Canon imageCLASS MF6540 Assembly instructions

Basic Operation Guide
Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
What Can I Do with This Machine?
Before Using the Machine
Document and Paper
Copying
Sending Faxes (MF6595cx/MF6595/
MF6590 Only)
Receiving Documents (MF6595cx/
MF6595/MF6590 Only)
Printing
Scanning
PC Faxing (MF6595cx/MF6595/MF6590
Only)
Remote UI (MF6595cx/MF6595/MF6590/
MF6540 Only)
Maintenance
Troubleshooting
Machine Settings
Appendix

i
Manuals for the Machine
The manuals for this machine are divided as follows. Please refer to them for detailed
information.
To view the manuals in PDF format, Adobe Reader/Acrobat Reader/Acrobat is required. If Adobe Reader/
Acrobat Reader/Acrobat is not installed on your system, please download it from the Adobe Systems
Incorporated website (http://www.adobe.com).
Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies
and omissions. However, as we are constantly improving our products, if you need an exact specification,
please contact Canon.
The machine illustration on the cover may differ slightly from your machine.
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Read this manual first.
Starter Guide What you can do with the machine
Machine setup
Connection and settings before using the
machine
Connecting the machine to a network
Software installation
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Read this manual to learn the
required settings and connections
before using the machine.
Read this manual next.
Basic Operation Guide Safety instructions
Copying
Sending and receiving faxes
Printing and scanning
Maintenance
Specifications
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Read this manual to learn
information about basic operations
and machine functions.
Read the sections of these manuals that correspond to your intended use.
Reference Guide (Located on User Software CD)
Advanced features
Network settings
Remote user interface
System settings
Troubleshooting
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Read this manual to learn detailed
information about advanced
machine operations and functions,
and how to customize machine
settings.
Scanner Driver Guide (Located on User Software CD)
System requirements
Scanning procedure
How to solve scanning problems
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Read this manual to learn how to use
the machine as a local scanner.
This Document

What Can I Do with This Machine?
ii
What Can I Do with This
Machine?
Copy Features
Select a scan mode depending on the
type of image
Image Quality
p. 3-4
Adjust the density level of scanned
images
Density
p. 3-5
Enlarge or reduce copied images
Zoom Ratio
p. 3-7
Sort copies by page order
Collate Copy
p. 3-10

What Can I Do with This Machine?
iii
Make two-sided copies
Two-Sided Copy
p. 3-16
Copy two documents on one sheet
2 on 1 Combination
p. 3-12

What Can I Do with This Machine?
iv
Fax Features (MF6595cx/MF6595/MF6590 Only)
Specify a recipient with a single key
One-Touch Speed Dialing Keys
p. 4-26
Specify a recipient with a two-digit
code
Coded Speed Dialing Codes
p. 4-28
Specify multiple recipients as a group
Group Dialing
p. 4-26, 4-28
Look up a particular recipient
Address Book Search
p. 4-30

v
What Can I Do with This Machine?
Redial when the line is busy
Redialing
Reference Guide
Send documents to multiple
recipients
Broadcasting
Reference Guide
Receive faxes in memory without
printing out
Memory Reception
Reference Guide
Send a fax at a specified time
Delayed Sending
Reference Guide
Send a fax from a PC
PC Faxing
the online help.

What Can I Do with This Machine?
vi
Printer Features
Print a document from a PC
Printing
p. 6-2
Sort printouts by page order
Collate Printing
p. 6-4
Print two pages on one sheet
2 on 1 Combination
p. 6-6
Make two-sided printouts
Two-Sided Printing
p. 6-9

vii
What Can I Do with This Machine?
Scanner Feature (USB connection only)
Specify detailed scanning options to
suit various images
Scanning
Scanner Driver Guide
Remote UI Feature (MF6595cx/MF6595/MF6590/MF6540 Only)
Access and manage the machine from
a PC
Remote UI
Reference Guide

What Can I Do with This Machine?
viii
Contents
Manuals for the Machine ........................................................................i
What Can I Do with This Machine? ........................................................ii
Copy Features ...........................................................................................ii
Fax Features (MF6595cx/MF6595/MF6590 Only)........................iv
Printer Features .......................................................................................vi
Scanner Feature (USB connection only)........................................vii
Remote UI Feature (MF6595cx/MF6595/MF6590/MF6540
Only)...........................................................................................................vii
Contents...............................................................................................viii
Preface..................................................................................................xiv
Important Safety Instructions ..........................................................xiv
Handling and Maintenance ..............................................................xiv
Location ....................................................................................................xv
Power Supply ....................................................................................... xvii
Telephone Equipment ...................................................................... xvii
Customer Support (U.S.A.).............................................................. xviii
Customer Support (Canada).......................................................... xviii
How to Use This Guide ........................................................................xix
Symbols Used in This Manual...........................................................xix
Illustrations Used in This Manual .....................................................xx
Legal Notices........................................................................................xxi
Trademarks..............................................................................................xxi
Copyright............................................................................................... xxii
Disclaimers........................................................................................... xxiv
For CA, USA only ................................................................................ xxiv
Legal Limitations on the Usage of Your Product and
the Use of Images............................................................................... xxv
Users in the U.S.A. .............................................................................xxvi
Pre-Installation Requirements for Canon Facsimile
Equipment............................................................................................ xxvi
Connection of the Equipment .....................................................xxvii
In Case of Equipment Malfunction.............................................xxvii
Rights of the Telephone Company............................................xxviii
FCC Notice..........................................................................................xxviii

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What Can I Do with This Machine?
Users in Canada ..................................................................................xxx
Pre-Installation Requirements for Canon Facsimile
Equipment..............................................................................................xxx
Notice..................................................................................................... xxxi
Laser Safety......................................................................................xxxiii
CDRH Regulations ...........................................................................xxxiii
1 Before Using the Machine.............................................................. 1-1
Machine Components........................................................................ 1-2
Operation Panel.................................................................................. 1-4
Main Operation Panel ........................................................................1-4
Fax Operation Panel (MF6595cx/MF6595/MF6590 Only) .....1-7
LCD (Standby Mode) .......................................................................... 1-8
Copy Mode.............................................................................................1-8
Fax Mode (MF6595cx/MF6595/MF6590 Only)..........................1-8
Scan Mode..............................................................................................1-8
Toner Cartridge .................................................................................. 1-9
Maintaining the Toner Cartridge................................................. 1-10
Telephone Line Setting (MF6595cx/MF6595/MF6590 Only) ........ 1-11
Setting the Telephone Line Type................................................. 1-11
Timer Settings................................................................................... 1-13
Setting the Sleep Mode.................................................................. 1-13
Setting Auto Clear Time ................................................................. 1-15
Setting the Daylight Saving Time ............................................... 1-17
2 Document and Paper...................................................................... 2-1
Document Requirements................................................................... 2-2
Scanning Area..................................................................................... 2-3
Loading Documents........................................................................... 2-4
On the Platen Glass.............................................................................2-4
In the ADF...............................................................................................2-6
Paper Requirements........................................................................... 2-8
Printable Area................................................................................... 2-10

What Can I Do with This Machine?
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Loading Paper................................................................................... 2-11
In the Multi-Purpose Tray (e.g., Envelopes) ............................. 2-11
Setting Paper Type and Size ............................................................ 2-13
For the Paper Cassette .................................................................... 2-13
For the Multi-Purpose Tray............................................................ 2-17
3 Copying ........................................................................................... 3-1
Basic Copying Method ....................................................................... 3-2
Scan Settings ...................................................................................... 3-4
Image Quality........................................................................................3-4
Density.....................................................................................................3-5
Zoom Ratio.............................................................................................3-7
Collate Copy...................................................................................... 3-10
2 on 1 Combination.......................................................................... 3-12
Two-Sided Copy................................................................................ 3-16
Canceling Copy Jobs ........................................................................ 3-24
Checking and Deleting Copy Jobs .................................................. 3-25
4 Sending Faxes (MF6595cx/MF6595/MF6590 Only) ..................... 4-1
Basic Sending Method ....................................................................... 4-2
Scan Settings ...................................................................................... 4-4
Image Quality........................................................................................4-4
Density.....................................................................................................4-5
Storing/Editing Address Book........................................................... 4-6
Storing/Editing One-Touch Speed Dialing Keys/
Coded Speed Dialing Codes............................................................4-7
Storing/Editing Recipients for Group Dialing......................... 4-15
Specifying Recipients....................................................................... 4-26
Using One-Touch Speed Dialing Keys/Group Dialing ......... 4-26
Using Coded Speed Dialing Codes/Group Dialing............... 4-28
Using Address Book Key................................................................. 4-30

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What Can I Do with This Machine?
Manual Sending ............................................................................... 4-33
Canceling TX Jobs............................................................................. 4-36
Checking and Deleting TX Jobs....................................................... 4-37
Checking Transmission Results.................................................... 4-37
Checking and Deleting Sending Documents Stored in
Memory................................................................................................ 4-38
5 Receiving Documents (MF6595cx/MF6595/MF6590 Only)......... 5-1
Basic Receiving Method..................................................................... 5-2
Canceling RX Jobs .............................................................................. 5-4
Checking and Deleting RX Jobs ........................................................ 5-5
Checking Reception Results ............................................................5-5
Checking and Deleting Receiving Documents Stored in
Memory...................................................................................................5-6
6 Printing............................................................................................ 6-1
Printing Documents ........................................................................... 6-2
Collate Printing................................................................................... 6-4
2 on 1 Combination............................................................................ 6-6
Two-Sided Printing............................................................................. 6-9
Checking and Deleting Print Jobs................................................... 6-12
7 Scanning.......................................................................................... 7-1
Scanning to a Computer (USB connection only).............................. 7-2
Canceling Scan Jobs ........................................................................... 7-4
Canceling Scan Jobs to a Computer .............................................7-4
8 PC Faxing (MF6595cx/MF6595/MF6590 Only)............................. 8-1
PC Faxing............................................................................................. 8-2
9 Remote UI (MF6595cx/MF6595/MF6590/MF6540 Only)............. 9-1
Remote UI............................................................................................ 9-2

What Can I Do with This Machine?
xii
10 Maintenance ...............................................................................10-1
Cleaning the Machine ...................................................................... 10-2
Exterior ................................................................................................. 10-2
Interior.................................................................................................. 10-3
Fuser Roller.......................................................................................... 10-6
Scanning area .................................................................................... 10-7
Cleaning the ADF Automatically...............................................10-10
Transcription Roller........................................................................10-11
Replacing the Toner Cartridge ...................................................... 10-12
Redistributing Toner......................................................................10-12
Replacing the Toner Cartridge...................................................10-15
Recycling Used Cartridges............................................................. 10-19
The Clean Earth Campaign..........................................................10-19
U.S.A. PROGRAM .............................................................................10-21
CANADA PROGRAM-CANADA PROGRAMME.......................10-24
Transporting the Machine ............................................................. 10-26
11 Troubleshooting .........................................................................11-1
Clearing Jams.................................................................................... 11-2
Document Jams ................................................................................ 11-2
Paper Jams .......................................................................................... 11-4
LCD Messages ................................................................................... 11-7
Error Codes (MF6595cx/MF6595/MF6590 Only).......................... 11-13
If <CHANGE PAPER SIZE> is displayed.......................................... 11-15
Re-loading the Paper.....................................................................11-15
Changing the Paper Size Setting ..............................................11-16
If a Power Failure Occurs................................................................ 11-19
If You Cannot Solve a Problem ...................................................... 11-20
Customer Support (U.S.A.)...........................................................11-20
Customer Support (Canada).......................................................11-20

xiii
What Can I Do with This Machine?
12 Machine Settings........................................................................12-1
Machine Settings.............................................................................. 12-2
Printing USER DATA LIST ................................................................ 12-2
Accessing the Setting Menu......................................................... 12-4
Setting Menu .................................................................................... 12-6
COMMON SETTINGS........................................................................ 12-6
COPY SETTINGS...............................................................................12-10
FAX SETTINGS (MF6595cx/MF6595/MF6590 Only) ............12-12
ADDRESS BOOK SET. (MF6595cx/MF6595/
MF6590 Only)...................................................................................12-17
PRINTER SETTINGS .........................................................................12-20
TIMER SETTINGS..............................................................................12-23
ADJUST./CLEANING........................................................................12-24
REPORT SETTINGS ..........................................................................12-26
SYSTEM SETTINGS ..........................................................................12-28
13 Appendix.....................................................................................13-1
Specifications ................................................................................... 13-2
General ................................................................................................. 13-2
Copier.................................................................................................... 13-3
Printer ................................................................................................... 13-4
Facsimile (MF6595cx/MF6595/MF6590 Only) ........................ 13-4
Telephone (MF6595cx/MF6595/MF6590 Only) ..................... 13-6
Index.................................................................................................. 13-7

What Can I Do with This Machine?
xiv
Preface
Thank you for choosing a Canon product. Before using the machine, please read the
following instructions for your safety.
Important Safety Instructions
Except as specifically described in this guide, do not attempt to service the machine yourself. Never attempt to
disassemble the machine: opening and removing its interior covers will expose you to dangerous voltages and
other risks. For all service, contact Canon Customer Care Center, or a Canon Authorized Service Facility.
Handling and Maintenance
Be careful when removing printed paper from output trays or when aligning it, because it may be hot and result
in burn injury.
Follow all warnings and instructions marked on the machine.
Do not subject the machine to strong physical shocks or vibrations.
Always unplug the machine before moving or cleaning it.
To avoid paper jams, never unplug the power cord, open the left cover or add or remove
paper in the machine while printing.
When transporting the machine, be sure to remove the toner cartridge from the
machine.
Place the toner cartridge in its original protective bag or wrap it in a thick cloth to
prevent exposure to light.
Always use the handles (on the left side) and the hand grips (on the right side) of
the machine when you lift the machine. Never lift the machine by any of its trays or
attachments.
Do not insert any objects into the slots or openings on the machine since they may touch
dangerous voltage points or short out parts. This could result in fire or electric shock.
Do not allow small objects (such as pins, paper clips, or staples) to fall into the machine.
To avoid spillage in or around the machine, do not eat or drink near it.
Keep the machine clean. Dust accumulation can prevent the machine from operating
properly.
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xv
What Can I Do with This Machine?
Turn off the main power switch and unplug the power cord from the wall outlet and
contact Canon Customer Care Center in any of the following cases:
When the power cord or plug is damaged or frayed.
If liquid or small object has fallen into the machine.
If the machine has been exposed to rain or water.
If the machine does not operate normally when you have followed the instructions
in this guide. Adjust only those controls that are covered by the instructions in this
guide. Improper adjustment of other controls may result in damage and may require
extensive work by a qualified technician to restore the product to normal operation.
If the machine has been dropped.
If the machine exhibits a distinct change in performance, indicating a need for
servicing.
Do not place your hands, hair, clothing, etc., near the exit and feed rollers. Even if the
machine is not in operation, your hands, hair, or clothing may get caught in the rollers,
which may result in personal injury or damage if the machine suddenly starts printing.
Be careful when removing printed paper from paper delivery tray or when aligning it,
because it may be hot and result in burn injury.
Location
Place the machine on a flat, stable, vibration-free surface that is strong enough to
support its weight.
Place the machine in a cool, dry, clean, well ventilated place.
Make sure the area is free from dust.
Make sure the location is not exposed to high temperature or humidity.
Keep the machine away from direct sunlight as this can damage it. If you have to place
the machine near a window, install heavy curtains or blinds.
Do not use the machine near water. Make sure that no wet or humid objects come into
contact with the machine.
Do not use or store the machine outdoors.
Do not place the machine near devices that contain magnets or generate magnetic
fields, such as speakers.
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What Can I Do with This Machine?
xvi
If possible, place the machine near an existing telephone line outlet for easy connection
of the telephone line cord, and to avoid the expense of installing a new outlet.
Place the machine near a standard 120 V AC (60 Hz) power outlet.
To ensure reliable operation of the machine and to protect it from overheating (which
can cause it to operate abnormally and create a fire risk), do not block the exhaust vent.
Never block or cover any openings on the machine by placing it on a bed, sofa, rug, or
other similar surface. Do not place the machine in a cupboard or built-in installation, or
near a radiator or other heat source unless proper ventilation is provided. Leave at least
4" (100 mm) around all sides of the machine.
Do not stack boxes or furniture around the power outlet. Keep the area free so you can
reach the outlet quickly. If you notice anything unusual (smoke, strange odors, noises)
around the machine, unplug the power cord immediately. Contact Canon Customer Care
Center.
Do not allow anything to rest on the power cord, and do not place the machine where
the cord will be walked on. Make sure the cord is not knotted or kinked.
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xvii
What Can I Do with This Machine?
Power Supply
During electrical storms, turn off the main power switch and unplug the power cord from
the power outlet.
(Please note that any data stored in the memory, including received fax documents, will
be deleted about 60 minutes after you turn off the main power switch or unplug the
power cord.)
Whenever you turn off the main power switch, wait at least five seconds before you turn
it on again.
Do not plug the power cord into an uninterruptible power supply (UPS).
This product emits low level magnetic flux. If you use a cardiac pacemaker and feel abnormalities, please move
away from this product and consult your doctor.
Telephone Equipment
When using telephone equipment, basic safety precautions should always be followed to reduce the risk of fire,
electric shock, and injury to persons, including the following:
1. Do not use this machine near water (i.e., near a bathtub, kitchen sink, or laundry tub), or in a wet basement or
near a swimming pool.
2. Avoid using the telephone during an electrical storm, as there may be a remote risk of electric shock from
lightning.
3. Do not use the telephone to report a gas leak in the vicinity of the leak.
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What Can I Do with This Machine?
xviii
Customer Support (U.S.A.)
Your machine is designed with the latest technology to provide trouble-free operation.
If you encounter a problem with the machine’s operation, try to solve it by using the
information in Chapter 11. If you cannot solve the problem or if you think your machine
needs servicing, contact Canon Customer Care Center at 1-800-828-4040 between the
hours of 8:00 A.M. to 8:00 P.M. EST for U.S.A. and 9:00 A.M. to 8:00 P.M. EST for Canada
Monday through Friday and 10:00 A.M. to 8:00 P.M. on Saturday. On-line support for 24
hours is also available at the website.
http://www.canontechsupport.com/
Customer Support (Canada)
Canon Canada Inc., offers a full range of customer technical support options*:
For step-by-step troubleshooting, e-mail technical support, the latest driver or document
downloads, and answers to frequently asked questions, visit http://www.canon.ca/
Free live technical support 9 A.M. to 8 P.M. EST Monday through Friday (excluding
holidays) for products still under warranty 1-800-652-2666
For the location of the authorized service facility nearest you, visit http://www.canon.ca/
or 1-800-652-2666
If the problem cannot be corrected by using one of the above technical support options,
repair options are available at the time of your call to the live technical support number
above or via the website at http://www.canon.ca/
Support program specifics are subject to change without notice.
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xix
What Can I Do with This Machine?
How to Use This Guide
Symbols Used in This Manual
The following symbols are used throughout the manuals for the machine and indicate the
warnings, cautions and notes you should keep in mind when using the machine.
Indicates a warning that may lead to death or serious injury if not observed.
Explains how to avoid actions that could injure you or damage your
machine.
Explains operating restrictions and how to avoid minor difficulties.
In addition, this guide uses distinctive notations to identify keys and information in the LCD:
The keys you press appear in square brackets: [Stop].
Information in the LCD appears in angle brackets: <LOAD PAPER>.
The numbers that point to the keys on the operation panel diagram correspond to the
order of steps to take in the procedure.
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