Xerox WorkCentre 5638 User manual

WorkCentre
5632/5638/5645/5655/5665/5675/5687
LOAD PAPER
TOUCH SCREEN - Displays all the available
features and general machine information
CLEAR ALL - Resets features to their default
settings
PAUSE - Interrupts current job
START - Starts the job
FEATURES: Displays the job features on the screen
JOB STATUS: Displays the job queue information
MACHINE STATUS: Displays machine information
Features* are accessible by touching the tabs or All Services, for example:
*Some features may not be available on your model.
LOAD PAPER
•Open the required
paper tray.
•Load the paper, do
not load above the
maximum fill line.
•Adjusttheguides to
touch the edge of
the paper.
•Close the paper
tray, except the
Bypass Tray.
•Confirm the paper
size/type settings
on the user
interface.
QUICK FAX
•Load the original
face up in the
document handler.
•Touch the FAX or
INTERNET FAX tab.
•Touch the screen
buttons to make
feature selections.
•Enter the receiving
fax number using
thekeypador select
an e-mail address
from the ADDRESS
BOOK.
•Press START.
QUICK E-MAIL
•Load the original
face up in the
document handler.
•Touch the E-MAIL
tab.
•Touch the screen
buttons to make
feature selections.
•Make a selection
from the ADDRESS
BOOK.
•PressSTART.
QUICK COPY
•Load the original
face up in the
document handler.
•Touch the COPY
tab.
•Touch the screen
buttons to make
feature selections.
•Press START.
For more information... 1. Press ? on the control panel, 2. refer to the Quick Use Guide, 3. refer to
the Interactive User Guide CD2, or 4. visit our website on... www.xerox.com/support
FAX
E-MAIL
COPY

WorkCentre
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How to save a job for Reprint
1. PREPARATION
2. LOAD THE DOCUMENTS
3.
Cancel any selections made by a previous user by pressing the AC (Clear All) button.
Remove any staples and paper clips from your documents and ensure that the
documents are in good condition.
Place the documents in the Document Handler in order (1,2,3...) with page 1 face up on
top.
Slide the document guides against the front and rear edges of the documents.
OR
Place the document face down on the Document Glass and register it to the rear right
corner.
Press the Features
button to display the
features selection
screen.
Select the All Services button OR the Save Job
for Reprint tab. Select the Save Job for Reprint button. If you cannot
see the Save Job for Reprint button, select the More
Service button first.
Use the numeric keypad
to enter the quantity of
copies to be made.
4. START THE JOB MORE INFORMATION
Press the Start button to start your job.
That completes the procedure.
For more information, please refer to:
- Interactive User Guide CD 2
- Quick Use Guide
- http://www.xerox.com/support
Destination Folder
Save Job for Reprint ButtonAll Services ButtonFeatures Button
MAKE COPIES AND SAVE
Job NameQuantity of Copies
SelecttheSave Only orCopy and Save button.From
the folder list, select a folder as the destination for
your saved job.
Select the New Job Name button. and input a
unique and meaningful name for your saved job.

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How to send an Internet Fax
1. PREPARATION
2. LOAD THE DOCUMENTS
3.
Cancel any selections made by a previous user by pressing the AC (Clear All) button.
Remove any staples and paper clips from your documents and ensure that the
documents are in good condition.
Place the documents in the Document Handler in order (1,2,3...) with page 1 face up on
top.
Slide the document guides against the front and rear edges of the documents.
OR
Place the document face down on the Document Glass and register it to the rear right
corner.
Press the Features
button to display the
features selection
screen.
Select the All Services button OR the Internet
Fax tab. Select the Internet Fax button. If you cannot see the
Internet Fax button, select the More Service button
first.
Select To: in the send field and either input the full
E-mail address OR use the address book to select
a recipient.
4. TRANSMIT THE INTERNET FAX MORE INFORMATION
Press the Start button to start your job.
That completes the procedure.
For more information, please refer to:
- Interactive User Guide CD 2
- Quick Use Guide
- http://www.xerox.com/support
E-mail Address
Internet Fax ButtonAll Services ButtonFeatures Button
ENTER INTERNET FAX OPTIONS

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How to Scan to E-mail
1. PREPARATION
2. LOAD THE DOCUMENTS
3.
Cancel any selections made by a previous user by pressing the AC (Clear All) button.
Remove any staples and paper clips from your documents and ensure that the
documents are in good condition.
Place the documents in the Document Handler in order (1,2,3...) with page 1 face up on
top.
Slide the document guides against the front and rear edges of the documents.
OR
Place the document face down on the Document Glass and register it to the rear right
corner.
Press the Features
button to display the
features selection
screen.
Select the All Services button OR the E-mail tab. Select the E-mail button. If you cannot see the E-mail
button, select the More Service button first.
Select To: in the send field and either input the full
E-mailaddressORusethe address book to select
a recipient.
4. SEND THE E-MAIL MORE INFORMATION
Press the Start button to start your job.
That completes the procedure.
For more information, please refer to:
- Interactive User Guide CD 2
- Quick Use Guide
- http://www.xerox.com/support
E-mail Address
E-mail ButtonAll Services ButtonFeatures Button
SELECT E-MAIL RECIPIENTS

WorkCentre
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How to send a Fax (Server)
1. PREPARATION
2. LOAD THE DOCUMENTS
3.
Cancel any selections made by a previous user by pressing the AC (Clear All) button.
Remove any staples and paper clips from your documents and ensure that the
documents are in good condition.
Place the documents in the Document Handler in order (1,2,3...) with page 1 face up on
top.
Slide the document guides against the front and rear edges of the documents.
OR
Place the document face down on the Document Glass and register it to the rear right
corner.
Press the Features
button to display the
features selection
screen.
Select the All Services button OR the Basic
Faxing tab. Select the Fax button. If you cannot see the Fax button,
select the More Service button first.
Use the numeric keypad to enter the recipient’s fax
number OR use the send list to select a previously
stored number.
4. TRANSMIT THE FAX MORE INFORMATION
Press the Start button to start your job.
That completes the procedure.
For more information, please refer to:
- Interactive User Guide CD 2
- Quick Use Guide
- http://www.xerox.com/support
Fax Number
Fax ButtonAll Services ButtonFeatures Button
ENTER FAX OPTIONS

WorkCentre
5632/5638/5645/5655/5665/5675/5687
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How to Scan a document
1. PREPARATION
2. LOAD THE DOCUMENTS
3.
Cancel any selections made by a previous user by pressing the AC (Clear All) button.
Remove any staples and paper clips from your documents and ensure that the
documents are in good condition.
Place the documents in the Document Handler in order (1,2,3...) with page 1 face up on
top.
Slide the document guides against the front and rear edges of the documents.
OR
Place the document face down on the Document Glass and register it to the rear right
corner.
Press the Features
button to display the
features selection
screen.
Select the All Services button OR the Network
Scanning tab. Select the Network Scanning button. If you cannot
see the Network Scanning button, select
the More Service button first.
From the Template Destination list, select the
template that contains the destination for your scan
job.TheavailableNetwork,ScantoMailboxandScan
to Home templates are all shown in the Template
Destination list.
4. START THE JOB MORE INFORMATION
Press the Start button to start your job.
That completes the procedure.
For more information, please refer to:
- Interactive User Guide CD 2
- Quick Use Guide
- http://www.xerox.com/support
Scanning Destination
Network Scanning ButtonAll Services ButtonFeatures Button
STORE THE SCANNED IMAGE

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How to send a Fax (Embedded)
1. PREPARATION
2. LOAD THE DOCUMENTS
3.
Cancel any selections made by a previous user by pressing the AC (Clear All) button.
Remove any staples and paper clips from your documents and ensure that the
documents are in good condition.
Place the documents in the Document Handler in order (1,2,3...) with page 1 face up on
top.
Slide the document guides against the front and rear edges of the documents.
OR
Place the document face down on the Document Glass and register it to the rear right
corner.
Press the Features
button to display the
features selection
screen.
Select the All Services button OR the Basic
Faxing tab. Select the Fax button. If you cannot see the Fax button,
select the More Service button first.
Use the numeric keypad to enter the recipient’s fax
number OR use the send list to select a previously
stored number.
4. TRANSMIT THE FAX MORE INFORMATION
Press the Start button to start your job.
That completes the procedure.
For more information, please refer to:
- Interactive User Guide CD 2
- Quick Use Guide
- http://www.xerox.com/support
Fax Number
Fax ButtonAll Services ButtonFeatures Button
ENTER FAX OPTIONS

WorkCentre
5632/5638/5645/5655/5665/5675/5687
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How to make a Copy
1. PREPARATION
2. LOAD THE DOCUMENTS
3.
Cancel any selections made by a previous user by pressing the AC (Clear All) button.
Remove any staples and paper clips from your documents and ensure that the
documents are in good condition.
Place the documents in the Document Handler in order (1,2,3...) with page 1 face up on
top.
Slide the document guides against the front and rear edges of the documents.
OR
Place the document face down on the Document Glass and register it to the rear right
corner.
Press the Features
button to display the
features selection
screen.
Select the All Services button OR the Basic
Copying tab. Select the Copy button. If you cannot see the Copy
button, select the More Service button first.
Use the numeric keypad
to enter the quantity of
copies to be made.
4. START THE JOB MORE INFORMATION
Press the Start button to start your job.
That completes the procedure.
For more information, please refer to:
- Interactive User Guide CD 2
- Quick Use Guide
- http://www.xerox.com/support
Quantity of Copies
Basic Copying ButtonAll Services ButtonFeatures Button
MAKE COPIES

WorkCentre
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How to Load paper
1. OPEN THE PAPER TRAY
2. LOAD THE PAPER
3.
The Bypass Tray can be adjusted for all stock types and sizes
between A6 and A3.
Paper Trays 1 and 2 are fully adjustable for all stock sizes
between A5 and A3.
Paper Trays 3 and 4 are dedicated to hold either A4 or
8.5”x11”.
For the Bypass Tray and Paper Trays 1 and 2, select the Confirm
button OR select the Change Size and / or the Change Type and
Colour buttons to reprogramme the tray if the paper size, type or
4. MORE INFORMATION
Do Not load paper above the
Maximum Fill line.
For the Bypass Tray, and Paper
Trays 1 and 2 adjust the
guides to just touch the edge of
the paper stack.
Close the Paper Tray
CONFIRM THE PAPER STOCK LOADED
Paper tray 5 is a high capacity paper source dedicated to hold
either A4 or 8.5”x11”.
Paper tray 5 is opened by accessing the door on the left hand
side.
To open paper tray 5 press the button on the top of the tray.
Paper tray 5 automatically lowers.
For more information, please refer to:
- Interactive User Guide CD 2 - Quick Use Guide - http://www.xerox.com/support

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How to Reprint a saved job
1. RETRIEVE THE SAVED JOB
2.
From the Job Name list, select the job to be reprinted From the Folder Name list, select the folder that
contains the job you want to reprint.
Use the numeric keypad
to enter the quantity of
reprints to be made.
3. START THE JOB MORE INFORMATION
For more information, please refer to:
- Interactive User Guide CD 2
- Quick Use Guide
- http://www.xerox.com/support
Basic Settings
Reprint Saved Job ButtonAll Services ButtonFeatures Button
AMEND SETTINGS AND PRINT QUANTITY
Quantity of Prints
Select the Print or Print and Save button to start your
job. That completes the procedure.
If required, change the basic setting of the saved job
from the Basic Settings tab.
Press the Features
button to display the
features selection
screen.
Select the All Services button OR the Reprint
Saved Jobs tab. Select the Reprint Saved Job button. If you cannot
see the Reprint Saved Job button, select the More
Services button first.
Select the Folder
Select the Job