Canon iR3225N User manual

iR3225N, iR3235N & iR3245N
User Guide

2Introduction
This guide has been designed to provide you, and all users of your Canon iR3225N,
iR3235N and iR3245N devices within your company, with all of the information needed to
gain the most out of your investment. The following sections will take you through, in
detail, the steps you need to take to produce high quality copies from your Multi Functional
Printer/Copier.
Guides are available from the Mailbox on the Canon Device or from the Canon Customer
Training Consultant department. These guides will give you all of the information you need
to take full advantage of the complete features and functionality of your Canon iR3225N,
iR3235N and iR3245N Multi Functional devices. Please ask your Customer Training
Consultant (CTC) for copies of these guides.
Key Contacts
To register service calls on your iR device
call the national service number: 0844 892 0844
For additional Training on your iR device contact
your local Customer Training Support Officer on: 0844 892 0844
For printing problems contact Canon Helpdesk:
To register meter readings and order genuine
Canon consumables online, visit: www.canon.co.uk/eservices
To order genuine Canon consumables via telephone call: 0844 892 0844
0844 892 0844

3
Contents
Introduction 02
Key Contacts 02
Copying … Basic Features 05
Original Placement … Platen Glass . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Original Placement … Document Feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Cancelling Copy Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Paper Selection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Card/Transparencies . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Copy Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Interrupt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6
Sample Set . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Reservation Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Finisher … Collate/Group/Staple/Hole Punch . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7
Enlarging/Reducing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8
Reducing (Preset) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Enlarging (Preset) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Reducing/Enlarging in 1% Increments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Auto Zoom . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Fit Image Mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Double Sided Copying . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
Special Features 11
Two-Page Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Booklet . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Different Size Originals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
Cover/Sheet Insertion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Transparency Interleaving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .13
Job Build . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Image Combination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Image Separation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14
Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Margin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Frame Erase . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15
Negative/Positive . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
Storing Forms for Form Composition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16
To use Form Composition . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17
Job Block Combination . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Image Repeat . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
PG/Copy Set Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
Mirror Image . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Watermark/Print Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Sharpness . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Mode Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19
Recall . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Mail Boxes 20
Mailbox Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
Storing Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20
To Change Document Name . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Retrieving and Printing Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21
Printing 23
Information to Check Before Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .24
continued overleaf

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Printer Driver 25
TAB 1 … Page Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27
TAB 2 - Finishing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28
TAB 3 … Paper Source . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .29
TAB 4 - Quality . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30
General Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31
Printing Via Mailbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .32
Secure Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
To Retrieve a Secure Print from Copier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .33
Edit & Preview Option . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .34
Storing Fax Numbers to iR3225/iR3235/iR3245 Address Book 39
To Register Fax Numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .40
Importing Fax Numbers into Fax Driver 44
Sending a Fax from Device 45
Using a Manual Number . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Using the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .46
Options within Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47
Faxing a Document from PC 48
Address Book Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .49
Cover Sheet Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .50

SECTION 01:
Copying

6Copying … Basic Features
Original Placement … Platen Glass
To be used when copying from books, transparencies, articles that have been cut and pasted together, torn originals or
originals smaller than A5.
1. Place original on platen glass face down.
2. Align the corner of the original with the orange arrow at the top left hand corner of the platen glass.
3. Gently lower the lid.
Original Placement … Document Feeder
Use the document feeder to automatically scan a stack of originals. Do not place originals with torn or curled edges, large
binding holes, or stapled sheets.
1. Place originals in feeder face up.
2. Adjust the slide guides to fit the size of the originals.
When the number of pages exceeds the number of pages that can be fed through the document feeder, use Job Build
feature (see Job Build on page 8)
Cancelling Copy Job
Press either the Cancel button on the touch screen or the stop (orange) button on the control panel.
Paper Selection
The default setting is Auto paper select; the machine will automatically select paper depending on the original size. Paper
selection can manually be specified,
1. Press the Paper Select button.
2. Select the paper size.
Card/Transparencies
Use the manual feed on the right hand side of the machine, to copy onto light card (check paper weights for your
machine) or transparencies (only Canon transparencies to be used). Transparencies must never be placed in any of the front
loading cassettes.
1. Open the stack bypass tray on the right hand side of the machine.
2. Load card/transparencies in the tray and adjust the slide guides to the size of the paper.
3. The machine will automatically activate the manual feed, select paper size and media type.
4. Transparencies with paper backing ensure the sealed edge is inserted as the leading edge. The side to be copied on is
placed face up.
Copy Quality
To improve copy quality, select from one of the 4 original type modes. The machine will produce copies according the type
of original i.e. photo.
1. Press the original type button (default setting is Text).
2. Select the desired setting (Text, Text/Photo, Printed Image and Photo).
Interrupt
Use the interrupt mode to interrupt the current job to make priority copies
1. Press Interrupt button.
2. Place originals, reset the copier, set the desired copy settings and press the Start button.
3. Once the originals are scanned, remove them from the machine, and wait for the machine to bleep indicating that the
interrupt copy is made. The machine will automatically resume copying.

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Sample Set
When making multiple copies, the machine copies only one set to be checked before completing the copying job. Sample
set button will only appear when 2 or more copies are requested, and the document is placed in the document feeder.
1. Place originals in document feeder.
2. Enter the desired number of copies.
3. Press the Sample Set button.
4. Set copy settings i.e. 2 sided copying.
5. Press the Start button. The machine will stop after printing the first set.
6. If the settings are correct, press the Start Print button, to complete the copy job.
7. If the settings are incorrect, press the Change Settings button and change copier settings to copy the job with
new settings.
Reservation Job
Up to 5 reservation jobs can be scanned into memory while the machine is copying the first job. The next copy job will
automatically begin when the current job is completed.
1. Set the first copy job as normal, and press the Start button.
2. Once all the originals are scanned into memory, press the Done button. The machine is now available for the next job
to be scanned.
3. Reset the machine (yellow button), and set the next copy job.
4. Repeat steps 2-3 the set the next job.
Finisher … Collate/Group/Staple/Hole Punch
Copy sets are collated in various ways depending on the machine configuration (optional accessories).
1. Place originals in document feeder.
2. Press the Finisher button.
3. Select the desired option - Collate/Group/Staple.
4. Press the OK button.
5. Enter the desired number copies, and press the Start button.
Note: Your machine may not offer all the following options.
If the Collate mode is set
If the Group mode is set

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If the Staple, Corner mode is set
If the Staple, Double mode is set
If the Saddle Stitch mode is set
If the Hole Punch mode is set
Enlarging/Reducing
Reducing (Preset)
To reduce A3 > A4
1. Place the A3 original in the document feeder, or place original on platen glass.
2. Press the Copy Ratio button.
3. Press A3 > A4 button (left hand side).
4. Enter the desired number copies, and press the Start button.

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Enlarging (Preset)
To enlarge A4 > A3
1. Place A4 original in the landscape direction (horizontal) in the feeder.
2. Adjust the slide guides to fit the paper, or place the original on the glass in the A4R direction.
3. Press the Copy Ratio button.
4. Select A4 > A3 button (on the right hand side)
5. Enter the desired number copies and press the Start button.
Reducing/Enlarging in 1% Increments
1. Place originals in feeder face up, or on the platen glass face down.
2. Press the Copy Ratio button.
3. Using the numeric pad, enter the ratio (between 25%-400%).
4. Press the done button.
5. Enter the desired number copies, and press the Start button.
Auto Zoom
Use to copy from odd size originals to standard size paper. The machine automatically calculates the copy ratio based on
the size of paper and the selected copy paper size.
1. Place originals in the document feeder only.
2. Press the Copy Ratio button.
3. Select Auto Zoom button.
4. Select the paper size to copy on.
5. Enter the desired number copies, press the Start button.
Fit Image Mode
Use to copy from edge to edge originals. The image is reduced slightly so that the whole of image is copied without
cropping the edges.
1. Place originals.
2. Press the Copy Ratio button.
3. Select Entire Image button.
4. Enter the desired number copies, press the Start button.
Double Sided Copying
Use to make 2 sided copies.
1. Place originals in document feeder (except book, place on platen glass).
2. Press the Two-sided button.
3. Select the desired option and press the OK button.
4. Enter the desired number copies, press the Start button.
Single-sided originals to double-sided copies

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Double-sided originals to double-sided copies
Double-sided originals to single-sided copies
Book to double-sided

SECTION 02:
Special Features

12 Special Features
Two-Page Separation
Copies 2 facing pages in a book or a magazine onto 2 separate A4 sheets.
1. Press Special Features button.
2. Press Two-Page Separation button.
3. Press Done button.
4. Place the original on the platen glass, and press the Start button.
Booklet
Re-paginates page order of originals so that copies are made into booklets.
1. Press Special Features button.
2. Press Booklet button.
3. Specify the original size, and press Next button.
4. Select the output paper size, and press Next button.
5. Place originals in the document feeder or scan pages on the platen glass.
6. Press Done button, and press the start button.
To add a front cover and to saddle stitch the booklet.
1. Follow steps 1-3.
2. Select the output paper size, Press Add Cover button.
3. Select Yes or No to specify whether or not to print on the cover and press Next button.
4. Select the type of paper, and press Next button.
5. If Saddle Finisher is attached, select Saddle Stitch booklet, and press OK and Done buttons.
6. Follow steps 5-6.
Different Size Originals
Copies mixed A4 and A3 size originals together.
1. Press Special Features button.
2. Press Different Size Original button, and press Done button.
3. Place originals, and press the start button.

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Cover/Sheet Insertion
Sets the machine to automatically add front and back covers, with sheet inserts using different types of media.
Front Cover … Adds a front cover to each set. Back Cover … Adds a back cover to each set.
Sheet Insertion … Adds sheet insertions between the pages of single sided sets.
Chapter Page … adds chapter pages between the pages of double sided sets.
1. Press Special Features button.
2. Press Cover/Sheet Insertion button, select the desired settings, and press Next button.
3. Select Printed or Blank, and press Next button.
4. Select the side the back cover is to be copied onto … 1st or 2nd side, and press Next button.
5. Specify Sheet/Chapter page numbers, where the sheet is to be inserted, and press Next button.
6. Select paper source for each cover/sheet insertion, and press OK and Done button.
7. Set other copy settings i.e. double siding, stapling etc.
8. Place originals and press the start button.
Transparency Interleaving
The machine automatically interleaves a sheet of paper between each transparency. The interleaf sheets protect the copies
surface of the transparencies.
1. Press Special Features button.
2. Select Transparency Interleaving button.
3. Select the size of the transparencies, and press Next button.
4. Select the size of interleaf sheet, and press Next button.
5. Specify Printed or Blank interleaf sheets, press OK and Done buttons.
6. Place originals, and press the start button.

14
Job Build
Documents are scanned in multiple batches, when the number of pages exceeds the number of pages that can be fed
through the document feeder, or the originals are a combination of single sided pages, double sided pages or pages from
book. Originals can be scanned using both the document feeder and platen glass. Copies are output as one document
after all batches have been scanned.
1. Set all copy settings before scanning.
2. Press Special Features button.
3. Press Job Build button and press Done button.
4. Press the start button to start scanning first batch.
5. Place the next batch and press the start button.
6. For double-sided original press the 2-sided button. Select the desired setting and press OK button.
7. After the last original is scanned press Done button to print pages.
Image Combination
Automatically reduces 2, 4 or 8 pages to fit on one or both sides of output paper size.
4 on 1 8 on 1
1. Press Special Features button.
2. Press Image Combination button.
3. Specify the original size and type, and press Next button.
4. Select the desired setting, and press Next button.
5. Select the output paper size, press OK button and Done buttons.
Image Separation
Automatically divides an original into equal sections, and copies each section in an enlarged form on separate
sheets of paper.

15
1. Press Special Features button.
2. Press Image Separation button.
3. Select type of zooming layout, and press Next button.
4. Select the layout of the page/s to be printed, and press Next button.
5. Select output paper size, and press OK and Done buttons.
6. Place originals on platen glass, and press the start button.
7. Place originals and press the start button.
Shift
Copies and moves the image, when copying from originals, which are smaller than the output paper size.
1. Press Special Features button.
2. Press Shift button.
3. Select the shift direction, and press OK and Done buttons.
4. Place originals in the document feeder and press the start button.
Margin
Moves the entire original by a designated width to create a wider margin.
1. Press Special Features button.
2. Press Margin button.
3. Select the type of margin, and press Next button.
4. Specify the margin width, press OK and Done buttons.
5. Place originals and press the start button.
Frame Erase
Erases shadows and lines from copies.
Original Frame Erase … Erases the dark borders and frames that appear around the copy when the original size is smaller
than the output paper size.

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Book Frame Erase … Erases lines and shadows that appear around the copy when copying from 2 pages in a book.
Binding Erase … Erases the shadows from originals which are hole-punched.
Negative/Positive
Inverts the black areas to white and white areas to black.
1. Press Special Features button.
2. Press button to display the second screen.
3. Press Nega/Posi button, and press Done button.
4. Place originals and press the start button.
Storing Forms for Form Composition
The form composition mode enables you to superimpose a previously scanned image stored in the memory of the
machine, onto another document.

17
1. Press additional functions
2. Press common settings
3. Press downward arrow to page 3/6
4. Press register form for form composition
5. Press register
6. Choose paper size
7. Press next
8. Select Entire Image or Transparent
9. Press Form Name
10. Enter Name of Document
11. Press Start to Scan background image
12. Press Done X 3
To use Form Composition
1. Press Form Composition
2. Select Form from the list
3. Press OK
4. Press Done
5. Place document you are merging into the document feeder and press the start key
Job Block Combination
This feature is an extension to Job Build. It will allow you to build a document with a maximum of 32 different
sections, and apply different finishing options to each section. The whole document can either be collated,
stapled or grouped, however each section can be printed from a different paper source and have different duplex
options applied. Each section can also include items such as Watermarks, Numbering etc. to mention but a few
To Operate
1. Select Special Features, and arrow down to second screen.
2. Choose JOB BLOCK COMBINATION.
3. Press FINISHER
4. Select how you want your whole job to be finished. You may choose collated, stapled, grouped, stacked,
hole … punched, this will depend on what finishing options you have attached to the print engine.
5. Here you may also select other features such as watermarks, numbering etc.
6. Press OK to confirm.
7. Place first section of document in feeder to scan. The display will show ready to scan block 1Ž
8. Select the PAPER SOURCE for this section of the document.
9. Choose any TWO-SIDED options if required
10. Press GREEN START key to scan
11. After scanning is completed, press the NEXT BLOCK button.
12. Place second section of document in feeder to scan. The display will show ready to scan block 2Ž
13. Select the PAPER SOURCE for this section of the document.
14. Choose any TWO-SIDED options if required
15. Press GREEN START key to scan
16. Keep repeating from step 11, until all sections have been scanned in
17. Now choose CONF/COMBINE ALL BLOCKS.
18. In the next screen you will need to set the required number of copies and select sample set if required.
19. Press GREEN START key to PRINT.
NB. If at any time during the procedure you decide not to continue with the programming of the job, the reset key will not
cancel Job Block Combination. You must select Cancel Combination. However once the job is submitted to print you
cancel in the normal manner.

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Image Repeat
Images are repeated in vertical and horizontal direction.
1. Press Special Features button.
2. Press button to display the second screen.
3. Press Image Repeat button.
4. Set the number of repeats - Specify horizontal and vertical directions or set Automatic repeat.
5. Press OK and Done buttons.
6. Place original and press the start button.
PG/Copy Set Numbering
1. Press Page numbering
2. Choose Numbers and position
3. Press next
4. Choose starting number (Add characters if desired)
5. Press Next
6. Choose size and colour
7. Press OK
8. Press done X2

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Mirror Image
Image is reversed as a reflection in the mirror.
1. Press Special Features button.
2. Press button to display the second screen.
3. Press Mirror Image button, and press Done button.
4. Place originals and press the start button.
Watermark/Print Date
Prints a watermark or date of your choice anywhere on the page.
1. Press Watermark or Print Date
2. Choose orientation and Position
3. Press Next
4. Choose your watermark or create your own
5. Press next
6. Choose size and type
7. Press OK
Sharpness
Reproduces text or lines more sharply, and photographs or halftones more softly. Use Low to copy from photographs, High
to copy from text and fine lines.
1. Press Special Features button.
2. Press button to display the second screen.
3. Press Sharpness button.
4. Adjust by pressing Low or High, and press OK and Done buttons.
5. Place original and press the start button.
Mode Memory
Stores nine copy settings for frequently used copy functions.
1. Set the copy settings to be stored.
2. Press Special Features button.
3. Press Mode Memory, and press Store/Erase button.
4. Press Store, select location M!-M9, and press Next button.
5. Select Yes to save copy setting, press OK and Done buttons.

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To Store a memory button name
1. Follow steps 2-3, press Store Name button.
2. Select the memory button M1-M9, and press Next button.
3. Enter the name, and press OK and Done buttons.
To recall copy settings
1. Press Special Features, and press Mode Memory button.
2. Select the memory button, press OK and Done buttons.
3. Place originals and press the start button.
Recall
Recalls three previous copy settings from memory.
1. Press Special Features button.
2. Press Recall button.
3. Select from 1 Before, 2 Before or 3 Before button, and press OK and Done button.
Mail Boxes
Frequently copied document originals/masters can be scanned and stored on the machines hard disk. The stored
originals/masters can be retrieved and printed as and when required. Mail boxes can also be used for confidential printing
over the network.
Mailbox Setup
1. Press the star button (Additional Functions) … located just under the ? button.
2. Press the Mailbox Settings button.
3. Press Box Set/Store button.
4. Select the next available mailbox from 00 … 99.
5. Press Store Name button.
6. Type the name of the mailbox using the QWERTY keyboard on the display screen.
7. Press the OK button.
8. Set the number of days for automatic document deletion. Set to 0 for permanent document storage.
9. Repeat from step 4 to store a new mailbox.
Storing Documents
1. Press the Mailbox button to display the mailbox window.
2. Select the desired mailbox number.
3. Enter the password if set and press the OK button.
4. Place document in the Document Feeder or place on the glass.
5. Press the Scan button.
6. Press the Document Name* button, and enter the name of the document.
7. Set Scan settings i.e. double siding, and press the Start button to scan document.
8. Press the Start (Green) button.