Epson OFFICE 620F Assembly instructions

Basic Operation Guide
- for use without a computer -

2
Contents
About This Guide..................................................................................................................................................... 3
Important Safety Instructions............................................................................................................................. 4
Protecting Your Personal Information..............................................................................................................5
For New Zealand users..........................................................................................................................................5
Guide to Control Panel.......................................................................................................................................... 6
Using the LCD Screen.............................................................................................................................................8
When Turning O the Power............................................................................................................................... 8
Restarting Automatically After a Power Failure............................................................................................ 8
Handling Paper and Originals
Selecting Paper..................................................................................................................................................10
Loading Paper....................................................................................................................................................11
Placing Originals ...............................................................................................................................................13
Automatic Document Feeder (ADF)....................................................................................................13
Document Table.........................................................................................................................................14
Copying
Copying Photos or Documents ...................................................................................................................16
Copy Menu List..................................................................................................................................................18
Faxing
Connecting to a Phone Line .........................................................................................................................20
Using the phone line for fax only.........................................................................................................20
Sharing line with phone devices..........................................................................................................21
Checking the fax connection.................................................................................................................23
Setting Up Fax Features..................................................................................................................................24
Setting up speed dial entries.................................................................................................................24
Setting up group dial entries.................................................................................................................26
Creating header information.................................................................................................................28
Sending Faxes ....................................................................................................................................................30
Entering or redialing a fax number .....................................................................................................30
Using speed dial/group dial...................................................................................................................32
Sending a fax at a specied time..........................................................................................................34
Fax from a connected phone.................................................................................................................36
Receiving Faxes .................................................................................................................................................37
Receiving faxes automatically...............................................................................................................37
Receiving faxes manually........................................................................................................................39
Polling to receive a fax .............................................................................................................................40
Printing Reports ................................................................................................................................................42
Faxing from a PC ...............................................................................................................................................43
Fax Menu List......................................................................................................................................................44
Maintenance Menu
Checking the Ink Cartridge Status..............................................................................................................46
Checking/Cleaning the Print Head.............................................................................................................48
Aligning the Print Head..................................................................................................................................50
Setting/Changing the Time and Region...................................................................................................52
Maintenance Menu List..................................................................................................................................54
Solving Problems
Error Messages...................................................................................................................................................56
Replacing Ink Cartridges................................................................................................................................57
Paper Jam ............................................................................................................................................................60
Paper Jam - jammed inside 1.................................................................................................................60
Paper Jam - jammed inside 2.................................................................................................................61
Paper Jam - Automatic Document Feeder........................................................................................62
Print Quality/Layout Problems.....................................................................................................................63
Faxing Problems................................................................................................................................................64
Contacting Epson Support............................................................................................................................65
Index ..........................................................................................................................................................................67

3
About This Guide
Follow these guidelines as you read your instructions:
wcQR&
Warning:
Warnings must be followed
carefully to avoid bodily injury.
Caution:
Cautions must be observed
to avoid damage to your
equipment.
Must be observed to avoid
bodily injury and damage to
your equipment.
Note:
Notes contain important
information and hints for using
the printer.
Indicates a page number where
additional information can be
found.
Copyright Notice
No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior written
permission of Seiko Epson Corporation. The information contained herein is designed only for use with this product. Epson is not responsible for any use of this information as applied to other printers.
Neither Seiko Epson Corporation nor its aliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of
accident, misuse, or abuse of this product or unauthorized modications, repairs, or alterations to this product, or (excluding the U.S.) failure to strictly comply with Seiko Epson Corporation’s operating and
maintenance instructions.
Seiko Epson Corporation shall not be liable for any damages or problems arising from the use of any options or any consumable products other than those designated as Original Epson Products or Epson
Approved Products by Seiko Epson Corporation.
Seiko Epson Corporation shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Epson Approved
Products by Seiko Epson Corporation.
EPSON®is a registered trademark, and EPSON EXCEED YOUR VISION or EXCEED YOUR VISION , EPSON ME, and WORKFORCE are trademarks of Seiko Epson Corporation.
General Notice: Other product names used herein are for identication purposes only and may be trademarks of their respective owners. Epson disclaims any and all rights in those marks.

4
Important Safety Instructions
Make sure the power cord
meets all relevant local safety
standards.
Place the printer near a wall
outlet where the power cord
can be easily unplugged.
Use only the power cord that
comes with the printer. Use of
another cord may cause re or
shock. Do not use the cord with
any other equipment.
Use only the type of power
source indicated on the label.
Do not let the power cord
become damaged or frayed.
Do not open the scanner unit
while copying, printing, or
scanning.
Do not use aerosol products
that contain ammable gases
inside or around the printer.
Doing so may cause re.
Except as specically explained
in your documentation, do not
attempt to service the printer
yourself.
Keep ink cartridges out of the
reach of children and do not
drink the ink.
Do not shake ink cartridges
after opening their packages;
this can cause leakage.
If you remove an ink cartridge
for later use, protect the ink
supply area from dirt and
dust and store it in the same
environment as the printer. Do
not touch the ink supply port
or surrounding area.
If ink gets on your skin, wash
it o with soap and water. If it
gets in your eyes, ush them
immediately with water. If
you still have discomfort or
vision problems, see a doctor
immediately.
Do not use the product near
water.
Avoid using a telephone during
an electrical storm. There may
be a remote risk of electric
shock from lightning.
Do not use a telephone to
report a gas leak in the vicinity
of the leak.
Always keep this guide handy.

5
For New Zealand users
General warning
The grant of a Telepermit for any item of terminal equipment indicates only that Telecom has
accepted that the item complies with the minimum conditions for connection to its network. It
indicates no endorsement of the product by Telecom, nor does it provide any sort of warranty.
Above all, it provides no assurance that any item will work correctly in all respects with another
item of Telepermitted equipment of a dierent make or model, nor does it imply that any
product is compatible with all of Telecom’s network services.
Telepermitted equipment only may be connected to the EXT telephone port. This port is not
specically designed for 3-wire-connected equipment. 3-wire-connected equipment might
not respond to incoming ringing when attached to this port.
The automatic calling functions of this equipment must not be used to cause a nuisance to
other Telecom customers.
Protecting Your Personal Information
This product allows you to store names and telephone
numbers in its memory even when the power is turned o.
Erase the memory using the Reset All Settings menu if you
dispose of the product or give it to someone else. R&18

6
Guide to Control Panel
a b c d e f
P-x y
Turns on/o printer. Selects Copy/Fax mode. Shows the wireless
network status.
(WorkForce 325 only)
LCD screen shows the
menu items.
Displays detailed settings
for each mode.
Cancels/returns to the
previous menu.
g h i j
u, d, l, r, OK y x B&W xColor
Selects menu items. rmoves the cursor, ldeletes a character
(backspace) when entering/editing numbers or characters.
Stops copying/faxing or resets
settings.
Starts copying/faxing in black and
white.
Starts copying/faxing in color.
Control panel design varies by area.

7
k l
Auto Answer
Species the date/time or the number of copies, as well as fax numbers. Press repeatedly to switch between uppercase/
lowercase or numbers. Press 1 symb to enter !#%&’()P+,-./:;=?@_~.
Turns auto answer on/o.
m n o
Speed Dial/Group Dial Redial/Pause
Displays speed dial/group dial lists. Press again
to switch lists.
Displays last number dialed. Enters a“-” when entering/editing
numbers or characters. For phone numbers, ”-” acts as a brief
pause.
The one-touch dial buttons access the rst ve speed
dial/group dial entries.

8
Using the LCD Screen
a b c
Use uor dto set the
number of copies.
Press uor dto select
the menu/setting item.
Press rto enter the
setting item list.
After 13 minutes of inactivity, the screen only displays the clock to
save energy. Press any button (except POn) to return the screen to
its previous state.
Q
Restarting Automatically After a Power Failure
If power failure occurs while printer
is in fax standby mode or printing, it
restarts automatically and then beeps. Do not put your hand inside the
printer until the print head stops
moving.
c
Restart stops if any control panel
buttons are pressed before the
LCD turns on.
Q
Depending on circumstances
before power failure, it may not
restart. Restart by pressing POn.
Q
When Turning O the Power
When the power is turned o, the following data
stored in the product’s temporary memory is
erased.
Received fax data
Fax data scheduled to be sent later
Fax data being retransmitted automatically
O
O
O
Also, when the power is left o for an extended
period of time, the clock may be reset. Check the
clock when you turn the power back on.

9
Handling Paper and Originals

10
Selecting Paper
The availability of special paper
varies by area.
If you want to print
on this paper...
Choose this Paper
Type on the LCD
screen
Loading capacity
(sheets)
a Plain paper Plain paper [12 mm] *¹ *²
b Epson Bright White
Ink Jet Paper
Plain paper 80
c Epson Premium Ink
Jet Plain Paper
Plain paper 80
d Epson Matte Paper
Heavyweight
Matte 20
e Epson Photo
Quality Ink Jet
Paper
Matte 80
f Epson Premium
Glossy Photo Paper
Prem. Glossy 20
g Epson Premium
Semigloss Photo
Paper
Prem. Glossy 20
h Epson Ultra Glossy
Photo Paper
Ultra Glossy 20
i Epson Glossy Photo
Paper
Glossy 20
j Epson Photo Paper Photo Paper 20
*1 Paper with a weight of 64 to 90 g/m².
*2 30 sheets for paper that already has printing on one side.

11
Loading Paper
Open and slide out.
Pinch and slide. Load printable side up. Fit.
A
C D E
See the online User’s Guide when
using Legal size paper.
QB
Flip forward.
Do not load paper above the H
arrow mark inside the edge guide.
Q

12
Do not use paper with binder
holes.
Q
Align the edges of the paper
before loading.
Q

13
Placing Originals Usable originals
Size A4/Letter/Legal
Type Plain paper
Weight 75 g/m² to 95 g/m²
Capacity 30 sheets or 3 mm or less
(A4, Letter) /10 sheets
(Legal)
Automatic Document
Feeder (ADF) You can load your original
documents in the ADF to copy,
scan, or fax multiple pages quickly.
Q
To prevent paper jams avoid
the following documents. For
these types, use the document
table.
Documents held together with
paper clips, staples, and so on.
Documents that have tape or
paper stuck to them.
Photos, OHPs, or thermal
transfer paper.
Paper that is torn, wrinkled, or
has holes.
c
O
O
O
O
A B C
Tap to even the edges. Open. Slide.

14
D E
When you use the copy function
with the automatic document
feeder, the print settings are xed
at Reduce/Enlarge - 100%, Paper
Type - Plain Paper, and Paper
Size - A4. The print out is cropped
if you copy an original larger than
A4.
Q
Insert the originals face-up. Fit.
Document Table
Place face-down horizontally.
A B
Slide to the corner.
When there is a document in the
automatic document feeder and
on the document table, priority
is given to the document in the
automatic document feeder.
Q

15
Copying

16
Copying Photos or
Documents AR&11 BR&13 C
Load paper. Place original horizontally. Enter the Copy mode.
FR&18
Select the appropriate copy settings.Set the number of copies.
D E
Enter the copy settings menu.
Make sure you set the Paper Size
and Paper Type.
Q

17
G
Finish the settings.
H
Start copying.

18
Copies 1 to 99
Layout With Border, Borderless *¹
Reduce/Enlarge Actual Size, Auto Fit Page, Custom
Paper Size A4, 10 × 15 cm, 13 × 18 cm
Paper Type Plain Paper, Matte, Prem. Glossy, Ultra Glossy, Glossy,
Photo Paper
Quality Standard Quality, Best, Draft
Copy Density -4 to +4
Expansion *² Standard, Medium, Minimum
Restore Default Settings Reset Fax Send/Receive Settings, Reset Fax Data
Settings, Reset Settings, excluding Fax *³, Reset Network
Settings *⁴, Reset All except Network & Fax Settings *⁴,
Reset All Settings
Network Settings *⁴ See your online Network Guide for details.
Maintenance R&54
*1 Your image is slightly enlarged and cropped to ll the sheet of paper. Print quality
may decline in the top and bottom areas of the printout, or the area may be
smeared when printing.
*2 Select the amount the image is expanded when printing Borderless photos.
*3 OFFICE 620F/WorkForce 320 only.
*4 WorkForce 325 only.
Copy Menu List
rCopy mode
xCopy settings menu
Press xagain to nish setting.

19
Faxing

20
Connecting to a
Phone Line Using the phone line
for fax only
A
Connect phone cable leading from telephone wall jack to LINE port.
B
Turn on auto answer.
If you do not connect an external telephone to the product, make sure you
turn on auto answer. Otherwise, you cannot receive faxes.
c