Xerox Document WorkCentre 450c User manual

System
Requirements

2
Chapter 1
Introduction
Welcome!
Where to find helpful information
Introduction to the Document WorkCentre 450c
WorkCentre features
Control panel keys
How to navigate the WorkCentre menus
Using the numeric keypad
Understanding the document flow icons
Using the ControlCentre software
Setting the ControlCentre properties
Selecting and Ordering Supplies
WorkCentre 450c Specifications
Keypad Character Assignments
Keypad character assignments for North and South
America
Keypad character assignments for Europe

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Welcome!
Thank you for choosing the Xerox Document WorkCentre
450c, the dependable and efficient multi-function device
that handles your office tasks with ease. The WorkCentre
works the way you do, performing more than one job at a
time.
Using the WorkCentre, you can:
• Send and receive paper and electronic faxes
• Print color and black-and-white documents
• Copy, collate, reduce, and enlarge documents
• Scan paper documents and convert them to fully
editable electronic documents
TheWorkCentre CD-ROM includesXerox Pagis™ Pro 97
and TextBridge™ Pro software. Using Pagis Pro you can
scan, organize, and retrieve the documents in your office.
TextBridge optical character recognition software lets you
easily convert your paper documents to electronic
documents, while retaining text formatting and pictures.

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Where to find helpful information
Document WorkCentre 450c Quick Installation &
Quick Reference Guide
Step-by-step instructions explain how to set up the
WorkCentre, install the ControlCentre™ software,
and perform frequently used tasks.
Document WorkCentre 450c Guided Tour
An online introduction to the WorkCentre 450c and
its ControlCentre software. To run the guided tour,
click the Help button in the WorkCentre Status
window and then double-click the WorkCentre 450c
Guided Tour.
Document WorkCentre 450c Online Help
Concise explanations and procedures on
WorkCentre tasks and features. To open Help, click
the Help button in the WorkCentre Status window.
Document WorkCentre 450c User Guide
This online guide provides complete instructions on
how to use the WorkCentre, descriptions of
maintenance and troubleshooting tasks, and
reference information.

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To obtain a printed version of the guide, use the
order form included with the WorkCentre.
Pagis Pro Multimedia Tutorial
A comprehensive and entertaining summary of the
features and benefits of Pagis Pro 97. To run the
tutorial, insert the WorkCentre 450c CD-ROM,
open the folders (directories):
English\Pagis\Tutorial
Double-click Tutorial.exe. For best results, your PC
should be equipped with a sound card and
multimedia speakers.
http://www.teamxrx.com
Visit the Document WorkCentre 450c Web Site for
product and technical information.
1-800-TEAM XRX
(United States and Canada only)
For technical help, call the Xerox Customer Support
Center.

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Introduction to the Document
WorkCentre 450c
The Document WorkCentre 450c features an easy-to-use
control panel that simplifies your routine tasks. With the
press of a few keys, you fax, print, copy, and scan
documents.
Paper tray
Printer output tray
Document tray
Scanner cover
Control panel
Paper tray extension
Document output tray

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Using the ControlCentre software, you can efficiently
monitortheWorkCentre’sstatus fromyourPC, changeany
ofthedefault settings, andsetup aPhonebook ofspeeddial
numbers.
WorkCentre features
The WorkCentre 450c’s advanced design lets you easily
access its components. Its compact size allows the
WorkCentre to fit into any office environment.
The control panel includes function keys, a numeric
keypad, document flow icons, and a liquid crystal display
(LCD) that shows menus and system messages.
Control panel keys
Press this ke
y
To do this
SCAN Automaticallyrun the scanning application on
your PC.
MODE Switch among the print modes: print & fax,
offline, printer only.
FEED Load a single sheet of paper into the printer,
or clear a jammed page from the printer.

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CARTRIDGE Switchamong thecartridge maintenance
options: change, clean, replace color head.
COPY Start a copy job.
SIZE Switch among the resize options for copies:
95%, 100% (same size), enlarge 125%,
enlarge 150%, 75%, 80%, 85%, 90%.
JOB STATUS Display the WorkCentre’sactive and pending
jobs.
COVER PAGE Toggle the fax cover page option on and off.
CONFIRM Toggle the fax confirmation report feature on
and off.
CONTRAST Switch among the contrast settings for outgo-
ing faxes and copies: lighten, normal, darken,
photo lighten, photo normal, photo darken.
RESOLUTION Switch among the resolution settings for out-
going faxes: standard, fine, superfine.
LEFT ARROW Display the previousmenu or option,or when
entering text, move the cursor one position to
the left.
RIGHT ARROW Display thenext menu or option, or when
entering text, move the cursor one position to
the right.
Press this ke
y
To do this

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EXIT/CLEAR Display the previous menu. When entering
text, delete the blinking character or, if the
cursor isto the right of the text, delete the last
character.
or
Clear a document from the scanner.
ENTER Choose a menu and display its submenu or
options, or choose the option or text you
entered.
MENU Display the first top-level menu.
SPEED DIAL Enter a speed dial number from your Phone-
book.
PAUSE Insert a timed interval in the dialing sequence.
REDIAL Redial thelast faxnumber dialed, combine
several numbers during a single dialing
sequence, or add a plus (+) to a speed dial
entry in a Phonebook.
HELP Print theWorkCentre menus and the current
default settings.
STOP Halt a process or exit the menu system.
START Begin the specified job.
Press this ke
y
To do this

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How to navigate the
WorkCentre menus
Using control panel keys and the numeric keypad, you can
easilynavigatetheWorkCentremenus.Asyou navigatethe
menus, the LCD displays the options you can choose and
provides helpful prompts to guide you.
To access the WorkCentre menu system, press the MENU
key. The first top-level menu displays:
Menu (1-6)
1 Fax job
To display the second top-level menu, press the RIGHT
ARROW key or the 2key:
Menu (1-6)
2 Reports
Press the ENTER key to choose the Reports menu and
display the first Reports menu:
Reports (1-2)
1 Print report

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Press ENTER to choose the Print report menu and display
the first Print report option:
Print report (1-6)
1 Activity
Press ENTER to choose Activity.
Atany timeyou canpress theEXIT/CLEAR key todisplay
the previous menu or press the STOP key to exit the
menus.
Note: To print a diagram of the WorkCentre menus,
press the HELP key.
Using the numeric keypad
You use the numeric keypad to enter numbers, letters, and
symbols. Most WorkCentre tasks require a numeric entry,
forexample, afax number. Toenter anumberat thecontrol
panel, press the number key you want.
The primary letters corresponding to each number key are
shown above the key. Additional characters and symbols
are also assigned to each key on the numeric keypad.

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To enter a letter or symbol, you repeatedly press the
appropriatekeyuntil thecharacteryouwant displaysonthe
LCD. For example, to enter the letter “C,” press the 2key
three times.
Understanding the
document flow icons
Document flow icons indicate when the WorkCentre is
receiving and sending information.
Indicator lights between the telephone and WorkCentre
iconsilluminatewhen afax isbeing sentorreceived. When
you’reprintingorscanning,theindicatorlights between the
PC and the WorkCentre icons illuminate.

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Using the ControlCentre software
The ControlCentre software on your PC enables you to
easily view the WorkCentre’s status and change any of the
WorkCentre’s default settings. For faster dialing when
sendingfaxes, you canuse theControlCentre toset upyour
Phonebook of speed dial numbers. You can also get help
quickly on a particular task or dialog box from the
ControlCentre.
When you start Windows, the WorkCentre 450c icon
automatically displays in the notification area on the
taskbar. (In Windows 3.1/3.11, the icon displays on the
desktop.)
The icon’s appearance indicates the WorkCentre’s
condition.
The WorkCentre is ready to use. You can fax, copy,
print, or scan a document.
The WorkCentre is not operational and requires
your immediateattention. For example, you might
need to load paper or clear a jam.

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Note When you move the mouse pointer over the
WorkCentre icon in Windows 95, a ToolTip window
displays. The ToolTip provides a brief description of
the WorkCentre’s status.
To open the ControlCentre on your PC, do one of the
following:
• In Windows 95, double-click the WorkCentre icon
in the notification area on the taskbar.
• In Windows 3.1 or 3.11, double-click the
WorkCentre icon on your desktop.
Note You can also find the WorkCentre icon in the
WorkCentre 450c program folder (program group)
and Windows Control Panel.
The WorkCentre is operational, butwill soon need a
replacement part.For example, the ink supplymay
be running low and you’ll need to install anew ink
cartridge.

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The WorkCentre Status window displays, which provides
the information shown below.
When the WorkCentre’s status changes, the graphic
indicatestheconditionanda helpfulmessageappearsinthe
window. You can find out more about the WorkCentre’s
status, including how to correct a problem, by clicking the
Help button.
WorkCentre450c
graphic that changes,
depending on its status
Helpful status message
Inklevelgauges
Message displayedon
the control panel LCD
Photo, contrast, and
resolution settings
Document
flowicons
Conditions under which the
WorkCentre450c Statuswindow
opens on your desktop

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Setting the ControlCentre
properties
Using the ControlCentre Properties dialog box, you can
change the conditions under which the WorkCentre Status
window automatically opens on your desktop. For
example, you can set the window to open any time an error
occurs, suchaswhen theWorkCentre isoutof paperor ink.
You also use the dialog box to choose which scanning
application to run when you press the SCAN key on the
WorkCentre control panel.
1. At your PC, do one of the following:
• In Windows 95, click the WorkCentre icon on the
taskbar with the right mouse button and then click
Properties.
• In Windows 3.1 or 3.11, click the WorkCentre icon
on the desktop with the left mouse button and then
click Properties.

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The ControlCentre Properties dialog box displays.
2. Under Display status window, click one of the
following:
• At start-up, to open the WorkCentre Status window
when you run Windows.
• On error, to open the WorkCentre Status window
when an error occurs.
• On warning toopen the WorkCentre Status window
when a warning condition occurs.
Controls the display of the
WorkCentre 450c Status
window
Displays the WorkCentre icon
on the taskbar (or desktop)
Runs thespecified scanning
application when you press the
SCAN key

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Note: You can also click one or more of the Display
status window check boxes in the WorkCentre 450c
Status window to change the condition under which
the window opens.
3. To not display the WorkCentre icon on your taskbar or
desktop, do one of the following:
• In Windows 95, click Show icon on the taskbar to
remove the check mark.
• In Windows 3.1 or 3.11, click Show icon on the
desktop to remove the check mark.
You can access the WorkCentre icon from the
WorkCentre 450c program folder (group) and
Windows Control Panel.
4. To choose the scanning application to run
automatically when you press the SCAN key on the
WorkCentre, do the following:
• Click Run scanning application.
• Click the Browse button to find the scanning
application’s location.

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• Click the application and then click Open.
The application’s location displays in the Run
scanning application box.
5. Click OK

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Selecting and Ordering Supplies
You can purchase supplies from your local Xerox retailer.
To find the location nearest you, call 1-800-832-6979. If
yourretailer is out of stock, you canorder supplies through
Xerox:
•In the United States, call 1-800-822-2200
•In Canada, call 1-800-668-0199 (English) or
1-800-668-0133 (French).
Item Descri
p
tion Reorder
number
Color inkcartridges
Black Black ink cartridge 8R7660
Cyan Cyan ink cartridge 8R7661
Magenta Magenta ink cartridge 8R7662
Yellow Yellow ink cartridge 8R7663
Color print head Black housing that holds the
color ink cartridges 8R7659
High capacity ink
jetcartridge Fast, black-only ink cartridge 8R7638
Storage box Storage box for the colorprint
head or highcapacity ink jet
cartridge, when not in use.
60K01010