Canon FAX L160 User manual

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Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
How to Use This Guide
Table of Contents
Index
Reference Guide
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place
for future reference.

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i
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Manuals for the Machine
To view the manual in PDF format, Adobe Reader/Adobe Acrobat Reader is required. If Adobe Reader/Adobe
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Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies and
omissions. However, as we are constantly improving our products, if you need an exact specification, please
contact Canon.
The machine illustration on the cover may differ slightly from your machine.
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ii
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Things You Can Do
Specify a recipient with a single
key
One-Touch Speed Dialing Keys
p. 3-14
Specify a recipient with a two-digit
code
Coded Speed Dialing Codes
p. 3-14
Specify multiple recipients as a
group
Group Dialing
p. 3-15
Look up a particular recipient
Address Book Search
p. 3-15
Redial when the line is busy
Redialing
p. 3-19
Send documents to multiple
recipients
Broadcasting
p. 3-30
Receive faxes in memory without
printing out
Memory Lock Reception
p. 3-25
Reject faxes without their
numbers
RX Restriction
p. 3-29
Send a fax at a specified time
Delayed Sending
p. 3-30

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iii
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Send or receive a fax automatically
upon request
Polling
p. 3-31
Send a fax to be relayed to other
fax machines
Relay
p. 3-33
Select a scan mode depending on
the type of image
Image Quality
p. 4-3
*1Indicates the features available only for FAX-L160.
Adjust the density level of scanned
images
Density
p. 4-3
Enlarge or reduce copied images
Zoom Ratio
p. 4-4
Print a document from a PC*1
Printing
p. 5-2
Sort printouts by page order*1
Collate Printing
p. 5-3
Restrict the use of the machine
with a password
System Manager Settings
p. 6-2

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iv
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Table of Contents
Manuals for the Machine............................................................................................................... i
Things You Can Do.......................................................................................................................... ii
How to Use This Guide ................................................................................................................xv
Using the Top Page.............................................................................................................. xv
Using the Chapter Topic List ........................................................................................... xvi
Illustrations Used in This Manual.................................................................................xviii
Legal Notices .................................................................................................................................xix
1 Before Using the Machine........................................................................................................1-1
Machine Components...............................................................................................................1-3
Operation Panel...........................................................................................................................1-6
Operation Panel...................................................................................................................1-6

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v
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
LCD (Standby Mode)..................................................................................................................1-9
Fax Mode................................................................................................................................1-9
Copy Mode............................................................................................................................1-9
Optional Handset..................................................................................................................... 1-10
Maintaining the Handset .............................................................................................. 1-10
Toner Cartridge......................................................................................................................... 1-11
Maintaining the Toner Cartridge................................................................................ 1-12
Telephone Line Setting.......................................................................................................... 1-13
Setting the Telephone Line Type................................................................................ 1-13
Timer Settings ........................................................................................................................... 1-14
Setting the Sleep Mode................................................................................................. 1-14
Setting Daylight Saving Time ...................................................................................... 1-15

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vi
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
2 Document and Paper................................................................................................................2-1
Document Requirements.........................................................................................................2-2
Scanning Area ..............................................................................................................................2-3
Loading Documents ..................................................................................................................2-4
Paper Requirements...................................................................................................................2-5
Printable Area...............................................................................................................................2-7
Loading Paper ..............................................................................................................................2-8
Loading Envelopes.............................................................................................................2-8
Setting Paper Size and Type................................................................................................. 2-11
3 Sending and Receiving.............................................................................................................3-1
Basic Sending Method ..............................................................................................................3-5

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vii
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Scan Settings ................................................................................................................................3-6
Image Quality.......................................................................................................................3-6
Density....................................................................................................................................3-6
Storing/Editing Address Book ................................................................................................3-7
Storing/Editing One-Touch Speed Dialing Keys/Coded Speed Dialing
Codes.......................................................................................................................................3-7
Storing/Editing Group Dialing .................................................................................... 3-10
Specifying Recipients ............................................................................................................. 3-14
Using One-Touch Speed Dialing Keys ...................................................................... 3-14
Using Coded Speed Dialing Codes............................................................................ 3-14
Group Dialing.................................................................................................................... 3-15
Using Address Book Key................................................................................................ 3-15
Manual Sending ....................................................................................................................... 3-17

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viii
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Fax Dialing Features ................................................................................................................ 3-18
Dialing Through a Switchboard..................................................................................3-18
Switching Temporarily to Tone Dialing .................................................................... 3-19
Redialing ............................................................................................................................. 3-19
Checking Dialing Line .................................................................................................... 3-21
Dialing an Overseas Number (With Pauses)........................................................... 3-21
Basic Receiving Method......................................................................................................... 3-23
Receiving Features................................................................................................................... 3-24
FAX/TEL: Optional Settings........................................................................................... 3-24
Manual Reception............................................................................................................ 3-25
Memory Reception..........................................................................................................3-25
Memory Lock Reception ............................................................................................... 3-26
Remote Reception...........................................................................................................3-27
Selecting the Receive Mode for Printing................................................................. 3-28
Reception Restriction ..................................................................................................... 3-29
Printing Received Documents.....................................................................................3-29

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ix
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Advanced Features.................................................................................................................. 3-30
Broadcasting...................................................................................................................... 3-30
Delayed Sending..............................................................................................................3-30
Polling ..................................................................................................................................3-31
Relay .....................................................................................................................................3-33
Canceling TX/RX Jobs............................................................................................................. 3-34
Checking and Deleting TX/RX Jobs................................................................................... 3-35
Checking Transmission/Reception Results.............................................................3-35
Checking and Deleting Fax Documents Stored in Memory............................. 3-35
4 Copying .....................................................................................................................................4-1
Basic Copying Method ..............................................................................................................4-2
Scan Settings ................................................................................................................................4-3
Image Quality.......................................................................................................................4-3
Density....................................................................................................................................4-3
Zoom Ratio............................................................................................................................4-4

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x
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Canceling Copy Jobs..................................................................................................................4-5
5 Printing (FAX-L160 Only)..........................................................................................................5-1
Printing Documents...................................................................................................................5-2
Advanced Printing Features....................................................................................................5-3
Collate Printing ....................................................................................................................5-3
Checking and Deleting Jobs ...................................................................................................5-4
Checking and Deleting Print Jobs ................................................................................5-4
6 System Manager Settings ........................................................................................................6-1
Specifying the System Manager Settings...........................................................................6-2
Restricting Access to Destinations........................................................................................6-3
Confirming Entered Fax Numbers ................................................................................6-3
Restricting Redial ................................................................................................................6-3

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xi
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
7 Maintenance .............................................................................................................................7-1
Cleaning the Machine ...............................................................................................................7-2
Exterior ...................................................................................................................................7-2
Interior ....................................................................................................................................7-2
Fuser Roller............................................................................................................................7-6
Scanning area.......................................................................................................................7-6
Replacing the Toner Cartridge ...............................................................................................7-8
Redistributing Toner ..........................................................................................................7-8
Replacing the Toner Cartridge with a New One ................................................... 7-12
Transporting the Machine .................................................................................................... 7-17
8 Troubleshooting .......................................................................................................................8-1
Clearing Jams ...............................................................................................................................8-3
Document Jams...................................................................................................................8-3
Paper Jams.............................................................................................................................8-5

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xii
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
LCD Messages............................................................................................................................ 8-10
Error Codes................................................................................................................................. 8-16
If <LOAD CORRECT PAPER> is displayed ......................................................................... 8-18
Re-Loading the Paper..................................................................................................... 8-18
Changing the Paper Size Setting................................................................................ 8-18
General Problems..................................................................................................................... 8-19
Paper Feeding Problems........................................................................................................ 8-20
Sending/Receiving Problems .............................................................................................. 8-21
Sending Problems ...........................................................................................................8-21
Receiving Problems......................................................................................................... 8-24
Copying Problems ................................................................................................................... 8-30
Printing Problems (FAX-L160 Only) ................................................................................... 8-32
Telephone Problems ............................................................................................................... 8-35

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xiii
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
If a Power Failure Occurs........................................................................................................ 8-36
If You Cannot Solve a Problem ............................................................................................ 8-37
9 Appendix...................................................................................................................................9-1
Machine Settings ........................................................................................................................9-3
Printing USER DATA LIST...................................................................................................9-3
Accessing the Setting Menu ...........................................................................................9-3
Setting Menu ................................................................................................................................9-5
PAPER SETTINGS..................................................................................................................9-5
VOLUME CONTROL.............................................................................................................9-5
COMMON SETTINGS ..........................................................................................................9-6
COPY SETTINGS ...................................................................................................................9-6
FAX SETTINGS.......................................................................................................................9-7
ADDRESS BOOK SET........................................................................................................ 9-11
PRINTER SETTINGS (FAX-L160 Only).......................................................................... 9-12
TIMER SETTINGS ............................................................................................................... 9-13

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xiv
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
ADJUST./CLEANING.........................................................................................................9-14
REPORT SETTINGS............................................................................................................9-14
SYSTEM SETTINGS ...........................................................................................................9-16
Summary of Reports and Lists............................................................................................. 9-18
Printing Reports Automatically........................................................................................... 9-19
TX REPORT..........................................................................................................................9-19
RX REPORT..........................................................................................................................9-20
ACTIVITY REPORT.............................................................................................................9-21
Printing Reports and Lists Manually.................................................................................. 9-23
Checking Remaining Memory............................................................................................. 9-24
Checking Print and Scan Counts ........................................................................................ 9-25
Glossary ....................................................................................................................................... 9-26
Index............................................................................................................................................. 9-32

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xv
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
How to Use This Guide
Using the Top Page
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TOP
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
How to Use This Guide
Table of Contents
Index
Reference Guide
Please read this guide before operating this product.
After you nish reading this guide, store it in a safe place
for future reference.
Returns to the last page opened.
Displays the previous or next page.
Returns to the top page.
Displays the“How to UseThis Guide”page.
Quick links to the list of things you can do, topics
for each chapter, table of contents, and the index.
■

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xvi
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Using the Chapter Topic List
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1-1
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
1 Before Using the Machine
Machine Components......................................................................................1-3
Operation Panel ...............................................................................................1-6
Operation Panel............................................................................1-6
LCD (Standby Mode) ........................................................................................1-9
Fax Mode.........................................................................................1-9
Copy Mode .....................................................................................1-9
Optional Handset ...........................................................................................1-10
Maintaining the Handset ....................................................... 1-10
Toner Cartridge ..............................................................................................1-11
Maintaining the Toner Cartridge ......................................... 1-12
■

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xvii
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
The following symbols are used throughout the manuals for the machine and indicate the warnings, cautions and notes you should keep in
mind when using the machine.
Indicates a warning that may lead to death or serious injury if not observed.
Explains how to avoid actions that could injure you or damage your machine.
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the LCD:
The keys you press appear in square brackets: [Stop/Reset].
Information in the LCD appears in angle brackets: <LOAD PAPER>.
The items appear on the PC (Menus, Menu commands, buttons etc.) in square brackets: [Save].
–
–
–

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xviii
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Illustrations Used in This Manual
Unless otherwise mentioned, illustrations used in this manual are those taken when no optional equipment is attached to the FAX-L160.
The model FAX-L160 is used for illustration purposes in this manual.
When there is any difference between FAX-L160 and FAX-L140, it is clearly indicated in the text, e.g., “FAX-L160 Only”.
■

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xix
Before Using the
Machine
Document and Paper
Sending and
Receiving
Copying
Printing (FAX-L160
Only)
System Manager
Settings
Maintenance
Troubleshooting
Appendix
Table of Contents
Index
Legal Notices
Trademarks
Canon and the Canon logo are trademarks of Canon Inc.
Microsoft, Windows, Windows Server and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S. and/or other
countries.
All other product and brand names are registered trademarks, trademarks or service marks of their respective owners.
Copyright
Copyright © 2007 by Canon Inc. All rights reserved. No part of this publication may be reproduced, transmitted, transcribed, stored in a retrieval system,
or translated into any language or computer language in any form or by any means, electronic, mechanical, magnetic, optical, chemical, manual, or
otherwise, without the prior written permission of Canon Inc.
Disclaimer
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR
NON-INFRINGEMENT. CANON INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR
EXPENSES RESULTING FROM THE USE OF THIS MATERIAL.