Fujitsu S1500M - ScanSnap - Document Scanner Manual

Operator's Guide
P3PC-2432-05ENZ0

2
Introduction
Thank you for purchasing the color image scanner ScanSnap S1500/S1500M (hereinafter
referred to as "the ScanSnap").
This manual explains how to handle and operate the ScanSnap.
Be sure to read this manual and "Getting Started" thoroughly before using the ScanSnap to
ensure correct use.
We hope that this manual will provide you with useful information in order to utilize the
ScanSnap.
If you are using a Microsoft®Windows® operating system, either Adobe®Acrobat®(7.0 or
later) or Adobe®Reader®(7.0 or later) is required to display or print this manual.
Trademarks
Microsoft, Windows, Windows Vista, Excel, PowerPoint, Outlook, SharePoint, and
Entourage are either registered trademarks or trademarks of Microsoft Corporation in the
United States and/or other countries.
Word is the product of Microsoft Corporation in the United States.
Apple, the Apple logo, Mac, Mac OS, iPhoto, and Rosetta are trademarks of Apple Inc.
Adobe, the Adobe logo, Acrobat, and Adobe Reader are either registered trademarks or
trade names of Adobe Systems Incorporated in the United States and/or other countries.
Intel, Pentium, and Intel Core are registered trademarks or trademarks of Intel Corporation in
the United States and other countries.
PowerPC is a registered trademark or trademark of International Business Machines
Corporation in the United States, other countries, or both.
Cardiris is a trademark of I.R.I.S.
ABBYY™ FineReader™ Engine ©2011 ABBYY. OCR by ABBYY
ABBYY and FineReader are trademarks of ABBYY.
Evernote is a registered trademark or trademark of Evernote Corporation.
Google and Google Docs are registered trademarks or trademarks of Google Inc.
Salesforce, the Salesforce logo, and Salesforce CRM are registered trademarks or
trademarks of salesforce.com, inc. in the United States and other countries.
ScanSnap, the ScanSnap logo, CardMinder, and Rack2-Filer are registered trademarks or
trademarks of PFU LIMITED in Japan.
Other company names and product names are the registered trademarks or trademarks of
the respective companies.

Introduction
3
Manufacturer
PFU LIMITED
International Sales Dept., Imaging Business Division, Products Group Solid Square East
Tower 580 Horikawa-cho, Saiwai-ku, Kawasaki-shi, Kanagawa 212-8563, Japan
Phone: [phone]
© PFU LIMITED 2008-2012
Disclaimer
zReproducibility of the image data
Confirm that the image data scanned with the ScanSnap meets your requirements (e.g.
image reproducibility in size accuracy, information amount, fidelity, content and color).
zDisposing of the original document
Check the image data using the application where you transferred the image data to
make sure that there are no missing parts before disposing of the original document
scanned with the ScanSnap.
It is the responsibility of the customer to store and manage the scanned image, and
dispose of the original document scanned with the ScanSnap.
Manuals
Read the following manuals as needed when using the ScanSnap.
Manual Description Location
Safety Precautions Read this manual before you
start using the product because
it contains important information
about the safe use of the
ScanSnap.
Included in the package.
ScanSnap S1500/S1500M
Getting Started
This manual explains about the
ScanSnap package contents,
software installation, connecting
the ScanSnap, and checking
the operation.
ScanSnap S1500/S1500M
Operator's Guide
(this manual)
Read this manual for
information about the basic
operations of the ScanSnap,
software installation, scanning
methods, various settings, and
handling of the ScanSnap.
Select [Start] menu →[All Programs] →
[ScanSnap Manager] →[ScanSnap
Operator's Guide].
Select [Applications] from the sidebar in
Finder, and double-click [ScanSnap] →
[Manual] →[Operator's Guide].

Introduction
4
Troubleshooting
(installation)
Read this manual when you
failed to install the software or
when the ScanSnap does not
operate normally after software
installation. It explains about the
resolutions for such troubles.
zClick [Manuals] →[Troubleshooting
(installation)] in the [ScanSnap Setup]
dialog box that appears when you insert
the Setup DVD-ROM into the DVD-ROM
drive.
zSelect [Start] menu →[All Programs] →
[ScanSnap Manager] →
[Troubleshooting (installation)].
zDouble-click the [Troubleshooting
(installation)] icon in the [ScanSnap]
window that appears when you insert
the Setup DVD-ROM into the DVD-ROM
drive.
zSelect [Applications] from the sidebar in
Finder, and double-click [ScanSnap] →
[Manual] →[Troubleshooting
(installation)].
ScanSnap Connect
Application
User's Guide (iOS)
Read this manual for
information about connecting
the mobile device and the
computer, ScanSnap Connect
Application operations on the
mobile device, settings and
receiving files.
Tap on the [File List] screen of
ScanSnap Connect Application installed on
your mobile device, and then tap [Help] on
the [Information] screen that appears.
ScanSnap Organizer
User's Guide
Read these manuals when
using this product for the first
time, or when you need more
information on product features,
dialog boxes/windows,
operating environment and
functions.
Select [Start] menu →[All Programs] →
[ScanSnap Organizer] →[Manual].
CardMinder User's Guide Select [Start] menu →[All Programs] →
[CardMinder] →[Manual].
Cardiris™ 4 User Guide From Finder, select [Applications] and
double-click [Cardiris for ScanSnap] →
[Manuals] →[User Guide.pdf].
ABBYY FineReader for
ScanSnap User's Guide
Select [Start] menu →[All Programs] →
[ABBYY FineReader for ScanSnap (TM)4.1]
→[User's Guide].
Scan to Microsoft
SharePoint User Guide
Select [Start] menu →[All Programs] →
[KnowledgeLake] →[Scan to Microsoft
SharePoint User Guide].
Manual Description Location

Introduction
5
ScanSnap Manager
Help
Read this Help file when
questions or problems
regarding operations (e.g. when
setting items) arise.
This Help file explains about
scanner operations, operational
troubles and their resolution,
dialog boxes/windows and
messages.
Refer to this Help by either of the following
methods:
zRight-click the ScanSnap Manager icon
on the taskbar, and then select
[Help] →[Help] from the menu that
appears.
In Windows 7, the ScanSnap Manager
icon is displayed in the menu that
appears when you click on the
taskbar.
zClick the Help button ( ) for
ScanSnap Manager.
zPress the [F1] key on the keyboard
when a dialog box is displayed.
zClick the [Help] button in each dialog
box.
zClick the ScanSnap Manager icon in
the Dock while pressing the [control] key
on the keyboard, and then select [Help]
→[Help] from the menu that appears.
zClick the Help button for ScanSnap
Manager.
zFrom the menu bar, select [Help] →
[ScanSnap Manager Help].
ScanSnap Organizer
Help
Read these Help files when
questions or problems
regarding operations (e.g. when
setting items) arise.
These Help files explain about
operations, dialog boxes/
windows and messages.
For details about how to start up the Help,
refer to the User's Guide for each product.
CardMinder Help
Cardiris Help From the menu bar, select [Help] →
[Cardiris Help].
ABBYY FineReader for
ScanSnap Help
From the menu bar, select [Help] →
[FineReader for ScanSnap Help].
Adobe Acrobat Help From the menu bar, select [Help] →
[Acrobat Help].
Manual Description Location

Introduction
6
■ About This Manual
Structure of This Manual
This manual consists of the following:
ScanSnap Overview
This chapter explains about the features, the names and functions of the parts,
system requirements, and basic operations of the ScanSnap.
Installing the Software
This chapter explains about the software bundled with the ScanSnap and how
to install them.
Using the ScanSnap (for Windows Users)/Using the ScanSnap (for Mac OS
Users)
This chapter explains how to perform a scan, change or save scan settings,
add, change or delete profiles, as well as other various scanner functions.
Troubleshooting
This chapter provides references for resolving troubles such as removing
jammed documents.
Daily Care
This chapter explains about the cleaning materials and how to clean the
ScanSnap.
Consumables
This chapter explains how to replace and purchase the pad assy and the pick
roller.
Appendix
This appendix explains how to update ScanSnap Manager, how to uninstall
the software, about settings that differ by the scanning method, how to
purchase/clean the Carrier Sheet and the ScanSnap installation specifications.
Read this manual in order starting from "ScanSnap Overview" through "Using the
ScanSnap" for a better understanding of ScanSnap operations.

Introduction
7
Symbols Used in This Manual
The following indications are used in this manual to obviate any chance of accident or
damage to you and people near you, and your property. Warning labels indicate the warning
level and statements. The symbols indicating warning levels and their meanings are as
follows.
Besides warning indicators, the following symbols are also used in this manual.
Arrow Symbols in This Manual
Right-arrow symbols (→) are used to connect icons or menu options you should select in
succession.
Example: Select [Start] menu →[Computer].
Indication Description
WARNING
This indication alerts operators to an operation that, if not
strictly observed, may result in severe injury or death.
CAUTION
This indication alerts operators to an operation that, if not
strictly observed, may result in safety hazards to personnel
or damage to the product.
Symbol Description
This symbol alerts operators to particularly important information.
Be sure to read this information.
This symbol alerts operators to helpful advice regarding operations.
This symbol indicates operations using Windows.
This symbol indicates operations using Mac OS.

Introduction
8
Screen Examples in This Manual
zWindows screen
Screenshots in this manual are used according to the guidelines provided by Microsoft
Corporation.
The screenshots used in this manual are of Windows Vista.
The actual windows and operations may differ depending on the operating system that you
are using.
zMac OS screen
The screenshots used in this manual are of Mac OS X v10.6.
The actual windows and operations may differ depending on the Mac OS that you are using.
The screen examples in this manual are subject to change without notice in the interest of
product development.
If the actual screen differs from the screen examples in this manual, operate by following the
actual displayed screen.

Introduction
9
Abbreviations Used in This Manual
The following abbreviations are used in this manual:
Windows 7 : Windows®7 Starter operating system, English Version
Windows®7 Home Premium operating system, English Version
Windows®7 Professional operating system, English Version
Windows®7 Enterprise operating system, English Version
Windows®7 Ultimate operating system, English Version
Windows Vista : Windows Vista®Home Basic operating system, English Version
Windows Vista®Home Premium operating system, English Version
Windows Vista®Business operating system, English Version
Windows Vista®Enterprise operating system, English Version
Windows Vista®Ultimate operating system, English Version
Windows XP : Windows®XP Home Edition operating system, English Version
Windows®XP Professional operating system, English Version
Windows 2000 : Windows®2000 Professional operating system, English Version
Windows : Windows 7, Windows Vista, Windows XP or Windows 2000 operating
system
Microsoft Office : Microsoft®Office
Word : Microsoft®Word 2010
Microsoft®Office Word 2007
Microsoft®Office Word 2003
Microsoft®Office Word 2002
Microsoft®Word for Mac 2011
Microsoft®Word 2008 for Mac
Microsoft®Word 2004 for Mac
Excel : Microsoft®Excel®2010
Microsoft®Office Excel®2007
Microsoft®Office Excel®2003
Microsoft®Office Excel®2002
Microsoft®Excel®for Mac 2011
Microsoft®Excel®2008 for Mac
Microsoft®Excel®2004 for Mac
PowerPoint : Microsoft®PowerPoint®2010
Microsoft®Office PowerPoint®2007
Microsoft®Office PowerPoint®2003
Microsoft®Office PowerPoint®2002
SharePoint : Microsoft®SharePoint®Server 2010, English Version
Microsoft®Office SharePoint®Server 2007, English Version
Microsoft®Office SharePoint®Portal Server 2003, English Version
Microsoft®SharePoint®Foundation 2010, English Version
Microsoft®Windows®SharePoint®Services 2.0/3.0, English Version
Office Live : Microsoft®Office Live
Internet Explorer : Windows®Internet Explorer®
Microsoft®Internet Explorer®
Windows Live Mail : Windows Live™ Mail

Introduction
10
Windows Mail : Microsoft®Windows®Mail
Outlook : Microsoft®Outlook®2010
Microsoft®Office Outlook®2007
Microsoft®Office Outlook®2003
Outlook Express : Microsoft®Outlook®Express
Outlook for Mac : Microsoft®Outlook®for Mac
.NET Framework : Microsoft®.NET Framework
Entourage : Microsoft®Entourage®
Mac OS : Mac OS X v10.7
Mac OS X v10.6
Mac OS X v10.5
Mac OS X v10.4
Adobe Acrobat : Adobe®Acrobat®
All the descriptions in this manual assume the usage of Adobe Acrobat
bundled with the ScanSnap. Unless otherwise specified, the term Adobe
Acrobat refers to the Adobe Acrobat bundled with the ScanSnap.
Note that Adobe Acrobat may be upgraded without notice.
If the descriptions differ from the actual displayed screens, refer to the
Adobe Acrobat Help.
Adobe Reader : Adobe®Reader®
ABBYY FineReader for
ScanSnap
: ABBYY FineReader for ScanSnap™
All the descriptions in this manual assume the usage of ABBYY
FineReader for ScanSnap bundled with the ScanSnap. Unless otherwise
specified, the term ABBYY FineReader for ScanSnap refers to the ABBYY
FineReader for ScanSnap bundled with the ScanSnap.
Note that ABBYY FineReader for ScanSnap may be upgraded without
notice.
If the descriptions differ from the actual displayed screens, refer to the
ABBYY FineReader for ScanSnap Help.
Cardiris : Cardiris™ for ScanSnap
Google Docs : Google Docs™
ScanSnap : Color image scanner ScanSnap S1500
Color image scanner ScanSnap S1500M
Carrier Sheet : ScanSnap Carrier Sheet

11
Contents
Introduction ................................................................................... 2
■ About This Manual ....................................................................... 6
ScanSnap Overview.................................................................... 16
Features of the ScanSnap ................................................................. 17
Parts and Functions ........................................................................... 20
■ Front..................................................................................................... 20
■ Back ..................................................................................................... 21
System Requirements ........................................................................ 22
■ Windows............................................................................................... 22
■ Mac OS ................................................................................................ 25
Turning the ScanSnap ON/OFF ......................................................... 27
Documents for Scanning ................................................................... 29
■ Conditions for Documents That Can Be Scanned ............................... 29
■ Conditions for Using the Carrier Sheet ................................................ 31
How to Load Documents ................................................................... 32
Scanning Operation Flow .................................................................. 36
Installing the Software................................................................ 38
Bundled Software Overview .............................................................. 39
Installing in Windows ......................................................................... 41
■ How to Install the Software .................................................................. 41
■ ScanSnap Software ............................................................................. 43
■ Evernote for Windows .......................................................................... 47
■ SugarSync Manager for Windows........................................................ 49
■ Scan to Microsoft SharePoint............................................................... 51
■ Trial Software ....................................................................................... 53
■ Adobe Acrobat ..................................................................................... 55

Contents
12
Installing in Mac OS ........................................................................... 57
■ How to Install the Software .................................................................. 57
■ ScanSnap Software ............................................................................. 58
■ Evernote for Mac.................................................................................. 61
■ SugarSync Manager for Mac ............................................................... 64
■ Adobe Acrobat ..................................................................................... 66
Using the ScanSnap (for Windows Users) ............................... 68
ScanSnap Manager Icon and Operations ......................................... 69
■ Right-Click Menu.................................................................................. 70
■ Left-Click Menu .................................................................................... 71
How to Perform a Scan ...................................................................... 72
■ Preparation........................................................................................... 72
■ Using the Quick Menu.......................................................................... 73
■ Without Using the Quick Menu............................................................. 79
■ Stopping the Scan................................................................................ 82
■ Finishing ScanSnap Operation ............................................................ 83
Configuring ScanSnap Manager ....................................................... 84
■ Quick Menu Settings ............................................................................ 84
■ How to Configure Scan Settings .......................................................... 87
■ Profile Management ............................................................................. 90
■ Automatic Linkage with Applications.................................................... 99
■ ScanSnap's Communication Status ................................................... 102
■ Showing the Scanning Progress ........................................................ 104
Actions .............................................................................................. 106
■ Saving Data in a Specified Folder...................................................... 108
■ Attaching Files to E-Mail .................................................................... 115
■ Using the ScanSnap as a Copy Machine........................................... 124
■ Saving Files to Picture Folder ............................................................ 131
■ Converting into Word/Excel/PowerPoint Documents ......................... 138
■ Storing Business Cards in CardMinder .............................................. 147
■ Saving Data in SharePoint ................................................................. 152
■ Saving to Rack2-Filer......................................................................... 161
■ Saving Documents to Evernote.......................................................... 167
■ Saving Handwritten Notes to Evernote .............................................. 174
■ Saving Documents to Google Docs ................................................... 179
■ Posting to Salesforce Chatter ............................................................ 188

Contents
13
■ Saving Data to Your SugarSync Folder ............................................. 199
■ Saving Data to a Mobile Device ......................................................... 206
Using the ScanSnap in Various Ways ............................................ 218
■ Scanning Only One Side of a Document ........................................... 218
■ Scanning Color Documents in Gray or Black & White ....................... 220
■ Scanning Color Documents in High Compression ............................. 221
■ Deleting Blank Pages from the Scanned Image ................................ 223
■ Correcting Skewed Character Strings................................................ 225
■ Correcting the Orientation of Scanned Images .................................. 227
■ Scanning Documents of Different Widths or Lengths in One Batch... 229
■ Scanning Documents Larger Than A4/Letter Size............................. 232
■ Scanning Documents Such as Photographs and Clippings............... 236
■ Long Page Scanning.......................................................................... 240
■ Saving Scanned Images in Multiple PDF Files .................................. 242
■ Creating Searchable PDF Files.......................................................... 244
■ Automatically Setting Keywords for PDF Files................................... 247
■ Setting Document Open Passwords for PDF Files ............................ 252
Using the ScanSnap (for Mac OS Users) ................................ 256
ScanSnap Manager Icon and Operations ....................................... 257
■ ScanSnap Manager Menu ................................................................. 258
■ Profile Menu ....................................................................................... 260
How to Perform a Scan .................................................................... 261
■ Preparation......................................................................................... 261
■ Using the Quick Menu........................................................................ 262
■ Without Using the Quick Menu........................................................... 267
■ Stopping the Scan.............................................................................. 270
■ Finishing ScanSnap Operation .......................................................... 271
Configuring ScanSnap Manager ..................................................... 272
■ Quick Menu Settings .......................................................................... 272
■ How to Configure Scan Settings ........................................................ 275
■ Profile Management ........................................................................... 278
■ Automatic Linkage with Applications.................................................. 288
■ Showing the Scanning Progress ........................................................ 289
Actions .............................................................................................. 291
■ Saving Data in a Specified Folder...................................................... 293

Contents
14
■ Attaching Files to E-Mail .................................................................... 300
■ Using the ScanSnap as a Copy Machine........................................... 308
■ Converting into Word/Excel Documents ............................................ 314
■ Storing Business Cards in Cardiris .................................................... 322
■ Storing Scanned Images in iPhoto..................................................... 330
■ Saving Documents to Evernote.......................................................... 335
■ Saving Handwritten Notes to Evernote .............................................. 341
■ Saving Documents to Google Docs ................................................... 346
■ Posting to Salesforce Chatter ............................................................ 354
■ Saving Data to Your SugarSync Folder ............................................. 364
■ Saving Data to a Mobile Device ......................................................... 371
Using the ScanSnap in Various Ways ............................................ 386
■ Scanning Only One Side of a Document ........................................... 386
■ Scanning Color Documents in Gray or Black & White ....................... 388
■ Deleting Blank Pages from the Scanned Image ................................ 390
■ Correcting Skewed Character Strings................................................ 392
■ Correcting the Orientation of Scanned Images .................................. 395
■ Scanning Documents of Different Widths or Lengths in One Batch... 398
■ Scanning Documents Larger Than A4/Letter Size............................. 401
■ Scanning Documents Such as Photographs and Clippings............... 405
■ Long Page Scanning.......................................................................... 408
■ Saving Scanned Images in Multiple PDF Files .................................. 410
■ Creating Searchable PDF Files.......................................................... 412
■ Automatically Setting Keywords for PDF Files................................... 415
■ Saving Two Files or Pages into One Double-Page Spread Image .... 420
Troubleshooting........................................................................ 421
Daily Care................................................................................... 422
Cleaning Materials ............................................................................ 423
Cleaning the Outside of the ScanSnap .......................................... 424
Cleaning the Inside of the ScanSnap ............................................. 425
Consumables............................................................................. 430
Part Numbers and Replacement Cycle of Consumables .............. 431
Replacing the Pad Assy ................................................................... 433

Contents
15
Replacing the Pick Roller ................................................................ 437
Appendix.................................................................................... 445
Updating ScanSnap Manager .......................................................... 446
■ Updating in Windows ......................................................................... 446
■ Updating in Mac OS ........................................................................... 449
Uninstalling the Software ................................................................ 451
■ Uninstalling in Windows ..................................................................... 451
■ Uninstalling in Mac OS....................................................................... 453
Setting Items With/Without the Quick Menu .................................. 457
Purchasing/Cleaning the Carrier Sheet .......................................... 461
■ Purchasing the Carrier Sheet............................................................. 461
■ Cleaning the Carrier Sheet................................................................. 462
Installation Specifications ............................................................... 463
About Maintenance ................................................................... 464
Index........................................................................................... 465

16
ScanSnap Overview
This chapter explains about the features, the names and functions of the parts, system
requirements, and basic operations of the ScanSnap.
Features of the ScanSnap . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
Parts and Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
Turning the ScanSnap ON/OFF. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
Documents for Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
How to Load Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
Scanning Operation Flow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

Features of the ScanSnap
17
Features of the ScanSnap
The main features of the ScanSnap are as follows:
zTurn documents into digital data by just pressing the [Scan] button
By converting paper documents cluttering up your desk into PDF or JPEG files, you can
conveniently view, edit, manage and archive the documents in your computer.
zSpeedy scanning
Double-sided color documents of A4 or Letter size can be scanned at a speed of
approx. 20 sheets per minute under the following conditions:
zSystem requirements
Intel®Core™ 2 Duo 2.2 GHz or higher
Windows 7, Windows Vista or Windows XP operating system
Intel®Core™ 2 Duo 2.4 GHz or higher
Mac OS X v10.7, Mac OS X v10.6, Mac OS X v10.5 or Mac OS X v10.4
zScan setting (*)
When [Image quality] is set to [Automatic resolution], [Color mode] to [Auto color
detection], [Compression rate] to [3], and other settings are in default
* : - Scanning speed may slow down in [B&W] (black & white) mode depending on the document.
Example: Scanning color brochures in [B&W] mode (converting a color image to black &
white)
- Scanning speed may slow down when [Correct skewed character strings automatically] and/
or [Allow automatic image rotation] is enabled.
zThe Quick Menu makes the operation easy even for beginners
The Quick Menu will allow you to start using the ScanSnap right away even if it is your
first time. Simply press the [Scan] button on the scanner to scan your document, and
then the Quick Menu will appear where you can select the action you want to perform.
zAutomatically recognize color and black & white documents (Auto color
detection)
The ScanSnap determines the color mode of each document, saves color documents in
color, black & white documents in black & white, and black & white documents with
photos or illustrations in grayscale. This function will optimize your PDF file size.

Features of the ScanSnap
18
zScan different size documents together (Automatic page size detection,
Carrier Sheet mixed batch scanning)
Paper size is automatically recognized so that you do not need to change the paper size
setting. The bundled Carrier Sheet allows you to scan documents larger than A4/Letter
size as well as photographs and clippings. Multiple Carrier Sheets can be scanned at
once and together with regular documents in the same batch.
zAutomatically set the resolution by the paper size (Automatic resolution
function)
Documents are scanned at 300 dpi at first, then the image is saved at 300 dpi if the
document length is 148 mm (5.83 in.) or less, and converted to 200 dpi for longer
documents. When linked with a text recognition application (e.g. for scanning business
cards), you can save high resolution image data without having to change the scan
settings.
zCreate searchable PDF files
You can create searchable PDF files by performing automatic text recognition for PDF
files after scanning.
You can also perform text recognition on character strings marked by a highlight pen in
black & white documents, and add them as keywords for the PDF file.
zE-mail or print a scanned image directly from scanning
You can attach the scanned image to an e-mail without needing any additional
application or print it out instead of using a copy machine.
zCompatible with both Windows and Mac OS
You can use the ScanSnap in a manner that best suits your office environment in either
Windows or Mac OS (*).
* : The following functions are not available for Mac OS:
• Color high compression
• Loading the document face-up
• Setting passwords for PDF files
zConvert paper documents into Word/Excel/PowerPoint files
Use the bundled "ABBYY FineReader for ScanSnap" to directly convert the scanned
image into a Word/Excel/PowerPoint file.
In Mac OS, only conversion to Word and Excel file is supported.

Features of the ScanSnap
19
zOrganize and manage scanned images by linking with ScanSnap
Organizer
zSetting a keyword (Intelligent Indexing)
Keywords can be set by the following methods:
- Recognize a character string on a page (OCR) and set as a keyword (Zone OCR)
- Set any character string as a keyword
- Set a marked character string as a keyword (Marker Index)
- Drag and drop a keyword from the keyword list (Keyword Addition by Drag&Drop)
The keywords can be viewed in thumbnails. (Keyword Overlay)
zDistributing files by keyword (Automatic Keyword Sort)
Files can also be sorted into folders according to the keyword set for files as a sorting
condition.
zSearch a variety of files (Search Engine Selection)
Files can be found quickly searched by file name, keyword, text or date.
zCropping marked sections (Intelligent Cropping)
Selections on a page that are marked with a highlight pen can be cut and pasted
elsewhere to create scrapbooks.
zEasy filing of business cards
Text recognition can be performed on business cards which then can be easily
converted into digital data with the bundled business card application. With CardMinder,
you can create a database which facilitates data search of business cards converted
into digital data.
The bundled business card application is as follows:
CardMinder
Cardiris
zShare documents converted into digital data with others
You can conveniently share documents by saving the scanned image directly in
SharePoint or Office Live.
zAccess documents converted into digital data anytime, anywhere
Through linkage with Evernote, Google Docs, Salesforce Chatter or SugarSync, you
can access scanned images anytime from your computer or smartphone no matter
where you are.
zSave documents converted into digital data to a mobile device
Scanned image can be saved directly to a mobile device such as tablet devices and
smartphones.
zTwo separate scanned images can be merged into a single image
Two scanned images can be merged into a single image either vertically or horizontally.
Note: The ScanSnap does not conform to the TWAIN, ISIS and WIA standards.

Parts and Functions
20
Parts and Functions
This section explains names and functions of the ScanSnap parts.
■ Front
ADF paper chute (cover)
Open to use the ScanSnap.
DOpening the ADF paper chute (cover) turns
on the ScanSnap.
Extension
Pull out when scanning long documents.
Side guide
Adjust to the width of documents to prevent
them from getting skewed.
ADF release catch
Pull this tab to open the
ADF top section.
[Scan] button
Press this button to start scanning. Can be
pressed even when the stacker is closed.
It indicates the status of the ScanSnap as follows:
Blue (lit) : Ready
Blue (flashing) : Scanning
Orange (flashing) : Error
ADF paper chute (cover)
You can load the document here after
opening it.
Stacker
Open to use the stacker.
DStacks up the ejected documents.
ADF top section
Open to remove jammed documents, replace
the pad assy and the pick roller, or clean the
inside of the ScanSnap.