ZKTeco VF Series User manual

USER MANUAL
VF Series
Version: 1.0
Date: March, 2018

About This Manual
This manual introduces the operation of user interfaces and menu functions of VF series
products.
Not all the devices have the function with , the real product prevails.
The pictures in this manual may not be exactly consistent with those of your product; the
actual product's display shall prevail.

Table of Contents
1. Instruction for Use....................................................................................................................................................... 1
1.1 The distance, Facial Expression and Standing Pose.............................................................................. 1
1.2 Enrollment and Verification Pose................................................................................................................. 2
1.3 Verification Modes ............................................................................................................................................2
1.3.1 Password Verification ............................................................................................................................. 2
1.3.2 Badge Verification.................................................................................................................................... 3
1.3.3 1:N face verification.................................................................................................................................3
1.3.4 1:1 face verification .................................................................................................................................4
2. Main Menu.....................................................................................................................................................................6
3. User Management ......................................................................................................................................................7
3.1 Adding User......................................................................................................................................................... 7
3.1.1 Enter User ID and Name ........................................................................................................................ 7
3.1.2 Select User Role and Verification Mode........................................................................................... 7
3.1.3 Enroll a Face ............................................................................................................................................... 8
3.1.4 Enroll a Badge Number.......................................................................................................................... 8
3.1.5 Enroll a Password ..................................................................................................................................... 9
3.1.6 Enroll Photo................................................................................................................................................9
3.2 Searching for a User.......................................................................................................................................... 9
3.3 Editing User ........................................................................................................................................................ 10
3.4 Deleting User ..................................................................................................................................................... 10
3.5 User Display Style............................................................................................................................................. 11
4. User Role ....................................................................................................................................................................... 12
4.1 Enabling User Role........................................................................................................................................... 12
4.2 Rights Allocation .............................................................................................................................................. 12
5. Communication Settings ........................................................................................................................................ 14
5.1 Ethernet Settings.............................................................................................................................................. 14
5.2 Serial Comm. Settings .................................................................................................................................... 14
5.3 PC Connection................................................................................................................................................... 15
5.4 Wireless Network.............................................................................................................................................. 15
5.5 Cloud Server Setting....................................................................................................................................... 17
6. System Settings .......................................................................................................................................................... 18
6.1 Date/Time Settings.......................................................................................................................................... 18
6.1.1 Daylight Saving Time ............................................................................................................................ 18
6.2 Attendance Parameters ................................................................................................................................. 19
6.3Face Parameters................................................................................................................................................ 20
6.4 Reset to Factory Settings............................................................................................................................... 21
6.5 USB Upgrade...................................................................................................................................................... 21
7. Personalize Settings.................................................................................................................................................. 22

7.1 User Interface Settings ................................................................................................................................... 22
7.2 Voice Settings .................................................................................................................................................... 22
7.3 Bells Settings...................................................................................................................................................... 23
7.3.1 Add a Bell................................................................................................................................................... 23
7.3.2 Edit a Bell ................................................................................................................................................... 23
7.3.3 Delete a Bell.............................................................................................................................................. 24
7.4 Punch States Settings..................................................................................................................................... 24
7.5 Shortcut Keys Settings ................................................................................................................................... 25
8. Data Management..................................................................................................................................................... 27
8.1 Delete Data......................................................................................................................................................... 27
8.2 Data Backup ....................................................................................................................................................... 27
8.3 Data Restoration............................................................................................................................................... 28
9. Access Control............................................................................................................................................................. 29
9.1 Access Control Options Settings ................................................................................................................ 29
10. USB Manager .......................................................................................................................................................... 30
10.1 USB Download .................................................................................................................................................. 30
10.2 USB Upload......................................................................................................................................................... 30
10.3 Download Options Settings......................................................................................................................... 31
11. Attendance Search ............................................................................................................................................... 33
12. Print Settings..................................................................................................................................................... 34
13. Short Message........................................................................................................................................................ 35
13.1 Add a New Message........................................................................................................................................ 35
13.2 Edit and Delete Message............................................................................................................................... 36
13.3 Message Options.............................................................................................................................................. 36
13.4 View the Public Messages and Personal Message ............................................................................... 37
14. Work Code ............................................................................................................................................................... 38
14.1 Add a Work Code.............................................................................................................................................. 38
14.2 All Work Codes List........................................................................................................................................... 38
14.3 Work Code Options ......................................................................................................................................... 39
15. Autotest .................................................................................................................................................................... 40
16. System Information.............................................................................................................................................. 41

VF Series User Manual Page | 1
The recommended distance between person and device
should be 0.5m (applicable to a height range of 1.5~1.85m).
According to the obtained face image from device to adjust,
when the face image is comparatively bright, please move
backwards appropriately; whe
n the face image is
comparatively dark, please move forwards appropriately.
1. Instruction for Use
1.1 The distance, Facial Expression and Standing Pose
Recommended distance:
Some improper ways for Enrollment and Verification:
Different posture Different height
Too close Too far
Recommended facial expression and standing position:

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Note: During enrollment and verification, try to have a relaxed face expression and stand upright.
1.2 Enrollment and Verification Pose
During enrollment, you need to move forward or backward to ensure that your eyes are within the
green frame.
During verification, ensure that the face is displayed at the center of the screen and is within the
green frame.
It is recommended that the face should be at the middle of the screen, and focus eyes inside the
green box according to the to the device’s voice prompts.
1.3 Verification Modes
1.3.1 Password Verification
In this verification method, the entered password is verified with the password of the entered user
ID.
Tap on the initial face to enter 1:1 verification mode.
Input user ID and press [OK]. Input password and press [OK]. Verification succeeds.
If you have registered multiple verification modes, the following interface appears after you enter
your ID and press [OK].

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Tap the Key icon to access password verification.
Note: If you have registered only the password, you will access the password verification interface
directly after entering your ID. If you have registered multiple verification modes, the icons of
registered verification modes are displayed, just as the above figure showing that Password and Face
have been registered.
1.3.2 Badge Verification
Swipe your registered badge around the camera area in standby mode. The device prompts “Ou-Ou”
when the badge is unregistered. The device prompts ”Duplicated Punch” when you swipe badge
successfully twice.
1.3.3 1:N face verification
The terminal compares current face image collected by the camera with all face data on the
terminal.

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In initial interface, compares face, Verification succeeds in a proper way.
1.3.4 1:1 face verification
In the 1:1 face verification mode, the device compares current face collected by the camera with
that in relation to the user ID entered through the keyboard. Adopt this mode only when it is
difficult to recognize the face.
Tap on the initial face to enter 1:1 verification mode.
Input user ID and press [OK]. Compare the face in a proper way. Verification Succeeds.
If you have registered multiple verification modes, the following interface appears after you enter
your ID and press [OK].

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Tap the Face icon to access face verification.
Note: If you have registered only your face, you will access the face verification interface directly after
entering your ID. If you have registered multiple verification modes, the icons of registered
verification modes are displayed, as shown in the above figure with Password and Face displayed.

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2. Main Menu
When the device is in standby mode, press to open the main menu.
Menu Item Description
User Mgt. Basic information of registered users, including user ID, name, user role, verification
mode, face, badge, password and user photo.
User Role To set user roles for accessing into the menu and modifying settings.
Comm.
To set the related parameters of the communication between the device and PC,
including Ethernet parameters such as IP Address etc., Serial Comm., PC Connection,
Wireless Network and Cloud Sever Setting.
System To set related parameters of the system and upgrade firmware, including setting date
& time, attendance, face parameters, resetting to factory settings and USB upgrade.
Personalize This includes interface display, voice, bell, punch state key mode and shortcut key
settings.
Data Mgt. Manage data in the device, such as delete data, backup data and restore data.
Access Control This includes setting the parameters of the lock.
USB Manager To transfer data such as user data and attendance logs from the USB disk to the
supporting software or other devices.
Attendance Search To search for the records stored in the device after successful verification.
Print★To set printing information and functions (if printer is connected to the device).
Short Message To set public or private short messages, which are read by specified person within the
specified time after attendance, facilitating information transmission.
Work Code To mark different work categories, facilitating user attendance check.
Auto test To automatically test different module’s functions, including the LCD, voice, face and
clock RTC test.
System Info To check device capacity, device and firmware information.

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3. User Management
3.1 Adding User
In the initial interface, press > User Mgt. > New User to enter New User setting interface. It
includes inputting User ID and Name, choosing User Role and Verification Mode, registering Face,
Badge Number and User Photo, setting Password.
3.1.1 Enter User ID and Name
Device automatically allocates an ID starting from 1 for every user in sequence. You can also
manually input an ID.
Notes:
1) The device supports user ID ranging from 1 to 9 digits.
2) “Name” field supports maximum of 24 characters.
3.1.2 Select User Role and Verification Mode

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Add a Super Admin: Choose “Super Admin” in [User Role]. A Super Admin can operate all the
functions of the menu.
Add a Normal User: Choose “Normal User” in [User Role]. When the Super Admin is set, Normal
Users can only use password, badge or face for verification; when the Super Admin is not yet set,
Normal Users can operate all functions of the menu.
3.1.3 Enroll a Face
Press [Face] on the New User interface. Focus eyes inside the green box as the device prompts,
until enrollment succeeds.
Notes:
1) For the methods of face enrollment, see 1.1 The distance, Facial Expression and Standing Pose.
2) During face enrollment, the system will take a photo and saves it into the device automatically
when the green box moves to middle of the screen.
3.1.4 Enroll a Badge Number
Press [Badge Number] on the New User interface.
Swipe the badge near the camera. The badge number registration succeeds.

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3.1.5 Enroll a Password
Press [Password] on the New User interface. Input password with numeric keyboard and press
[OK]. Re-type the password and press [OK].
Password: It may contain 1 to 8 digits.
3.1.6 Enroll Photo
If you had enrolled photo, the system will display enrolled photo in addition to ID and name after
you pass the verification.
Press [User Photo] on the New User interface. Stand before the screen in your natural posture and
press the camera icon to take a photo.
Note: You need not take photo again if photo captured during face enrollment is already applied.
3.2 Searching for a User

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In the initial interface, press > User Mgt. > All Usersto enter All Usersinterface. Input User
ID or Name in , the corresponding user will be shown. As shown in the above figure, search for
the user with the user ID of “3”.
3.3 Editing User
After a user is selected through Searching for a User, press [Edit] to enter user editing interface.
Or in the initial interface press > User Mgt. > All Users> Select a user > Edit to enter user
editing interface.
The method of editing user is the same with that of adding user, only the user ID cannot be edited.
3.4 Deleting User
After a user is selected through Searching for a User, press [Delete] to enter user deleting interface.
Or in the initial interface press > User Mgt. > All Users> Select a user > Delete to enter
user deleting interface.

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Note: If the user has registered face, password, badge number and user photo, the system will
show delete option for these separately.
3.5 User Display Style
In the initial interface, press > User Mgt. > Display Style to enter Display Style setting
interface.
Several display styles are shown as below:
Single Line Multiple Line Mixed Line

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4. User Role
Setting user rights to give authorization for operating the menu (a maximum of 3 roles can be set).
When user role is enabled, in [User Mgt.] > [New User] > [User Role], you can allocate suitable
user role to each user.
Role: Super user needs to allocate different rights to new users. To avoid setting rights for each
user one by one, you can set user roles to categorize different permission levels in user
management.
4.1 Enabling User Role
In the initial interface, press > User Role > User Defined Role 1 (2 / 3) > Enable Defined
Role to enable defined role.
After enabling defined roles, you can check the enabled user roles in [User Mgt.] > [New User] >
[User Role].
Note: At least one registered Administrator is required to enable user role.
4.2 Rights Allocation

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In the initial interface, press > User Role > User Defined Role 1 (2 / 3) > Define User Role to
enter rights allocating interface. Select or cancel the operating right to each menu for User Defined
Role 1 (2 /3).

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5. Communication Settings
In the initial interface, press > COMM. to enter communication setting interface. It Includes
ethernet parameters such as IP address etc., Serial Comm., PC connection, Wireless Network and
Cloud Server Setting.
5.1 Ethernet Settings
When the device communicates with a PC over the Ethernet, you need to set network settings.
Press Ethernet on the Comm. Settings interface.
Menu Item Description
IP Address The default value is 192.168.1.201, please adjust them according to the
actual network situation.
Subnet Mask The default value is 255.255.255.0, please adjust them according to the
actual network situation.
Gateway The default value is 0.0.0.0, please adjust them according to the actual
network situation.
DNS The default value is 0.0.0.0, please adjust them according to the actual
network situation.
TCP COMM. Port The default value is 4370, please adjust them according to the actual
network situation.
DHCP
Dynamic Host Configuration Protocol, which is to dynamically allocate IP
addresses for clients via server. If DHCP is enabled, IP cannot be set
manually.
Display in Status
Bar To set whether to display the network icon on the status bar.
5.2 Serial Comm. Settings

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To establish communication with the device through a serial port, you need to set serial port
settings.
Press Serial Comm. on the Comm. Settings interface.
Baudrate: The rate of the communication with PC; there are 4 options of baudrate: 115200
(default), 57600, 38400 and 19200. The higher the baudrate, the faster is the communication speed,
but also the less reliable. In general, a higher baudrate can be used when the communication
distance is short; when the communication distance is long, choosing a lower baudrate would be
more reliable.
5.3 PC Connection
To improve security of data, Comm Key for communication between the device and PC needs to
be set.
If a Comm Key is set in the device, the correct connection password needs to be entered when
the device is connected to the PC software, so that the device and software can communicate.
Press PC Connection on the Comm. Settings interface.
5.4 Wireless Network
Menu Item Description
Comm Key
Comm Key: The default password is 0 (no password).
Comm Key can be 1~6 digits and in a range of
0~999999.
Device ID
Identity number of the device, which ranges between
1~254. If the communication method is RS232,
inputting this device ID in the software communication
interface is required.

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WIFI is the short of Wireless Fidelity. Our device has a built-in WIFI module to achieve the wireless
network function. Data transmit through WIFI, provides a wireless network environment for the
device.
WIFI Connection
Press Wireless Network on the Comm. Settings interface. Enable WIFI, the device will search
available WIFI in the network range.
Select an available WIFI. Input password and press [OK]. When the WIFI is connected successfully,
the initial interface will display the logo. Select the connected WIFI signal to view the IP
address and other information.
Adding WIFI Network Manually
If you want to connect a WIFI network other from the available list, then you can add it manually.
Press Add WIFI Network on the Wireless Network interface to enter the relevant parameters
(The added network must exist).
Note: To find the added user name in the WIFI list for the connecting method, after manually
adding the WIFI network, please refer to WIFI Connection.
Advanced Setting
Press Advanced on the Wireless Network interface. Set the relevant parameters as required.