Comdial GCA70-38 User manual

Quick Q
Agent’s User Guide for the
Scout II Telephone

Comdial®strives to design the features in our communications
systems to be fully interactive with one another. However, this is not
always possible, as the combinations of accessories and features are
too varied and extensive to insure total feature compatibility.
Accordingly, some features identified in this publication will not operate
if some other feature is activated. Comdial disclaims all liability relating
to feature non-compatibility or associated in any way with problems
which may be encountered by incompatible features. Notwithstanding
anything contained in this publication to the contrary, Comdial makes
no representation herein as to the compatibility of features.
GCA70-382
10/02
Printed in U.S.A.

Oct ‘02 Comdial i
QuickQ Agent’s User Guide-Scout II
Table of Contents
1. THE SCOUT II TELEPHONE FOR AGENTS................1
2. DESCRIPTION OF THE DISPLAY (IDLE DISPLAY) .3
3. INTERACTION WITH FX II ............................................4
4. SIGNING-IN TO QUICKQ................................................5
5. RECEIVING AN ACD CALL............................................7
6. TRANSFERRING AN ACD CALL ...................................8
7. REQUESTING HELP.........................................................9
Selecting Conferencing During Help..............................9
Selecting Hold During Help ..........................................10
8. WRAP-UP: DISCONNECTING FROM A CALL ........11
9. PLACING OUTGOING CALLS .....................................12
Assigning an Account Code...........................................12
10. ALARM CONDITION....................................................13
11. THINGS TO REMEMBER ............................................14
12. LOG-IN PROCEDURE...................................................15
13. INCOMING CALL FLOWCHART..............................16
Log-In for Multiple Groups ..........................................17

Contents
ii Comdial Oct ‘02
This page is intentionally blank.

QuickQ Agent’s User Guide-Scout II
Oct 02 Comdial 1
1. THE SCOUT II TELEPHONE FOR
AGENTS
• QuickQ versions using software release 3.0 (or later) allow the
use of up to nine Scout II digital wireless telephones. Using
these telephones provides users with maximum freedom to
move about within the call center.
• The F1 button should be programmed as the OAI button
(labeled ACD) on your Scout II telephone. This button enables
you to sign into QuickQ. Buttons F2, F3, and F4 should be
programmed to function the same as the three interactive
buttons on the proprietary 12-button and 24-button telephones
while QuickQ is active.

The Scout II Telephone for Agents
2 Comdial Oct, 02
• All displays shown in this guide are as seen on the 16-character
(8 characters x two lines) Scout II display.
1. Ringer ON/OFF switch 9. Head Set Jack
2. Message Display 10. Volume (R/VOL) Button
3. Transfer/Conference (T/C) Button 11. MUTE Button
4. Talk Button 12. Hold Button
5. Numeric Keypad 13. Tap Button
6. Function Button 14. Redial Button
7. Function Button 15. Channel Button
8. Microphone 16. Function Button
17. Function Button

QuickQ Agent’s User Guide-Scout II
Oct 02 Comdial 3
2. DESCRIPTION OF THE DISPLAY
(IDLE DISPLAY)
Scout Interactive Button Definitions
Scout
Display
Standard
Display
Scout
Display
Standard
Display
Ab ABORT Ok OK
Ac ACC (account) Ot OUT
Ag AGENT Py PLAY
Al ALL Qt QUIT
As ANSWER Rd READY
By BUSY Rc RECORD
Cf CONF Rj REJECT
Cn CANCEL Rs RELEASE
Cr CLEAR Rp REPORT
Dy DAY Rt RETRY
Ex EXIT Rn RETURN
Hp HELP Sn SCAN
Hd HOLD Se SELECT
In IN Sk SKIP
Lg LOG Sp SPEC’L (special)
Lg LOGOUT St STOP
Mn MENU Tr TRANS (transfer)
Md MODE Vc VOICE
Ms MSG (message) Wp WRAPUP
Nt NIGHT Ys YES
No NO
Quick Q Group 01
ByHpLg
This line indicates your present status.
This line indicates the function of the interactive buttons.
Please refer to the following table for the interactive
button definitions.

Interaction with FX II
4 Comdial Oct, 02
3. INTERACTION WITH FX II
• To access FX-II features, press the ACD button to exit QuickQ,
if enabled. Then, press F4 (intercom) followed by the desired
code.
• Your telephone will respond normally when you access FXII
features. During FX II operation, QuickQ will be suspended.
This is indicated by a flashing red light above the ACD button.
After completing the FX II feature, press the ACD button to
resume ACD operation.
• Do Not Disturb prevents your phone from ringing on non-ACD
calls; that is, intecom calls and personal calls.
• Call Forward forwards non-ACD cals only; that is, intercom
calls and personal calls.

QuickQ Agent’s User Guide-Scout II
Oct 02 Comdial 5
4. SIGNING-IN TO QUICKQ
• Press the ACD (F1) button (OAI button).
This display notifies you that you are about to log into QuickQ.
This display prompts you to enter your ID number.
• Use the keypad to enter your ID number. Press the Rt (retry)
Interactive button if you enter an incorrect digit.
This display prompts you to enter your password.
Welcome ->QuickQ
Agt ID:
Rt Qt
Password:
Rt Qt

Signing-in to QuickQ
6 Comdial Oct, 02
• Enter your password digits
• The above display indicates you are now signed in as an ACD
agent, ready to accept incoming calls. If it is necessary for you
to leave your desk, press the By (busy) interactive button. This
will prevent the ACD from sending calls to you when you are
unable to answer.
• The system will automatically set your telephone to Busy under
the following conditions.
• if you do not answer an ACD call sent to you.
• if you place or answer an internal call
• if you answer a transferred call
• if you place an outgoing call during the wrap-up time
QQ Group 01
ByHpLg
Busy
CnHpLg
Pressing Busy

QuickQ Agent’s User Guide-Scout II
Oct 02 Comdial 7
5. RECEIVING AN ACD CALL
• When an ACD call is directed to you, your telephone will ring
and the display will indicate the following:
• If you do not answer this call within the programmed redirect
threshold time, the call will automatically go to another agent.
When the call is redirected, the ACD wil automatically make
your telephone busy.
• If you are unable to take this cal, press the By (busy) interactive
button, and the system will redirect the call to another idle
agent. If there are no availbable agents, your display will
indicate “All Agents busy”. You must then answer to avoid
losing the call.
• To answer the call, lift the Handset, or if using a headset, press
TALK.
• During your conversation, the display remains on your
telephone.
Group 01
By
Wt >T
MsRpAg
The group is identified on the display
The time the call has waited is displayed
after 2 sec
LinNameSupp
AcWpHp

Transferring an ACD Call
8 Comdial Oct, 02
6. TRANSFERRING AN ACD CALL
• When transferring a call, be aware that you are responsible for
the transferred call until the intended party answers the call.
• To transfer a call, press the T/C button.
• Announce the call to the intedned party (paging may be helpful
for this).
• Press the Wp (wrap-up) interactive button to disconnect from
that call. Your display will enter the WRAP-UP mode (refer to
page 10).
• If the transferred call is not answered, the call will automatically
recall to your telephone (regardless of your activity).
LineName Supp901
AcWpHp
LineName Supp901
AcWpHp

QuickQ Agent’s User Guide-Scout II
Oct 02 Comdial 9
7. REQUESTING HELP
• The Help function calls the supervisor without interrupting your
present conversation.
• During your conversation, press the HELP interactive button.
When the supervisor responds to your request
• You now have the option to add the supervisor to your
conversation (CONFerence), or to place the caller on HOLD
while you discuss the situation with your supervisor.
7.1 Selecting Conferencing During Help
• After requesting HELP, press the CONF interactive button to
conference the supervisor, the caller and yourself.
Reqt Help!
Cn
Super Redy
Cf Hd
Supp 901
Cf Hd
After 2 seconds
Supervisor’s Name

Requesting Help
10 Comdial Oct, 02
• The top line of the display identifies the line and supervisor,
indicating a conference. Press the RELEASE interactive button
to drop the supervisor from the call. Press the TRANS
interactive button to send this call to the supevisor.
7.2 Selecting Hold During Help
• Press the Hp (hold) interactive button.
• This action places the caller on hold and connects you directly
with your supervisor.
Cf (conference) Connects the supervisor, caller, and yourself.
Rt (return) Return to the caller and release the supervisor.
Tr (transfer) Transfer the caller to the supervisor and
disconnect yourself.
LinName Supp901
Rs Tr
LinName Held!
CfRtTr
After 2 seconds

QuickQ Agent’s User Guide-Scout II
Oct 02 Comdial 11
8. WRAP-UP: DISCONNECTING
FROM A CALL
• To complete a call, hang up the receiver. The system provides a
preprogrammed wrap-up time to allow you to complete any
after call work. During the wrap-up time, no calls will be
directed to you.
• The display indicates the number of calls holding and the
number of calls waiting longer than the programmed acceptable
time (alarm threshold).
• After the wrap-up time has expeired, your telephone will return
to the IDLE display.
• You can bypass the wrap-up time by pressing the READY
interactive button, or you can select the BUSY interactive
button during the wrap-up time, should you requred more time
or need to leave your desk.
Indicates which agent’s conversation you are monitoring.
Press Sn (scan) to have the system select another agent, or press
Qt (quit) to enter another agent’s ID. Press Qt (quit) twice to
return to the idle display.
Wrp-up--->000s
RdAcBy
Wt: 12 >T:03
RdAcBy
Total Calls Waiting
Calls beyond alarm

Placing Outgoing Calls
12 Comdial Oct, 02
9. PLACING OUTGOING CALLS
• Select an outgoing line.
9.1 Assigning an Account Code
• To assign an account code to a call, press the Ac (account)
interactive button during or after the call. Account codes must
be preset by the supervisor and can be used on both incoming
and outgoing calls.
Outgoing
ApWpHp
Number dialed is display
LinName Supp901
Ac Wp Hp
WrpUp---> 000s
RdAcBy
Acc Cd:___
Rt Ex
After 2 seconds

QuickQ Agent’s User Guide-Scout II
Oct 02 Comdial 13
• Enter the account code using the telephone key pad. If you
press an incorrect digit, press the Rt (retry) interactive button.
• If correct, press the Ok interactive button to return to the
previous state.
• Calls can have more than one account code. To enter additional
codes, repeat these steps for each.
10. ALARM CONDITION
• An alarm tone sounds on your telephone when waiting calls
have exceeded the time on hold set by your supervisor.
• This alarm will sound regardless of your activitiy (idle, busy, or
on a call).
AccDesc
Rt Ok
Wt >T:
XX XX XX
Alarm Display

Things to Remember
14 Comdial Oct, 02
11. THINGS TO REMEMBER
• If your display is blank, your telephone is either not logged-in,
or the QuickQ is suspended. Press the QuickQ button to
resume.
• QuickQ will automaticaly make your telephone Busy if you
miss an ACD call.
• Quick Q will temporarily make your telephone Busy if you:
• Answer a transferred call
• Retrieve a parked call
• Answer or place an intercom call
• Answer or place a non-ACD call
• When you complete either of the above actions, the system will
automatically return you to your previous state.
• Log out if you are leaving for the day.
• You cannot log out if you are the last agent in the gorup. At the
preset closing time, the system will automatically log you out.
• Remember to make your telephone Busy if you are leaving your
desk or unable to answer ACD calls.

QuickQ Agent’s User Guide-Scout II
Oct 02 Comdial 15
12. LOG-IN PROCEDURE
Welcome >QuickQ
Agt ID:
Rt Qt
Password:
Rt Qt
QuickQ: Group01
By Hp Lg
QuickQ Group 01
ByHpLg
Log Procedure
By Cn Ot
Busy
Cn Hp Lg

Incoming Call FlowChart
16 Comdial Oct, 02
13. INCOMING CALL FLOWCHART