Aastra 6757 User manual

Aastra 5000 Communications Systems
Aastra 6757
Terminal
User’s Guide

Contents
1
Description of the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
The navigation keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9
LEDs associated with the programmable keys . . . . . . . . . . . . . . . . . . . 9
Alphanumeric keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Standard codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Calling modes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Using the hands-free mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12
Using the headset mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13
Using the group listening mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Use the intercom mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
Using the pre-dialling mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Adjusting the listening volume level . . . . . . . . . . . . . . . . . . . . . . . . . . 15
Making a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Dialling the number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Using the programmable keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
Use of the LNR function (last number redial) . . . . . . . . . . . . . . . . . . . 17
Calling an attendant (switchboard) . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Calling a party back . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
To call a party from a directory by name: . . . . . . . . . . . . . . . . . . . . . . 18
Using the automatic redial function . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Notifying the party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Using the store and redial function . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
Receiving a call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Adjusting the ring volume level . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Interrupting the ringer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21
Answering a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Diverting calls to another extension . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Intercepting a call intended for another extension.. . . . . . . . . . . . . . . 22

Contents
2
During the call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
Using the mute function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Recording the conversation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
Placing the party on hold and resuming the call on the same phone . .25
Placing a party on hold and resuming the call on another phone . . . .25
Transferring a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Calling a second party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .26
Answering a second call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Switching between two parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Releasing one of the parties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
Setting up a conference call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
Other features available during a call . . . . . . . . . . . . . . . . . . . . . . . . . .28
Viewing the stored numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
Outbound call log (LNR) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31
Consulting the outbound call log: . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Calling a party from the outbound call log . . . . . . . . . . . . . . . . . . . . . .31
Storing the name and/or number in the private directory . . . . . . . . . . .32
Deleting a record from the outbound call log . . . . . . . . . . . . . . . . . . . .32
Deleting all records from the outbound call log . . . . . . . . . . . . . . . . . .33
Private directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34
Accessing the private directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Creating a record in the private directory . . . . . . . . . . . . . . . . . . . . . . .35
Modifying and deleting a record in the personal directory . . . . . . . . . .36
Personalising the titles of the lists in the private directory . . . . . . . . . .37
Searching by name in the private directory . . . . . . . . . . . . . . . . . . . . .38
Browsing a list of the private directory . . . . . . . . . . . . . . . . . . . . . . . . .38
Calling from the private directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . .38
Deleting the lists of the private directory . . . . . . . . . . . . . . . . . . . . . . .39

Contents
3
Directories of abbreviated numbers . . . . . . . . . . . . . . . . . . . 40
Programming a personal abbreviated number . . . . . . . . . . . . . . . . . . 40
Modifying or deleting a personal abbreviated number . . . . . . . . . . . . 41
Calling a personal abbreviated number . . . . . . . . . . . . . . . . . . . . . . . 41
Dialling a common abbreviated number . . . . . . . . . . . . . . . . . . . . . . 42
Inbound call log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Viewing the incoming call log . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43
Calling a party from the inbound call log . . . . . . . . . . . . . . . . . . . . . . . 44
Storing the name and/or number in the private directory . . . . . . . . . . 44
Deleting a record from the inbound call log . . . . . . . . . . . . . . . . . . . . . 45
Deleting all records from the inbound call log . . . . . . . . . . . . . . . . . . . 45
Information directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Checking the information directory . . . . . . . . . . . . . . . . . . . . . . . . . . . 47
Making entries in the information directory . . . . . . . . . . . . . . . . . . . . . 47
Internal names directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
Checking the internal names directory . . . . . . . . . . . . . . . . . . . . . . . . 49
Calling an internal party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
External names directory. . . . . . . . . . . . . . . . . . . . . . . . . . . . 51
Checking the external names directory . . . . . . . . . . . . . . . . . . . . . . . . 51
Calling an external party . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
Programmable keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Programming a key . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
Deleting, modifying and exiting the programming . . . . . . . . . . . . . . . . 56
Identifying the programmed keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Contents
4
The call forwarding function . . . . . . . . . . . . . . . . . . . . . . . . . . 58
Forwarding a call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58
Cancelling a forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .60
Programming forwarding on a programmable key . . . . . . . . . . . . . . . .60
Overriding the call forwarding function . . . . . . . . . . . . . . . . . . . . . . . . .61
Voicemail function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63
Configuring and customising your voice mailbox . . . . . . . . . . . . . . . . .63
Activating the forwarding of calls to the voice mailbox . . . . . . . . . . . . .64
Calling up new messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
Programming the access codes on a programmable key: . . . . . . . . . .65
Multi-key function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Programming the multi-key function . . . . . . . . . . . . . . . . . . . . . . . . . . .67
Communicating with the multi-key function . . . . . . . . . . . . . . . . . . . . .68
Multi-line function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70
Programming the multi-line function . . . . . . . . . . . . . . . . . . . . . . . . . . .70
Communicating with the multi-line function . . . . . . . . . . . . . . . . . . . . .73
Supervision function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
Programming the supervision function . . . . . . . . . . . . . . . . . . . . . . . . .75
Communicating with the supervision function . . . . . . . . . . . . . . . . . . .76
Folder function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
Programming the folder function . . . . . . . . . . . . . . . . . . . . . . . . . . . . .77
Communication with your privileged parties . . . . . . . . . . . . . . . . . . . . .78
Communication with your non-privileged parties . . . . . . . . . . . . . . . . .80
Filter function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
Programming the filter function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .81
Communicating with the filter function . . . . . . . . . . . . . . . . . . . . . . . . .83

Contents
5
Login/Logout function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
Restoring your subscriber rights on a general-purpose phone . . . . . . 85
Restoring your subscriber rights on your own phone . . . . . . . . . . . . . 86
Release a phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
Showing the identity of the subscriber of a phone . . . . . . . . . . . . . . . 87
Agenda function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Programming the agenda function . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
Consulting your appointments to modify or cancel one of them . . . . . 89
"Do not disturb" function. . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Using the "Do not disturb" function . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
Overriding the "Do not disturb" function . . . . . . . . . . . . . . . . . . . . . . . 91
Programming the "Do not disturb" function on a programmable key . 91
Other functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Replace function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
The identity presentation function . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Notification function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 94
Out-of-office function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95
The line protection function during data transmission . . . . . . . . . . . . . 96
Locking the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Activating the phone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
Calling an external party from the locked phone . . . . . . . . . . . . . . . . . 97
Calling an emergency number from the locked phone . . . . . . . . . . . . 98
Deactivating the phone lock . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
Phone settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
Selecting and adjusting the phone ringer . . . . . . . . . . . . . . . . . . . . . . 99
Adjusting the screen contrast . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100
Adjusting the volume of the beeps heard when a key is pressed . . . 101
Personalising the phone’s secret code . . . . . . . . . . . . . . . . . . . . . . . 101

Contents
6
Associating a directory to the call by name function (ABC key) . . . . .102
Choosing the phone language . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .103
Programming the connection of a headset . . . . . . . . . . . . . . . . . . . . .103
Installation of the terminals in the range . . . . . . . . . . . . . . . 105
Package content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Marketing Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .105
Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106
Mounting the phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .107
Installation of the M670 module on the Aastra 6757 terminal. . . . . . .109
Programmable key equivalence . . . . . . . . . . . . . . . . . . . . . . . . . . . . .110
Tips and safety . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .111
Miscellaneous tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
Glossary (terms you should know) . . . . . . . . . . . . . . . . . . . . . . . . . . .112
Troubleshooting Check . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .113

Description of the phone
7
Description of the phone
Overview
1 Message indicator
Signalling of incoming calls and message notification
2 5 programmable keys with LED indicators whose
identifiers must be entered via the alphanumeric keypad:
Each of these keys enables you to:
• Store a call number
• Program a feature, a supervision function or a series of
codes…
• Use the multi-key function
• Use the multi-line function
3 Key reserved for pagination (#1 to #4), which can be
used to program 3 times 5 other keys (total of 20 touches
programmable keys).
4 LCD screen
5 5 interactive keys plus1keyfordirectaccessto thecall by
name function (ABC).
2
4
3
5
17
12
13
14
15
16
6
7
8
9
10
1
2
11

Description of the phone
8
6 Navigation keys:
• The or keys can be used to display sections or
records,
• The or keys can be used to display additional
information or to define a setting.
7 The green key can be used to:
• Answer an incoming call in hands-free mode,
• Call again, in standby or in communication, the last
numberdialled(redialfunction),ortoaccesstheoutbound
call log,
• Call a displayed number, while consulting logs and
directories.
8 The Tools key can be used to access:
• The programming of the keys (numbers and functions),
• The settings of the phone (ringing and contrast),
• The personalisation of the phone (management of
directories/clearing of logs),
• Private information,
• The entry of the identifiers of the programmable keys.
9 The Directory key,
can be used in standby and in
communication to :
• Consult directories and call logs and make calls from
them,
• To call a party by name,
• To consult the private information.
10 R key (flashing):
• can be used during an ongoing call to dial a number
(e.g. call a second party).
Key for direct access to the voice mailbox:
• can be used in standby for an automatic callback of the
voice mailbox, with or without a message notification.
11 + / - keys:
• these keys have the same functions as the keys
keys or of the browser.
• They allow to set the ring tone for calls.
12 The red key can be used to:
• Stop the ringing during an inbound call (the message LED
continues to flash),
• Terminate an ongoing call,
• Reset a setting or exit a programming sequence during
programming.
13 OK key
Can be used to validate an option, setting or input.
14 L1/L2 programmable keys, with associated indicators:
These keys can be used for the same programming
functions as the keys on the upper part of the phone, but
they have no associated labels.

Description of the phone
9
The navigation keys
The navigation keys are used to scroll through the different sections or records and to
make a selection. The different menu items can be consulted in vertical and in horizontal
direction.
LEDs associated with the programmable keys
They are used to display the status of the line or programmed function:
• inbound call: indicator flashing slowly,
• party on hold: indicator flashing rapidly,
• phone on line or function activated: indicator continuously lit,
• line free/function deactivated: indicator off.
15 The Speaker key, can be used for the following:
• Activate and deactivate the intercom function in standby,
• Answer an incoming call in hands-free mode,
• Activate the group listening and the hands-free mode
during an ongoing call.
The associatedindicator lights up or flashes as appropriate.
16 The Secret key can be used during an ongoing call:
• To cut off the mic (handset, hands-free mode or headset
microphone) during a call for a private conversation.
The associated indicator lights up to indicate that the
function is activated.
17 Alphanumeric keypad:
• Allows to dial numbers or to enter text.
The keys and are used to display:
• A section or a record.
The and keys are used to:
• Make a setting in the selected section,
• Access additional information in a selected section or record.

Description of the phone
10
Alphanumeric keypad
The alphanumeric keypad is used to enter letters and digits. The entry is based on the
equivalence of the keys with letters or signs.
To enter a text:
• Select the required character by successively pressing the
corresponding key.
Example:
• On pressing the key 2 once, the letter A is displayed,
• On pressing the key 2 a second time, the letter B is displayed,
• On pressing the key 2 a third time, the letter C is displayed,
• On pressing the key 2 a fourth time, the numeral 2 is displayed.
Key 1 is used to enter the following characters:
• When entering text: - / space : . " , < > = + ? ! % 1
• In call by name mode: - . : 1
Note: In this mode the 0 is used to enter: space and 0; the * key is
used to enter: ? ! # *.
All letters are entered in upper-case only.
When entering text:
• To enter another letter which is located on a different key:
-> Press immediately another key to enter the letter according
to the same principle.
• To enter another letter which is located on the same key:
-> Wait until the cursor flashes at the next position.
Nota: in call by name mode and on previous system
releases, press # before entering the following letter on the
same key.
When entering text, you can replace an entry:
1 - press the key or to select the character you want to
replace (place the cursor under the character).
2 - Enter the new character.
In call by name mode, use the keys reserved for the call by name
function (See "To call a party froma directory by name:" on page 18.)
To confirm an entry, press the OK key.

Description of the phone
11
Accessories
Standard codes
This document describes the standard access codes to the different functions, which may
be personalised by the system operator. In that case, the operator will indicate to you the
specific access codes to enter in the spaces reserved for that purpose (for example:
Dial-out code 0or ; enter the personalised code in the frame).
Headset
microphone:
This phone can be equipped with a headset microphone. After
connection and programming (see para. Phone settings), the
headset mode substitutes the hands free mode.
Extension module: The extension module is used to equip the phone with 36
additional programmable keys; together with the 20 keys on the
phone and the keys L1 and L2, this gives you a total of 58
programmable keys.

Calling modes
12
Calling modes
Your phone proposes various call modes to suit your activities.
These options are available in addition to the classic handset mode (discrete mode):
Picking up the handset to answer or make a call, and hanging up the handset again to
finish a call.
Using the hands-free mode
In hands-free mode, you can make or answer a call without picking up the handset. You
can switch from hands-free mode to handset mode and vice versa during an ongoing call.
Caution: When a headset microphone is connected to the phone, the headset mode re-
places the hands-free mode.
To answer a call in hands-free mode:
Press one of the following keys:
• speaker
• Green key
->Without picking upthe handset, youcantalkdirectly inhands-free
mode. The indicator associated with the key lights up.
To call a party in hands-free mode:
• Dial the number of the party directly on the keypad.
-> The dialled number appears in the display as you enter it. Your
phone is automatically in hands-free mode.
As soon as the party called answers, you can talk in hands-free
mode.
To end a call:
• Press the key.
-> The line is free. The call is ended and the indicator associated
with the key goes off.
To switch from hands-free to handset mode:
You are talking in hands-free mode:
• Simply pick up the handset.
-> The call is continued in handset mode (or discrete mode).
The indicator associated with the key goes off. At the end
of the call you have to hang up the handset.
or

Calling modes
13
Using the headset mode
When a headset microphoneis connected to the phone, the headset phone substitutes the
hands-free mode (refer to the paragraph "Phone settings" and ask your system adminis-
trator for information about the additional options when using a headset microphone).
To switch from handset to hands-free mode:
You are talking in handset mode:
• Press the key and then hang up the handset within 6
seconds (while the indicator of the key is flashing.
-> The call is continued in hands-free mode. The indicator light of
the key lights up steady.
At the end of the call you have to press the key.
To answer a call in headset mode:
Your phone is programmed for headset mode.
When your phone rings:
• Press the speaker key (or the green key).
You can talk in headset mode.
-> The indicator associated with the key lights up.
To switch from headset to hands-free mode:
You are talking in headset mode.
• Press the speaker key.
-> The call is continued in hands-free mode.
To switch from headset to supervision mode:
You are talking in headset mode.
• Another person can pick up the handset to supervise your call.
The handset can be hung up at any moment.
-> The call is continued in headset mode.
To end a call:
• Press the key.
-> The line is free. The call is ended and the indicator associated
with the key goes off.

Calling modes
14
Using the group listening mode
The group listening mode allows you to listen to a contact via the loudspeaker, while the
handset is picked up, in order to enable other persons to listen to the call as well.
Use the intercom mode
The intercom mode is used to communicate with internal parties, without any action on
your part.
Note: The activation of the intercom mode does not in any way affect the ability to receive
or make external calls.
To call a party:
• Dial the number of the party directly on the keypad.
-> The dialled number appears in the display as you enter it.
As soon as the party called answers, you can talk in headset
mode.
During the call:
• Press the speaker key.
-> The group listening mode is activated. The indicator of the
loudspeaker key lights up and then lights steady.
Note: You can still continue to use the handset.
To deactivate the group listening mode:
• Press the speaker key.
-> The group listening mode is deactivated. The indicator of the
loudspeaker key goes off.
To activate the intercom mode:
Phone in standby mode:
Press the speaker key to activate the intercom mode.
-> The indicator associated to the speaker key flashes.
• If an internal party calls, after ringing, you can talk directly to it
without any action on your part.
• To call an internal party, dial directly the number and talk to the
party as soon as your call is answered.
As soon as the party hangs up, the phone returns to intercom
mode, and the indicator of the speaker key flashes again.

Calling modes
15
Using the pre-dialling mode
The abbreviated numbers mode is used to enter and display a number in order to be able
to correct it, if necessary, before dialling it (this mode can be useful for the dialling of long
numbers, such as international numbers).
Adjusting the listening volume level
You can set the level of the listening volume, regardless of the mode used (handset,
hands-free, headset or group listening) (8 levels). The setting is stored.
To deactivate the intercom mode:
Phone in standby mode:
Press the speaker key.
-> The indicator associated with the key goes off.
To end the communication in intercom mode:
If the party you have called has the initiative for hanging up, you
do not have to do anything; the phone returns to standby.
If you want to hang up, press the key.
1 - Press the interactive Comm key.
2 - Next, press the interactive Prenum key.
3 - Dial the number of the called party.
-> The dialled number appears in the display as you enter it.
In case of an error, press the interactive Erase key and then dial
the digit again.
4 - Press the interactive Call to initiate the call.
As soon as the called party answers, you can talk in hands-free
mode or in headset mode, or pick up the handset.
Volume down:
• Press the - key or the left key in the browser.
Volume up:
• Press the + key or the right key in the browser.
Comm
Prenum
Erase
Call
or
or

Making a call
16
Making a call
Several options exist to call a party, depending on whether the party’s number is new or
has already been stored by the phone.
The proceduresto call parties stored in the directories or logs areexplainedin the chapters
that are dedicated to these functions.
When the party answers, you can use any of the modes described above.
Dialling the number
Use the keys of the numeric keypad to dial the party’s number.*
Using the programmable keys
The programmable keys on your phone canbe assignedto the numbers of partiesthat you
call regularly (internal or external).
To call an internal party:
• Dial the party's extension number.
-> The display shows the number of the party called.*
When the called party answers, you can talk.
To call an external party:
1 - Dial the outside line access code (0or ).
2 - Dial the number of the called party.
-> The display shows the number dialled.
When the called party answers, you can talk.
* Depending on the programming performed by the system operator.
• Press the programmed key.
->Thephoneautomaticallycallstheparty.Thedisplayshowsthe
number of the party.
When the called party answers, you can talk.
Note: To program a key, please refer to the chapter "Programming a key", Page 53.
0

Making a call
17
Use of the LNR function (last number redial)
The LNR function (last number redial) allows you to redial automatically the last number
called.
Calling an attendant*(switchboard)
To reach the person who is responsible for the call reception service:
Calling a party back
Whenan internalorexternalpartytriestoreachyou,thisisshownonthedisplayinstandby
mode.
• Press the green key twice.
->
The phone automatically calls the party. The display shows the
number called.
When the called party answers, you can talk.
* Depending on the programming performed by the system operator.
• Dial on the keypad 9or .
When the attendant answers, you can talk.
To call back an internal party:
The display shows the number (orthe name) and the time of the call.
1 - Press Redial.
-> The internal party is automatically called back.
To call an external party back:
The display informs you of an external call.
1 - Press the Consult key.
-> The display shows the number, the date and the time of the
call.
.
2 - Press Redial.
-> The party is automatically called back.
When the called party answers, you can talk.
Note: To return to the standby display without calling the party
back, press the interactive Cancel key.
9
Redial
Consult
Redial

Making a call
18
To call a party from a directory by name:
If you do not know the number of your party, you can access it by entering the party’s name
on the alphanumeric keypad.
The search will be run in the directory chosen by you - See "Associating a directory to the
call by name function (ABC key)" on page 102.
Set idle:
1 - Press the interactive ABC key.
2. Select on the alphanumeric keypad the first letters of the name
of the party you are looking for.
•See "Alphanumeric keypad", Page 10 to enter text.
Nota: on previous system releases, press # key before entering
the following letter on the same key.
• Press the interactive Erase key to erase the last selected
character if re uired.
3. Press the Consult key to display the first match.
• Press successively the Next key until the desired name is
displayed.
• Press the or key to display the first name and the
number associated with the surname.
To return to the last name:
• Press the Previous key.
To modify the entry:
• Press the Correct key.
4. Press Call to call the party whose name is displayed.
-> The phone automatically calls the party.
Reminder: Use the red key to cancel or terminate a
sequence.
ABC
Erase
Consult
Call

Making a call
19
Using the automatic redial function*
You are callingan internalparty who is busy ordoes not answer. Youcan request theparty
to call you back automatically.
Notifying the party
When the party you wish to reach does not answer, you can send a short message to the
display of your party's phone, provided that the (internal or external) party is connected to
a digital interface.
* Depending on the programming performed by the system operator.
To activate the automatic redial function:
Press the interactive Redial key (before hanging up).
Assoonas thecalledpartyinquestionisfree(ifthelinewasbusy)
or has activated his telephone (if out of office), your phone rings.
When you answer, your called party's phone that is "in callback"
also rings.
To deactivate the automatic redial function:
If you want to cancel the automatic callback function.
• Press successively the interactive keys Funct., Feature, -->
Memory, Call bk.
-> The display shows the number for automatic callback.
• Press the interactive Cancel key to deactivate the automatic
callback of the number displayed.
1 - Press the Notify key.
-> The display shows the first of the six predefined messages.
2 - Press successively the interactive More key to select a
different predefined message, or a free message text
(message no. 7).
-> Dependingon your choice, you have tocomplete the message
displayed, or enter a free message text on the alphanumeric
keypad.
• If you need to correct an entry, press the interactive Erase key.
Redial
Cancel
Notify
More
Erase