essional Solution
VTEL IPanel 32 00/4200
26/32”
Multimedia
Presentat ions
Internet
&
PC A pplic ation s
Videoconf erenc ing
with
DataS h aring
HDTV
IPan el Systems
“Easy t o Drive ”
One cli ck operat io n
AC
Optional
Cable
Internet/LAN
All-In-One Prof essional Solution
VTEL IPanel 32 00/4200
26/32”
Multimedia
Presentat ions
Internet
&
PC A pplic ation s
Videoconferencing
with
DataS h aring
HDTV
IPanel Syst ems
“Easyto D rive”
Oneclick operation
AC
Optional
Cable
Internet /L A N
All-In-One Profes siona l Solution
VTEL IPanel 3200 /4200
26/32”
Multimedia
Presentations
Internet
&
PCApplica tions
Videoconferencing
with
DataSharing
HDTV
IPan el Systems
“Easy t o Drive ”
One cli ck operat io n
AC
Optional
Cable
Internet/LA N
All-In-One Prof essional Solution
VTEL IPanel 32 00/4200
26/32”
Multim e d ia
Pres e n ta t io n s
Inter n e t
&
PC A p p lic at io n s
Videoconferencing
with
Data Sh a ri ng
HDT V
IPane l System s
“Easy t o Drive ”
One c l ick opera tion
AC
Optiona l
Cable
Internet/LAN
All-In-One P rofessional S olution
VTEL IPanel 3200/4200
26/32”
Mu lti m e d ia
Pres e n ta t io n s
Inter ne t
&
PC A ppl icatio n s
Video c o n fe r e n c in g
with
Dat a S h arin g
HDT V
Press VIEW
(to make video
full screen)
Press VIEW
(to get PC in
PIP window)
Press VIEW
(to return to
split screen)
Press SWAP
(to return to
normal ops)

System mode -- Television
IPanel Systems
“Easy to Drive”
One clickoperation
AC
Optional
Cable
Internet/LAN
All-In-One Professional Solution
VTELI Panel 3200/4200
26/32”
Multimedia
Presentations
Internet
&
PCApplications
Videoconferencing
with
DataSh aring
HDTV
Note: This side-by-side display is the NORMAL
Videoconferencing mode because it aligns the
cursor control correctly. This means when you
move your cursor to the right it goes smoothly
from the left (PC) screen to the right. If these images
are reversed you would have to move your cursor to
left to go from the PC screen to the Video screen.
Television
Videoconferencing
video
Computer PC
Function
Cable
RGA
HDMI-1
Source
IPane l System s
“Easy t o Drive ”
One c l ick opera tion
AC
Optiona l
Cable
Internet/LAN
All-In- On e P rofes si on al S ol utio n
VTEL IPanel 3 20 0/4 200
26/32”
Mu lti m e d ia
Pres e n ta t io n s
Inter ne t
&
PC A ppl icatio n s
Video c o n fe r e n c in g
with
Dat a S h arin g
HDT V
Left screen can go
full screen
Press LEFT INPUT
until
Cable appears
Press VIEW until
TV is full screen
I Pa n e l S y s t e m s
“E a s y to Dr i v e ”
O n e c l ic k o p e r a t io n
AC
Op t io na l
C a b le
In te rn e t/ L A N
A ll- In - O n e P r o fe s s io n a l S o lu ti o n
V T E L I P a ne l 3 2 0 0 /4 2 0 0
26/32”
Mu l t im e d i a
Pr e s e nt a tio n s
Int e rn e t
&
P C Ap p li ca t io n s
Vid e o c o n f er e n c in g
w ith
Da t a Sh a rin g
H D T V
IPane l System s
“Easy t o Drive ”
One c l ick opera tion
AC
Optiona l
Cable
Internet/LAN
All-In-One Profession al Solutio n
VTEL IPanel 3200/4200
26/32”
Mu lti m e d ia
Pres e n ta t io n s
Inter ne t
&
PC A ppl icatio n s
Video c o n fe r e n c in g
with
Dat a S h arin g
HDT V
Press LEFT
INPUT until
HDMI 1 appears
(to get back to PC)
Press VIEW until
back in normal
mode

Is there a
Firewall?
Does network
use DHCP?
OK
Configure Firewall for Videoconferencing
• Open 1720 TCP port (incoming)
• Open 1718, 1719 UDP ports (incoming)
• Open 5004-6004 TCP and UDP ports
(outgoing/incoming)
• Forward traffic to IPanel
• IP Address
• Subnet Mask
• Default Gateway
• Preferred DNS Server
• Alternate DNS Server
IPanel Settings
Firewall internal addresses
Source: Network admin
• IP Address
• Subnet Mask
• Default Gateway
• Preferred DNS Server
• Alternate DNS Server
IPanel Settings
Modem internal addresses
Source: ISP
Enable NAT
on IPanel
YESNO
NO YES
YES NO
B
A
B
C
6. IPanel Network Setup for Public Internet
• The IPanel is designed to videoconference over the public Internet. The initial setup may involve
your local IT (computer network) support person to configure your IP network parameters--
especially your network firewall and some internal IPanel settings.
• This will only have to be done once at initial system installation. Thereafter, the user will
simply call other videoconferencing systems using the IPanel address book.
• This decision tree flow chart covers all of the common network configuration conditions. Go to the
next page for the detailed step-by-step actions required (items A, B, and C)
Does network
use DHCP?
YES NO
A
Does firewall do NAT?

Load VTEL's System Configuration. Under the Network tab, check the
"Enable NAT" box and enter your public/external IP address in the box (you
may have to ask your ISP/Network Administrator for this address). Press
"OK" to close System Configuration and apply the settings.
• Once you have this information, open up the network properties page
on the IPanel by going to START->CONTROL PANEL->NETWORK
CONNECTIONS on Windows XP
• RIGHT CLICK on "Local Area Connection" or "Local Area Connection
2" and select PROPERTIES (see note below) One connection will
say connected, one will say network cable unplugged. Use the
connected network choice.
• In the properties page LEFT CLICK on "Internet Protocol (TCP/IP)" to
highlight it and then press the PROPERTIES button.
• Toggle both selections from "Obtain...Automatically" to "USE THE
FOLLOWING…” and then enter the five pieces of information you
gathered earlier into the appropriate boxes. Once you've entered this
information press OK to close the dialog.
• Verify network connectivity by selecting Internet Explorer on the
IPanel and connecting to a public web site (it is the same process as
any other computer).
• Note: there are 2 Ethernet adapters on the back of the IPanel. You
can use either one, but if you are setting up a static IP address on your
IPanel make sure you setup the same network properties for the same
port you plug your cable into. (Facing the back of the iPanel adapter 1
is on the left ("Local Area Connection") and adapter 2 ("Local Area
Connection 2") is on the right. It's perfectly ok to set-up both adapters
with the same information. )
A
By default, your IPanel is setup to use automatic IP detection (DHCP)
on both of its Ethernet ports. If your internal network is configured to
use DHCP (which is the most common case) then simply plug in a
network cable into either port on the IPanel.
B
C
6. IPanel Network Setup for Public Internet

8. Push connect button on back
of the keyboard keyboard will
connect to dongle receiver
Cable Assembly
1) Attach Power supply to PC
2) Attach DVI to HDMI converter from PC to HDTV. Converter light = green
3) Attach keyboard dongle (RF receiver) into any USB port on PC
4) Attach 3.5mm splitter to green connector
5) Attach 3.5mm to RCA cable to splitter and to L (white) and R (red) audio on HDTV
6) Attach 3.5mm cable from splitter to RGB PC audio
7) Attach LAN connector to PC
8) The keyboard and the dongle receiver are synchronized at the factory.
If you need to resynchronize the keyboard just push the “connect” button on the
back of the keyboard. The keyboard receiver dongle (plugged into PC) will blink.
This means th connection between the keyboard and the dongle receiver is successful.
9) Attach CD/DVD player to PC using the two USB connections
10) Attach cable/antenna coax cable to HDTV
1. PC power supply
3. Keyboard
dongle
7. LAN
10. Cable TV
CD/DVD
2. DVI to HDMI
converter
(green light)
4. Splitter
6. RGB PC Audio
Blinks green with good
connection with keyboard

Cable Assembly (continued)
8. Mount the camera to the LCD monitor using the
camera mounting bracket.
9. Connect the S-Video cable to the camera and to the PC
10. Connect the VGA control cable (camera motion) to the camera
and to the PC
11. Connect the external power supply
12. Connect wireless charger/receiver to blue audio input
13. Connect IR transmitter to front (lower left side) of HDTV panel
using the VELCRO strips. Note: the VELCRO strip is
already on HDTV lower left front.
14. Connect the wired microphone(s) to pink input (if not using
wireless microphones).
8.
11. Camera power
10. Camera control cable
9. S-Video cable
12. Wireless microphone
charger/receiver (shown
charging microphone)
Connect into blue PC input
13. IR Transmitter
This controls HDTV
Mode switching
(any USB port)
The IPanel uses either all
wireless OR all wired
microphones…not a
combination of the two.
14. Wired microphone to
pink PC input