VTEL Vista VX-P User manual

VTEL, Vista, VCS, and the VTEL logo are trademarks of VTEL Products Corporation. All other brand names and product names are trademarks or
registered trademarks of their respective companies.
© 2004 by VTEL Products Corporation. All rights reserved. No part of this document may be reproduced in any form, including translation to
another language, without the prior written consent of VTEL Products Corporation.
Use, duplication, or disclosure by the Government is subject to restrictions as set forth in subparagraph (c) (1) (iii) of the Rights in Technical Data
and Computer Software clause at DFARS 252.227-7013.
The information contained in this document is subject to change without notice. VTEL assumes no responsibility for technical or editorial errors or
omissions that may appear in this document or for the use of this material; nor does VTEL make any commitment to update the information
contained in this document.
Document Edition Part Number Date
First 907-1250-EN4.2 Rev A July 2004
FCC Notice
This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules.
These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a
commercial environment. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in
accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a
residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his or her
own expense.
Notice to Canadian Users
The digital apparatus does not exceed the Class A limits for radio noise emissions from digital apparatus set out in the Radio
Interference Regulations of the Canadian Department of Communications.
Le présent appareil numérique n’émet pas de bruits radioélectriques dépassant les limites applicable aux appareils numériques de la
classe A prescrites dans le Réglement sur le brouillage radioélectrique édicté par le ministére des Communications du Canada.
NOTICE: This equipment meets the applicable Industry Canada Terminal Equipment Technical Specifications.
NOTE: The Ringer Equivalence Number (REN) assigned to each terminal equipment provides an indication of the maximum number of
terminals allowed to be connected to a telephone interface. The termination on an interface may consist of any combination of devices
subject only to the requirement that the sum of the Ringer Equivalence Numbers of all the devices should not exceed five.
Austel Notice: For Use in Australia
Only an Austel-permitted terminal adapter can connect this equipment to a telecommunications service.
Software License Agreement
This is a legal agreement between you, as the end user and Licensee, and VTEL Products Corporation. The VTEL Software includes
computer software, associated media, printed materials, and online or electronic documentation. By installing, copying, downloading,
accessing or otherwise using the Licensed Software, you agree to be bound by these terms.
LICENSE
VTEL grants Licensee a personal, non-exclusive license to use the VTEL Software, subject to the terms of this Agreement. Third party
software provided with VTEL Products is subject to the terms of the Third Party’s Software License Agreement. Licensee agrees to abide
by the terms and conditions of such Third Party Software License Agreements. Licensee shall not: (1) reverse-compile or disassemble
any VTEL Software, or attempt to do so; (2) modify the VTEL Software in any manner or to any extent; (3) copy the VTEL Software,
except that one copy of the VTEL Software may be made for archival purposes. The archival copy shall include VTEL’s copyright notice,
along with a notice that the copy is for archival purposes only and is subject to the provisions of this Agreement. Licensee agrees to take
appropriate action by instructions, agreement or otherwise to protect the VTEL Software and all parts thereof from unauthorized
copying, modification, or disclosure by its agents, employees, or customers. Licensee shall not assign or otherwise transfer this
Agreement or any right hereunder. Any attempt to transfer shall be null, void, and of no effect. The VTEL Software shall be used only as
provided with the VTEL Products. This license will terminate immediately without notice from VTEL if Licensee fails to comply with any
of these provisions.
TITLE
Title and intellectual property rights to the VTEL Software, including all translations, compilations, derivative works, copies and partial
copies, remains solely with VTEL and/or its third party licensors. All rights not expressly granted under this Agreement are reserved by
VTEL and/or its third party licensors.

LIMITED WARRANTY
VTEL warrants to Licensee that VTEL Software will substantially conform to VTEL’s specifications at the time of delivery to Licensee.
VTEL provides the third party software “AS IS”, and makes no warranties whatsoever with respect to third party software which is
governed solely by the terms of the Third Party Software License Agreements. VTEL does not warrant that the VTEL Software will be
error-free or operate without interruption. VTEL will supply Licensee, free of charge, with those releases of the VTEL Software which
VTEL, in its sole judgment, deems necessary to correct errors or malfunctions in the VTEL Software for a period which is the earlier of (a)
180 days after the date the VTEL Software is delivered to Licensee, or (b) 90 days after the date the VTEL Software is installed for use by
Licensee. VTEL makes no warranty as to any of the following: defects other than those which result from the VTEL Software materially
failing to meet VTEL’s specifications; defects related to Licensee’s misuse, neglect, accident or abuse of the VTEL Software or associated
hardware; defects in any VTEL Software which has been modified by Licensee; defects appearing when VTEL Software is used in
violation of this Agreement.
THE FOREGOING WARRANTY IS EXCLUSIVE AND IS IN LIEU OF ALL OTHER EXPRESS OR IMPLIED WARRANTIES INCLUDING, BUT NOT
LIMITED TO, WARRANTIES OF MERCHANTABILITY OR WARRANTIES OF FITNESS FOR ANY PARTICULAR PURPOSE.
LIMITATION OF LIABILITY
IN NO EVENT SHALL VTEL OR ITS LICENSORS BE LIABLE FOR DAMAGES WHATSOEVER INCLUDING, WITHOUT LIMITATION, SPECIAL,
INCIDENTAL, CONSEQUENTIAL, OR INDIRECT DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS
INFORMATION, OR ANY OTHER PECUNIARY LOSS ARISING OUT OF THE USE OF THE SOFTWARE EVEN IF VTEL HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES.
U.S. GOVERNMENT RESTRICTED RIGHTS
The Licensed Software is provided with RESTRICTED RIGHTS. Use, duplication, or disclosure by the U.S. Government is subject to
restrictions as set forth in subparagraph (c)(1)(ii) of The Rights in Technical Data and Computer Software clause at DFARS 252.227-7013
or in subparagraphs (c)(1) and (2) of the Commercial Computer Software--Restricted Rights at 48 CFR 52.227-19, as applicable. This
Agreement is governed by and constructed in accordance with the internal laws of the state of Texas and the United States, including
patent and copyright laws and shall not be affected by any conflict of laws pro-visions which would make Texas laws inapplicable.
Caution
Danger of explosion if CMOS battery is incorrectly replaced. Replace only with same or equivalent type recommended by the
manufacturer. Dispose of used batteries according to the manufacturer’s instructions.
VTEL Online
For information on VTEL USA, visit: http://www.vtel.com
Contact Information
For customer service issues, additional product information or other queries, contact the VTEL office in your country.
China
VTEL CHINA
7/F Office Tower, Bejing Time Square Bldg.
No. 88. West Chang An Ave,
Beijing, P.R. China 100031
Tel.: [phone]
http://www.vtel.com.cn
USA
VTEL Products Corporation
9208 Waterford Centre Blvd.
Austin, Texas 78758
Tel.: [phone]
Fax: [phone]
http://www.vtel.com

Chapter 1
Introducing the Vista™ System
Welcome to VTEL’s Vista™system - your conference management solution. This system offers VCS™conferencing
software to help you schedule and manage all of your videoconferencing needs. The Vista system, combined with
VCS software, is a powerful digital communications asset that makes it easy to use your conferencing tools.
This chapter gives an overview of Vista’s management tools and conferencing capabilities.
About this User Guide
This guide introduces you to videoconferencing basics and instructs you how to use the VCS software with your
conferencing tools. The conferencing tools included in this guide are; (1) the wireless keyboard and (2) the
QuickTouch Remote Control Unit (RCU). Both control devices are discussed through visuals and step-by-step
instructions.
This guide assumes that VCS™4.0 (or later) is installed; that you are familiar with basic networking trends and
concepts; and that you know how to use Windows® 2000 or XP.
Conventions Used
This symbol indicates important instructions.
This symbol calls attention to an important note of which you should be aware.
Contents
The content is as follows:
Chapter 1, Introduction — A general introduction to the system and its conferencing capabilities.
Chapter 2, Getting Started — Basic operations for each control device; including the wireless keyboard and
the QuickTouch™RCU. We also discuss local (Here) and remote (There) camera views, and single- or dual-
monitor systems.
Chapter 3, VCS Menu Toolbars —VCS menus and how to use the control devices for quick access.
Chapter 4, Call/Hangup Menu — The first section instructs how to make and answer calls, discusses menu
options and features such as the Speed Dial list, and shows how to use these features with the control
devices. The second section discusses call options, and shows how to select cameras and control presets at
remote (There) and local (Here) sites.
Chapter 5, Slide Show Menu —How to send, create, and print slides; how to access snapshots from the
Slides tray and a review of the annotation tools, and how to present slides and import PowerPoint
presentations.
Chapter 6, System Monitor – An explanation of System Monitor screens
Chapter 7, System Configuration – An explanation of System Configuration screens
Chapter 8, Soft Tablet – Control of your system remotely via TCP/IP
Chapter 9, Diagnostics – An explanation of hardware diagnostics
Smart Videoconferencing
VCR
The Vista system offers the capability to play, record, or share videos. We also offer the capability of using
dual VCRs.
Slideshare
With this feature, you can send video images and save them as slides. You can import PowerPoint
presentations.
Note: Microsoft® PowerPoint must be installed (not just the PowerPoint viewer) for this feature to work.
Languages
This release offers English and a customized system supporting the Chinese language.

Optional Components/Tools
Some of the tools or components mentioned in this guide may be optional, e.g., the wireless keyboard. Most
peripherals are optional except when ordering an Enhancement Package or a Classroom Package.
To learn more about hardware/software options, consult your VTEL representative.
Additional Documentation
Companion books for this User Guide are the Installation Guide and the Software Configuration Guide.
On-line reference material to help guide you through videoconferencing also exists on the Support website
at www.vtel.com/support.
Training
Personnel safety is a major concern when operating any equipment. Therefore, VTEL offers training classes
in Vista maintenance, operations, and installation. Call VTEL’s Training Department, USA, 1-800-299-VTEL
for schedule information.
VTEL’s Website
This site gives access to information about VTEL’s products and services. It’s about our Products and
Applications, the News Room, About VTEL, and how to Contact Us. You can find solutions for your
training, meeting, and executive needs. If you need custom solutions, such as building a system or
integration services, be sure to check out our web site at this address: www.vtel.com.

Chapter 2
Getting Started
This chapter shows how to perform basic operations for the Vista and discusses optional external control
devices such as the wireless keyboard and QuickTouch™RCU. When you complete this chapter, you will
understand how to:
 Turn the system on or off
 Adjust cameras
 Access menus
 Use the basic functions of each device
When discussing the wired or wireless keyboard, unless there is a specific difference in function, such
as when to use the trackball vs. the mouse, the wireless keyboard is used as an example in most of
the steps. Most will know how to use the wired keyboard and know that the mouse accompanies this
type of keyboard; therefore, no step-wise explanation is needed.
Turning On the Vista System
See your
Installation Guide
for the location of
the Power switch
for your particular
unit.
Press the Power switch.
Wait for the system to initialize (VCS loads automatically).
If you exit VCS to the desktop for any reason, to restart VCS: Click Start>Programs>VTEL>VCS and wait
for the system to initialize.
Turning Off the Vista System
1. Exit all applications and select Start>Shut Down>.
2. Select “Shut down” and click OK; or
3. If you wish to restart instead, select “Restart” and click OK.
Exiting VCS
Remember to always hang up if you are in a conference call.
From the Keyboard/Mouse
Right-click anywhere on the screen and select Exit Immediately.
From the QuickTouch™ RCU
Press the Menu button to display the VCS pop-up menu. Using the mouse control pad, select Exit
Immediately.
Adjusting the Camera
The Vista system makes it easy to control and adjust camera positions. It’s as simple as clicking the mouse,
or pressing the left-click button on the wireless keyboard, or pressing a Panning button on the QuickTouch
RCU. You can easily control and maneuver site cameras, whether local (Here) or remote (There).
For example, if the speaker at the remote site (There) is referring to something that is not currently in the
camera view, you can change the view from your (Here) site.
If you are trying to move or zoom a remote camera (There):
1. You must be in a call.
a. Release 4.0 supports Far End Camera Control (FECC) standards and is compatible with any
other unit supporting FECC standards.
b. Vista systems with 3.2 software or older used a proprietary Far End Camera Control in
H.323 (IP) connections and do not support FECC standards.
2. It must be a PTZ camera.
a. The far site must have serial PTZ capability.
b. Use the same method to move cameras, whether local or remote (Here/There). Follow
the instructions given in the next sections.

Camera adjustments using the QuickTouch RCU
Use the Local and Remote buttons on the remote control unit to select whether you wish to control the local
camera, or the remote camera, then use the Pan and Tilt buttons to control the camera to the desired
settings.
Note: On the RCU, these buttons are actually labeled “Local” and “Remote”, rather than “Here” and “There”.
Camera adjustments using the mouse
Move the mouse until an on-screen (directional arrow) cursor appears. (Pan/Tilt Arrows appear on the top,
bottom, left, and right margins of the screen. The Zoom icons appear in the middle portion of the screen.)
Click the on-screen arrow or magnifying glass until you are satisfied with the adjustment.
Camera adjustments using the wireless keyboard
Use the trackball to find the on-screen cursor. Then press the left-click button to move the camera in the
applicable direction.
To zoom in or out, use the trackball to find the magnifying glass icon, then press the left-click button.
Basic Operations
QuickTouch™ RCU
Rather than “switching” between devices to control your conferences, VTEL’s QuickTouch RCU is a dual-
function device that gives the user a unique setting in which to videoconference. We made it easy for the
user to switch between “modes” from hand-held to desktop. When in the open position, a fully functional
keyboard is available to the user. When in the closed position, the device is used as a remote control unit.
You are in control of all applications and options when using our QuickTouch RCU.
Features
Our new RCU adds the “extras” touch to videoconferencing. You can use the device in remote mode, or use
its fully functional keyboard to enter information as you would with our wireless/wired keyboards. The RCU
features a mouse control pad, left- and right-click buttons that reverse to natural keyboard positions when
open, and control buttons integrated with Vista’s functions, like camera selection, presets, slideshow, etc.
You can pan, tilt, zoom your cameras, or press the Call button to connect to conferences.

Special Note: The left
and right mouse
buttons reverse when
using the keyboard in
the open position.
Learn more about using the QuickTouch RCU in the following table (next page):

Button Action/Result
Alert Not currently used
Call Press to access the VCS Call/Hangup screen.
Cameras 1-4 Press these buttons to select a camera source.
Profile Pressing the Profile button during a conference (on a 2-monitor system) will switch far site video
to Monitor-1, especially useful where Monitor-1 is projected to a screen. Selecting any local
video source returns video routing to normal.
Escape Press to cancel/exit any action, screen or menu.
Hangup Press and hold to disconnect conference calls.
Local Press to select the local view (Here) and local camera control.
Menu Press to bring up the on-screen “Exit VCS” pop-up menu.
Mute Press to mute or un-mute local microphone.
PIP Picture in Picture (PIP) control – Press to turn PIP on, press again to select PIP window position,
press and hold to turn PIP off.
Panning
Enter
Press these buttons to pan and tilt your cameras.
Press when a response is required just as you would with any Enter key.
Presets A-F Press these buttons to set or select a camera preset.
• Press briefly to send the camera to a preset
• Press and hold to store a preset.
Remote Press this button to select to the remote site (There) and remote camera control.
Slide Show Press to launch to the VCS Slide Share application.
Snapshot Take a snapshot of Local or Remote video. Press the Local or Remote button first to determine
which video will be captured.
SmartTrak
(reassigned)
Use to select Camera 5 on Vista VX-P
SmartView Rapidly switches to the designated document camera (defined in System Configuration), takes a
snapshot of that image, then returns to original camera source.
VCR Press to use the VCR in standard or dual mode.
View PC Press to go directly to your PC desktop. Use Alt+Tab to switch between running applications or
to return to the videoconference.
Volume
Zoom
Press to increase or decrease audio.
Press the plus or minus buttons to increase or decrease depth.

QuickTouch RCU Keyboard
This keyboard functions like the VTEL wired/wireless keyboards.
Left mouse button
(Open mode)
With the exception of the Function key and the reversal of
the left and right mouse buttons, when not using the
remote mode (closed), most other functions remain the
same as the wired / wireless keyboards.
Function key Right mouse button
(Open mode)
Single or Dual-Monitor Systems
Vista offers two monitor options. Each has its advantages. Follow the instructions given below:
Single-Monitor System
During setup, configure your system for a single-monitor system.
Important: This setting requires a manual restart of the Vista system software for the changes to take
effect. Until the restart has been performed, far site video will not be visible in a call.
Dual-Monitor System
The local monitor displays:
 Video at the local (Here) site
 Slides
 Windows desktop and any applications running on your PC
The remote monitor displays:
 Video at the remote (There) site.
 Live local video if a call is not in progress.