Konica Minolta bizhub 181 User manual

Quick Guide [Copy/Fax/Print/Scan Operation]
Introduction
1. Using the machine as a copier
2. Using the machine as a fax machine
3. Using the machine as a printer
4. Using the machine as a scanner
5. Troubleshooting
6. Utility mode
INDEX

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Introduction
This Quick Guide uses illustrations to describe operating procedures for the
most commonly used functions in an easy-to-understand way.
Start by using this manual to become proficient with the useful functions that
this machine offers.
For details on even more functions, refer to the corresponding User’s Guide
provided with this machine.

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Contents
Introduction
Contents .............................................................................................x-2
Introduction to the User’s Guide ......................................................x-5
Available features ..............................................................................x-7
Copy operations .............................................................................x-8
Fax operations ................................................................................x-8
Network operations ........................................................................x-8
Scan operations ..............................................................................x-8
Print operations ...............................................................................x-8
Control panel .....................................................................................x-9
Performing operations from the control panel .............................x-13
Example: Selecting a zoom ratio ..................................................x-13
Document feeding methods ...........................................................x-15
Placing the document on the original glass ..................................x-15
Loading the document into the document feeder ........................x-16
Documents of uniform sizes .........................................................x-17
Placing a book on the original glass .............................................x-18
Copying documents of different sizes ..........................................x-19
Loading paper ..................................................................................x-20
Loading the 1st paper drawer .......................................................x-20
Loading the 2nd, 3rd, 4th or 5th paper drawer .............................x-22
Loading the bypass tray ...............................................................x-25
Clearing paper misfeeds .................................................................x-28
When the message “OPEN 1st SIDE COVER” appears ...............x-29
When the messages “OPEN 2nd SIDE COVER” through
“OPEN 5th SIDE COVER” appear .................................................x-31
Replacing the toner bottle ..............................................................x-32
To replace the toner bottle ...........................................................x-32
Turning on/off the machine ............................................................x-34
Turning on the machine ................................................................x-34
Turning off the machine ................................................................x-34
Options .............................................................................................x-36

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1 Using the machine as a copier
1.1 Making copies ................................................................................... 1-2
1.2 Enlarging/reducing the copy size ................................................... 1-5
Specifying an exact zoom ratio ...................................................... 1-7
1.3 Reducing paper use while copying ................................................. 1-8
When placing the document on the original glass ....................... 1-10
1.4 Copying onto non-standard-sized paper ..................................... 1-11
With the bypass tray .................................................................... 1-11
With the 1st paper drawer ............................................................ 1-14
1.5 Copying onto envelopes ................................................................ 1-18
With the bypass tray .................................................................... 1-18
With the 1st paper drawer ............................................................ 1-22
1.6 Canceling while copying ................................................................ 1-26
2 Using the machine as a fax machine
2.1 Sending a fax ..................................................................................... 2-2
When the document is placed on the original glass ...................... 2-4
2.2 Transmitting to multiple recipients at the same time ................... 2-5
2.3 Checking fax communication results ............................................. 2-8
2.4 Registering frequently used fax destinations .............................. 2-10
2.5 Entering text .................................................................................... 2-13
Characters that can be entered ................................................... 2-13
Entering two or more characters ................................................. 2-14
2.6 Canceling while transmitting ......................................................... 2-15
2.7 Checking the details of registered destinations .......................... 2-16
2.8 Transmission errors and remedies ............................................... 2-18
Faxes cannot be sent ................................................................... 2-18
Faxes cannot be received ............................................................ 2-19
Calls cannot be made .................................................................. 2-20

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3 Using the machine as a printer
3.1 Printing ...............................................................................................3-2
3.2 Enlarging/reducing to fit the paper ..................................................3-5
3.3 Reducing paper use while printing ..................................................3-8
3.4 Printing onto non-standard-sized paper .......................................3-11
With the manual bypass tray ........................................................3-11
With the multi bypass tray ............................................................3-15
With the 1st paper drawer ............................................................3-20
3.5 Printing onto envelopes ..................................................................3-26
With the manual bypass tray ........................................................3-26
With the multi bypass tray ............................................................3-30
With the 1st paper drawer ............................................................3-34
4 Using the machine as a scanner
4.1 Scanning .............................................................................................4-2
5 Troubleshooting
5.1 Troubleshooting ................................................................................5-2
Why can’t the machine be turned on? ............................................5-2
Why does a message appear, warning that consumables
must be replaced? ..........................................................................5-3
Why does the misfeed message remains displayed? .....................5-4
Why did an error message appear? ................................................5-4
6 Utility mode
6.1 Settings that can be specified from this machine ..........................6-2

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Introduction to the User’s Guide
The following User’s Guides are provided with this machine.
Quick Guide [Copy/Fax/Print/Scan Operations]
This manual contains operating procedures of the most frequently used ba-
sic functions, allowing the machine to immediately be used.
Refer to this Quick Guide for descriptions before setting up the machine and
for a general overview of the machine’s functions.
bizhub 181 User’s Guide
This manual contains descriptions of the Copy mode operations and ma-
chine maintenance. Refer to this manual for details on the paper and docu-
ments, copy procedures using convenient functions, replacing
consumables, and troubleshooting operations such as clearing paper mis-
feeds.
GDI Printer Controller User’s Guide
This manual contains details of the printing functions that can be specified
with the standard built-in printer controller. Refer to this manual for proce-
dures to install the printer driver and operating procedures on using the print-
ing functions.
FK-506 Fax Kit User’s Guide
This manual contains descriptions of the fax functions that are available
when optional fax kit FK-506 is installed and details on specifying function
settings. Refer to this manual for details on performing fax and Internet fax
operations.
Network Interface Card NC-503 User’s Guide
This manual contains descriptions of the network functions that are available
when optional network interface card NC-503 is installed and details on
specifying function settings. Refer to this manual for details on operating
procedures for network functions and for using the Scan to E-mail and Scan
to FTP operations.

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IC-206 Image Controller User’s Guide
This manual contains details on the printer functions that are available when
optional image controller IC-206 is installed.
Refer to this User’s Guide for details on installing the PCL printer driver and
on operating procedures for network functions and for using the Scan to E-
Mail and Scan to FTP operations.
TWAIN Driver User’s Guide
This manual contains descriptions on local TWAIN operations, where this
machine is connected to a computer, and on TWAIN operations through the
network. Refer to this manual for details on using the TWAIN driver. This
manual is provided on the User Software/Printer Driver CD-ROM.

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Available features
This machine is a black-and-white multifunctional peripheral that eases the
workflow and satisfies any application or office environment. By providing
copy, fax, scanning, printing and network functions indispensable to most
office operations, this machine can be used in a wide range of applications
to meet any need.

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Copy operations
Two or four copy pages can be printed on a single sheet or copies can be
rotated. After entering a password, machine settings can be specified or the
number of copies produced by each account can be counted.
Fax operations
Documents scanned with this machine can be faxed or sent to a computer.
A single fax can be sent to multiple recipients at one time, and a received fax
can be forwarded.
Network operations
Data scanned by this machine can be smoothly transmitted through the net-
work. By using the control panel to specify a destination, the data can be
transmitted to an FTP server, sent as an e-mail attachment, or a fax can be
sent using the Internet.
Scan operations
Paper documents can quickly be converted to digital data. In addition, this
machine can be used as a scanner from a variety of TWAIN-compatible ap-
plications running on computers on the network.
Print operations
When printing from a computer, various settings can be specified, for exam-
ple, the paper size, image quality and layout. Using a secure printing func-
tion, printing of important documents can be protected with a password. The
printer driver can be installed from the enclosed CD-ROM. For details, refer
to User’s Guide of the GDI printer controller.

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Control panel
The control panel consists of the screen, which displays messages, and var-
ious keys, such as the [Start] key and the [Clear/Stop] key. The operations
that can be performed with these keys are described below. In this manual,
the names of control panel keys and power switches are indicated within [ ].
1 2 3 4 5
6
7
8
9
21
20
19
18 17 16 15 14 13 12 11 10
No. Part name Description
1 [Power Save] key/in-
dicator
Press to enter Power Save mode.
2 [Mixed Original] key/
indicator
Press to select the “Mixed Original” setting.
3 Simplex/Duplex key/
indicator
Selects double-sided copying. Select “1-SIDE1-SIDE”, “1-
SIDE2-SIDE”,“2-SIDE1-SIDE”or“2-SIDE2-SIDE”.Ifanyset-
ting other than “1-SIDE1-SIDE” is selected, the indicator lights
up.
4 Display Displays the number of copies, zoom ratio, setting menus and er-
ror messages.
5[+], [,], [*] and [)]
keys
[OK] key
Press the [+], [,], [*] and [)] keys to select menu items in the dis-
play and change their settings.
Press the [OK] key to apply the setting.
6 [Printer] key/indicator This indicator lights up while data is being printed from the com-
puter and flashes while data is being sent. For details, refer to the
User’s Guide for the printer driver.
7 [Access] key Press when account track settings have been applied.
8 [Speed Dial] key Press to register frequently used addresses, and to recall them
during transmissions. (Available only if image controller IC-206 or
network interface card NC-503 is installed.)
9 [Phone Book] key Press to display the information programmed for one-touch dial-
ing, group dialing and speed dialing.
10 [Back] key Press to return to the previous screen.
11 “Caution” indicator This indicator lights up or flashes if an error has occurred.

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12 [Density] key Press to select the scanning density of copies.
13 [Quality] key Press to select “TEXT”, “PHOTO” or “TEXT/PHOTO” as the doc-
ument quality.
14 [Zoom] key Press to specify whether to enlarge or reduce the image when
copying.
15 [Paper] key Press to select the paper drawer that is to be used.
16 [Function] key/indi-
cator
Press to specify settings for advanced copy operations, such as
copying with a binding margin added.
17 [Finishing] key/indi-
cator
Press to select a copy Finishing function.
18 [Combine Original]
key/indicator
Specify settings to copy multiple (2 or 4) document pages togeth-
er within a single sheet of paper (2in1 or 4in1).
19 [Confirm] key Press to view the counters or transmission results, or to print a
transmission result report.
20 [Utility] key Press to specify settings in Utility mode. (p. 6-2)
21 [Mode Memory] key Press to register specified copy programs and recall them.
No. Part name Description
22
27
29
23 24 25 26
28
30
No. Part name Description
22 [Fax] key Press to enter Fax mode. The indicator on the key lights up in
green to indicate that the machine is in Fax mode. (Available only
when fax kit FK-506 is installed)
23 [Scan] key/indicator Press to enter Scan mode. The indicator lights up in green to in-
dicate that the machine is in Scan mode. (Available only when net-
work interface card NC-503 or image controller IC-206 are
installed)
24 [Copy] key/indicator Press to enter Copy mode. The indicator lights up in green to in-
dicate that the machine is in Copy mode.
25 [123/ABC] key Press to switch between number input mode and letter input
mode.

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26 [Reset] key • Clear all settings (except programmed settings) entered from
the control panel.
• Press to delete the job being specified.
27 [Interrupt] key/indi-
cator
Press to enter Interrupt mode. The indicator lights up in green to
indicate that the machine is in Interrupt mode.
Press the key again to cancel Interrupt mode and return to the
mode before Interrupt mode was entered.
If this key is pressed while a computer document is being printed,
printing stops so that the interrupting copy job can be performed.
Press this key again to continue printing the computer document.
28 [Clear/Stop] key • Press to clear the entered number and letters.
• Press to stop a continuous copy operation.
• Press to stop the transmission/reception of the fax.
• Press to stop the print job from the computer.
29 [Start] key/indicator • Press to start a copy operation.
• If this key is pressed while this machine is warming up, the next
copy job is queued.
• The key lights up in green to indicate that copy jobs can be
queued, and the key lights up in orange to indicate that the ma-
chine is not ready to begin copy operations.
30 Keypad • Use to type in the number of copies to be produced.
• Use to type in the various settings.
• Use to type in fax numbers.
• Use to type in speed dial numbers and text.
• In Fax mode, the [ ] key is used for tone transmissions (pulse
dialing), and the [#] key is used for accessing an outside line.
No. Part name Description

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35
36
31 32 33 34
No. Part name Description
31 “Auto RX” indicator This indicator lights up when the automatic reception function is
selected.
32 [Memory TX] key/in-
dicator
Press to select the memory transmission function. This indicator
lights up in green when the memory transmission function is se-
lected.
33 [On Hook] key Press to answer the call. Press this key again to hang up.
34 [Redial/Pause] key • Press to redial the last recipient called.
• While dialing, this key is used to generate a pause when trans-
ferring from an internal to an external line or receiving informa-
tion services.
35 One-touch dial keys • Use to dial previously registered fax numbers.
• Use keys [01] through [32] for specifying one-touch dialing and
group dialing settings.
• Use keys [29] through [32] for specifying program dialing set-
tings.
36 Switching plate Switches the numbers assigned to the one-touch dial keys. When
the switching plate is in the lower position, the keys are numbered
01 through 16. When the switching plate is in the upper position,
the keys are numbered 17 through 32.

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Performing operations from the control panel
To change a setting, press the [*], [)], [+] or [,] key in to move the cursor
or to the desired position.
To apply the selection, press the [OK] key in .
Example: Selecting a zoom ratio
1Press the [Zoom] key.
2Press the [,] key once.

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3Press the [OK] key.
4Press the [,] key twice
5Press the [OK] key.
The selected zoom ratio is applied.
!
Detail
In this manual, this type of operation is indicated as “Press the [+] or [,]
key until the desired setting is selected, and then press the [OK] key.”.
To correct the operation, press the [Back] key to return to the previous
screen.

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Document feeding methods
The following procedures describe how to open the document feeder and
place one document page on the original glass or load a multi-page docu-
ment into the document feeder.
Placing the document on the original glass
Position the document so that the side to be copied faces down.
Align the document with in the back-left corner of the document scales.
!
Detail
For transparent documents (such as overhead projector transparencies)
and documents printed on thin paper (tracing paper), place white paper
on top of the document.

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Loading the document into the document feeder
Position the document so that the side to be copied faces up and then, slide
the document guides.

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!
Detail
A maximum of 50 document pages can be loaded.
Do not load so many pages that the top of the stack is higher than the ,
mark.
When optional reverse automatic document feeder DF-605 is installed,
double-sided document pages can be scanned.
For details on the size of documents that can be loaded into automatic
document feeder DF-502 and reverse automatic document feeder DF-
605, refer to “Documents of uniform sizes” below.
Documents of uniform sizes
Document type Document size
Sheet documents
• Single-sided documents
DF-502
Capacity: 13-1/4 lb to 29-1/4 lb
DF-605
Capacity: 9-1/4 to 34 lb
• Double-sided documents
DF-605
Capacity: 13-1/4 to 34 lb
DF-502
11×17 w, 11×14 w, Legal w, Letter w/v, In-
voice w/v(5-1/2×8-1/2 w/v)
DF-605
11×17 w, 11×14 w, Legal w, Letter w/v, In-
voice w/v(5-1/2×8-1/2 w/v)
Document width: 3-9/16 to 11-11/16
Document length: 8-1/4 to 17

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Placing a book on the original glass
To copy a page spread of a book, align the book with in the back-left cor-
ner of the document scales.
To copy each page of a book separately, align the book with —at the center
of the document scale.
!
Detail
Do not place documents weighing more than 6-1/2 lb on the original
glass.

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Copying documents of different sizes
To copy documents containing pages of the same width but different
lengths, press the [Mixed Original] key.
!
Detail
Document pages of the following size combinations can be loaded to-
gether in automatic document feeder DF-502: 11×17 wand Letter v; Le-
gal wand Letter v; Legal wand Invoice v(5-1/2×8-1/2 v); Letter wand
Invoice v(5-1/2×8-1/2 v).
Document pages of the following size combinations can be loaded to-
gether in reverse automatic document feeder DF-605: 11×17 wand Le-
gal w; 11×17 and Letter w; Legal wand Letter w. For details on the
document size combinations, refer to the User’s Guide for the copier.