Xerox 7300DX - Phaser Color Laser Printer Installation guide

Phaser® 7300 Color Printer
Copyright © 2002 Xerox Corporation. All Rights Reserved. 5
Printer Management
Overview
Follow the procedures below to start the Xerox installer for your operating system. The following
sections also contain necessary information:
 Managing printer usage — see page 6.
 CentreWare DP for NetWare — see page 6.
 CentreWare MC (Microsoft Management Console) — see page 7.
 CentreWare Internet Services — see page 7.
 CentreWare Web — see page 7.
 Printer management features — see page 8.
 Job accounting — see page 8.
 Usage profile reports — see page 9.
Setting up a connection to your printer
Running the Xerox installer
A single integrated installer is used to install printer drivers and other software. The Xerox installer
automatically performs printer installation tasks and creates a printer. In most cases, you are required to
make only a few installation choices, clicking Next to move from screen to screen.
Windows 95/98/Me/NT/2000
1. Insert the printer’s Printer Installer and Utilities CD-ROM into your CD-ROM drive.
 If the Windows autorun feature is enabled, the CD-ROM launches automatically.
 If the Windows autorun feature is disabled, double-click My Computer, double-click the
CD icon to access the CD-ROM, then double-click startup.exe.
2. Follow the on-screen instructions to complete the installation.
Macintosh
1. Insert the printer’s Printer Installer and Utilities CD-ROM into the CD-ROM drive.
2. Click Start Me First.
3. Follow the on-screen instructions to complete the installation.

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Obtaining the printer’s URL (network path)
1. Connect to the printer via CentreWare IS by entering your printer’s IP address into your browser.
2. From the main CentreWare IS page, click Properties.
3. In the Protocols group on the left side of the screen, click IPP (Internet Printing Protocol). The
Network Path field on the CentreWare IS IPP page displays the printer’s URL.
Creating an IPP printer
1. From your PC, select Start, then select Settings and select Printers.
2. Double-click Add Printer to launch the Microsoft Add Printer Wizard.
3. When prompted, select Network Printer.
4. When prompted for Network Path (Windows 9x) or URL (Windows NT/2000/XP), enter the
printer’s URL, in the following format:
http://printer-ip-address
5. For printer-ip-address substitute your printer’s IP address or DNS name. (The printer’s URL is
displayed on the CentreWare IS IPP page in the Network Path field.)
Managing printer usage
CentreWare DP for NetWare
CentreWare DP is easy-to-use printer management software that runs on Windows 95/98/Me,
Windows NT 4.x, and Windows 2000/XP. Through point-and-click navigation, you can install,
connect, and configure the printer on a network quickly and easily. It provides network administrators
with setup procedures and management of networked printers.
The following table lists CentreWare DP key features and benefits.
For more specific information about CentreWare DP use and operation, refer to the CentreWare DP
User Guide. All the CentreWare software and documentation is on your Advanced Printer
Management Tools CD-ROM.
Feature Benefit
Setup Wizard Provides a step-by-step guide to get your printer quickly up and running on the
network.
Advanced Setup Provides a tool to service multiple file servers and queues.
Instant Status Enables you to select a printer from the Printer List to see what that printer is doing
at any given time.
Remote Configuration and
Management
Enables you to do most configuration and monitoring tasks from your workstation.
Printer Upgrades Enables you to upgrade your printer from your workstation (if available for your
printer model).

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CentreWare MC (Microsoft Management Console)
CentreWare MC allows IP discovery of printers equipped with an embedded web server. The embedded
web server in Xerox printers is called CentreWare Internet Services.
For installing or managing multiple printers on a Windows NT 4.x (Service Pack 6 or higher) or
Windows 2000/XP network with the TCP/IP protocol enabled, you can use the Xerox CentreWare MC
snap-in to Microsoft Management Console. Refer to the Xerox CentreWare MC User Guide on the
Advanced Printer Management Tools CD-ROM.
CentreWare Internet Services
CentreWare IS is a printer administration and support tool using web technology. With CentreWare IS
software, you can access printer status and manage your printer over a TCP/IP network using a web
browser.
CentreWare IS gives you the following capabilities:
 Receive printer status and manage printers, independent of network servers and operating systems.
 Define a link to your local web server’s support page.
 Access online manuals and technical support information by using built-in links to the Xerox web
site.
CentreWare IS provides an easy-to-use, consistent interface that you can use for most of the
configuration tasks described throughout this guide.
CentreWare IS requires only a web browser and a TCP/IP connection between the printer and the
network (in Windows/Macintosh/UNIX environments). (TCP/IP and HTTP must be enabled in the
printer.)
For complete information on using CentreWare IS, see the CentreWare IS online help.
CentreWare Web
CentreWare Web is a multi-vendor printer management, installation, and troubleshooting application
that can remotely manage, install, and troubleshoot printers on your network using a web browser.
Printers are found through network or print server discovery and managed over TCP/IP networks using
RFC-1759 SNMP (Simple Network Management Protocol).
Some of the features provided by CentreWare Web:
 Ability to remotely add ports, queues, and drivers to Windows 2000/XP and NT4.x SP6 print
servers.
 Install, troubleshoot, upgrade, and clone wizards to aid all users in preforming administrative
tasks.
 Install CentreWare Web on a server for availability to all clients on the network that have Internet
access with a browser.
 Support multiple users and provide for different levels/privileges of user access, such as
administrators or guests.
 Discover printers on local and remote subnets.

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 Automatically discover printers as scheduled.
 Generate reports.
 Connect to printer web servers for additional printer-specific features, including help.
For more information on the operation and use of CentreWare Web, refer to the CentreWare Web User
Guide (on the Advanced Printer Management Tools CD-ROM) and on-line help.
Printer management features
Job accounting
The printer stores information about jobs printed in a log file. The log file is stored either in the printer’s
memory or on an optional hard disk, if one is installed in the printer. If the log file is stored in the
printer’s memory, it is lost when the printer is reset; therefore, it is recommended that a hard disk be
used for job accounting.
The log file is a list of job accounting records. Each record contains fields such as user name, job name,
pages printed, job times, and toner/ink used. Not all fields are supported by all printers. For details, refer
to the CentreWare IS or CentreWare Web online help.
The job accounting values reported vary depending on the protocol and print command used when each
job was printed. For example, using NPRINT over NetWare provides the printer with the most
information about the job being printed. When using Windows and NetWare, the job name is often
LST: or LST:BANNER. Other jobs from other ports may provide even less information about the job.
Job accounting is available through CentreWare IS and CentreWare Web.
Using CentreWare IS
1. Connect to the printer via CentreWare IS by entering your printer’s IP address into your browser.
2. On the right side of the main CentreWare IS page, click Jobs.
The Job Accounting Links page has links that enable you to browse, download, and clear job
accounting records.
For complete information on CentreWare IS job accounting, including clearing job information,
downloading job information to a file, and job accounting file formats, see the CentreWare IS online
help.

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MaiLinX alerts
MaiLinX alerts allows the printer to automatically send email to the system administrator and others
under the following conditions:
 When printer errors, warnings, and alerts occur.
 When the printer requires attention (for example, when service is required or supplies need to be
replenished).
 When a reply to a CentreWare IS Remote Internet Printing message is desired. See online help for
more information on CentreWare IS Remote Internet printing.
Three designated users can receive messages: SysAdmin, Service, and Key User. Printer messages
reporting errors, alerts, and warnings can be individually assigned to any of these users. You can
customize the message text and the subject line in the Status Notification messages.
Status Notification is supplied by the printer’s SMTP (Simple Mail Transport Protocol) client.
Setting up CentreWare IS status notification
1. Connect to the printer via CentreWare IS by entering your printer’s IP address into your browser.
2. On the right side of the main CW IS page, click Properties.
3. On the left side of the page, click Mail Alerts.
4. Follow the instructions on the page to set up Status Notification.
5. Click Save Settings to save your changes.
For complete information on CentreWare IS Status Notification, see the CentreWare IS online help.
Usage profile reports
The printer can generate reports detailing printer usage. Usage profile reports track over 100 items,
including:
 Unique printer information, such as printer name, date installed, total pages printed, options
installed, and network ID.
 Supplies usage data (for example, toner or ink). By tracking supplies usage, you can order supplies
in advance, so your printer will always be well-stocked with supplies.
 Media and tray information, such as how often prints are made on paper compared to
transparencies, and how often each tray is used.
 Job characteristics, such as size and timing of jobs.

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Types of reports
 Job report — The job report contains information on the last printed job. This report can only be
emailed; it cannot be printed, because printing it creates a new job that overwrites the report data.
The job report is useful in environments where billing for each print job is required.
 Full report — The full report contains detailed printer usage information for all jobs printed during
the life of the printer. The full report is available in several formats. See the following table for
details.
Setting up usage profile reporting
1. Connect to the printer via CentreWare IS by entering your printer’s IP address into your browser.
2. On the right side of the page, click Jobs.
3. Select Usage Profile on the left, then choose Usage Profile Properties.
4. Follow the instructions on the page for setting up reports.
5. Click Save Changes to save your changes.
For complete information on Usage Profile reporting, including descriptions of each field in the report,
see the CentreWare IS online help.
Printing usage profile reports
From the front panel
Note
For information about using the front panel, refer to the Front Panel section of the
Features Guide on the Interactive Documentation CD-ROM.
1. With Menus highlighted, press the OK key.
2. Scroll to Support Menu by pressing the Up Arrow or Down Arrow key.
3. Press the OK key.
4. Scroll to Usage Profile Menu pressing the Up Arrow or Down Arrow key.
5. Press the OK key.
6. Scroll to Print Usage Profile pressing the Up Arrow or Down Arrow key.
Full Report Formats
Printed Emailed
Viewable; fields are labeled for easy reading. The
following three formats available:
 Empty fields omitted.
 All fields shown.
 For optical character recognition. All fields are
shown, with labels, but the reports are set up to be
readable by optical character recognition
equipment. All text is in a monospace font and each
data value is in a fixed location on the page.
The following two formats available:
 For viewing. Empty fields omitted; fields labeled for
easy reading.
 For spreadsheet. All fields shown; for easy import
into spreadsheets, most data is numerically encoded,
and field labels are omitted.

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7. Press the OK key.
8. To exit the menu system, scroll to Exit and press the OK key.
Using CentreWare IS
1. Connect to the printer via CentreWare IS by entering your printer’s IP address into your browser.
2. On the right side of the page, click Jobs.
3. On the left side of the page, click Usage Profile.
4. Click Print Usage Profile Report to print a full report with empty fields omitted.
Sending reports via email
From the front panel
Note
To send Usage Profile reports via email, the printer must be properly set up via “CentreWare
Internet Services” on page 7.
1. With Menus highlighted, press the OK key.
2. Scroll to Support Menu by pressing the Up Arrow or Down Arrow key.
3. Press the OK key.
4. Scroll to Usage Profile Menu by pressing the Up Arrow or Down Arrow key.
5. Press the OK key.
6. Scroll to Email Full Report or Email Job Report by pressing the Up Arrow or
Down Arrow key.
7. Press the OK key.
8. To exit the menu system, scroll to Exit and press the OK key.
Using CentreWare IS
Note
To send Usage Profile reports via email, the MaiLinX must be properly set up via “MaiLinX
alerts” on page 9.
1. Connect to the printer via CentreWare IS by entering your printer’s IP address into your browser.
2. On the right side of the main page, click Jobs.
3. On the left side of the page, click Usage Profile.
4. Enter the desired email address in the Send to Specific Address field.
5. Click Send Usage Profile Report.

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Xerox Usage Analysis Tool
The Xerox Usage Analysis Tool is a Windows client/server application that allows system
administrators to automatically track Xerox printer usage and obtain job accounting records. The tool
supports large networks, with many users and printers.
Job accounting and printer usage data is stored in a database. The application can be run on multiple
clients using a single server. The data can be exported to a spreadsheet for viewing, analysis, and
billing.
Complete information on using the Xerox Usage Analysis Tool is provided by the application’s online
help system.
System requirements
 IP network
 Xerox Phaser printers with Ethernet interface (optional hard disk recommended)
 A PC with at least 32 Mbyte of RAM. At least 1 Gbyte of hard disk space is recommended for the
server.
 Supported operating systems: Windows 95/98/Me, Windows NT 4.x, and Windows 2000/XP
 For export to spreadsheet (for graphing, billing, data analysis): Microsoft Excel 97 or Excel 2000
Installation
A web link used to install the Xerox Usage Analysis Tool is on the Printer Installer and Utilities
CD-ROM. A single integrated installer is used to install printer drivers, the Xerox Usage Analysis
Tool, and other software. The same installer is used for client and server installations.
1. Run the Xerox installer.
2. When prompted, make the following selections:
a. Select Printer Management Tools.
b. Select Windows Tools.
c. Click on Usage Analysis Tool. You are directed to a web site where you can complete the
installation of the Xerox Usage Analysis Tool.
During installation, additional components may be installed, such as JavaVM, runtime Microsoft
Access, and the Windows database interface ODBC (Open Database Connectivity).