Brother DCP-L2500D Operating and maintenance manual

Basic User's Guide
DCP-L2500D
DCP-L2520DW
DCP-L2540DN
MFC-L2700DN
MFC-L2700DW
Online User's Guide
For more advanced instructions and information,
see the Online User's Guide at
solutions.brother.com/manuals

If you need to call Customer Service
Please complete this information for future reference:
Model Number:
(Circle your model
number)
DCP-L2500D/DCP-L2520DW/DCP-L2540DN/
MFC-L2700DN/MFC-L2700DW
Serial Number: 1
Date of Purchase:
Place of Purchase:
1The serial number is on the back of the machine. Retain this User’s Guide with your sales
receipt as a permanent record of your purchase, in the event of theft, fire or warranty
service.
Register your product on-line at
http://www.brother.com/html/registration
By registering your product with Brother, you will be recorded as the original
owner of the product. Your registration with Brother:
• may serve as confirmation of the purchase date of your product should you
lose your receipt;
• may support an insurance claim by you in the event of product loss
covered by insurance; and,
• will help us notify you of enhancements to your product and special offers.
The most convenient and efficient way to register your new product is online
at http://www.brother.com/html/registration.
© 2015 Brother Industries, Ltd. All rights reserved.

For the Latest Driver Updates
Go to your model's Downloads page on the Brother Solutions Center at
http://support.brother.com to download drivers.
To keep your machine’s performance up-to-date, check there for the latest firmware upgrades.
i

The Online User's Guide Helps You Get the Most
Out of Your Machine
Quicker navigation!
Search box
Navigation index in a separate panel
Comprehensive!
Every topic in one guide
Simplified Layout!
Provides step-by-step instructions
Feature summary at the top of the page
1
2
3
4
1. Search Box 2. Navigation 3. Summary 4. Step-by-Step
Where can I find this manual?
(Windows®)
Click (Start) > All Programs > Brother > Brother Utilities > Brother MFC-XXXX series >
Support > User’s Guides.
(Windows® 8)
Tap or click (Brother Utilities) > Brother MFC-XXXX series > Support > User’s Guides.
(Select your model from the drop-down list if not already selected.)
(Macintosh or other options)
Go to your model's Manuals page on the Brother Solutions Center at http://support.brother.com
to download manuals.
ii

If you have questions or problems, please take a
look at our FAQs.
Provides several ways to search!
Displays related questions for more information
Receives regular updates based on customer feedback
Since the Brother Solutions Center is updated regularly, this screen shot is subject to change
without notice.
Where can I find these FAQs?
Brother Solutions Center
http://support.brother.com
iii

Definitions of Notes
We use the following symbols and conventions throughout this User's Guide:
WARNING
WARNING indicates a potentially hazardous situation which, if not avoided, could result in
death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous situation which, if not avoided, may result in minor
or moderate injuries.
IMPORTANT
IMPORTANT indicates a potentially hazardous situation which, if not avoided, may result in
damage to property or loss of product functionality.
NOTE
NOTE specifies the operating environment, conditions for installation, or special conditions of
use.
Tips icons provide helpful hints and supplementary information.
Electrical Hazard icons alert you to possible electrical shock.
Fire Hazard icons alert you to the possibility of a fire.
Hot Surface icons warn you not to touch hot machine parts.
Prohibition icons indicate actions you must not perform.
Bold
Bold style identifies buttons on the machine's control panel or computer screen.
Italics
Italicized style emphasizes an important point or refers you to a related topic.
[Courier New]
Courier New font identifies messages shown on the machine's LCD.
iv

Compilation and Publication Notice
This manual has been compiled and published to provide the latest product safety information at
the time of publication. The information contained in this manual may be subject to change.
For the latest manual, visit us at http://support.brother.com.
v

1General Information ............................................................................................ 1
Control Panel Overview.............................................................................................1
Access Brother Utilities..............................................................................................8
Initial Setup................................................................................................................9
Set the Date and Time .....................................................................................9
Adjust the Ring Volume ...................................................................................9
Adjust the Beeper Volume ...............................................................................9
Adjust the Speaker Volume .............................................................................9
2Paper Handling ...................................................................................................11
Load Paper..............................................................................................................11
Load and Print using the Paper Tray .............................................................11
Set the Check Size ........................................................................................12
Change the Paper Size ...........................................................................................12
Change the Paper Type...........................................................................................13
Recommended Print Media.....................................................................................13
Using Special Paper................................................................................................14
3Print .................................................................................................................... 15
Print from Your Computer (Windows®)....................................................................15
Print a Document (Windows®).......................................................................15
Print on Both Sides of the Paper (Windows®) ...............................................15
Print More Than One Page on a Single Sheet of Paper (N in 1)
(Windows®)....................................................................................................16
Printing on Envelopes, Thick Paper, or Labels ..............................................17
Printing on Plain Paper, Thin Paper, Recycled Paper, or Bond Paper
using the Manual Feed Slot ...........................................................................19
4Copy ................................................................................................................... 21
Copy a Document....................................................................................................21
Copy Settings ..........................................................................................................22
Copy Option...................................................................................................22
Copy Multiple Pages on Both Sides of the Paper..........................................24
Copy a 2-sided Document Using the Scanner Glass ....................................25
Copy Both Sides of an ID Card onto One Page ............................................26
5Scan.................................................................................................................... 28
Scan from Your Computer (Windows®)...................................................................28
Save Scanned Documents and Photos to a Folder as a PDF File Using
ControlCenter4 Advanced Mode (Windows®) ...............................................28
Scan Using the Scan Button on Your Brother Machine...........................................29
Table of Contents
vi

Scan Using the Scan Button on the Machine ................................................29
6Fax ...................................................................................................................... 31
Before Faxing ..........................................................................................................31
Set Your Station ID ........................................................................................31
Set Telephone Line Compatibility for Interference and VoIP Systems ..........32
Receive Modes ..............................................................................................32
Choose the Correct Receive Mode................................................................34
Set the F/T Ring Time (Fast Double-ring)......................................................36
Set the Number of Rings Before the Machine Answers (Ring Delay) ...........36
Store Numbers ........................................................................................................37
Store One Touch Dial Numbers.....................................................................37
Store Speed Dial Numbers ............................................................................37
Change or Delete One Touch Dial Numbers .................................................37
Change or Delete Speed Dial Numbers ........................................................38
Telephone Services and External Devices ..............................................................39
Voice Mail ......................................................................................................39
Voice Over Internet Protocol (VoIP)...............................................................39
Connection of an External Telephone Answering Device (TAD)....................39
External and Extension Telephones ..............................................................39
Send and Receive a Fax Using Your Machine ........................................................40
Send a Fax ....................................................................................................40
Fax Using Your Computer (PC-FAX).......................................................................42
Send Faxes from Your Computer ..................................................................42
Receive Faxes on Your Computer (Windows® only) .....................................42
ATroubleshooting ................................................................................................ 44
Identify the Problem.................................................................................................44
Error and Maintenance Messages...........................................................................45
Fax and Telephone Problems..................................................................................49
Troubleshooting for Other Fax Problems.......................................................50
Print or Scan Problems............................................................................................51
Document and Paper Jams.....................................................................................53
Find the Jammed Document or Paper...........................................................53
Clear the Document Jam ...............................................................................53
Clear the Paper Jam......................................................................................54
BAppendix ............................................................................................................ 61
How to Enter Text on Your Brother Machine ...........................................................61
Supplies...................................................................................................................63
CIndex ................................................................................................................... 64
vii

Control Panel Overview
The control panel will vary depending on your model.
MFC-L2700DN/MFC-L2700DW
123
5
4
6
1. One Touch buttons
Store and recall up to eight fax and telephone numbers.
To access stored One Touch fax and telephone numbers 1-4, press the One Touch button
assigned to that number. To access stored One Touch fax and telephone numbers 5-8, hold
down Shift as you press the button.
2. Fax buttons
Redial/Pause
Press to dial the last number you called. This button also inserts a pause when
programming quick dial numbers or when dialling a number manually.
Tel/R
Press Tel/R to have a telephone conversation after picking up the external handset during
the F/T fast double-ring.
When connected to a PBX, use this button to gain access to an outside line, to recall an
operator, or to transfer a call to another extension.
3. WiFi (for wireless models)
Press the WiFi button and launch the wireless installer on your computer. Follow the on-
screen instructions to set up a wireless connection between your machine and your network.
When the WiFi light is on, your Brother machine is connected to a wireless access point.
When the WiFi light blinks, the wireless connection is down, or your machine is in the process
of connecting to a wireless access point.
Resolution (for certain models only)
Press to change the Fax resolution.
1General Information
1General Information
1