Xerox WorkCentre 5632 Operating manual

Xerox WorkCentre 5632
Quick Use Guide

Prepared by:
Xerox
GKLS European Operations
Bessemer Road
Welwyn Garden City
Hertfordshire
AL7 1BU
ENGLAND
©2007 by Xerox Corporation. All rights reserved.
Copyright protection claimed includes all forms and matters of copyrighted material and information now
allowed by statutory or judicial law or hereinafter granted, including without limitations, material generated
from the software programs which are displayed on the screen, such as icons, screen displays, looks etc.
Xerox®, and all Xerox products mentioned in this publication are trademarks of Xerox Corporation. Product
names and trademarks of other companies are hereby acknowledged.
Changes, technical inaccuracies and typographical errors will be corrected in subsequent editions.

WC5632/38/45/55: Logon
Network Accounting:
To access machine features:
1. Enter your User ID to access copy features, then
select [Enter]
(User ID = Blue Valley ID minus the leading zeros)
2. The Account ID = default Clicks Quick Key based on
the copier’s location.
You will only need to enter your Account ID when
using a machine in another
building.
NOTE: You can use the touchscreen and/or keypad
o enter your information
3. Complete your job.
4. To Log Off:
Press [Access ] on the control panel.
Select [Logout] on the Touch Screen.
Network Authentication (required for scanning services):
To access scanning features:
1. Enter network user ID and select [Enter]
2. Enter password and select [Enter]
3. To Log Off:
•Press [Access ] on the control panel.
•Select [Logout] on the Touch Screen.

Quick Use Guide Page 9
Getting Started
Control Panel Overview
Help
Accesses additional
information.
Pause
Temporarily stops the current job.
Interrupt
Temporarily stops the current job to
allow a priority job to be run.
Features
Displays the job features on the screen.
Hash
Indicates the dialing
character or designates a
group dial number. Also
used when entering a
password.
Clear
Deletes numeric
values or the last digit
entered.
Asterisk
Use to start a DTMF (Dual Tone
Multi-frequency) operation.
Language
Changes text to an alternative
language.
Start
Starts the job.
Touch Screen
Displays and selects all the available programming
features, plus fault clearance procedures and general
machine information.
Access
Accesses Tools, used to adjust the
defaults of the machine.
Clear All
Resets all the features to their default
settings.
Job Status
Displays job progress
information.
Machine Status
Displays the current status of the
machine.
Power Saver Indicator
Indicates when the machine is in
Power Saver Mode.
*
Dial Pause
Enters a pause in a telephone
number when transmitting a fax.

Page 10 Quick Use Guide
Getting Started
Power On or Off
¾If [Power Down] is selected the Power Down Confirmation screen displays a warning that
data may be lost if the machine is powered down.
NOTE: Confirmation of this screen will result in the deletion of any jobs currently in the
queue.
¾Touch the [Confirm] button to power off the machine.
NOTE: The machine remains on for approximately 45 seconds before the power is
terminated.
¾If [Enter Power Saver Mode] is selected, the machine will immediately enter the Power
Saver Mode appropriate to its configuration. If there are any jobs in the queue, a second
pop-up screen displays.
NOTE: To re-activate the machine when in this mode, touch a button on the Touch Screen or
control panel.
¾If [Quick Restart] is selected and confirmed the machine will restart. A pop-up screen will
appear warning that any jobs in the queue will be deleted.
NOTE: Any copy jobs in the queue will be deleted, print jobs in the queue are recovered.
¾If [Cancel] is selected the power down options will be canceled and the machine will be
available for use.
1To power ON:
¾Press the [Power] switch. The entire powering on
process (to power on all installed options) takes less
than 165 seconds.
NOTE: Certain functions of the machine e.g. copying
and scanning will be available before others.
2To power OFF:
¾Press the [Power] switch. A confirmation screen will appear requesting a power down
option.
3

Quick Use Guide Page 11
Getting Started
Getting Started
Loading Paper
1¾Open the required paper tray.
NOTE: Paper trays 1 and 2 are fully
adjustable for all stock sizes between A5 and
A3 (5.5"x8.5" and 11"x17"). Paper trays 3 and
4 are dedicated paper trays which can be
adjusted to hold either A4 or 8.5" x 11" long
edge feed paper only.
2¾Load paper. Paper must not be loaded
above the fill line.
¾Close the tray.
NOTE: For paper trays 1 and 2, ensure the
guides are just touching the paper, otherwise
the size automatically detected may be
incorrect.
3¾Select [Confirm] OR select [Change Size] and/or [Change Type and Colour] to
reprogramme the tray if the paper size, type or colour has changed.
NOTE: Ensure the Size, Type and Colour are all correct. For standard copy paper the
following should apply:
Size - A4
Type - Plain paper
Colour - White
NOTE: Some machine configurations do not support envelope printing, please refer to
the Product Overview chapter for more information.

Page 12 Quick Use Guide
Getting Started
Making Copies
Copy features include...
1¾Load the documents either in the
document handler or on the
document glass.
NOTE: Documents are only
scanned once.
2¾Access the Basic Copy screen - if necessary
select the [Features] button on the control
panel.
3¾Select the required features on the Touch Screen.
¾Select the number of copies required.
¾Press [Start].
• Producing stapled or hole punched sets, if there is
a finisher available
• Image Quality adjustment
• Auto Reduce/Enlarge • Copying mixed size originals
• Adding printed or blank separators into
transparency sets
• Arranging multiple images on a page
• Adding printed or blank covers • Adding Annotations
• Inserting printed or blank sheets or tabs • Image Shift
• Erasing edges and borders • Build Job to apply different programming within a
set of documents
• Storing the programming for frequently run jobs • Creating booklets

Page 14 Quick Use Guide
Getting Started
Saving for Reprint
1¾Load the documents either in the
document handler or on the
document glass.
NOTE: Documents are only
scanned once.
2¾Access the Save Job for Reprint screen - if necessary select the [Features] button on
the control panel.
3¾Select the required option. Select [Save Only] if you want to store your document
without printing. Select [Copy and Save] if you want to print a copy and store your
document.
¾Select the folder where you want to store your document.
¾Select the required features on the Touch Screen.
¾Press [Start].

Quick Use Guide Page 15
Getting Started
Getting Started
Reprinting Saved Jobs
1¾Access the Reprint Jobs screen - if necessary
select the [Features] button on the control
panel.
2¾Select the folder where you stored your document.
¾Select the document from the list.
¾Select the required features on the Touch Screen.
¾Select the required option:
• Select[Print] if you want to print and then delete your document.
•Select[Print and Save] if you want to print and then save changes to your
document settings.
•Select[Save] to save changes to your document settings.
¾Press [Start].

Page 16 Quick Use Guide
Getting Started
Sending an Embedded Fax
Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax screen
matches that displayed in step 2 then Embedded Fax is enabled. Refer to the System
Administration CD (CD1) for more information.
NOTE: Both Embedded and Server Fax can be installed on the WorkCentre at the same
time, however only one service can be enabled for use.
Fax features include...
¾Adjusting the Resolution
¾Faxing double sided originals
¾Programming the size of the originals being scanned
¾Image Quality adjustment
¾Delaying the start time of a fax
¾Adding a Cover Letter
¾Sending to more than one recipient
¾Mailbox storage and polling to and from your machine
¾Setting the transmission speed
1¾Load the documents
either in the document
handler or on the
document glass.
NOTE: Documents are
only scanned once.
2¾Select [Fax].
NOTE: You may need to select [All
Services] first to access the fax
option.
¾Enter the telephone number.
3¾Select the required features on the
Touch Screen.
¾Press [Start].