Brother MFC-J825DW User manual

1
Start Here MFC-J825DW
Quick Setup Guide
UK/IRE/GEN Version 0
Please read the Product Safety Guide first before you set up your machine. Then, please read this Quick Setup
Guide for the correct setup and installation.
1
Unpack the machine and check the components
The components included in the box may differ depending on your country.
WARNING
Plastic bags are used in the packing of your machine. Plastic bags are not toys. To avoid the danger
of suffocation, keep these bags away from babies and children and dispose of them correctly.
WARNING WARNING indicates a potentially hazardous situation which, if not avoided, could result in death
or serious injuries.
CAUTION CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injuries.
Introductory Ink
Cartridges
Black
Yellow
Cyan
Magenta
(Approx. 80% yield of
the replacement
cartridge) (uuBasic
User’s Guide:
Consumable items)
Quick Setup Guide
Disc Tray
Basic User’s Guide Product Safety
Guide
CD-ROM Power Cord Telephone Line Cord
Note
• Save all packing materials and the box in case for any reason you must ship your machine.
• You need to purchase the correct interface cable for the interface you want to use (for USB or wired network
connection).
USB cable
It is recommended to use a USB 2.0 cable (Type A/B) that is no more than 2 metres long (cable not included).
Network cable
Use a straight-through Category5 (or greater) twisted-pair cable for 10BASE-T or 100BASE-TX Fast Ethernet Network.
(for UK) (for others)

2
aRemove the protective tape and film covering
the machine, and also from the LCD.
bRemove the orange protective part aby lifting
the front of the machine and then pulling down
on the packing part.
cRemove the plastic bag bcontaining the ink
cartridges from on top of the paper tray.
dMake sure you have all the components.
eOpen the scanner cover, insert the Disc Tray
into the storage space on the right side of the
scanner cover, and then close the scanner
cover.
2
Load plain A4 paper
aPull the paper tray acompletely out of the
machine.
bOpen the output paper tray cover a.
Note
When using the Disc Print feature make sure that
there is over 10 cm of free space behind the
machine.
1
2
1
1

3
cWith both hands, gently press and slide the
paper side guides aand then the paper length
guide bto fit the paper size.
Make sure that the triangular marks con the
paper side guides aand paper length guide b
line up with the mark for the paper size you are
using.
dFan the stack of paper well to avoid paper jams
and misfeeds.
eGently put the paper into the paper tray print
side down and top edge first. Check that the
paper is flat in the tray.
fGently adjust the paper side guides to the
paper with both hands. Make sure that the
paper side guides touch the edges of the
paper.
gClose the output paper tray cover.
hSlowly push the paper tray completely into the
machine.
Note
Always make sure that the paper is not curled or
wrinkled.
1
2
3
3
IMPORTANT
Be careful that you do not push the paper in
too far; it may lift at the back of the tray and
cause paper feed problems.

4
iWhile holding the paper tray in place, pull out
the paper support auntil it clicks, and then
unfold the paper support flap b.
3
Connect the power cord
and telephone line
WARNING
• The machine must be fitted with an earthed
plug.
• Since the machine is grounded through the
power outlet, you can protect yourself from
potentially hazardous electrical conditions on
the telephone network by keeping the power
cord connected to your machine when you
connect it to a telephone line. Similarly, you
can protect yourself when you want to move
your machine by disconnecting the telephone
line first and then the power cord.
aConnect the power cord.
bConnect the telephone line cord. Connect one
end of the telephone line cord to the socket on
the machine marked LINE and the other end to
a telephone wall socket.
IMPORTANT
DO NOT connect the USB cable yet (if you are
using a USB cable).
1
2
IMPORTANT
The telephone line cord MUST be connected
to the socket on the machine marked LINE.
(Example for UK)

5
4
Install the ink cartridges
CAUTION
If ink gets in your eyes, wash it out with water at
once and call a doctor if you are concerned.
aMake sure that the power is turned on.
The LCD will show No Ink Cartridge.
bOpen the ink cartridge cover a.
cRemove the orange protective part a.
Note
If you are sharing one telephone line with an
external telephone, connect it as shown below.
1 Extension telephone
2 External telephone
Please make sure you use an external telephone
with a cable no more than 3 metres long.
Note
If you are sharing one telephone line with an
external telephone answering machine, connect it
as shown below.
Set the receive mode to External TAD if you
have an external answering machine. See
Choose a Receive Mode on page 7. (Detailed
information uuBasic User’s Guide: Connecting
an external TAD (telephone answering device))
1
2
Note
Make sure you install the Introductory ink
cartridges included with your machine first.
Note
Do not throw away the orange protective part.
You will need it if you transport the machine.
1
1

6
dUnpack the ink cartridge.
Turn the green release lever on the orange
protective packing aclockwise until it clicks to
release the vacuum seal. Then remove the
orange protective packing aas shown.
eTake care to match the colour of the lever a
with the cartridge colour b, as shown in the
diagram below.
Install each ink cartridge in the direction of the
arrow on the label.
fGently push the back of the ink cartridge
marked “PUSH” until it clicks. After all the ink
cartridges are installed close the ink cartridge
cover.
IMPORTANT
DO NOT shake the ink cartridges. If ink stains
your skin or clothing, wash with soap or
detergent at once.
1
11
Note
The machine will prepare the ink tube system for
printing. This process will take approximately four
minutes. Do not turn off the machine.
1
2

7
5
Check the print quality
aWhen the preparation process has finished, the
LCD shows Set Paper and Press Start.
Press Colour Start.
bCheck the quality of the four colour blocks on
the sheet. (black/yellow/cyan/magenta)
cIf all lines are clear and visible, press Yes to
finish the quality check and go to step 6.
If you can see missing short lines, press No and
follow the steps on the LCD.
6
Choose a Receive Mode
There are four possible receive modes: Fax Only,
Fax/Tel, Manual and External TAD.
uuBasic User’s Guide: Using Receive Modes
aPress Menu.
bPress aor bto display Initial Setup.
cPress Initial Setup.
dPress Receive Mode.
ePress Fax Only, Fax/Tel, External TAD
or Manual.
fPress Stop/Exit.
OK
Poor
Do you want to use the telephone features of your
machine (if available) or an external telephone or
external telephone answering device connected on the
same line as the machine?
Your machine
automatically answers
every call as a fax.
Your machine controls
the line and
automatically answers
every call. If the call is
not a fax, the telephone
will ring for you to pick
up the call.
Your external telephone
answering device (TAD)
automatically answers
every call. Voice
messages are stored
on the external TAD.
Fax messages are
printed.
You control the
telephone line and must
answer every call
yourself.
Do you want the machine to
answer fax and telephone calls
automatically?
Manual
Fax Only
Fax/Tel
External TAD
No
Yes
Yes
No
No
Yes
Are you using the voice message
function of an external telephone
answering device?

8
7
Set the date and time
The machine displays the date and time, and if you
set up the station ID, it will add it to each fax you send.
aPress Menu.
bPress aor bto display Initial Setup.
cPress Initial Setup.
dPress Date&Time.
eEnter the last two digits of the year on the
Touchscreen, and then press OK.
fRepeat for month/day/time in 24-hour format.
gPress Stop/Exit.
8
Enter personal
information (Station ID)
You should store your name and fax number to be
printed on all fax pages that you send.
Information on how to enter text uuBasic User’s
Guide: Entering Text
aPress Menu.
bPress aor bto display Initial Setup.
cPress Initial Setup.
dPress Station ID.
eEnter your fax number (up to 20 digits) on the
Touchscreen, and then press OK.
fEnter your name (up to 20 characters) using
the Touchscreen, and then press OK.
gPress Stop/Exit.
(e.g. Enter 12for 2012.)
Note
• Press to cycle between letters, numbers
and special characters. (The characters
available may differ depending on your
country.)
• If you need to enter a character that is on the
same button as the character before, press cto
move the cursor to the right.
• If you entered a character incorrectly and want
to change it, press dor cto move the cursor to
the incorrect character, and then press .
Note
If you make a mistake and want to start again,
press Stop/Exit and go back to a.

9
9
Fax Transmission Report
Your Brother machine is equipped with a
Transmission Verification Report that can be used as
confirmation that you sent a fax. This report lists the
name or fax number of the receiving party, the date,
time, and duration of the transmission, the number of
pages transmitted, and whether or not the
transmission was successful.
Instructions on using this feature uuBasic User’s
Guide: Transmission Verification Report
10
Set Tone or Pulse dialling
mode
Your machine comes set for Tone dialling service. If
you have Pulse dialling service (rotary), you need to
change the dialling mode.
aPress Menu.
bPress aor bto display Initial Setup.
cPress Initial Setup.
dPress aor bto display Tone/Pulse.
ePress Tone/Pulse.
fPress Pulse (or Tone).
gPress Stop/Exit.
11
Set the telephone line
type
If you are connecting the machine to a line that
features PBX or ISDN to send and receive faxes, it is
necessary to change the telephone line type
accordingly by completing the following steps.
aPress Menu.
bPress aor bto display Initial Setup.
cPress Initial Setup.
dPress aor bto display Phone Line Set.
ePress Phone Line Set.
fPress Normal, PBX or ISDN.
gPress Stop/Exit.
PBX and TRANSFER
The machine is initially set to Normal, which lets the
machine connect to a standard PSTN (Public
Switched Telephone Network) line. However, many
offices use a central telephone system or Private
Branch Exchange (PBX). Your machine can be
connected to most types of PBX. The machine’s
recall feature supports timed break recall only (TBR).
TBR will work with most PBX systems allowing you to
gain access to an outside line, or transfer calls to
another extension. The feature works when the Tel/R
key is pressed.

10
12
Set the telephone line
compatibility (VoIP)
If you are connecting the machine to a VoIP service
(over the Internet) you need to change the
compatibility setting.
aPress Menu.
bPress aor bto display Initial Setup.
cPress Initial Setup.
dPress aor bto display Compatibility.
ePress Compatibility.
fPress Basic(for VoIP).
gPress Stop/Exit.
Note
If you are using an analogue telephone line you
can skip this step.

11
Windows®Macintosh Windows®Macintosh
USB Wired Network Wireless Network
13
Choose your connection type
These installation instructions are for Windows®XP Home/XP Professional (x32/x64 Edition), Windows Vista®,
Windows®7, and Mac OS X (versions 10.4.11, 10.5.x and 10.6.x).
Note
• For Windows Server®2003/2008/2008 R2, the drivers can be found from your model’s download page at
http://solutions.brother.com/.
• If your computer does not have a CD-ROM drive you can download the latest drivers, manuals and utilities
for your model from the Brother Solutions Center at http://solutions.brother.com/. Some software
applications included on the CD-ROM may not be available as a download.
For USB interface cable
Windows
®
, go to page 12
Macintosh, go to page 15
For Wired Network
Windows
®
, go to page 18
Macintosh, go to page 22
For Wireless Network
Windows
®
and Macintosh,
go to page 25

12
Windows®
USB
For USB interface users
(Windows®XP Home/XP Professional/Windows Vista®/Windows®7)
14
Before you install
Make sure that your computer is ON and you are
logged on with Administrator rights.
15
Install MFL-Pro Suite
aPut the supplied installer CD-ROM into your
CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you
accept the license agreements. Follow the
on-screen instructions.
cChoose Local Connection (USB), and then
click Next. The installation continues.
dWhen this screen appears, go to the next step.
IMPORTANT
• DO NOT connect the USB cable yet.
• If there are any programs running, close
them.
Note
• The screens may differ depending on your
operating system.
• The CD-ROM includes ScanSoft™
PaperPort™12SE. This software supports
Windows®XP Home (SP3 or greater), XP
Professional (SP3 or greater), XP Professional
x64 Edition (SP2 or greater), Windows Vista®
(SP2 or greater) and Windows®7. Update to
the latest Windows®Service Pack before
installing MFL-Pro Suite.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.
Note
For Windows Vista®and Windows®7, when the
User Account Control screen appears, click
Allow or Yes.

13
Windows®
USB
Windows®Macintosh
USB
16
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB port
marked with a symbol. You will find the
USB port inside the machine on the right as
shown below.
cCarefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your computer.
dUsing both hands, grasp the plastic tabs on
both sides of the machine and gently close the
scanner cover.
eThe installation will continue automatically.
The installation screens appear one after
another.
USB
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Note
For Windows Vista®and Windows®7, when the
Windows®Security screen appears, click the
check box and click Install to complete the
installation correctly.

14
Windows®
USB
fWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
gIf you do not want to set your machine as the
Default printer, uncheck Set as Default Printer
and then click Next.
17
Finish and restart
aClick Finish to restart your computer.
After restarting the computer, you must be
logged on with Administrator rights.
bThe following screens will appear.
• When the Check for Firmware Updates
screen appears, choose the firmware
update setting you want and click OK.
• When the Brother Product Research &
Support Program starts up, follow the
on-screen instructions.
• When the Trial Photo Print screen appears,
follow the on-screen instructions to print a
test photo.
Now go to
Proceed to Install Optional Applications on
page 40.
Note
We recommend you try the Trial Photo Print
selection to see the high quality output available
from your Brother machine.
The Trial Photo Print screen appears only once
after restarting.
Note
• If an error message appears during the
software installation, run the Installation
Diagnostics located in Start/All Programs/
Brother/MFC-JXXX (where MFC-JXXX is your
model name).
• Depending on your security settings, a
Windows®Security or antivirus software
window may appear when using the machine
or its software. Please allow or permit the
window to continue.
Note
Internet access is required for the firmware
update and the Brother Product Research &
Support Program.
Finish
The installation is now
complete.
Note
XML Paper Specification Printer Driver
The XML Paper Specification Printer Driver is the
most suitable driver for Windows Vista®and
Windows®7 when printing from applications that
use the XML Paper Specification documents.
Please download the latest driver by accessing
the Brother Solutions Center at
http://solutions.brother.com/.

15
Macintosh
USB
Windows®Macintosh
USB
For USB interface users (Mac OS X 10.4.11, 10.5.x, 10.6.x)
14
Before you install
Make sure your machine is connected to the power
and your Macintosh is ON. You must be logged on
with Administrator rights.
15
Connect the USB cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bConnect the USB cable to the USB port
marked with a symbol. You will find the
USB port inside the machine on the right as
shown below.
cCarefully guide the USB cable into the cable
channel and out the back of the machine.
Connect the cable to your Macintosh.
Note
For Mac OS X 10.4.0 to 10.4.10 users, upgrade to
Mac OS X 10.4.11 - 10.6.x.
IMPORTANT
• DO NOT connect the machine to a USB port
on a keyboard or a non-powered USB hub.
• Connect the machine directly to your
Macintosh.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
USB

16
Macintosh
USB
dUsing both hands, grasp the plastic tabs on
both sides of the machine and gently close the
scanner cover.
16
Install MFL-Pro Suite
aPut the supplied installer CD-ROM into your
CD-ROM drive.
bDouble-click the Start Here OSX icon to install.
cChoose Local Connection (USB), and then
click Next. Follow the on-screen instructions.
dPlease wait for the software to install. After the
installation, the Brother software will search for
the Brother device. This will take a few
moments to complete.
eChoose the machine from the list, and then
click OK.
fWhen this screen appears, click Next.
A dialog box will appear and ask if you want to
download NewSoft CD Labeler. Follow the
on-screen instructions. You can also install
NewSoft CD Labeler from the Brother
Support screen.
The installation of MFL-Pro Suite is now
complete.
Go to step 17.

17
Macintosh
USB
Windows®Macintosh
USB
17
Install NewSoft CD
Labeler and Presto!
PageManager
The NewSoft CD Labeler application is an easy to use
application for printing directly on to printable disc
media. The NewSoft CD Labeler application offers
templates for creating disc labels along with matching
jacket covers or create your own custom disc labels.
When Presto! PageManager is installed OCR
capability is added to Brother ControlCenter2. You
can easily scan, share and organize photos and
documents using Presto! PageManager.
aOn the Brother Support screen, click the
NewSoft CD Labeler icon, and follow the
on-screen instructions.
On the Brother Support screen, click the
Presto! PageManager icon to go to the
Presto! PageManager download site, and
follow the on-screen instructions.
Finish
The installation is now
complete.
Note
To use Image Capture for scanning on Mac OS X
10.6.x, please install the CUPS Printer Driver,
which can be downloaded from your model page
on the Brother Solutions Center at
http://solutions.brother.com/.

18
Windows®
Wired Network
For wired network interface users
(Windows®XP Home/XP Professional/Windows Vista®/Windows®7)
14
Before you install
Make sure that your computer is ON and you are
logged on with Administrator rights.
15
Connect the network
cable
aUsing both hands, use the plastic tabs on both
sides of the machine to lift the scanner cover
until it locks securely into the open position.
bYou will find the Ethernet port marked with a
symbol inside the machine on the left as
shown below. Remove the protective cap and
connect the network cable to the Ethernet port.
cCarefully guide the network cable into the cable
channel and out the back of the machine.
Connect the cable to your network.
IMPORTANT
If there are any programs running, close them.
Note
• The screens may differ depending on your
operating system.
• The CD-ROM includes ScanSoft™
PaperPort™12SE. This software supports
Windows®XP Home (SP3 or greater), XP
Professional (SP3 or greater), XP Professional
x64 Edition (SP2 or greater), Windows Vista®
(SP2 or greater) and Windows®7. Update to
the latest Windows®Service Pack before
installing MFL-Pro Suite.
IMPORTANT
Make sure that the cable does not restrict the
cover from closing, or an error may occur.
Note
If both the USB and the LAN cables are being
used, guide both cables through the cable
channel with one on top of the other.
USB

19
Windows®
Wired Network
Windows®Macintosh
Wired Network
dUsing both hands, grasp the plastic tabs on
both sides of the machine and gently close the
scanner cover.
16
Install MFL-Pro Suite
aPut the supplied installer CD-ROM into your
CD-ROM drive. If the model name screen
appears, choose your machine. If the language
screen appears, choose your language.
bThe CD-ROM Top Menu will appear. Click
Install MFL-Pro Suite and click Yes if you
accept the license agreements. Follow the
on-screen instructions.
cChoose Wired Network Connection
(Ethernet), and then click Next.
Note
If you have previously set up your machine for a
wireless network and then want to set it up on a
wired network, you should check that the
machine’s Network I/F is set to Wired LAN.
The wireless network interface will become
inactive with this setting.
On your machine, press Menu.
Press Network.
Press Network I/F.
Press Wired LAN.
Press Stop/Exit.
Note
If the Brother screen does not appear
automatically, go to My Computer (Computer),
double-click the CD-ROM icon, and then
double-click start.exe.
Note
For Windows Vista®and Windows®7, when the
User Account Control screen appears, click
Allow or Yes.

20
Windows®
Wired Network
dWhen this screen appears, choose Change
the Firewall port settings to enable network
connection and continue with the
installation. (Recommended) and click Next.
If you are using a firewall other than the
Windows®Firewall or the Windows®Firewall is
off, this screen may appear.
See the instructions provided with your firewall
software for information on how to add the
following network ports.
For network scanning, add UDP port 54925.
For network PC-Fax receiving, add UDP port
54926.
If you still have trouble with your network
connection, add UDP port 137 and 161.
eThe installation of the Brother drivers will
automatically start. The installation screens
appear one after another.
fWhen the On-Line Registration screen is
displayed, make your selection and follow the
on-screen instructions.
gIf you do not want to set your machine as the
Default printer, uncheck Set as Default Printer
and then click Next.
Note
• If there is more than one machine connected to
the network, choose your machine from the list,
and then click Next.
This window will not appear if there is only one
machine connected to the network, the
machine will be chosen automatically.
• If your machine is not found over the network,
the following screen will appear.
Confirm your settings by following the
on-screen instructions.
IMPORTANT
DO NOT cancel any of the screens during the
installation. It may take a few seconds for all
screens to appear.
Note
For Windows Vista®and Windows®7, when the
Windows®Security screen appears, click the
check box and click Install to complete the
installation correctly.
Note
We recommend you try the Trial Photo Print
selection to see the high quality output available
from your Brother machine.
The Trial Photo Print screen appears only once
after restarting.