Xerox VersaLink Series Service manual

VERSION 3.0
JUNE 2018
702P06231
Xerox®VersaLink®Series
Multifunction and Single Function
Printers
System Administrator Guide

© 2018 Xerox Corporation. All rights reserved. Xerox®, Xerox and Design®, VersaLink™, and Xerox Extensible
Interface Platform®are trademarks of Xerox Corporation in the United States and/or other countries.
Adobe®, Adobe PDF logo, Reader®, Adobe®Type Manager®, ATM™, Flash®, Macromedia®, Photoshop®, and
PostScript®are trademarks or registered trademarks of Adobe Systems, Inc.
Apple®, Bonjour®, EtherTalk™, TrueType®, iPad®, iPhone®, iPod®, iPod touch®, AirPrint®and the AirPrint®, Mac®, and
Mac OS®are trademarks or registered trademarks of Apple Inc. in the U.S. and other countries.
HP-GL®, HP-UX®, and PCL®are registered trademarks of Hewlett-Packard Corporation in the United States and/or
other countries.
Microsoft®, Windows Vista®, OneNote®, Windows®, and Windows Server®are registered trademarks of Microsoft
Corporation in the United States and other countries.
Novell®, NetWare®, NDPS®, NDS®, IPX™, and Novell Distributed Print Services™ are trademarks or registered
trademarks of Novell, Inc. in the United States and other countries.
SGI®and IRIX®are registered trademarks of Silicon Graphics International Corp. or its subsidiaries in the United
States and/or other countries.
McAfee®, ePolicy Orchestrator®, and McAfee ePO™are trademarks or registered trademarks of McAfee, Inc. in the
United States and other countries.
UNIX®is a trademark in the United States and other countries, licensed exclusively through X/ Open Company Limited.

Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
3
1
Introduction
This cha ter contains:
• Overview .................................................................................................................................. 4
• Configuring the Printer ............................................................................................................. 5
• More Information..................................................................................................................... 6

Overview
This guide is designed for a system administrator with network administrator rights who understands
networking conce ts and has ex erience creating and managing network user accounts.
Use this guide to hel you install, configure, and manage your rinter on a network.
Note:
• Network features are not available when the rinter is connected using USB.
• Embedded fax features are not available for all rinter models.
4Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
Introduction

onfiguring the Printer
1. Ensure that your rinter is connected to ower, to your network, and to the fax line, as needed.
2. Confirm that your rinter is recognized on your network.
By default, the rinter is assigned an IP address automatically from a DHCP server over a TCP/IP
network. If you have another ty e of network, or want to assign a static IP address, refer to IP.
Note: Xerox recommends using DHCP reservations to assign IP addresses to your
rinters. DHCP reservations rovide the most consistent IP addresses and the ability to
connect with the Host Name.
3. Com lete the installation wizards. These wizards hel you configure basic rinter settings such as
your location, time zone, and date and time references.
4. To view the current rinter configuration, rint a Configuration Re ort.
a. To rint a Configuration Re ort, on the rinter control anel, touch
Device→About→Information Pages→Configuration Report.
b. Review the re ort and locate the rinter IPv4 address.
5. To access the Embedded Web Server for the rinter:
a. From your com uter or network-connected device, o en a Web browser.
b. In the Web browser address field, enter the IP address for your rinter.
6. In the Embedded Web Server, create a host name for the rinter. For details, refer to Configuring
DNS Settings.
Note: To allow users to connect to the rinter and rint, rovide users with the IP
address or host name.
7. To send billing meter and diagnostic information to Xerox, in the Embedded Web Server, configure
remote services. For details, refer to Remote Services and Billing Information.
8. As needed, in the Embedded Web Server, configure the following rinter settings.
a. Configure Authentication. For details, refer to Configuring Authentication Settings.
b. Configure Security. For details, refer to Security.
c. Configure the services that you want to a ear on the rinter control anel. For details, refer
to Selecting A s to A ear on the Control Panel.
d. Configure features for Co y, Print, Scan, and Fax. For details, refer to Co ying,Printing,
Scanning, and Faxing.
e. Configure Accounting. For details, refer to Accounting.
Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
5
Introduction

More Information
You can obtain more information about your rinter from these sources:
Resource Location
Installation Guide Packaged with the rinter.
Other documentation for your rinter Go to www.xerox.com/office/docs, then select your
s ecific rinter model.
Recommended Media List United States: www.xerox.com/rmlna
Euro e: www.xerox.com/rmleu
Technical su ort information for your rinter,
including online technical su ort, Online Su ort
Assistant, and rint driver downloads.
Go to www.xerox.com/office/su ort, then select
your s ecific rinter model.
Information about menus or error messages View the Status region of the control anel touch
screen.
Information Pages To rint from the control anel, touch
Device→Information Pages or
Device→Support→Support Pages.
To rint from the Embedded Web Server, click
Home→Information Pages.
Embedded Web Server documentation In the Embedded Web Server, click Help.
Order su lies for your rinter Go to www.xerox.com/office/su lies, then select
your s ecific rinter model.
A resource for tools and information, including
interactive tutorials, rinting tem lates, hel ful ti s,
and customized features to meet your individual
needs.
www.xerox.com/office/businessresourcecenter
Local sales and Technical Customer Su ort
Local sales and customer su ort
www.xerox.com/office/worldcontacts
Printer registration www.xerox.com/office/register
6Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
Introduction

Resource Location
Xerox®Direct online store www.direct.xerox.com
Third arty and o en source software To locate third arty and o en source software
disclosure notices and the terms and conditions, go
to www.xerox.com/office/su ort, then select your
s ecific rinter model.
Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
7
Introduction

Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
9
2
Initial Setup
This cha ter contains:
• Physically Connecting the Printer ............................................................................................ 10
• Using the Installation Wizard ................................................................................................. 11
• Printing the Configuration Re ort ........................................................................................... 12
• Downloading the Configuration Re ort from the Embedded Web Server................................. 13
• Accessing Administration and Configuration Settings ............................................................. 14
• Initial Setu at the Control Panel............................................................................................ 16
• Initial Setu in the Embedded Web Server .............................................................................. 17
• Connecting the Printer to Wireless Networks........................................................................... 21

Physically onnecting the Printer
1. Connect the ower cord to the rinter, then lug the cord into an electrical outlet.
2. Connect one end of a Category 5 or better Ethernet cable to the Ethernet ort on the back of the
rinter. Connect the other end of the cable to a correctly-configured network ort.
3. If your rinter has fax installed, connect it to a correctly-configured tele hone line.
4. If your rinter has fax installed and is intended to send or receive faxes, connect it to a tele hone
that is configured for fax.
5. Power on the rinter.
10 Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
Initial Setu

Using the Installation Wizard
The Installation wizard starts the first time you ower on the rinter. The wizard rom ts you with a
series of questions to hel you configure basic rinter settings.
The wizard hel s you configure the following settings:
• Language
• Network Connection
– Ethernet
– Wi-Fi
• Proxy Server
• Date and Time
• Measurements
• LDAP
• Configuration O tions
• SMTP
– Fax Number
– Fax Line
– Security Settings
♦Software U date
♦Security O tions
When the installation wizard a ears, follow the onscreen instructions.
Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
11
Initial Setu

Printing the onfiguration Report
1. At the rinter control anel, ress the Home button.
2. Touch Device→About→Information Pages.
3. Touch Configuration Report.
4. To return to the Home screen, ress the Home button.
12 Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
Initial Setu

Downloading the onfiguration Report from the
Embedded Web Server
From the Embedded Web Server, you can download and save a co y of the Configuration Re ort to
your com uter hard drive. You can use Configuration Re orts from multi le rinters to com are
software versions, configurations, and com liance information.
To download a co y of the Configuration Re ort from the Embedded Web Server:
1. At your com uter, o en a Web browser. In the address field, ty e the IP address of the rinter,
then ress Enter or Return.
Note: The Configuration Re ort contains the IP address for the rinter. For details,
refer to Printing the Configuration Re ort.
2. To download the Configuration Re ort, scroll to the bottom of the age. In the Quick Links
section, click Download Configuration Report.
Note: If this feature does not a ear, log in as a system administrator.
The document is saved automatically as an XML file in the default download location on your
com uter hard drive. To o en the Configuration Re ort, use an XML viewer.
Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
13
Initial Setu

Accessing Administration and onfiguration
Settings
The control anel consists of a touch screen and buttons you ress to control the functions available
on the rinter.
The Embedded Web Server is the administration and configuration software installed on the rinter.
It allows you to configure and administer the rinter from a Web browser.
• To access the administration and configuration settings at the control anel, log in as
administrator, then touch the Device button.
• To access the administration and configuration settings in the Embedded Web Server, o en a Web
browser, then in the address field, ty e the IP address of the rinter. On the Home screen, click
Log In, then log in as administrator.
AAcccceessssiinngg tthhee oonnttrrooll PPaanneell aass aa SSyysstteemm
AAddmmiinniissttrraattoorr
1. At the rinter control anel, ress the Log In button.
2. Touch or ty e admin.
3. Ty e the administrator assword, then touch K.
Note: The default assword is 1111.
AAcccceessssiinngg tthhee EEmmbbeeddddeedd WWeebb SSeerrvveerr aass aa SSyysstteemm
AAddmmiinniissttrraattoorr
Before you begin:
• Ensure that your rinter is connected to a network.
• Use the Configuration Re ort to locate your rinter IP address. For details, refer to Printing the
Configuration Re ort.
To log in to the Embedded Web Server as the administrator:
1. At your com uter, o en a Web browser.
2. In the address field, ty e the IP address of the rinter, then ress Enter or Return.
3. In the to right area of the age, click Log In.
4. For User Accounts, click or ty e admin.
5. For Password Required, ty e the administrator assword. The default assword is 1111.
6. Click Log In.
14 Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
Initial Setu

hhaannggiinngg tthhee SSyysstteemm AAddmmiinniissttrraattoorr PPaasssswwoorrdd
Your rinter shi s as an o en system. In an o en system, all users have access to all features on the
device, including all system administration features. To restrict access to system administration
features, change the system administrator assword.
Notes:
• Some advanced settings require that you change the administrator assword.
• If you change the administrator assword, ensure that you store the assword in a secure
location.
• The default assword is 1111.
• If you change the administrator assword, to return the device to an o en system, reset the
device to factory defaults. Any settings that you configured are lost when you reset the device to
factory defaults. For details, refer to Resetting the Printer Settings.
To change the administrator assword:
1. In the Embedded Web Server, log in as administrator, then click Permissions.
2. For User Accounts, click admin.
3. Click Change Password.
4. Ty e the old assword.
5. Ty e the new assword, then rety e the assword to verify it.
6. Click K.
Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
15
Initial Setu

Initial Setup at the ontrol Panel
You can configure selected settings at the control anel, outside of the Installation Wizard.
SSeettttiinngg tthhee MMeeaassuurreemmeenntt UUnniittss
1. At the rinter control anel, ress the Home button, then touch the Device button.
2. Touch General→Measurements→Units, then select to show dimensions in metric or im erial
units.
3. Touch Paper Size Preference, then select to show dimensions in metric or im erial units.
4. Touch K.
SSeettttiinngg tthhee DDaattee aanndd TTiimmee
1. At the rinter control anel, ress the Home button, then touch the Device button.
2. Touch General→Date & Time.
3. To allow an SNTP service to set the time automatically, enable the Set Automatically toggle
button.
4. Touch Time Server (SNTP), then ty e the IP Address or host name of your SNTP server, then
touch K.
5. To set the time zone, touch Time Zone, then touch your region.
6. To adjust daylight saving time automatically, enable the Daylight Saving Time toggle button.
7. To set the format for dates, touch Date Format, then touch a date format.
8. To use a 24-hour time format, enable the Use 24 hr clock toggle button.
9. Touch K.
Note: The date and time are set in the Embedded Web Server. To modify these
settings, in the Embedded Web Server, select System→Date & Time.
10. For the new settings to take effect, restart your rinter.
IInnssttaalllliinngg aa SSooffttwwaarree FFeeaattuurree aatt tthhee oonnttrrooll PPaanneell
Before you begin, ensure that the required feature kit is installed.
1. At the rinter control anel, ress the Home button, then touch the Device button.
2. Touch General→Feature Installation.
3. Touch Enter Feature Installation Key, then ty e the key.
4. Touch K.
16 Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
Initial Setu

Initial Setup in the Embedded Web Server
AAssssiiggnniinngg aa NNaammee aanndd LLooccaattiioonn ttoo tthhee PPrriinntteerr
The Device Details age dis lays the rinter model information and roduct code or serial number.
On the Device Details age, you can assign a name and location to the rinter. Asset tags let you
enter unique identifiers for inventory management.
1. In the Embedded Web Server, log in as administrator, then click Home.
2. In the to right art of the window, click Details.
3. For Device Name, ty e a name for the rinter.
4. For Xerox®Asset Tag and Customer Asset Tag, ty e unique identifiers as needed.
5. For Location, ty e the location of the rinter.
6. To enter a geogra hical location for the rinter, in the Latitude and Longitude fields, enter the
geogra hic latitude and longitude coordinates in decimal form. For exam le, use coordinates such
as 45.325026, -122.766831 for a location.
7. In the System Administrator area, ty e contact information for your administrator, including
name, email, hone number, and location.
8. Click K.
RReessttrriiccttiinngg AAcccceessss ttoo tthhee PPrriinntteerr
To restrict access to the rinter, you can configure the Printing User Roles. You can edit an existing
role or create a custom Printing User Role.
Note: To edit or create a Printing User Role, the rinter requires that you change the administrator
assword from its default value. For details, refer to Changing the System Administrator Password.
To create a custom Printing User Role, refer to Creating a Custom Printing User Role.
To edit an existing Printing User Role:
1. In the Embedded Web Server, log in as administrator, then click Permissions.
2. Click Roles→Printing User Roles.
3. For the role that you want to edit, in the Printing User Roles area, click Edit.
4. In the Printing Permissions area, select the restrictions that you want to a ly, then click K.
With Custom Permissions, you can configure the rinter to restrict the ty es of rint jobs allowed. You
can select the a lications that can send jobs to the rinter. You can set which a er trays are
accessible and set the times of day that the rinter is available.
To enable Custom Permissions:
1. In the Embedded Web Server, log in as administrator, then click Permissions.
2. Click Roles→Printing User Roles.
3. For the role that you want to edit, in the Printing User Roles area, click Edit.
4. In the Printing Permissions area, select Custom Permissions.
5. More o tions a ear.
Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
17
Initial Setu

To restrict the time of day for rinting:
1. In the Print Time Permissions area, click Setup.
2. For Black & White Printing Time and Color Printing Time, select the time restrictions.
3. Click K.
To restrict job ty es and a er usage:
1. To restrict a job ty e, in the Allowed Job Ty es area, click the toggle button for the job ty e.
2. To restrict rinting to 2-sided only, in the 1-Sided Out ut area, select 2-Sided nly.
3. To restrict rinting from a a er tray, in the Allowed Pa er Trays area, click the toggle button for
the a er tray.
To select a lications that can access the rinter:
1. In the A lication Permissions area, click Setup.
2. To restrict access to the rinter for any of the a lications listed, click that a lication.
3. Select the restrictions for the a lication, then click Close.
4. Click K.
SSeelleeccttiinngg AAppppss ttoo AAppppeeaarr oonn tthhee oonnttrrooll PPaanneell
A s are services that are available on your rinter. Some a s must be enabled and configured
before they can be accessed on the control anel touch screen. A standard service is a service that
comes standard with the rinter. An extensible service is an o tional, third- arty service installed on
the rinter.
Notes:
• When you make an a visible, the a becomes art of the default view on the control anel.
• If you use ersonalization to create a custom view, your ersonalized view takes recedence over
the default view.
To s ecify the a s that a ear on the control anel:
1. In the Embedded Web Server, log in as administrator, then click Apps.
2. Click the required a .
3. Click Show.
To select the default screen that a ears when users first access the control anel:
1. In the Embedded Web Server, click Apps→Preferences.
2. In the Walku Screen area, click the menu, then select the default screen that you want to a ear
when users first access the control anel.
SSeettttiinngg tthhee DDaattee aanndd TTiimmee
1. In the Embedded Web Server, log in as administrator, then click System.
2. Click Date &Time.
3. For Date Format, select a format for the date.
18 Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
Initial Setu

4. In the Date field, click the calendar, then select a date.
5. For Time, select 12-Hour Clock or 24-Hour Clock.
6. In the Time field, ty e the correct time.
7. To set the time zone, click Time Zone, then select the following:
• Click Region, then select an a ro riate region.
• Select a time zone.
• Click K.
8. To enable daylight saving time, enable the Daylight Savings Time toggle button.
9. To allow an SNTP service to set the time automatically, for SNTP Settings, click Edit. If an SNTP
server is detected, the Time Server Address and Time Synchronization Interval are set
automatically. To change or enter SNTP settings manually:
• For Time Server Synchronization, enable the toggle button.
• For Time Server Address, for the SNTP server, ty e the IP address or host name.
• For Time Synchronization Interval, ty e the number of hours at which the rinter synchronizes
with the SNTP server.
• Click K.
10. Click K.
Note: For the new settings to take effect, restart your rinter.
SSuupppplliieess PPllaann AAccttiivvaattiioonn ooddee
Your Xerox®equi ment su lier offers su lies and service lans such as PagePack®and eClick®.
PagePack®and eClick®are cost- er- age-based rograms that include all service and su lies for
your rinter in one contract. If you have enrolled in a su lies rogram, you must activate the
su lies lan at regular intervals. To enable your rinter for your urchased lan, contact your Xerox®
equi ment su lier to get a Su lies Activation Code.
To enter your Su lies Activation Code:
1. In the Embedded Web Server, log in as administrator.
2. For Su lies, click Details.
3. For O tions, click Supplies Plan.
4. Click Supplies Plan Activation.
5. Ty e the code, then click Apply.
6. Click Close.
For more information about Xerox®su lies and service lans, contact your Xerox re resentative.
oonnffiigguurriinngg EEtthheerrnneett OOppttiioonnss
The Ethernet interface on the rinter automatically detects the s eed of your network. Any auto-
Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
19
Initial Setu

sensing devices connected to the network, such as a hub, do not always detect the correct s eed.
Refer to the Configuration Re ort to ensure that the rinter detects the correct network s eed.
1. In the Embedded Web Server, log in as administrator, then click Connectivity.
2. For Connections, click Ethernet.
3. For Rated Speed, click the Down arrow, then select a connection s eed.
Note: For the new settings to take effect, restart your rinter.
oonnffiigguurriinngg UUSSBB SSeettttiinnggss
1. In the Embedded Web Server, log in as administrator, then click Connectivity.
2. In the Connections area, click USB.
3. Enable a ort.
• To enable USB communication on all USB orts, click the Enable toggle button.
• To enable the target USB ort on the back of the rinter, click the USB Port toggle button.
Note: To use the target USB ort on the back of the rinter, click both the Enable toggle
button and the USB Port toggle button.
1. To enable Printer Job Language, click the PJL toggle button.
2. Click Print Mode, then select a mode.
3. For Auto Job Timeout, ty e the amount of time in seconds that the rinter waits inactive before
canceling the rint job.
4. Click Adobe Communication Protocol, then select a rotocol.
5. To enable PostScri t®Wait Timeout (RAW Mode), click the toggle button.
6. Click K.
20 Xerox®VersaLink®Series Multifunction and Single Function Printers
System Administrator Guide
Initial Setu