Epson WorkForce WF-2840 Series User manual

User's Guide
NPD6799-00 EN

Contents
About This Manual
IntroductiontotheManuals...................7
Using the Manual to Search for Information. . . . . . . 7
MarksandSymbols.........................8
DescriptionsUsedinthisManual...............9
OperatingSystemReferences..................9
Important Instructions
SafetyInstructions.........................10
SafetyInstructionsforInk................. 10
PrinterAdvisoriesandWarnings.............. 11
Advisories and Warnings for Setting Up the
Printer................................11
Advisories and Warnings for Using the Printer. . 11
Advisories and Warnings for Transporting or
StoringthePrinter.......................12
Advisories and Warnings for Using the
PrinterwithaWirelessConnection...........12
Advisories and Warnings for Using the LCD
Screen................................12
ProtectingYourPersonalInformation...........12
Printer Basics
PartNamesandFunctions...................13
GuidetotheControlPanel...................16
ControlPanel.......................... 16
GuidetotheHomeScreen.................17
EnteringCharacters......................18
ViewingAnimations..................... 18
Network Settings
NetworkConnectionTypes.................. 20
Wi-FiConnection.......................20
Wi-FiDirect(SimpleAP)Connection.........20
ConnectingtoaComputer...................21
ConnectingtoaSmartDevice................ 22
Connecting to a smart device over a wireless
router................................22
Connecting to an iPhone, iPad, or iPod touch
usingWi-FiDirect.......................22
Connecting to Android Devices using Wi-Fi
Direct................................26
Connecting to Devices other than iOS and
AndroidusingWi-FiDirect................28
MakingWi-FiSettingsfromthePrinter..........31
Making Wi-Fi Settings by Entering the SSID
andPassword...........................31
Making Wi-Fi Settings by Push Button Setup. . . .32
Making Wi-Fi Settings by PIN Code Setup
(WPS)................................33
CheckingtheNetworkConnectionStatus........34
NetworkIcon...........................34
PrintingaNetworkConnectionReport........34
PrintingaNetworkStatusSheet...............40
ReplacingorAddingNewWirelessRouters.......40
Changing the Connection Method to a Computer. . 41
Changing the Wi-Fi Direct (Simple AP) Settings. . . 41
DisablingWi-FifromtheControlPanel......... 42
Disconnecting Wi-Fi Direct (Simple AP)
ConnectionfromtheControlPanel............ 43
Restoring the Network Settings from the
ControlPanel............................ 43
Preparing the Printer
LoadingPapers...........................45
AvailablePaperandCapacities..............45
LoadingPaperintheRearPaperFeed.........48
LoadingEnvelopesandPrecautions.......... 50
LoadingLongPapers.....................51
ListofPaperType....................... 51
PlacingOriginals..........................51
AvailableOriginalsfortheADF............. 51
PlacingOriginalsontheADF...............52
Placing Originals on the Scanner Glass. . . . . . . . 54
ManagingContacts........................56
RegisteringorEditingContacts............. 56
Registering or Editing Grouped Contacts. . . . . . 57
RegisterContactsonaComputer............57
MenuOptionsforSettings...................58
MenuOptionsforSupplyStatus.............58
MenuOptionsforMaintenance............. 59
MenuOptionsforPrinterSetup.............60
MenuOptionsforNetworkSettings..........62
Menu Options for Epson Connect Services. . . . . 62
Menu Options for Google Cloud Print Services. . 63
MenuOptionsforContactsManager......... 63
MenuOptionsforFaxSettings..............64
MenuOptionsforPrintStatusSheet..........64
MenuOptionsforPrintCounter.............64
MenuOptionsforCustomerResearch.........65
2

MenuOptionsforRestoreDefaultSettings.....65
MenuOptionsforFirmwareUpdate..........65
SavingPower.............................65
SavingPower-ControlPanel...............66
Fax Settings
BeforeUsingFaxFeatures....................67
ConnectingthePrintertoaPhoneLine..........67
CompatibleTelephoneLines................67
ConnectingthePrintertoaPhoneLine........68
Connecting Your Phone Device to the Printer. . . 69
Making the Printer Ready to Send and Receive
Faxes(UsingFaxSettingWizard)..............70
Making Settings Individually for Printer's Fax
Features.................................72
SettingReceiveMode.....................72
Making Settings When You Connect an
ExternalPhoneDevice....................74
MakingSettingsforBlockingJunkFaxes.......75
Making Settings to Send and Receive Faxes
onaComputer..........................75
MenuOptionsforFaxSettings................76
CheckFaxConnection....................76
FaxSettingWizard.......................77
BasicSettingsMenu......................77
ReceiveSettingsMenu....................78
ReportSettingsMenu.....................79
SecuritySettingsMenu....................80
UserDefaultSettingsMenu................ 80
Printing
Printing from the Printer Driver on Windows. . . . . 81
AccessingthePrinterDriver................81
PrintingBasics..........................81
Printingon2-Sides.......................83
PrintingSeveralPagesonOneSheet..........84
Printing and Stacking in Page Order (Reverse
OrderPrinting).........................85
Printing a Reduced or Enlarged Document. . . . . 85
Printing One Image on Multiple Sheets for
Enlargement(CreatingaPoster).............86
PrintingwithaHeaderandFooter........... 92
PrintinganAnti-CopyPattern..............93
PrintingMultipleFilesTogether.............94
Printing Using the Color Universal Print
Feature...............................94
AdjustingthePrintColor..................95
PrintingtoEmphasizeinLines............96
PrintingClearBarCodes..................96
CancelingPrinting.......................97
MenuOptionsforthePrinterDriver..........97
PrintingfromthePrinterDriveronMacOS......99
PrintingBasics..........................99
Printingon2-Sides......................101
PrintingSeveralPagesonOneSheet.........102
Printing and Stacking in Page Order (Reverse
OrderPrinting)........................102
Printing a Reduced or Enlarged Document. . . . 103
AdjustingthePrintColor.................104
CancelingPrinting......................104
MenuOptionsforthePrinterDriver.........104
Making Operation Settings for the Mac OS
PrinterDriver......................... 106
PrintingfromSmartDevices.................107
UsingEpsoniPrint......................107
UsingEpsonPrintEnabler................108
UsingAirPrint.........................109
CancelingtheOngoingJob..................110
Copying
Copying................................111
Copyingon2-Sides....................... 112
Copying Multiple Originals onto One Sheet. . . . . .112
MenuOptionsforCopying..................112
Scanning
ScanningUsingtheControlPanel.............115
ScanningtoaComputer..................115
ScanningUsingWSD....................119
ScanningfromaComputer..................121
ScanningUsingEpsonScan2..............121
ScanningfromSmartDevices................128
InstallingEpsoniPrint...................128
ScanningUsingEpsoniPrint...............128
Faxing
BeforeUsingFaxFeatures...................130
SendingFaxesUsingthePrinter..............130
SendingFaxesUsingtheControlPanel.......130
VariousWaysofSendingFaxes.............132
ReceivingFaxesonthePrinter............... 135
ReceivingIncomingFaxes.................135
ReceivingFaxesbyMakingaPhoneCall......137
MenuOptionsforFaxing...................137
Fax.................................137
ScanSettings..........................138
3

FaxSendSettings.......................138
More................................139
ContactsManager......................140
SendingaFaxfromaComputer..............140
Sending Documents Created Using an
Application(Windows).................. 140
Sending Documents Created Using an
Application(MacOS)....................143
ReceivingFaxesonaComputer...............144
SavingIncomingFaxesonaComputer.......145
Canceling the Feature that Saves Incoming
FaxestotheComputer...................145
CheckingforNewFaxes(Windows).........146
CheckingforNewFaxes(MacOS).......... 147
UsingOtherFaxingFeatures.................148
PrintingFaxReportManually..............148
Replacing Ink Cartridges and Other
Consumables
Checking the Status of the Remaining Ink and
theMaintenanceBox......................149
Checking the Status of the Remaining Ink
and the Maintenance Box - Control Panel. . . . . 149
Checking the Status of the Remaining Ink
andtheMaintenanceBox-Windows........ 149
Checking the Status of the Remaining Ink
andtheMaintenanceBox-MacOSX........149
InkCartridgeCodes.......................150
InkCartridgeHandlingPrecautions...........150
ReplacingInkCartridges................... 153
MaintenanceBoxCode.....................153
Maintenance Box Handling Precautions. . . . . . . . 153
ReplacingaMaintenanceBox................154
TemporarilyPrintingwithBlackInk...........155
Temporarily Printing with Black Ink -
ControlPanel..........................156
Temporarily Printing with Black Ink - Windows 156
Temporarily Printing with Black Ink - Mac OS. .157
Conserving Black Ink when the Black Ink Is
Low(forWindowsOnly)...................158
Maintaining the Printer
PreventingthePrintHeadfromDrying.........160
CheckingandCleaningthePrintHead.........160
Checking and Cleaning the Print Head -
ControlPanel..........................160
Checking and Cleaning the Print Head -
Windows.............................161
Checking and Cleaning the Print Head - Mac
OS..................................161
AligningthePrintHead....................162
Aligning the Print Head - Control Panel. . . . . . 162
CleaningthePaperPathforInkSmears.........162
CleaningtheADF........................ 163
CleaningtheScannerGlass..................165
CleaningtheTranslucentFilm............... 166
Network Service and Software
Information
Application for Conguring Printer Operations
(Web Cong)............................169
Running Web Cong on a Web Browser. . . . . . 169
RunningWebCongonWindows.......... 170
RunningWebCongonMacOS........... 170
Application for Scanning Documents and
Images(EpsonScan2).....................170
AddingtheNetworkScanner..............171
Application for Conguring Scanning
Operations from the Control Panel (Epson
EventManager)..........................172
Application for Scanning from a Computer
(EpsonScanSmart)........................172
Application for Conguring Fax Operations and
SendingFaxes(FAXUtility).................173
Application for Sending Faxes (PC-FAX Driver). . 173
Application for Quick and Fun Printing from a
Computer(EpsonPhoto+)..................174
Application for Easily Operating the Printer
from a Smart device (Epson Smart Panel). . . . . . . 174
Application for Updating Soware and
Firmware (EPSON Soware Updater)..........175
Application for Setting up the Device on a
Network (EpsonNet Cong).................175
InstallingtheLatestApplications..............176
AddingthePrinter(forMacOSOnly)..........177
UpdatingApplicationsandFirmware..........177
UninstallingApplications...................177
UninstallingApplications-Windows........ 178
UninstallingApplications-MacOS..........178
PrintingUsingaNetworkService.............179
Solving Problems
CheckingthePrinterStatus..................180
Checking Error Codes on the LCD Screen. . . . . 180
CheckingthePrinterStatus-Windows.......181
4

CheckingthePrinterStatus-MacOS........181
CheckingtheSowareStatus................ 182
RemovingJammedPaper...................182
Removing Jammed Paper from the Rear
Paper Feed. . . . . . . . . . . . . . . . . . . . . . . . . . . .182
Removing Jammed Paper from Rear Cover. . . . 183
Removing Jammed Paper from Inside the
Printer...............................184
RemovingJammedPaperfromtheADF......186
Paper Does Not Feed Correctly. . . . . . . . . . . . . . . 187
PaperJams............................188
PaperFeedsataSlant....................188
Several Sheets of Paper are Fed at a Time. . . . . . 188
PaperOutErrorOccurs..................188
PaperisEjectedDuringPrinting............188
Original Does Not Feed in the ADF. . . . . . . . . .188
PowerandControlPanelProblems............189
PowerDoesNotTurnOn.................189
PowerDoesNotTurnO.................189
PowerTurnsOAutomatically.............189
LCDScreenGetsDark...................190
CannotPrintfromaComputer...............190
CheckingtheConnection(USB)............190
CheckingtheConnection(Network).........190
CheckingtheSowareandData............191
Checking the Printer Status from the
Computer(Windows)....................193
Checking the Printer Status from the
Computer(MacOS).....................193
WhenYouCannotMakeNetworkSettings...... 194
Cannot Connect from Devices Even ough
NetworkSettingsareNoProblems.......... 194
Checking the SSID Connected to the Printer. . . 196
CheckingtheSSIDfortheComputer.........196
Wireless LAN (Wi-Fi) Connections Become
Unstable When Using USB 3.0 Devices on a
Mac.................................197
Cannot Print from an iPhone, iPad, or iPod touch. 197
PrintoutProblems........................198
PrintoutisScuedorColorisMissing........198
BandingorUnexpectedColorsAppear.......198
Colored Banding Appears at Intervals of
Approximately2.5cm....................198
Blurry Prints, Vertical Banding, or
Misalignment..........................199
PrintQualityisPoor.....................199
PaperIsSmearedorScued...............200
Paper is Smeared During Automatic 2-Sided
Printing..............................201
PrintedPhotosareSticky................. 201
Images or Photos are Printed in Unexpected
Colors...............................201
CannotPrintWithoutMargins.............201
Edges of the Image are Cropped During
BorderlessPrinting......................202
e Position, Size, or Margins of the Printout
AreIncorrect..........................202
Printed Characters Are Incorrect or Garbled. . . 202
ePrintedImageIsInverted..............203
Mosaic-LikePatternsinthePrints...........203
Uneven Colors, Smears, Dots, or Straight
LinesAppearintheCopiedImage...........203
Moiré (Cross-Hatch) Patterns Appear in the
CopiedImage......................... 203
An Image of the Reverse Side of the Original
AppearsintheCopiedImage.............. 203
Banding Appears when Copying from the ADF 204
e Text or Image Copied from the ADF is
SqueezedorStretched....................204
e Printout Problem Could Not be Cleared. . . 204
OtherPrintingProblems................... 204
PrintingIsTooSlow.....................204
Printing or Copying Slows Down
Dramatically During Continuous Operation. . . 205
Cannot Cancel Printing from a Computer
RunningMacOSXv10.6.8................205
CannotStartScanning.....................205
Cannot Start Scanning when Using the
ControlPanel..........................206
ScannedImageProblems...................206
Uneven Colors, Dirt, Spots, and so on Appear
whenScanningfromtheScannerGlass.......206
Straight Lines Appear when Scanning from
ADF................................206
e Text or Image Scanned from the ADF is
SqueezedorStretched....................207
eImageQualityIsRough...............207
Oset Appears in the Background of Images. . . 207
TextisBlurred.........................207
Moiré Patterns (Web-Like Shadows) Appear. . . 208
Cannot Scan the Correct Area on the
ScannerGlass..........................208
Cannot Preview in umbnail............. 209
Text is Not Recognized Correctly when
SavingasaSearchablePDF................209
Cannot Solve Problems in the Scanned Image. . 209
OtherScanningProblems...................210
ScanningIsTooSlow....................210
Scanning Slows Down Dramatically During
ContinuousScanning....................210
Scanning Stops when Scanning to PDF/
Multi-TIFF........................... 210
5

Problems when Sending and Receiving Faxes. . . . .211
CannotSendorReceiveFaxes..............211
CannotSendFaxes......................212
Cannot Send Faxes to a Specic Recipient. . . . . 213
CannotSendFaxesataSpeciedTime.......213
CannotReceiveFaxes....................213
MemoryFullErrorOccurs................214
SentFaxQualityIsPoor..................214
FaxesAreSentattheWrongSize............214
ReceivedFaxQualityIsPoor...............214
ReceivedFaxesAreNotPrinted............ 215
Pages are Blank or only a Small Amount of
Text is Printed on the Second Page in
ReceivedFaxes.........................215
OtherFaxingProblems.....................215
Cannot Make Calls on the Connected
Telephone............................215
Answering Machine Cannot Answer Voice Calls215
Sender's Fax Number Not Displayed on
ReceivedFaxesortheNumberIsWrong......215
OtherProblems..........................216
Slight Electric Shock when Touching the Printer 216
OperationSoundsAreLoud...............216
eDateandTimeAreIncorrect...........216
Application Is Blocked by a Firewall (for
WindowsOnly)........................216
Appendix
TechnicalSpecications....................217
Printer Specications....................217
ScannerSpecications................... 218
InterfaceSpecications...................218
FaxSpecications.......................219
NetworkFunctionList...................219
Wi-FiSpecications.....................220
SecurityProtocol.......................220
SupportedirdPartyServices.............220
Dimensions...........................221
ElectricalSpecications.................. 221
EnvironmentalSpecications..............222
SystemRequirements....................222
RegulatoryInformation....................223
StandardsandApprovals................. 223
GermanBlueAngel.....................223
RestrictionsonCopying..................223
TransportingandStoringthePrinter...........224
Copyright.............................. 226
Trademarks.............................227
WheretoGetHelp........................227
TechnicalSupportWebSite................227
ContactingEpsonSupport................228
6

About This Manual
Introduction to the Manuals
e following manuals are supplied with your Epson printer. As well as the manuals, check the various types of
help information available from the printer itself or from the Epson soware applications.
❏Start Here (paper manual)
Provides you with information on setting up the printer, installing the soware, using the printer, solving
problems, and so on.
❏User's Guide (digital manual)
is manual. Provides overall information and instructions on using the printer, on network settings when
using the printer on a network, and on solving problems.
You can obtain the latest versions of the above manuals with the following methods.
❏Paper manual
Visit the Epson Europe support website at http://www.epson.eu/Support, or the Epson worldwide support
website at http://support.epson.net/.
❏Digital manual
Start EPSON Soware Updater on your computer. EPSON Soware Updater checks for available updates of
Epson soware applications and the digital manuals, and allows you to download the latest ones.
Related Information
&“Application for Updating Soware and Firmware (EPSON Soware Updater)” on page 175
Using the Manual to Search for Information
e PDF manual allows you to search for information you are looking for by keyword, or jump directly to specic
sections using the bookmarks. You can also print only the pages you need. is section explains how to use a PDF
manual that has been opened in Adobe Reader X on your computer.
Searching by keyword
Click Edit > Advanced Search. Enter the keyword (text) for information you want to nd in the search window,
and then click Search. Hits are displayed as a list. Click one of the displayed hits to jump to that page.
About This Manual > Using the Manual to Search for Information
7

Jumping directly from bookmarks
Click a title to jump to that page. Click + or > to view the lower level titles in that section. To return to the previous
page, perform the following operation on your keyboard.
❏Windows: Hold down Alt, and then press ←.
❏Mac OS: Hold down the command key, and then press ←.
Printing only the pages you need
You can extract and print only the pages you need. Click Print in the File menu, and then specify the pages you
want to print in Pages in Pages to Print.
❏To specify a series of pages, enter a hyphen between the start page and the end page.
Example: 20-25
❏To specify pages that are not in series, divide the pages with commas.
Example: 5, 10, 15
Marks and Symbols
!
Caution:
Instructions that must be followed carefully to avoid bodily injury.
c
Important:
Instructions that must be observed to avoid damage to your equipment.
Note:
Provides complementary and reference information.
About This Manual > Marks and Symbols
8

Related Information
&Links to related sections.
Descriptions Used in this Manual
❏Screenshots of the printer driver and the Epson Scan 2 (scanner driver) screens are from Windows 10 or macOS
Mojave. e content displayed on the screens varies depending on the model and situation.
❏Illustrations used in this manual are examples only. Although there may be slight dierences depending on the
model, the method of operation is the same.
❏Some of the menu items on the LCD screen vary depending on the model and settings.
❏You can read the QR code using dedicated app.
Operating System References
Windows
In this manual, terms such as "Windows 10", "Windows 8.1", "Windows 8", "Windows 7", "Windows Vista",
"Windows XP", "Windows Server 2019", "Windows Server 2016", "Windows Server 2012 R2", "Windows Server
2012", "Windows Server 2008 R2", "Windows Server 2008", "Windows Server 2003 R2", and "Windows Server
2003" refer to the following operating systems. Additionally, "Windows" is used to refer to all versions.
❏Microso
®
Windows
®
10 operating system
❏Microso
®
Windows
®
8.1 operating system
❏Microso
®
Windows
®
8 operating system
❏Microso
®
Windows
®
7 operating system
❏Microso
®
Windows Vista
®
operating system
❏Microso
®
Windows
®
XP operating system
❏Microso
®
Windows
®
XP Professional x64 Edition operating system
❏Microso
®
Windows Server
®
2019 operating system
❏Microso
®
Windows Server
®
2016 operating system
❏Microso
®
Windows Server
®
2012 R2 operating system
❏Microso
®
Windows Server
®
2012 operating system
❏Microso
®
Windows Server
®
2008 R2 operating system
❏Microso
®
Windows Server
®
2008 operating system
❏Microso
®
Windows Server
®
2003 R2 operating system
❏Microso
®
Windows Server
®
2003 operating system
Mac OS
In this manual, "Mac OS" is used to refer to Mac OS X v10.6.8 or later as well as macOS 11 or later.
About This Manual > Operating System References
9

Important Instructions
Safety Instructions
Read and follow these instructions to ensure safe use of this printer. Make sure you keep this manual for future
reference. Also, be sure to follow all warnings and instructions marked on the printer.
❏Some of the symbols used on your printer are to ensure safety and proper use of the printer. Visit the following
Web site to learn the meaning of the symbols.
http://support.epson.net/symbols
❏Use only the power cord supplied with the printer and do not use the cord with any other equipment. Use of
other cords with this printer or the use of the supplied power cord with other equipment may result in re or
electric shock.
❏Be sure your AC power cord meets the relevant local safety standard.
❏Never disassemble, modify, or attempt to repair the power cord, plug, printer unit, scanner unit, or options by
yourself, except as specically explained in the printer's manuals.
❏Unplug the printer and refer servicing to qualied service personnel under the following conditions:
e power cord or plug is damaged; liquid has entered the printer; the printer has been dropped or the casing
damaged; the printer does not operate normally or exhibits a distinct change in performance. Do not adjust
controls that are not covered by the operating instructions.
❏Place the printer near a wall outlet where the plug can be easily unplugged.
❏Do not place or store the printer outdoors, near excessive dirt or dust, water, heat sources, or in locations
subject to shocks, vibrations, high temperature or humidity.
❏Take care not to spill liquid on the printer and not to handle the printer with wet hands.
❏Keep the printer at least 22 cm away from cardiac pacemakers. Radio waves from this printer may adversely
aect the operation of cardiac pacemakers.
❏If the LCD screen is damaged, contact your dealer. If the liquid crystal solution gets on your hands, wash them
thoroughly with soap and water. If the liquid crystal solution gets into your eyes, ush them immediately with
water. If discomfort or vision problems remain aer a thorough ushing, see a doctor immediately.
❏Avoid using a telephone during an electrical storm. ere may be a remote risk of electric shock from lightning.
❏Do not use a telephone to report a gas leak in the vicinity of the leak.
Safety Instructions for Ink
❏Be careful when you handle used ink cartridges, as there may be some ink around the ink supply port.
❏If ink gets on your skin, wash the area thoroughly with soap and water.
❏If ink gets into your eyes, ush them immediately with water. If discomfort or vision problems continue aer
a thorough ushing, see a doctor immediately.
❏If ink gets into your mouth, see a doctor right away.
❏Do not disassemble the ink cartridge and the maintenance box; otherwise ink may get into your eyes or on your
skin.
Important Instructions > Safety Instructions > Safety Instructions for Ink
10

❏Do not shake ink cartridges too vigorously and do not drop them. Also, be careful not to squeeze them or tear
their labels. Doing so may cause ink leakage.
❏Keep ink cartridges and maintenance box out of the reach of children.
Printer Advisories and Warnings
Read and follow these instructions to avoid damaging the printer or your property. Make sure you keep this
manual for future reference.
Advisories and Warnings for Setting Up the Printer
❏Do not block or cover the vents and openings in the printer.
❏Use only the type of power source indicated on the printer's label.
❏Avoid using outlets on the same circuit as photocopiers or air control systems that regularly switch on and o.
❏Avoid electrical outlets controlled by wall switches or automatic timers.
❏Keep the entire computer system away from potential sources of electromagnetic interference, such as
loudspeakers or the base units of cordless telephones.
❏e power-supply cords should be placed to avoid abrasions, cuts, fraying, crimping, and kinking. Do not place
objects on top of the power-supply cords and do not allow the power-supply cords to be stepped on or run over.
Be particularly careful to keep all the power-supply cords straight at the ends and the points where they enter
and leave the transformer.
❏If you use an extension cord with the printer, make sure that the total ampere rating of the devices plugged into
the extension cord does not exceed the cord's ampere rating. Also, make sure that the total ampere rating of all
devices plugged into the wall outlet does not exceed the wall outlet's ampere rating.
❏If you plan to use the printer in Germany, the building installation must be protected by a 10 or 16 amp circuit
breaker to provide adequate short-circuit protection and over-current protection for the printer.
❏When connecting the printer to a computer or other device with a cable, ensure the correct orientation of the
connectors. Each connector has only one correct orientation. Inserting a connector in the wrong orientation
may damage both devices connected by the cable.
❏Place the printer on a at, stable surface that extends beyond the base of the printer in all directions. e printer
will not operate properly if it is tilted at an angle.
❏Allow space above the printer so that you can fully raise the document cover.
❏Leave enough space in front of the printer for the paper to be fully ejected.
❏Avoid places subject to rapid changes in temperature and humidity. Also, keep the printer away from direct
sunlight, strong light, or heat sources.
Advisories and Warnings for Using the Printer
❏Do not insert objects through the slots in the printer.
❏Do not put your hand inside the printer during printing.
❏Do not touch the white at cable inside the printer.
❏Do not use aerosol products that contain ammable gases inside or around the printer. Doing so may cause re.
Important Instructions > Printer Advisories and Warnings > Advisories and Warnings for Using the Printer
11

❏Do not move the print head by hand; otherwise, you may damage the printer.
❏Be careful not to trap your ngers when closing the scanner unit.
❏Do not press too hard on the scanner glass when placing the originals.
❏Always turn the printer o using the
P button. Do not unplug the printer or turn o the power at the outlet
until the
P light stops ashing.
❏If you are not going to use the printer for a long period, be sure to unplug the power cord from the electrical
outlet.
Advisories and Warnings for Transporting or Storing the Printer
❏When storing or transporting the printer, avoid tilting it, placing it vertically, or turning it upside down;
otherwise ink may leak.
❏Before transporting the printer, make sure that the print head is in the home (far right) position.
Advisories and Warnings for Using the Printer with a Wireless
Connection
❏Radio waves from this printer may negatively aect the operation of medical electronic equipment, causing
them to malfunction. When using this printer inside medical facilities or near medical equipment, follow
directions from the authorized personnel representing the medical facilities, and follow all posted warnings and
directions on the medical equipment.
❏Radio waves from this printer may negatively aect the operation of automatically controlled devices such as
automatic doors or re alarms, and could lead to accidents due to malfunction. When using this printer near
automatically controlled devices, follow all posted warnings and directions on these devices.
Advisories and Warnings for Using the LCD Screen
❏e LCD screen may contain a few small bright or dark spots, and because of its features it may have an uneven
brightness. ese are normal and do not indicate that it is damaged in any way.
❏Only use a dry, so cloth for cleaning. Do not use liquid or chemical cleaners.
❏e exterior cover of the LCD screen could break if it receives a heavy impact. Contact your dealer if the
screen's surface chips or cracks, and do not touch or attempt to remove the broken pieces.
Protecting Your Personal Information
When you give the printer to someone else or dispose of it, erase all the personal information stored in the printer's
memory by selecting Settings > Restore Default Settings > Clear All Data and Settings on the control panel.
Important Instructions > Protecting Your Personal Information
12

Printer Basics
Part Names and Functions
AADF (Automatic Document
Feeder) cover
Open when removing jammed originals in the ADF.
BADF input tray Feeds originals automatically.
CADF edge guide Feeds originals straight into the printer. Slide to the edge of the originals.
DADF document support Supports originals.
EADF output tray Holds originals ejected from the ADF.
ARear paper feed Loads paper.
BPaper support Supports loaded paper.
CEdge guide Feeds the paper straight into the printer. Slide to the edges of the paper.
DOutput tray Holds the ejected paper.
EStopper Prevents printouts from falling from the output tray.
Printer Basics > Part Names and Functions
13

ADocument cover Blocks external light while scanning.
BScanner glass Place the originals.
CControl panel Indicates the printer's status and allows you to make print settings.
AScanner unit support Supports the scanner unit.
BScanner unit Scans placed originals. Open when replacing ink cartridges or removing
jammed paper inside the printer.
CInk cartridge holder Install the ink cartridges. Ink is ejected from the print head nozzles.
Printer Basics > Part Names and Functions
14

AMaintenance box cover Remove when replacing the maintenance box. The maintenance box is a
container that collects a very small amount of surplus ink during cleaning or
printing.
BRear cover Remove when removing jammed paper.
CAC inlet Connects the power cord.
DEXT. port Connects external phone devices.
ELINE port Connects a phone line.
FUSB port Connects a USB cable to connect with a computer.
Related Information
&“Control Panel” on page 16
Printer Basics > Part Names and Functions
15

Guide to the Control Panel
Control Panel
ATurns the printer on or o.
Unplug the power cord after checking that the power light is o.
BDisplays menus and messages. Use buttons on the control panel to select a menu or to make settings.
CDisplays the solutions when you are in trouble.
DUse the
u d l r buttons to select a menu, and then press the OK button to enter the selected menu.
EStops the current operation.
FEnters numbers, characters, and symbols.
GClears number settings such as the number of copies.
HStarts an operation such as printing or copying.
IApplies to a variety of functions depending on the situation.
JReturns to the previous screen.
KTurns on when received documents that have not yet been printed or saved are stored in the printer's memory.
LDisplays the home screen.
Printer Basics > Guide to the Control Panel > Control Panel
16

Guide to the Home Screen
AIcons that show the network status are displayed.
Indicates that a wireless (Wi-Fi) network is disabled, or that the printer is processing a wireless
network connection.
Indicates a problem with the printer's wireless (Wi-Fi) network connection, or that the printer is
searching for a wireless (Wi-Fi) network connection.
Indicates that the printer is connected to a wireless (Wi-Fi) network.
The number of bars indicates the signal strength of the connection. The more bars there are,
the stronger the connection.
Indicates that Wi-Fi Direct (Simple AP) is enabled.
Indicates that Wi-Fi Direct (Simple AP) is disabled.
BWhen
l and r are displayed, you can scroll right or left by pressing the l or r button.
CFunction icons and names are displayed as menu icons.
Select an icon by pressing the
u d l r buttons, and then press the OK button to enter the menu.
Scan Allows you to scan a document or a photo.
Copy Allows you to copy a document.
Wi-Fi Setup Allows you to set up the printer for use on a wireless network. This is a shortcut to the following
menu.
Settings > Network Settings > Wi-Fi Setup
Fax Allows you to send faxes.
Quiet Mode Displays Quiet Mode setting that allows you to reduce the noise the printer makes. However,
enabling this may reduce print speed. Depending on the paper type and print quality settings
you selected, there may be no dierence in the printer's noise level.
This is a shortcut to the following menu.
Settings > Printer Setup > Quiet Mode
Settings Allows you to make settings related to maintenance, printer setup, and network settings.
Maintenance Displays the menus recommended to improve the quality of your printouts such as un-
clogging nozzles by printing a nozzle check pattern and performing head cleaning, and
improving blurring or banding in your printouts by aligning the print head. This is a shortcut to
the following menu.
Settings > Maintenance
Printer Basics > Guide to the Control Panel > Guide to the Home Screen
17

DAvailable buttons are displayed. In this example, you can proceed to the selected menu by pressing the OK button.
Entering Characters
To enter characters and symbols for network settings and register contacts from the control panel, use the u , d ,
l , and r buttons and the soware keyboard on the LCD screen. Press the u , d , l , or r button to select a
character or function button on the keyboard, and then press the OK button. When you have nished entering
characters, select OK, and then press the OK button.
Function button Descriptions
l r
Moves the cursor to the left or right.
A 1 # Switches the character type. You can enter alphanumerics or symbols.
You can also switch them by using the button.
Enters a space.
Deletes a character to the left (backspace).
OK Enters the selected characters.
Viewing Animations
You can view animations of operating instructions such as loading paper or removing jammed paper on the LCD
screen.
❏Press button: Displays the help screen. Select How To and then select the items that you want to view.
Printer Basics > Guide to the Control Panel > Viewing Animations
18

❏Select How to at the bottom of the operation screen: Displays the context-sensitive animation.
AIndicates your progress through the current step. The animation repeats when the progress bar reaches the end.
BPress
l button to return to the previous step.
CIndicates the total number of steps and the current step number.
In the example above, it shows step 2 from 3 steps.
DPress
r button to move to the next step.
Printer Basics > Guide to the Control Panel > Viewing Animations
19

Network Settings
Network Connection Types
You can use the following connection methods.
Wi-Fi Connection
Connect the printer and the computer or smart device to the wireless router. is is the typical connection method
for home or oce networks where computers are connected by Wi-Fi through the wireless router.
Related Information
&“Connecting to a Computer” on page 21
&“Connecting to a smart device over a wireless router” on page 22
&“Making Wi-Fi Settings from the Printer” on page 31
Wi-Fi Direct (Simple AP) Connection
Use this connection method when you are not using Wi-Fi at home or at the oce, or when you want to connect
the printer and the computer or smart device directly. In this mode, the printer acts as an wireless router and you
Network Settings > Network Connection Types > Wi-Fi Direct (Simple AP) Connection
20