Colortrac SMARTLF SCAN User manual

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88N001G © 2016 Colortrac
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User Instructions
ForSmartLFScan!
LargeFormatScanner
Rev.GDecember2016
(f/w1.10,NetAppv2.3.3)

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DOCUMENT NO.88N001G © 2016 Colortrac
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Contents
INSTALLATION
PREPAREANDPOWERONYOURSCANNER.............................................................................3
CONNECTINGANDSWITCHINGYOURSCANNERONANDOFF................................................4
EMERGENCYSTOP(SAFETY)ANDDATASTOP..........................................................................4
SCREENANDKEYPADCONTROLS.............................................................................................5
PROGRESSINDICATION............................................................................................................6
MANAGINGSETTINGS..............................................................................................................7
MENUICONSFORUSERSETTINGSANDMAINTENANCE.........................................................8
CALIBRATION(ONE‐TIME)........................................................................................................9
INSTALLINGTHESOFTWARE...................................................................................................10
CABLE,WIRELESSORDIRECTNETWORKING..........................................................................12
SCANTOCLOUDSETUP....................................................................................................12,13
SCANNING
SCANTOCLOUD.....................................................................................................................14
SCANTOSCANNERMEMORY.................................................................................................15
SCANTOUSBMEMORY..........................................................................................................16
STARTINGTHESOFTWARE.....................................................................................................17
SCANTOCOMPUTER..............................................................................................................18
MANUALDATAOPERATIONS
TRANSFERALLSCANSTOUSBMEMORY................................................................................19
TRANSFERALLSCANSTOCOMPUTER....................................................................................20
DELETEALLSCANSINSCANNERMEMORY.............................................................................21
MAINTENANCE
UPGRADINGTHEFIRMWARE.................................................................................................22
CLEANINGTHESCANNER..................................................................................................23,24
CALIBRATETHESCANNER.......................................................................................................25
GENERAL
OPERATINGTIPS....................................................................................................................26
VIDEOGUIDES(VIEWONAPORTABLEDEVICE)...................................................................26
TROUBLESHOOTINGGUIDE....................................................................................................27
DECLARATIONOFCONFORMITY............................................................................................28
DIAGNOSTIC
DIAGNOSTICWARNINGS........................................................................................................29
ERRORCODES.........................................................................................................................30
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88N001G © 2016 Colortrac
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Input:100‐240V,50‐60Hz
Output:3.42Aat19V
INSTALLATION PREPAREANDPOWER
ONYOURSCANNER
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88N001G © 2016 Colortrac
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ONECLICK–STOPDATA
TWOCLICKS–STOPDOCUMENT
ON OFF
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Seep.26forvideo
INSTALLATIONSWITCHON/SWITCHOFF
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SAFETY EMERGENCYSTOP
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88N001G © 2016 Colortrac
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HOME
MOVELEFTMOVERIGHT
SCAN
ACCEPT/OK
BLUE/ORANGELED
UPONELEVELEJECTPAPER
STOP
SCANSSTORED
INSIDESCANNER
SCANTO
USB
MEMORY
SCANTO
CLOUD
(SELECTED)
SCANTO
INTERNAL
MEMORY
ACCESSSETTINGS
ANDMAINTENANCE
OPTIONS
SETTINGSINUSE
(ORDEFAULTS)
AVAILABLE
SCAN
DESTINATIONS
SCREEN
NAVIGATION
KEYPAD
SCANTO
COMPUTER
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Seep.26forvideo
INSTALLATION SCREENANDKEYPADCONTROLS
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BLUELED
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ORANGELED
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CIRCLINGDOTS
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FLASHINGICON
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ON‐POWER,NORMAL
OPERATION.
FLASHING‐SCANNING
PAPERTRAYOPEN
(MAINTENANCE)
SCANNINGOR
PROCESSINGSCAN
DATA
WAITING/MAKING
CONNECTION

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INSTALLATION PROGRESSINDICATION
SCANNINGTO
COMPUTER
DATASENTTO
COMPUTER
COUNTER
IPADDRESSOF
COMPUTER
SCANNINGTO
USBSTICK
USBSTICKDATA
COUNTER
FREEUSBSTICK
MEMORY(GB)
FREESCANNER
MEMORY
SCANNINGTO
MEMORY
DATASAVED
INTERNALLY
COUNTER
LASTOPERATION
WASSUCCESSFUL

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USER*
CHANGE
SAVE
RESET
DEFAULT
DEFAULT
USER
INSTALLATION MANAGINGSETTINGS
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DESCRIPTIONMEANING
DEFAULTOUT‐OF‐THE‐BOXSETTINGS
CHANGECHANGETHESETTINGS(DPI,FILETYPE)
USER*CHANGEDSETTINGS
SAVESAVETHESETTINGS
USERSAVEDSETTINGS
RESETRESETTHESETTINGS

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INSTALLATION MENUS/ICONS
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USERSETTINGS
Colormode(2)Scantopdffile
ScantojpegScantotiff
Detail(7)Scanpapersize(many)
Brightness(3)Blackpoint(3)
Whitepoint(3) 
(Numberofoptions)(Default)
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USEROPTIONS
Full color modeGrayscale mode
Auto normal picture detail Auto high picture detail
Auto normal document detailAuto high document detail
Fixed low detailFixed normal detail
Fixed high detailAutomatic paper sizing 
ISO / DIN paper sizes (9)ANSI paper sizes (9)
ARCH paper sizes (9)Bright 
Brighter Very bright
Low black pointMedium black point 
High black pointLow white point
Medium white point High white point
Maintenance settings (10) 
(Numberofoptions)(Default)
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MAINTENANCESETTINGS
Move all scans to computerMove all scans to USB stick
Delete all scans in scannerSAVE settings 
RESET settingsNetwork (2)
InformationUpdate firmware
Line calibrateColor calibrate
Fixed IP scanner address (2)Automatic scanner IP address
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INSTALLATIONCALIBRATION(ONE‐TIME)
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STEPS
Alwaysensuresensorglassiscleananddry(seemaintenancesectionif
youthinktheglassmaybedirty)1
Note:Calibrationtargetisplacedbetweenwidthmarkers2
Insertcalibrationtargetintoscannerfaceup,blacksectionfirst3
Selectsettings,colorcalibration,pressOK
 
Calibrationtargetisejectedaftercalibration
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Selectsettings,linecalibration,pressOK
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Calibrationtargetisejectedfromtherearwhencalibrationiscomplete
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INSTALLATION INSTALLINGTHESOFTWARE
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STEPS
Gotowww.colortrac.com/netapp(orQRcode).Clickthelargebutton.Completetheonlineregistration
thenclickthelink.Windowswillpromptyoutoopenorsavethefile.Savethefile‘networkapp.zip’toyour
Downloadsfolderoranyanothersuitableareaonyourpc
1,2
ClickExtractallfilestounziptheNetAppSetupfileandtheUserInstructionsPDFtoyourchosenfolder.
3,4
Double‐clicktheScanNetAppSetupfiletoinstalltheNetAppprogramonyourcomputer.Ifrequiredallow
anychangestobemadetoyourcomputerbyclicking‘Yes’.
5
Chooseyourpreferredlanguage
6
PressNext,thenInstallandFinishtocompletethesoftwareinstallation
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192.168.001.XXX
255.255.255.000
192.168.002.XXX
255.255.255.000
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×
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×
INSTALLATION CABLE,WIRELESSORDIRECT
NETWORKING
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CONNECTIONOPTIONSUSINGTHENETWORKCABLE(INCLUDED)
CableSmartLFScan!tothesamenetworkusedbyyourwiredcomputer.TheSmartLFScan!issetforDHCP
networkingbydefault.AlternativelysetasuitableuniqueSTATICIPaddressinthescannerinthesame
networkrangeasyourcomputerandtheotherdevicesonthenetwork.YourITpersoncanhelpyouwiththis
ifyouareunsure.DuplicatethesubnetIPaddressonSmartLFScan!ifyourofficenetworkdiffersfromthe
default(255.255.255.000).
1
Ifyourcomputerisconnectedwirelesslytoyourofficenetworkfollowtheinstructionsfor1.andensurethat
thescannerisseteitherDHCPorwithaSTATICaddresscompatiblewithyournetwork.
2
Tocablenetworkdirectlytoyourcomputerawayfromanofficenetworkyoumustsetyourcomputertohave
aSTATICIPaddress(yourofficecomputersmaybealreadysetwithSTATICIPaddresses).Toconnect,first
changeSmartLFScan!toSTATICIPadressingthenenteranewstaticIPaddressensuringthefirstnine
numbersarethesamebutthelastlastthree(XXX)aredifferenttoyourcomputer’sIPaddress.Duplicatethe
subnetIPaddressonSmartLFScan!ifyourcomputerdiffersfromtheSmartLFScan!defaultof
255.255.255.000.
3
SmartLFScan!isnotuseableacrossbridgednetworks.Lookfordifferencesinthefirstthreesetsofnumbers
intheIPaddress.
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3
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Seep.26forvideo
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INSTALLATIONSCANTOCLOUDSETUP
CONNECTINGTOTHECLOUDUSINGRAINFOREST365
ConnectSmartLFScan!toyourofficeinternetusingthenetworkcable–seethesection
CABLE,WIRELESSORDIRECTLINKNETWORKING.Nowlookfortherainforest365iconto
appearinthetoprighthandcornerofthedisplay–itmayflashforafewsecondswhileit
connectstothecloudservice.
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1
Insertadocumentintothescanner 2
Checkscannermodeis‘scantocloud’(3)
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PressscanbuttontohavethescannerdisplayitsQuickResponse(QR)code(4)
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Tapthisicontore‐‘pair’your
scannertothismobiledevice
ormakeanewpairingwitha
differentscanner.
INSTALLATIONSCANTOCLOUDSETUP
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CONNECTINGTOTHECLOUDUSINGRAINFOREST365
Downloadrainforest365.OpentheQRcodereader(freedownload)onyourportabledeviceandpositionits
cameraoverthescannerdisplayandwaitforthecodetoberecognised.Thedevicewillnowprepareto
downloadtherainforest365application
1
PressGETtostartthedownloadofrainforest365andwaitforittocomplete
2
Runrainforest365.PressOPENwhenthedownloadiscompleteorfindrainforest365onyourdevicethen
double‐tapittorunit.Firsttapthesmallericoninthelowerpartofthescreentostartthe‘pairing’process
3
PositionthecameraoftheportabledeviceovertheQRcodeasecondtimetopairittothescanner
4
Whensuccessfullypairedthedevicethedevicewillreturnmomentarilytotherainforest365topscreenthen
movetothecloudoperationscreen.Youarenowreadytoscantothecloud 5,6

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SCANNING SCANTOCLOUD
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SCANNINGTOTHERAINFOREST365
Activatecloudbymovingto‘scantocloud’modeandcheckcloudiconissolid(isnotflashing)
1
Opentherainforest365applicationonapairedportabledevice.Seesection‘  SCANTOCLOUDSETUP’
2
Fromtherainforest365scanningscreenselectfromemail,Dropbox,HPePrint,GoogleDrive,OneDriveand
boxclouddestinations
3
UseorchangePagesizeandQualitythenpressthegreenbuttontoscan
4
Afterseveralseconds(dependingonscansettings)thescanwillappearatthechosenclouddestination 

15
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DOCUMENT NO
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88N001G © 2016 Colortrac
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SCANNING SCANTOSCANNERMEMORY
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STEPS
Checkscannermemoryisnotfull(8scansmaximum)
Check/selectpapersizesetting
Check/selectfiletype
Check/selectcolormode
Loadpaperincentreofscannerbetweenlimitmarkers
Checkmodeis‘downloadtoscanner’(default)
Pressscanbutton
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Documentwillejectautomaticallyandthescannumberwill
incrementaftereachscanisstored

16
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DOCUMENT NO
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88N001G © 2016 Colortrac
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Seep.26forvideo
SCANNING SCANTOUSBMEMORY
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STEPS
InsertUSBflashmemory(FAT‐32,4‐128GB)
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Check/selectpapersizesetting
Check/selectfiletype
Check/selectcolormode
Loadpaperincentreofscannerbetweenlimitmarkers
Changemodeto‘downloadtoUSBflashmemory’
Pressscanbutton
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Documentwillejectautomaticallyafterscanistransferred
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17
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DOCUMENT NO
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88N001G © 2016 Colortrac
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3
1
4
EXITTHENETAPP
MINIMISE
GRAYSCALE/BLACK
ANDWHITE
SCANSAVEFOLDER
CONNECTIONSTATUS
2
SCANNERIPADDRESS
COMPUTERIPADDRESS
SCANNING STARTINGTHESOFTWARE
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STEPS
ConnectSmartLFScan!totheWindowsnetworkandswitchonthe
scanner1
StartSmartLFScan!NetAppfromtheWindowsprogramColortrac
folderorclickthedesktopicon2
ClickontheScan!IPaddressentrywhenitappears,thenclickSelect3
ClickthefoldertobrowsethenselectyourscanSavefolder4
Togglethegrayscale/blackandwhiteicontoswitchbetweengray
andblackandwhite4
NOTE:Pressstop/switchon/insertpapertowakeandconnectscanner
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18
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DOCUMENT NO
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88N001G © 2016 Colortrac
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SCANNING SCANTOCOMPUTER
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STEPS
Connecttonetwork,checkIPprotocol(seenotesonp.11)
Check/selectpapersizesetting
Check/selectfiletype
Check/selectcolormode
Loadpaperincentreofscannerbetweenlimitmarkers
Changemodeto‘downloadtocomputer’
Pressscanbutton
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Documentwillejectautomaticallyafterscanistransferred
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19
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DOCUMENT NO
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88N001G © 2016 Colortrac
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OPERATOR
TRANSFER
TRANSFERALLSCANSTO
USBMEMORY
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STEPS
InsertUSBflashmemory(FAT‐32,4‐128GB)
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Notenumberofscansstoredinsidescanner(topleftofdisplay)
Movetosettings,maintenance,selectmovescanstoUSBflash
memory  
ClickOKtotransferscans.Waitforprocesssymboltoclear
Notenumberofscansstoredinsidescannerwillnowbezero
RemoveUSBflashmemory
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20
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DOCUMENT NO
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88N001G © 2016 Colortrac
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OPERATOR
TRANSFER
TRANSFERALLSCANSTO
COMPUTER
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STEPS
Notenumberofscansstoredinsidescanner(topleftofdisplay)
SmartLFScan!mustbeconnectedtoacomputer–seepage‘
SCANTOCOMPUTER(SCAN)‘
Movetosettings,maintenance,selectmovescanstocomputer
  
ClickOKtotransferscans.Waitforprocesssymboltoclear
Notenumberofscansstoredinsidescannerwillnowbezero
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