Canon imageRUNNER ADVANCE C5560i III User manual

imageRUNNER ADVANCE
C5560i III / C5550i III / C5540i III / C5535i III
User's Guide
USRMA-3778-03 2019-09 en Copyright CANON INC. 2019

Contents
Setting Up ............................................................................................................................................................ 3
Preparations Required Before Use ............................................................................................................................. 4
Preventing Unauthorized Access ................................................................................................................................ 6
Setting up Using the Setup Guide ............................................................................................................................... 8
Logging in as an Administrator ................................................................................................................................ 17
Setting the Date/Time ............................................................................................................................................. 19
Setting up the Network Environment ....................................................................................................................... 21
Canceling the Network Setting Lock ...................................................................................................................... 24
Selecting the Network Connection Method ............................................................................................................ 25
Connecting to a Wired LAN .................................................................................................................................. 27
Connecting to a Wireless LAN ............................................................................................................................... 28
Setting Up the Connection Using WPS Push Button Mode .................................................................................. 30
Setting Up the Connection Using WPS PIN Code Mode ...................................................................................... 31
Setting Up Connection by Selecting a Wireless Router ....................................................................................... 32
Setting Up a Connection by Specifying Detailed Settings .................................................................................... 33
Checking the SSID and Network Key ............................................................................................................... 35
Setting an IP Address .......................................................................................................................................... 36
Setting an IPv4 Address ................................................................................................................................. 37
Setting an IPv6 Address ................................................................................................................................. 39
Setting the IPv4 Address of the Sub Line .......................................................................................................... 42
Adapting to the Network Environment .................................................................................................................. 43
Making Ethernet Settings .............................................................................................................................. 44
Setting the Wait Time When Connecting to a Network ....................................................................................... 46
Making DNS Settings ..................................................................................................................................... 47
Making SMB Settings .................................................................................................................................... 52
Making WINS Settings ................................................................................................................................... 55
Making WebDAV Settings ............................................................................................................................... 56
Registering the LDAP Server .......................................................................................................................... 57
Monitoring and Controlling via SNMP .............................................................................................................. 61
Setting Static Routing .................................................................................................................................... 65
Other Network Settings ................................................................................................................................. 67
Conguring System Data Communication ........................................................................................................ 69
Installing Drivers .................................................................................................................................................... 71
Fax Line Settings ..................................................................................................................................................... 72
Setting E-mail/I-Fax Communication ........................................................................................................................ 74
Setting the Advanced Box of the Machine ................................................................................................................ 78
Setting Advanced Box to Public ............................................................................................................................ 79
Connecting to the Other Devices ............................................................................................................................. 84
Basic Operations .......................................................................................................................................... 88
Parts and Their Functions ........................................................................................................................................ 91
Front Side .......................................................................................................................................................... 92
Back Side ........................................................................................................................................................... 96
I

Interior .............................................................................................................................................................. 97
Feeder ............................................................................................................................................................... 98
Multi-Purpose Tray ........................................................................................................................................... 100
Paper Drawer ................................................................................................................................................... 101
Control Panel ................................................................................................................................................... 103
Turning ON the Machine ....................................................................................................................................... 106
Turning OFF the Machine ................................................................................................................................... 107
Placing Originals ................................................................................................................................................... 109
Loading Paper ....................................................................................................................................................... 116
Basic Paper Loading Method .............................................................................................................................. 117
Loading Envelopes ............................................................................................................................................ 123
Loading Preprinted Paper .................................................................................................................................. 132
Loading Tab Paper ............................................................................................................................................ 136
Using the Touch Panel Display ............................................................................................................................... 140
Basic Screens on the Touch Panel Display ............................................................................................................ 141
Items Displayed on the <Home> Screen ........................................................................................................ 144
Timeline Display Specications ..................................................................................................................... 146
Items Displayed in the Timeline .................................................................................................................... 148
Basic Operation of the Touch Panel Display ......................................................................................................... 153
Entering Characters .......................................................................................................................................... 158
Logging into the Machine ...................................................................................................................................... 160
List of Items That Can Be Personalized ................................................................................................................ 163
Specifying Paper Size and Type .............................................................................................................................. 166
Specifying Paper Size and Type in the Paper Drawer ............................................................................................. 167
Specifying Paper Size and Type in the Multi-purpose Tray ...................................................................................... 171
Registering Frequently Used Paper Size and Type for the Multi-purpose Tray ........................................................... 175
Fixing the Paper Size and Type to Use with the Multi-Purpose Tray ......................................................................... 178
Registering Free Size Paper (Custom Size Paper) ................................................................................................... 181
Automatically Selecting the Appropriate Paper Source for a Specic Function .......................................................... 182
Specifying the Output Tray for Preprinted Paper .................................................................................................... 184
Customizing the Touch Panel Display ..................................................................................................................... 186
Customizing the <Home> Screen ........................................................................................................................ 189
Creating a Shortcut for a Frequently Used Function .............................................................................................. 191
Registering a Combination of Frequently Used Functions ...................................................................................... 193
Customizing the Basic Features Screen ................................................................................................................ 196
Registering Frequently Used Settings and Destinations as Personal Buttons/Shared Buttons on the <Home> Screen .... 199
Registering Personal Buttons/Shared Buttons ................................................................................................ 200
Switching the Displayed Language ..................................................................................................................... 205
Registering Shortcuts for Frequently Used Settings/Registered Items ..................................................................... 207
Customizing the Screen Display Appearance and the Operational Conditions ........................................................... 209
Canceling Send/Print Jobs ...................................................................................................................................... 212
Setting Sounds ...................................................................................................................................................... 213
Entering Sleep Mode ............................................................................................................................................. 216
Registering Destinations ....................................................................................................................................... 218
II

About the Address Books of the Machine ............................................................................................................. 220
Registering Destinations in the Address Book ...................................................................................................... 223
Registering Multiple Destinations as a Group ................................................................................................. 233
Editing the Registered Destinations in the Address Book ................................................................................. 237
Registering a Destination in a One-Touch Button .................................................................................................. 239
Registering a Group in a One-Touch Button ................................................................................................... 241
Editing the Registered Destinations in One-Touch Buttons ............................................................................... 243
Copying .............................................................................................................................................................. 246
Copy Basic Features Screen ................................................................................................................................... 248
Basic Copy Operations ........................................................................................................................................... 250
Cancelling Copying ........................................................................................................................................... 261
Enhancing and Adjusting Copy Quality ................................................................................................................... 263
Selecting the Type of Original for Copying ........................................................................................................... 264
Adjusting Sharpness for Copying (Sharpness) ...................................................................................................... 266
Erasing Dark Borders When Copying (Erase Frame) ............................................................................................... 267
Inverting Colors (Nega/Posi) .............................................................................................................................. 269
Adjusting the Color ........................................................................................................................................... 270
One Touch Color Mode ...................................................................................................................................... 273
Copying Eciently ................................................................................................................................................ 275
Copying Multiple Originals onto One Sheet (N on 1) .............................................................................................. 276
Copying a Facing Page Original as Two Separate Pages ......................................................................................... 278
Copying Different Size Originals Together (Different Size Originals) ........................................................................ 281
Copying Separately Scanned Originals Together (Job Build) ................................................................................... 283
Checking the Copy Results ................................................................................................................................. 285
Copying Immediately by Interrupting Other Jobs .................................................................................................. 288
Functions Useful for Making and Managing Material .............................................................................................. 289
Finishing by Collating/Grouping ......................................................................................................................... 290
Finishing with the Stapler .................................................................................................................................. 292
Other Finishing Functions .................................................................................................................................. 294
Attaching Numbers and Symbols to Copies .......................................................................................................... 295
Making Booklets ................................................................................................................................................... 298
Making Booklets (Booklet Copying) ..................................................................................................................... 299
Setting Binding Margins .................................................................................................................................... 305
Adding a Cover and Back Cover .......................................................................................................................... 307
Useful Copy Functions ........................................................................................................................................... 309
Copying Free Size Originals ................................................................................................................................ 311
Mirroring Images (Mirror Image) ........................................................................................................................ 312
Shifting the Image ............................................................................................................................................ 313
Copying with the Image Repeated (Repeat Images) .............................................................................................. 315
Inserting Sheets and Chapter Pages (Insert Sheets) .............................................................................................. 317
Inserting Sheets When Copying Onto Transparencies ........................................................................................... 322
Superimposing Images ..................................................................................................................................... 324
Combining Jobs with Different Settings Into a Single Job (Merge Job Blocks) ............................................................. 327
III

Storing Copy Documents in the Machine ............................................................................................................. 331
Notifying You of the Completion of Copying by E-Mail ........................................................................................... 333
Making ID Card Copies ...................................................................................................................................... 335
Area Designation .............................................................................................................................................. 337
Enlarging an Image to Make a Poster .................................................................................................................. 341
Skipping Blank Pages When Printing ................................................................................................................... 346
Restricting Copying of Condential Documents ...................................................................................................... 348
Embedding the "TOP SECRET" Text (Secure Watermark) ........................................................................................ 349
Disabling Copying of Documents (Document Scan Lock) ........................................................................................ 352
Restricting Copying Using a TL Code ............................................................................................................. 353
Restricting Copying Using a QR Code ............................................................................................................ 355
Reducing Copying Operations ................................................................................................................................ 357
Recalling Previously Used Copy Settings (Previous Settings) ................................................................................... 358
Changing the Settings Quickly (Express Copy Screen) ............................................................................................ 360
Restrictions Regarding the Combination of Functions ............................................................................................. 362
Copy Basic Features Screen ................................................................................................................................ 363
<Options> Screen (1/4) ...................................................................................................................................... 367
<Options> Screen (2/4) ...................................................................................................................................... 376
<Options> Screen (3/4) ...................................................................................................................................... 379
<Options> Screen (4/4) ...................................................................................................................................... 382
Faxing .................................................................................................................................................................. 384
Fax Basic Features Screen ...................................................................................................................................... 386
Basic Operations for Sending Faxes ....................................................................................................................... 389
Canceling Sending Faxes ................................................................................................................................... 405
Receiving Faxes .................................................................................................................................................... 407
Sending Faxes Successfully .................................................................................................................................... 409
Checking Scanned Images Before Sending (Preview) ............................................................................................. 410
Stamping Scanned Originals for Sending ............................................................................................................. 412
Checking the Connection to the Recipient Before Sending (Direct Send) .................................................................. 413
Sending Faxes Manually (Manual Sending) ........................................................................................................... 415
Notifying You by E-Mail of the Completion of Sending ........................................................................................... 417
Simplifying Sending Operations ............................................................................................................................. 419
Sending Different Size Originals Together (Different Size Originals) ........................................................................ 420
Sending Separately Scanned Documents Together (Job Build) ................................................................................ 422
Recalling Previously Used Settings for Sending (Previous Settings) .......................................................................... 424
Useful Functions When Sending ............................................................................................................................. 426
Sending at a Specied Time ............................................................................................................................... 427
Saving a Copy of a Sent Document ...................................................................................................................... 429
Various Receiving Methods .................................................................................................................................... 432
Saving Received Documents in the Machine (Memory Reception) ........................................................................... 433
Keeping Received Documents Private ................................................................................................................. 436
Forwarding Received Documents Automatically ..................................................................................................... 438
Checking Status and Log for Sent and Received Documents .................................................................................... 441
IV