Digilog Electronics TR3 User manual

TR3 TimeClock
User Manual
By Digilog Electronics Ltd
July 2007

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Contents
CONTENTS............................................................................................................................................2
DESCRIPTION ......................................................................................................................................3
BASIC OPERATION.............................................................................................................................3
SOFT BUTTONS.....................................................................................................................................3
EXCEPTION BUTTON.............................................................................................................................4
MAGNETIC CARD READER ...................................................................................................................4
BARCODE SCANNING............................................................................................................................4
KEYBOARD ENTRY...............................................................................................................................5
FINGERPRINT READER..........................................................................................................................5
FUNCTION CANCEL...............................................................................................................................6
SYSTEM RESET.....................................................................................................................................6
MENU SYSTEM ....................................................................................................................................7
ENTERING THE MENU...........................................................................................................................7
USING THE MENU.................................................................................................................................7
MENU ITEMS ........................................................................................................................................7
1. Time ............................................................................................................................................7
2. Date.............................................................................................................................................8
3. Relay2 Function..........................................................................................................................8
4. Job Cost ......................................................................................................................................8
5. Station Address ...........................................................................................................................9
6. Baud Rate....................................................................................................................................9
7. Master Mode...............................................................................................................................9
8. Access Code ..............................................................................................................................10
9. Contrast Adjust .........................................................................................................................10
10. Modem Enable/Disable...........................................................................................................10
11. Configuration Settings ............................................................................................................11
12. Pin Number.............................................................................................................................13
13. Network Settings .....................................................................................................................14
14. Fingerprint Options ................................................................................................................15

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Description
The ‘TR3 TimeClock’is a wall mounted employee time clock device that records
employee start and end times as well as having the capabilities of multi-level job
costing. It has 256K bytes of battery backed RAM memory for storing data, job cost
tables, employee messages, pin numbers and passwords and a real time clock for time
& date stamping each transaction.
It is powered by a 9Vac plug pack and can also have a rechargeable 3.6V NiMH
battery module fitted which will give approximately 8 hours of operation.
The ‘TR3 TimeClock’has a 192 x 168 pixel back lit LCD display for displaying time
and date, error conditions, data entries and menu options.
The ‘TR3 TimeClock’can use either RS232/RS485 or TCP/IP connection to down
load data, update time and date, send lookup tables and record the setup status from a
computer.
The multi-level menu system allows various setup configurations which allow the
user to configure the functionality of the unit.
The unit also has a built in keypad that can be used to enter employee or job numbers
directly or enter the menu system.
The ‘TR3 TimeClock’ has several options for entering transactions:
1. Magnetic Card Reader.
2. Fingerprint Bio Reader.
3. Keypad.
4. PC/AT keyboard.
5. Barcode Scanner.
The ‘TR3 TimeClock’ is constructed from 1.5mm powder coated steal plate which
makes it very strong and sturdy to handle tuff industrial environments.
Basic Operation
Once the ‘TR3 TimeClock’ is mounted and powered on it will display time, date and
status information on the LCD screen.
Employee data can be entered at any time by the various methods described below.
Soft Buttons
The ‘TR3 TimeClock’ has four unmarked buttons on the keypad that sit along the
bottom of the LCD screen. There are also 4 button positions on the bottom of the
LCD screen that correspond to each of the 4 actual buttons on the keypad.
These buttons change their operation depending on the current operation of the clock
and this is indicated by the button label on the LCD screen.

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If a button has no label on the LCD screen then it has no function and will not
operate.
Exception Button
Before a transaction is entered the user has the option of setting an “Exception” by
pushing the Excpt ‘Soft Button’ located as the top second button from the left.
Once the Excpt button is pushed the clock status line will show “Exception Active”.
This will then prompt the user to enter a 2 digit code after they have entered their
employee number. This 2 digit code is stored with the transaction string and can be
used by the employer as a means of signaling different transactions for the same
employee.
If this function is not activated then the exception code is preset to “00” in the
transaction string.
Magnetic Card Reader
1. The magnetic card reader can be used to enter an employee number and a job
costing number by running the card through the slot from top to bottom with
the magnetic strip facing the right hand side.
2. The transaction will automatically be accepted and registered and a will
‘BEEP’ and display the Employee/Job number on the display if it is a valid
card number.
3. If Job Costing is enabled then an Employee number must be swiped first
before entering the Job number.
4. When generating magnetic cards an Employee number does not have a prefix
to the number e.g. 800013. A Job number must have the number “9” with no
Job Level number as a prefix e.g. “912345678” is a Job number 12345678.
When programming barcodes, all numbers must start and finish with the start
and end character “*” e.g. *800013* is the employee number 800013 while
*956789* is a job number 56789
Barcode Scanning
1. Ensure that a barcode scanner is connected to the ‘TR3 TimeClock’PS2 input
connector positioned on the bottom of the clock.
2. Holding the scanner, push the scanners ‘ON’ button and pass over the barcode.
3. The ‘TR3 TimeClock’should ‘BEEP’ and display the Employee/Job number
on the display if it is a valid barcode.
4. Each valid transaction will remain displayed for 10 seconds or until another
barcode is scanned.
5. If Job Costing is enabled then an Employee number must be scanned first
before entering the Job number.

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6. When generating barcodes an Employee number must use the letter “E” as a
prefix to the number egg. E800013. A Job number must have the letter “J” as
well as the Job Level number as a prefix e.g. the barcode “J2456” is a level 2
Job number 456.
A Job number can be constructed by using up to 4 sub levels. For example the
job number 12345678 using 4 levels will be made up of 4 different barcodes
of 2 characters. The 4 barcodes will be “J112” “J234” “J356” “J478”.
Each of these 4 barcodes can be scanned in any order and the final Job number
will be displayed as a single number.
Keyboard Entry
Data may also be entered using an external keyboard that has a PS2 connector or from
the built in keypad. Data is keyed in manually starting with the employee number and
if enabled followed by the Job number.
Both the Employee number and the Job number must be terminated with a carriage
return after entering all the numbers.
The Job number is entered as a single number with no level information.
The ‘E’ and ‘J’ prefixes do not need to be entered.
Fingerprint Reader
If fitted users may enter their employee ID into the clock using 1 or more fingerprints.
The fingerprint module is a stand alone finger reader that contains all the enrolled
fingerprint templates. Up to 1900 fingers can be stored in the on board FLASH
memory. The enrolment process uses 2 fingerprint templates for each finger enrolled
to improve the false acceptance rejection. This means that if each user enrolled 1
finger each there could be 950 users stored in the system.
For user security each fingerprint template will contain only the information required
to determine a valid match when a finger is placed on the sensor. A complete
fingerprint image is not able to be produced from these templates and can not be used
in anything other than the fingerprint module.
The finger guide containing the fingerprint sensor is used to position the finger
correctly onto the sensor; however, the more consistent a user is with finger
placement the more reliable the verification will be. Excessively wet and dirty fingers
will also reduce the readability of a fingerprint.
Any build up of dirt on the reader should be cleaned with a clean dry cloth. DO NOT
USE ANY SOLVENTS OR ABRASIVE CLEANERS.
In order for the fingerprint sensor to capture a unique image the ‘core’ part of the
finger must be captured. This ‘core’ area lies in the middle between the tip of the
finger and the first joint. This is the area of the finger which contains all the unique
swirl patterns of the fingerprint. The very tip of the finger does not contain enough

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information to provide a unique code between different fingers and should not be
used.
It is best to place the finger onto the sensor so that the middle part between the tip of
the finger and the first joint is placed in the centre of the sensor, this should provide a
good read.
If the sensor miss reads the finger try giving both the finger and the sensor a quick
wipe with a cloth before retrying. Sometimes a dirty film may form on the sensor
which could reduce its sensitivity and even a wipe with a finger is enough to clear the
problem.
Note: The sensor contains a protective coating over the top surface so it is
important that this coating is not scratched by objects, dirt and grit or excessive
pressure from a finger. The longer this coating remains intact the longer life
expectancy of the sensor. Once the coating is damaged the finger read will
become degraded and more verification problems will arise.
Each user must register 1 or more fingers into the clocks finger data base before they
are able to use the fingerprint input method. See the “Menu System” section below for
procedures in setting up the finger module.
The finger data base can be backed up to a computer file and restored to the same or
any other clock the user wants through use of the ‘TimeClock Polling Software’.
Function Cancel
At any stage of either data entry or menu system, the current operation can be
cancelled by pressing the Quit button. This button is a “Soft Button” and is the 4th
Button from the top left. It is only active when the “Soft Button” label contains the
word “Quit”.
System Reset
The ‘TR3 TimeClock’can be reset by holding down the 3rd button from the
left for more than 5 seconds. This function is a hidden function and will not have a
“Soft Button” label and only operates when the clock is in normal operating mode.
Once reset, the unit will display the version numbers, input and output modules fitted,
memory fitted.

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Menu System
Entering the Menu
Factory Default Access Code: 1234.
To enter the Menu System both the 1st and 4th top buttons must be pushed together.
The Menu System has a 4 digit security code which must be entered before access to
the menu is allowed. The security code is entered by using the keypad buttons and
pushing the Enter button to accept the entry.
As each of the 4 digits are entered there will be a corresponding “*” character
displayed on the display in that digits position.
Once all 4 digits of the access code have been selected and match the users stored
code the display will show the first page of the menu.
Using the Menu
To scroll up or down the menu list use the UP or Down buttons. Each selection
will be highlighted on the display.
To select a displayed menu option for editing, push the Enter button.
Once a menu item has been selected you can modify that options parameters by using
the UP , Down buttons or the keypad depending on the function required.
To save the modified value push the Enter button. This will save the new value
entered and return back to the beginning of the menu system.
At any stage within the menu system if the Quit button is pressed the current
operation will be aborted. Pressing the Quit button will also exit the menu system if
no menu items have been selected.
The unit will automatically exit the menu system if there is no button activity after 60
seconds.
Menu Items
1. Time
This option allows the real time clock to be adjusted manually. When selected
the system time can be adjusted (using 24 hour mode) by using the ‘Soft Buttons’.
Available ‘Soft Buttons’:
Next - Moves the edit field to hours, minutes, and seconds.
Up - Increments the time value in the highlighted edit field.
Down - Decrements the time value in the highlighted edit field.
Quit - Exits without saving changes.

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Enter - Saves changes made and exits.
2. Date
This option allows the real time clock date to be adjusted manually. When
selected the system date and day of week can be adjusted by using the ‘Soft Buttons’.
Available ‘Soft Buttons’:
Next - Moves the edit field to day, month, and year.
Up - Increments the date value in the highlighted edit field.
Down - Decrements the date value in the highlighted edit field.
Quit - Exits without saving changes.
Enter - Saves changes made and enters the day of the week entry.
Once day of week adjusted Enter will save and exit.
3. Relay2 Function
Factory Default; OFF.
This option enables Relay2 contacts to close for 3 seconds when an employee number
is entered. When selected Relay2 can be turned either ‘ON’ or ‘OFF’ by using the
‘Soft Buttons’.
Available ‘Soft Buttons’:
ON - Enables activation of Relay2.
OFF - Disables activation of Relay2.
Quit - Exits without saving changes.
Enter - Saves changes made and exits.
This option could be used to either open a door or ring a bell/light when an employee
clocks in.
4. Job Cost
Factory Default; OFF.
This option enables or disables the Job Costing function. When enabled, the TR3
TimeClock will prompt for the entry of a Job number.
Available ‘Soft Buttons’:
ON - Enables Job Costing.
OFF - Disables Job Costing.
Quit - Exits without saving changes.
Enter - Saves changes made and exits.

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5. Station Address
Factory Default : 01
This parameter is used to set the clock address for communications. The polling
software must use this address when communicating with the clock.
If more than one clock is used on the communication line (i.e. RS485) then each clock
must have a unique address.
The address can range from 01 to 30 by using the ‘Soft Buttons’.
Available ‘Soft Buttons’:
Up - Increments the station address.
Down - Decrements the station address.
Quit - Exits without saving changes.
Enter - Saves changes made and exits.
6. Baud Rate
Factory Default : 9600
This parameter is used to set the communication speed. The polling software must use
the same speed setting when communicating with the clock.
When selected a menu of 4 baud rate speeds is displayed:
1. 9600 Baud
2. 4800 Baud
3. 2400 Baud
4. 1200 Baud
The ‘Soft Buttons’ are used to cycle through the menu. The current selection is
highlighted.
Available ‘Soft Buttons’:
Up - Cycles through the Baud Rate menu.
Down - Cycles through the Baud Rate menu.
Quit - Exits without saving changes.
Enter - Saves highlighted selection and exits.
Note: When using the network TCP/IP module set the baud rate to 9600.
7. Master Mode
This option is intended to operate only on a RS485 communication system. It
is used to send a time and date broadcast every minute over the RS485 line to devices
like a large wall clock so their time display is synchronized with the TimeClock.
Available ‘Soft Buttons’:
ON - Enables Master Mode.
OFF - Disables Master Mode.
Quit - Exits without saving changes.

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Enter - Saves changes made and exits.
8. Access Code
Factory Default : 1234
This option allows the user to enter a 1 to 6 digit password to access the menu
system.
Entry of the password is done from either the built in keypad or from an external
keyboard.
The new code must be entered twice before it is accepted.
Available ‘Soft Buttons’:
Quit - Exits without saving changes.
Enter - First push asks for confirmation of new code.
- Second push accepts new code.
9. Contrast Adjust
This option is used to adjust the visibility of the display. The value ranges
from 20 (lightest) to 70 (darkest). Under most applications a setting of 35 to 45 should
be about right.
The visibility of the display is temperature and angle dependent. This means that at
low room temperatures the display will be light and the contrast will have to be
increased in order to see the display properly where if the room temperature is high
the display may look quite dark in which case the contrast must be decreased.
Different viewing angles (e.g. looking from the top or bottom of the display) may also
affect the visibility of the display and the contrast may need to be adjusted in order to
get the best visibility.
Available ‘Soft Buttons’:
Up - Increases the contrast (darkens the display).
Down - Decreases the contrast (lightens the display).
Quit - Exits without saving changes.
Enter - Saves contrast setting and exits.
10. Modem Enable/Disable
This option is used only with RS232 communications and is used to enable the
use of communications through a modem. This option will enable the ‘TimeClock’ to
setup a modem on the serial port using a predefined modem string which has
previously been loaded into the clock from the polling software.
Available ‘Soft Buttons’: