VTEL Vista VX-P User manual

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Chapter 1
Introducing the Vista™ System
Welcome to VTEL’s Vista™system - your conference management solution. This system offers VCS™conferencing
software to help you schedule and manage all of your videoconferencing needs. The Vista system, combined with
VCS software, is a powerful digital communications asset that makes it easy to use your conferencing tools.
This chapter gives an overview of Vista’s management tools and conferencing capabilities.
About this User Guide
This guide introduces you to videoconferencing basics and instructs you how to use the VCS software with your
conferencing tools. The conferencing tools included in this guide are; (1) the wireless keyboard and (2) the
QuickTouch Remote Control Unit (RCU). Both control devices are discussed through visuals and step-by-step
instructions.
This guide assumes that VCS™4.0 (or later) is installed; that you are familiar with basic networking trends and
concepts; and that you know how to use Windows® 2000 or XP.
Conventions Used
This symbol indicates important instructions.
This symbol calls attention to an important note of which you should be aware.
Contents
The content is as follows:
Chapter 1, Introduction — A general introduction to the system and its conferencing capabilities.
Chapter 2, Getting Started — Basic operations for each control device; including the wireless keyboard and
the QuickTouch™RCU. We also discuss local (Here) and remote (There) camera views, and single- or dual-
monitor systems.
Chapter 3, VCS Menu Toolbars —VCS menus and how to use the control devices for quick access.
Chapter 4, Call/Hangup Menu — The first section instructs how to make and answer calls, discusses menu
options and features such as the Speed Dial list, and shows how to use these features with the control
devices. The second section discusses call options, and shows how to select cameras and control presets at
remote (There) and local (Here) sites.
Chapter 5, Slide Show Menu —How to send, create, and print slides; how to access snapshots from the
Slides tray and a review of the annotation tools, and how to present slides and import PowerPoint
presentations.
Chapter 6, System Monitor – An explanation of System Monitor screens
Chapter 7, System Configuration – An explanation of System Configuration screens
Chapter 8, Soft Tablet – Control of your system remotely via TCP/IP
Chapter 9, Diagnostics – An explanation of hardware diagnostics
Smart Videoconferencing
VCR
The Vista system offers the capability to play, record, or share videos. We also offer the capability of using
dual VCRs.
Slideshare
With this feature, you can send video images and save them as slides. You can import PowerPoint
presentations.
Note: Microsoft® PowerPoint must be installed (not just the PowerPoint viewer) for this feature to work.
Languages
This release offers English and a customized system supporting the Chinese language.

Optional Components/Tools
Some of the tools or components mentioned in this guide may be optional, e.g., the wireless keyboard. Most
peripherals are optional except when ordering an Enhancement Package or a Classroom Package.
To learn more about hardware/software options, consult your VTEL representative.
Additional Documentation
Companion books for this User Guide are the Installation Guide and the Software Configuration Guide.
On-line reference material to help guide you through videoconferencing also exists on the Support website
at www.vtel.com/support.
Training
Personnel safety is a major concern when operating any equipment. Therefore, VTEL offers training classes
in Vista maintenance, operations, and installation. Call VTEL’s Training Department, USA, 1-800-299-VTEL
for schedule information.
VTEL’s Website
This site gives access to information about VTEL’s products and services. It’s about our Products and
Applications, the News Room, About VTEL, and how to Contact Us. You can find solutions for your
training, meeting, and executive needs. If you need custom solutions, such as building a system or
integration services, be sure to check out our web site at this address: www.vtel.com.

Chapter 2
Getting Started
This chapter shows how to perform basic operations for the Vista and discusses optional external control
devices such as the wireless keyboard and QuickTouch™RCU. When you complete this chapter, you will
understand how to:
 Turn the system on or off
 Adjust cameras
 Access menus
 Use the basic functions of each device
When discussing the wired or wireless keyboard, unless there is a specific difference in function, such
as when to use the trackball vs. the mouse, the wireless keyboard is used as an example in most of
the steps. Most will know how to use the wired keyboard and know that the mouse accompanies this
type of keyboard; therefore, no step-wise explanation is needed.
Turning On the Vista System
See your
Installation Guide
for the location of
the Power switch
for your particular
unit.
Press the Power switch.
Wait for the system to initialize (VCS loads automatically).
If you exit VCS to the desktop for any reason, to restart VCS: Click Start>Programs>VTEL>VCS and wait
for the system to initialize.
Turning Off the Vista System
1. Exit all applications and select Start>Shut Down>.
2. Select “Shut down” and click OK; or
3. If you wish to restart instead, select “Restart” and click OK.
Exiting VCS
Remember to always hang up if you are in a conference call.
From the Keyboard/Mouse
Right-click anywhere on the screen and select Exit Immediately.
From the QuickTouch™ RCU
Press the Menu button to display the VCS pop-up menu. Using the mouse control pad, select Exit
Immediately.
Adjusting the Camera
The Vista system makes it easy to control and adjust camera positions. It’s as simple as clicking the mouse,
or pressing the left-click button on the wireless keyboard, or pressing a Panning button on the QuickTouch
RCU. You can easily control and maneuver site cameras, whether local (Here) or remote (There).
For example, if the speaker at the remote site (There) is referring to something that is not currently in the
camera view, you can change the view from your (Here) site.
If you are trying to move or zoom a remote camera (There):
1. You must be in a call.
a. Release 4.0 supports Far End Camera Control (FECC) standards and is compatible with any
other unit supporting FECC standards.
b. Vista systems with 3.2 software or older used a proprietary Far End Camera Control in
H.323 (IP) connections and do not support FECC standards.
2. It must be a PTZ camera.
a. The far site must have serial PTZ capability.
b. Use the same method to move cameras, whether local or remote (Here/There). Follow
the instructions given in the next sections.

Camera adjustments using the QuickTouch RCU
Use the Local and Remote buttons on the remote control unit to select whether you wish to control the local
camera, or the remote camera, then use the Pan and Tilt buttons to control the camera to the desired
settings.
Note: On the RCU, these buttons are actually labeled “Local” and “Remote”, rather than “Here” and “There”.
Camera adjustments using the mouse
Move the mouse until an on-screen (directional arrow) cursor appears. (Pan/Tilt Arrows appear on the top,
bottom, left, and right margins of the screen. The Zoom icons appear in the middle portion of the screen.)
Click the on-screen arrow or magnifying glass until you are satisfied with the adjustment.
Camera adjustments using the wireless keyboard
Use the trackball to find the on-screen cursor. Then press the left-click button to move the camera in the
applicable direction.
To zoom in or out, use the trackball to find the magnifying glass icon, then press the left-click button.
Basic Operations
QuickTouch™ RCU
Rather than “switching” between devices to control your conferences, VTEL’s QuickTouch RCU is a dual-
function device that gives the user a unique setting in which to videoconference. We made it easy for the
user to switch between “modes” from hand-held to desktop. When in the open position, a fully functional
keyboard is available to the user. When in the closed position, the device is used as a remote control unit.
You are in control of all applications and options when using our QuickTouch RCU.
Features
Our new RCU adds the “extras” touch to videoconferencing. You can use the device in remote mode, or use
its fully functional keyboard to enter information as you would with our wireless/wired keyboards. The RCU
features a mouse control pad, left- and right-click buttons that reverse to natural keyboard positions when
open, and control buttons integrated with Vista’s functions, like camera selection, presets, slideshow, etc.
You can pan, tilt, zoom your cameras, or press the Call button to connect to conferences.

Special Note: The left
and right mouse
buttons reverse when
using the keyboard in
the open position.
Learn more about using the QuickTouch RCU in the following table (next page):

Button Action/Result
Alert Not currently used
Call Press to access the VCS Call/Hangup screen.
Cameras 1-4 Press these buttons to select a camera source.
Profile Pressing the Profile button during a conference (on a 2-monitor system) will switch far site video
to Monitor-1, especially useful where Monitor-1 is projected to a screen. Selecting any local
video source returns video routing to normal.
Escape Press to cancel/exit any action, screen or menu.
Hangup Press and hold to disconnect conference calls.
Local Press to select the local view (Here) and local camera control.
Menu Press to bring up the on-screen “Exit VCS” pop-up menu.
Mute Press to mute or un-mute local microphone.
PIP Picture in Picture (PIP) control – Press to turn PIP on, press again to select PIP window position,
press and hold to turn PIP off.
Panning
Enter
Press these buttons to pan and tilt your cameras.
Press when a response is required just as you would with any Enter key.
Presets A-F Press these buttons to set or select a camera preset.
• Press briefly to send the camera to a preset
• Press and hold to store a preset.
Remote Press this button to select to the remote site (There) and remote camera control.
Slide Show Press to launch to the VCS Slide Share application.
Snapshot Take a snapshot of Local or Remote video. Press the Local or Remote button first to determine
which video will be captured.
SmartTrak
(reassigned)
Use to select Camera 5 on Vista VX-P
SmartView Rapidly switches to the designated document camera (defined in System Configuration), takes a
snapshot of that image, then returns to original camera source.
VCR Press to use the VCR in standard or dual mode.
View PC Press to go directly to your PC desktop. Use Alt+Tab to switch between running applications or
to return to the videoconference.
Volume
Zoom
Press to increase or decrease audio.
Press the plus or minus buttons to increase or decrease depth.

QuickTouch RCU Keyboard
This keyboard functions like the VTEL wired/wireless keyboards.
Left mouse button
(Open mode)
With the exception of the Function key and the reversal of
the left and right mouse buttons, when not using the
remote mode (closed), most other functions remain the
same as the wired / wireless keyboards.
Function key Right mouse button
(Open mode)
Single or Dual-Monitor Systems
Vista offers two monitor options. Each has its advantages. Follow the instructions given below:
Single-Monitor System
During setup, configure your system for a single-monitor system.
Important: This setting requires a manual restart of the Vista system software for the changes to take
effect. Until the restart has been performed, far site video will not be visible in a call.
Dual-Monitor System
The local monitor displays:
 Video at the local (Here) site
 Slides
 Windows desktop and any applications running on your PC
The remote monitor displays:
 Video at the remote (There) site.
 Live local video if a call is not in progress.

Chapter 3
VCS Menu Toolbars
This chapter discusses VCS menu toolbars: your first connection to making and answering calls, and using the
Slides and Presets options. VCS offers two user interface styles, Classic and Modern. These are selectable in
the System Configuration utility (See Chapter 7).
“Modern” (Animated) Toolbar
To activate the animated toolbar, simply move the mouse pointer to the top of the screen. This will lower the
toolbar onto the top of the screen and raise the status bar onto the bottom of the screen.
Select a new local video source
Select a new remote video source
Store and recall camera presets
Switch between local and remote modes

Picture in picture (PIP) controls
Place or disconnect a call
Select a new VCR record source
Slideshare and snapshots
Change system settings

Enable audio mute
Enable video mute
Adjust the speaker volume
“Classic” (Docking) Toolbars
In Chapter Two, a brief description was given how to access the VCS menu toolbars. The illustrations below
elaborate on the functions of each toolbar icon.
Primary
Local
Cameras
Remote
Cameras
Call Hangup Audio
Mute
Video
Mute
PIP
On/Off
Slides Tools
Video Sources
Send
Camera 1
Send VCR Send PC Remote camera selection
Tools
Record
Local
Record
Remote
Here
(Local)
There
(Remote)
Auto-
Answer
PIP
Size
Move
PIP
Swap
PIP
System
Config Snapshot

Local Presets
Green letters (B) indicate a stored preset
Six possible local camera presets – Click briefly to send the camera to a preset, or click and hold to save a new preset.
Remote Presets
Darker blue letters (B) indicate a stored preset
Six possible remote camera presets – Click briefly to send the camera to a preset, or click and hold to save a new preset.
Speaker Volume
Control
The volume control in the Classic interface is located in the Status bar at the bottom of the screen. If the status
bar is not visible, move the mouse pointer to the bottom of the screen.

Chapter 4
Call/Hangup Menu
In this chapter, we discuss how to place ISDN and Internet calls from the Call/Hangup screen, as well as
instructions on how to use the Speed Dial list, Hand Dialer, add and edit functions, basic and advanced call
options, and how to disconnect a call.
Call Screen Overview
The Call screen allows you to place ISDN (H.320) and Internet (H.323) calls. Its features allow you to do the
following:
 Dial and redial calls.
 Use the Address Book tab to quickly locate site names and numbers.
 Use the Hand Dialer to manually call a site not currently in the Address Book.
 Use Add and Edit functions to save or change site information.
Address Book
The Address Book tab allows you to add and edit
entries, as well as drag desired entries onto the Speed
Dial buttons at the bottom.
Hand Dialer
The Hand Dialer tab allows you to place calls ad-hoc,
independent of the Address Book and allows you to
redial recently called sites. Simply highlight a site in
the list and select Dial.
Call Log
Use the Call Log tab to look up previously placed or
received calls.

Camera and Volume Controls
Adjusting the Volume or Invoking Privacy
Audio Mute and Video Mute functions allow privacy while viewing or participating in conferences or
presentations. The following section shows how to use the control devices to adjust volume, and mute and
un-mute while sending or receiving video calls. Also, camera selection/control is discussed.
Using the Mouse…
The speaker volume control slider, microphone mute and camera mute icons are in different locations,
depending upon which user interface, Modern or Classic, is in use (See Chapter 3).
Using the QuickTouch Remote Control
1. Press the Mute button to mute local microphone(s). (Pressing this button twice in rapid
succession will mute local microphone(s) and camera.)
2. Press again to un-mute.
3. Press the Volume Plus or Minus buttons to increase or decrease volume.
Controlling Cameras
VCS allows you to move, zoom, save presets, and switch cameras at both the local and the remote sites. The
remote system must support far-end control standards.
Using the Mouse
To control the local camera, move the mouse pointer over the local video and use the camera control
cursors (See Chapter 2). To control the remote camera, move the mouse pointer over the remote video and
use the camera control cursors.
Note: In a single-monitor configuration, camera control is active in the PIP window.
Using the QuickTouch RCU
To control the far site camera via the remote control (RCU), press the Remote button. The Pan/Tilt and
Zoom controls will now apply to the far site camera. Pressing the Local button returns camera control to
the local camera.

Camera Presets
Moving a camera during a conference can be interruptive and cause you to lose track of the presentation.
VCS allows you to save and recall up to 6 presets for local cameras and an additional 6 presets for remote
cameras where Standards-based Far End Camera Control is supported.
Local (Here) Camera Presets
To store a Preset, click
and hold the left mouse
button. The button
turns green.
To recall a Preset, click
the left mouse button
on the stored Preset
letter.
To use camera presets:
1. Select a camera for sending video.
2. Move the camera to an intended position.
3. Use the on-screen cursors to adjust camera settings.
4. Access the camera presets toolbar.
5. To store a preset, click and hold the left mouse button on a preset letter.
Wait for approximately two seconds and the letter will turn green. This indicates that the
camera location is set.
6. To recall a camera location, click briefly on a preset letter with the mouse.
Classic
Modern
Remote (There) Camera Presets
The remote (There) site must support far-end camera control.
1. Establish a video call with a site that supports Standards-based Far End Camera Control.
2. Enable the Remote Camera Presets toolbar.
3. Select a remote camera.
4. Adjust camera settings via the mouse or RCU.
7. To store a preset, click and hold the left mouse button on a preset letter.
Wait for approximately two seconds and the letter will turn darker blue. This indicates that
the camera location is set.
8. To recall a camera location, click briefly on a preset letter with the mouse.
Classic
Modern

Chapter 5
SlideShow Menu
An important part of any meeting is the ability to share information. This chapter shows how to use this capability to send and retrieve
slides during videoconferences. You can file slides in trays, rename slides, and sort slides to customize your presentation. Also, you will
learn how to manage trays, and import PowerPoint presentations.
SlideShow Overview
Button Overview
Move selected thumbnail
up or down within the list
Remove selected thumbnail’s slide from the list
Previous Next Send Open
Opening Slides
Click the Open button to retrieve slides

“Open File” dialog box
Recognized file formats are:
 *.bmp
 *.jpg
 *.png
 *.gif
Note: If Microsoft® PowerPoint has been
installed, *.ppt will also show as a supported
format.
Show Slide
Double-click a thumbnail view on the left to
display it in the main window.
Right-click Options
Right-click an image to manipulate whether
it gets sent as an Annex-D slide to the far
site, rearranged in the list of slides, or
displayed in Presentation Mode. (full-
screen)
Also, you may open the “Incoming Tray” to
display thumbnails of any slides received.
Checking the “Auto Share” option
automatically sends a slide to the far site
when you double-click a thumbnail image.

PowerPoint Presentations
VCS Slideshare capabilities allow the user to import a PowerPoint presentation for use as part of a
videoconference slide show.
The Microsoft™ PowerPoint application must be installed on your system to import, view, and send
PowerPoint slide shows. Remote videoconference sites can view the PowerPoint slide shows you
send without having the application present on their system.
To import a PowerPoint presentation…
 Click the Open button.
 Browse to the folder with the desired PowerPoint presentation and select that file.
 The presentation will be automatically converted into a slide presentation.
Present these slides to the far site as you would any other presentation.