Canon iRC5185 Series User manual

Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
Job Hold Guide
Job Hold Guide
Series
ENG

iR C5185/iR C4580/
iR C4080 Series
Job Hold Guide

How This Manual is Organised
Introduction to the Job Hold Function
Printing and Arranging Jobs in the Hold Queue
Appendix
Chapter 1
Chapter 2
Chapter 3
Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.

iii
Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
How To Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Keys and Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . v
Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi
Illustrations Used in This Manual. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii
Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Disclaimers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Chapter 1 Introduction to the Job Hold Function
Job Hold Function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Hold Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Chapter 2 Printing and Arranging Jobs in the Hold Queue
Storing Documents in the Hold Queue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2
Moving/Duplicating a Document from a User Inbox. . . . . . . . . . . . . . . . . . . . . 2-2
Printing Documents Stored in the Hold Queue . . . . . . . . . . . . . . . . . . . . . . . . 2-5
Cancelling a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Using the Print Job List Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-7
Using the System Monitor Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Sample Print. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-9
Arranging Documents Stored in the Hold Queue. . . . . . . . . . . . . . . . . . . . . . 2-11
Changing the Name of a Job . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
Checking a Job's Detailed Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13
Erasing a Job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15
Moving/Duplicating a Job into a User Inbox. . . . . . . . . . . . . . . . . . . . . . . . . . 2-16
Job Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18
Priority Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19
Printing with Edit Job Ticket . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20
Changing the Number of Copies of the Job (Copy Sets). . . . . . . . . . . . . . . . 2-21
Collating Prints (Finishing). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-23
Page Order (Collate) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27
Same Page (Collate) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29
Page Order (Staple). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-30

iv
Page and Copy Set Numbering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-35
Inserting Page Numbers (Page Numbering) . . . . . . . . . . . . . . . . . . . . . .2-36
Inserting Serial Numbers (Copy Set Numbering). . . . . . . . . . . . . . . . . . .2-40
Cover/Sheet Insertion . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-42
Booklet Scanning Mode (Booklet) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-47
Editing the Settings of Each Partition. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-54
Chapter 3 Appendix
Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

v
Preface
Thank you for purchasing this Canon product. Please read this manual thoroughly before
operating the machine in order to familiarise yourself with its capabilities, and to make the
most of its many functions. After reading this manual, store it in a safe place for future
reference.
How To Use This Manual
Symbols Used in This Manual
The following symbols are used in this manual to explain procedures, restrictions,
handling precautions, and instructions that should be observed for safety.
IMPORTANT Indicates operational requirements and restrictions. Be sure to read
these items carefully to operate the machine correctly, and avoid
damage to the machine.
NOTE Indicates a clarification of an operation, or contains additional
explanations for a procedure. Reading these notes is highly
recommended.
Keys and Buttons Used in This Manual
The following symbols, key, and button names are a few examples of how keys and
buttons to be pressed or clicked are expressed in this manual:
Touch Panel Display Keys: [Key Name]
Control Panel Keys: Key icon (Key Name)
Buttons on Computer Operation Screens:[Button Name]
Examples: [Cancel]
[Done]
Examples: (Start)
(Stop)
Examples: [OK]
[Start Print] menu

vi
Displays Used in This Manual
Screen shots of the touch panel display used in this manual may differ from the
ones you actually see, depending on the options that come with your machine. Note
that functions that cannot be used depending on the model or options, are not
displayed on the touch panel display.
The keys which you should press are marked with a , as shown below.
When multiple keys can be pressed on the touch panel display, all keys are marked.
Select the keys which suit your needs.
2 Select the job that you want to print from the Hold Job List Á
press [Start Print].
Press this key
for operation.

vii
Illustrations Used in This Manual
Illustrations used in this manual are those displayed when the iR C5185 has the
following optional equipment attached to it: the Color UFR II/PCL/PS Printer Kit,
Saddle Finisher-W2 and Puncher Unit-AG1.
Abbreviations Used in This Manual
In this manual, product names and model names are abbreviated as follows:
PostScript 3 emulation: PS
Apple Macintosh: Mac

viii
Trademarks
Canon, the Canon logo, and iR are registered trademarks of Canon Inc. in the
United States and may also be trademarks or registered trademarks in other
countries.
Adobe and PostScript are trademarks of Adobe Systems Incorporated.
Macintosh and Mac OS are trademarks of Apple Inc., registered in the U.S. and
other countries.
Other product and company names herein may be the trademarks of their
respective owners.
Copyright
Copyright 2007 by Canon Inc. All rights reserved.
No part of this publication may be reproduced or transmitted in any form or by any
means, electronic or mechanical, including photocopying and recording, or by any
information storage or retrieval system without the prior written permission of Canon Inc.
Disclaimers
The information in this document is subject to change without notice.
CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS
MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OF USE OR NON-INFRINGEMENT. CANON INC. SHALL NOT BE
LIABLE FOR ANY DIRECT, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF
ANY NATURE, OR LOSSES OR EXPENSES RESULTING FROM THE USE OF
THIS MATERIAL.

CHAPTER
1-1
1
Introduction to the Job Hold
Function
This chapter is an introduction to the Job Hold function.
Job Hold Function. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Hold Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-6

Job Hold Function
1-2
Introduction to the Job Hold Function
1
Job Hold Function
This mode enables you to temporarily store the data of print and copy jobs in a
queue in the Hold Inbox (Hold Queue) specialised for the Hold function. You can
change the order of the jobs stored in the Hold Queue and specify the paper type
and finishing settings for each job.
IMPORTANT
 You cannot use a PS Driver for imagePASS-H1 or a PPD (PostScript Printer Description)
for Mac to save jobs to this machine's Hold Queue.
 Save jobs to this machine's Hold Queue from the imageWare Print Job Manager, or a
printer driver for the following models: iR C5185/iR C4580/iR C4080, or iR C5185i/
iR C4580i/iR C4080i.
QPrint and Hold
When submitting a job, you can select to print it directly or hold it in the Hold Queue.
Print
Sends a job directly to the Print Queue and prints it immediately. You must make sure
that the submitted job is available for direct printing beforehand.
Hold
Stores a submitted job in the Hold Queue. When the job is held in the Hold Queue, you
can select it from the Hold Job List to print. By holding a job, you can check and change
its finishing settings before printing.

Job Hold Function 1-3
Introduction to the Job Hold Function
1
QHold Queue
A submitted job is stored in the Hold Queue. Jobs in the Hold Queue have already
completed the RIP (Raster Image Processor) process. You can output any job that is
stored in the Hold Queue.
There are two main ways to place jobs in the Hold Queue.
One way is to send jobs (with print settings) from editing applications or the imageWARE
Prepress Manager, via the printer driver. The other way is to send jobs (with Job Ticket)
from the JM Hot Folder Manager or the imageWARE Prepress Manager via the
imageWARE Print Job Manager.
NOTE
 A hold job is automatically erased from the Hold Queue after a certain period of time. The
time until a hold job is automatically erased is three days from the last performed
operation, such as submitting the job. You can change the time until auto erase from the
Additional Functions screen. (See Chapter 6, "System Manager Settings," in the
Reference Guide .)
 Additional jobs cannot be stored in the Hold Queue if either of the following is true: (The
numbers below may vary depending on the remaining capacity of the hard disk.)
- When a total of 1,500 documents or images are stored in all of the inboxes and the
Hold Queue.
- When a total of about 6,000 pages of documents or images are stored in all of the
inboxes and the Hold Queue.
RIP
Print Job with JDF Ticket
Print Job with Print Settings
Submitting a Job Managing a Job PrintHold or Changing Setting
Hold Queue
Hold Job
imageWARE Print
Job Manager
Printer Driver
JM Hot Folder
Manager
imageWARE
Prepress Manager
Other
Editing Application Software

Job Hold Function
1-4
Introduction to the Job Hold Function
1
QWorkflow Using the Job Ticket
A job ticket is the electronic record of selected printing and finishing characteristics of a
hold job. Using a job ticket in the JDF (Job Definition Format) standard, you can make
sure that every setting is desired before a print job is output. You can check the paper
sizes and types that are registered in the machine, make sample prints, and change the
finishing settings, etc. To change the settings of a job that has an electronic record other
than the JDF, you need to use related applications, such as the printer driver and
imageWARE Prepress Manager.
IMPORTANT
You cannot edit the job ticket settings of a job that is submitted from the printer driver.
NOTE
The following two types of job ticket are available:
- Job ticket that applies to the whole job
- Job ticket that only applies to certain pages of a job
QiR C5185/iR C4580/iR C4080, iR C5185i/iR C4580i/iR C4080i and Related
Applications
To make the most of the Job Hold function, the iR C5185/iR C4580/iR C4080, iR C5185i/
iR C4580i/iR C4080i is available with the following print-aided applications.
imageWARE Prepress Manager
PM Hot Folder
Manager
imageWARE Print Job ManagerPrinter Driver
JM Hot Folder Manager
Job Management
Hold
(Print after changing the settings
of the Finishing mode)
Print Job with Print Settings Print Job with JDF Ticket
Scan
Print
Imposition and Finishing Finishing

Job Hold Function 1-5
Introduction to the Job Hold Function
1
imageWARE Prepress Manager
Prepress Manager is an integrated workflow solution that enables you to manage the
complete print job workflow. Prepress Manager supports JDF*1, and its wide range of
imposition features facilitates the creation, editing, and printing of various types of
documents. Prepress Manager can convert scanned data into PDF, JPEG, TIFF, or
BMP files for output with an export feature. With the standard-equipped Image Editor,
you can also edit the scanned data.
PM Hot Folder Manager
PM Hot Folder Manager is a standard application that comes with the Prepress
Manager. PM Hot Folder Manager enables you to remote-scan documents from a
computer and store the scanned data in a hot folder*2 on the computer. This application
is best suited for routinizing print-on-demand jobs.
imageWARE Print Job Manager
Print Job Manager is an application that enables you to manage the output from print
jobs. Print Job Manager sends the print job submitted from Prepress Manager or JM Hot
Folder Manager to the iR C5185/iR C4580/iR C4080, iR C5185i/iR C4580i/iR C4080i. It
also monitors and controls each print job's output.
JM Hot Folder Manager
JM Hot Folder Manager is a standard application that comes with the Print Job Manager.
JM Hot Folder Manager constantly monitors folders registered as hot folders*2 on the
computer. When you drag a print job file with a supported format to a hot folder on the
computer, the file will be assigned with preset print settings and then transmitted to Print
Job Manager.
UFR II/PCL/PS Printer Driver
This is the printer driver for the iR C5185/iR C4580/iR C4080, iR C5185i/iR C4580i/iR
C4080i. For detailed information about this printer driver, see the instruction manual of
the printer driver.
*1 JDF (Job Definition Format)
Proposed by the International Cooperation for the Integration of Processes in Prepress, Press and Postpress
Organization (CIP4), JDF is a comprehensive XML based file format and industry standard for end-to-end job
ticket specifications combined with a message description standard and message interchange protocol.
*2 Hot Folder:
A hot folder is a directory on the computer to which print settings can be preset. When you drag a print job file to
a hot folder, the print data will be transmitted to the device, and the print job will be performed with the preset
print settings. The use of hot folders streamlines complex printing tasks and standardizes print-on-demand
operations.

Hold Screen
1-6
Introduction to the Job Hold Function
1
Hold Screen
If you select [Hold], the Hold screen is displayed. The Hold Job List screen is
displayed on the upper part, and the Print Job List screen is displayed on the lower
part of the Hold screen.
All hold jobs stored in the Hold Queue are displayed on the Hold Job List screen.
The job that is currently printing and jobs that are waiting to print are displayed on
the Print Job List screen.
The Hold Job List and Print Job List screens can be displayed separately.
Unless otherwise stated, screen shots used hereafter are in the Single List Display
mode.
Hold Screen (Double List Display)
Hold Job List Screen (Single List Display) Print Job List Screen (Single List Display)

Hold Screen 1-7
Introduction to the Job Hold Function
1
QHold Job List Screen
aHold Job List
Jobs stored in the Hold Queue are displayed.
bPrint Job List
Displays the Print Job List.
cHold Screen Selection Drop-Down List
Switches between the Single List Display and Double List Display.
dDisplay All Users/Show Only Sel. Users
Press to select the jobs to display based on the user name. You can display the jobs under all the
user names or only those under specified users.
eEdit Job Ticket
Press to edit the job ticket of a selected job. (See "Workflow Using the Job Ticket," on p. 1-4.) This
button is activated only if the selected job has a job ticket. Jobs submitted from the printer driver
do not have a job ticket.
fSample Print
Press to make sample prints of a selected job. (See "Sample Print," on p. 2-9.)
gDetails
Press to display the detailed information of a selected job. (See "Checking a Job's Detailed
Information," on p. 2-13)
hPreview
Press to display a preview of a selected job. (See "Job Preview," on p. 2-18.)
iMove/Dup. to User Inbox
Press to move selected jobs into a User Inbox, or to make duplicates. (See "Moving/Duplicating a
Job into a User Inbox," on p. 2-16.)
jErase
Press to erase a selected job.
kSelect All/Clear Selection
Press to select all of the jobs in the Hold Job List, or to clear all of the selected jobs.
lErase Aft. Print
Press to erase a job automatically after printing is complete.
abc
d
e
f
g
h
i
j
k
l
m

Hold Screen
1-8
Introduction to the Job Hold Function
1
mStart Print
Press to start printing a selected job.
QPrint Job List Screen
aPrint Job List
The job that is currently printing and jobs that are waiting to print are displayed.
bPrint Next
Press to select a job from the list for priority printing. (See "Priority Printing," on p. 2-19.)
cDetails
Press to display the detailed information of a selected job.
dCancel
Press to cancel a job currently being processed or waiting to be processed.
b
a
c
d

Hold Screen 1-9
Introduction to the Job Hold Function
1
QDouble List Display
aHold Job List
Jobs stored in the Hold Queue are displayed.
bPrint Job List
The job that is currently printing and jobs that are waiting to print are displayed.
cDetails/Edit (Hold Job List)
Press to display the [Edit Job Ticket], [Sample Print], [Details], [Preview], [Move/Dup. to User
Inbox], and [Erase]. For information about each button's function, please refer to the Hold Job
List's button instructions. (See "Hold Job List Screen," on p. 1-7.)
dDetails/Edit (Print Job List)
Press to display the [Print Next] and [Details]. For an explanation of each button's function, please
refer to the Print Job List's button instructions. (See "Print Job List Screen," on p. 1-8.)
eCancel
Press to cancel a selected processing job.
ab
c
d
e

Hold Screen
1-10
Introduction to the Job Hold Function
1