Konica Minolta BIZHUB PRO 920 Installation and maintenance instructions

Chapter 1 : Introduction
Chapter 2 : Overview of the Scanning Features
Chapter 3 : Before Using the Scanning Features
Chapter 4 : About the Copied Data Processing Features
Chapter 5 : About the Network Scanner Features
Chapter 6 : Configuring Destination with the Network Scanner Features
Chapter 7 : Running the Network Scanner Features
Chapter 8 : Configuring the Network Scanner features
Chapter 9 : About the Confidential Folder
Chapter 10 : Troubleshooting
Chapter 11 : Utility Tools
Chapter 12 : Appendix
57GE97080-01 2005
2005.4 1
Network Scanner
Network Scanner

bizhub PRO 920 Scanner i
Table of contents
1 Introduction
1.1 Introduction ....................................................................................... 1-3
1.1.1 ACKNOWLEDGEMENTS: .............................................................. 1-3
1.1.2 EXEMPTION ................................................................................... 1-3
1.1.3 OpenSSL Statement ...................................................................... 1-4
1.2 Composition of User's Guide .......................................................... 1-7
1.3 About this Manual ............................................................................. 1-8
1.3.1 Manual Composition ...................................................................... 1-9
1.3.2 Conventions Used in this Manual ................................................ 1-10
1.3.3 Utility Tools of This Product ......................................................... 1-11
1.3.4 How to read this Manual .............................................................. 1-12
2 Overview of the Scanning Features
2.1 Overview of Features and Connection Modes ............................... 2-3
2.1.1 Copied Data Processing Features ................................................. 2-3
2.1.2 Network Scanner Features ............................................................ 2-5
2.2 Product Specifications ..................................................................... 2-6
3 Before Using the Scanning Features
3.1 About the Control Panel ................................................................... 3-3
3.2 How to operate the Touch Panel .................................................... 3-5
3.3 How to Input Characters .................................................................. 3-7
3.3.1 About keys on the character input screen ..................................... 3-7
3.3.2 About character input .................................................................... 3-7
3.4 How to Search .................................................................................. 3-8
3.4.1 Destination Search (Search Features on the [Scan] screen) .......... 3-8
3.4.2 Searching a box/file ....................................................................... 3-9
4 About the Copied Data Processing Features
4.1 Overview of the Store/Recall Features ........................................... 4-3
4.1.1 About folders and boxes ................................................................ 4-4
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ii bizhub PRO 920 Scanner
4.2 About Screens of the Store/Recall ..................................................4-6
4.2.1 About common keys on the list screens .........................................4-6
4.3 Registering a Personal Folder ..........................................................4-7
4.4 Deleting a Personal Folder ...............................................................4-9
4.5 Creating a Box (Personal Folder/Public Folder) ...........................4-11
4.6
Deleting a Box (Personal Folder/Public Folder/Confidential Folder) .....4-14
4.7 Selecting a Storage Location .........................................................4-17
4.8 About the Copied Data Storage Setting Screen ...........................4-25
4.9 Changing Data Transmission Method to PC ................................4-28
4.10 Output from the Internal HDD ........................................................4-31
4.11 About Output Setting Screen of the Recall Function ...................4-34
4.11.1 Keys on the setting screen ...........................................................4-34
4.11.2 The flow of operation of the Wait Output and Proof Output .........4-35
5 About the Network Scanner Features
5.1 Overview of the Network Scanner Features ...................................5-3
5.2 Send by an E-Mail ..............................................................................5-5
5.2.1 Items to be configured ....................................................................5-5
5.3 Store on the HDD ...............................................................................5-7
5.3.1 Items to be configured ....................................................................5-7
5.4 Send to the FTP server .....................................................................5-8
5.4.1 Items to be configured ....................................................................5-8
5.5 Send to the SMB server ..................................................................5-10
5.5.1 Items to be configured ..................................................................5-10
5.6 Send to a Group ...............................................................................5-12
5.7 Use the Network Scanner Features ...............................................5-13
6 Configuring Destination for the Network Scanner
Features
6.1 About Registration ............................................................................6-3
6.1.1 Change/delete destinations/storage locations ...............................6-3
6.1.2 The keys on the Address Input screen ...........................................6-3
6.2 Address Input Registering an E-Mail Address ................................6-5
6.3 Registering the HDD .........................................................................6-7
6.4 Registering the FTP server ...............................................................6-9
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bizhub PRO 920 Scanner iii
6.5 Registering the SMB server ........................................................... 6-11
6.6 Registering a Group ....................................................................... 6-13
7 Using the Network Scanner Features
7.1 The keys on the Select Destinations/Storage Locations Screen ...... 7-3
7.2 Transmission to an E-Mail Address ................................................ 7-5
7.3 Storage on the HDD ......................................................................... 7-9
7.4 Transmission to the FTP server .................................................... 7-12
7.5 Transmission to the SMB server ................................................... 7-16
7.6 Transmission to a Group ................................................................ 7-20
8 Configuring the Network Scanner features
8.1 About the Scanner Setting Basic Screen ....................................... 8-3
8.2 Reading in from HDD ....................................................................... 8-7
8.2.1 Network Scanner Driver ................................................................. 8-7
8.3 To install the Network Scanner Driver ............................................ 8-9
8.4 Import Scanned Data to Computers ............................................. 8-10
8.4.1
TWAIN-compliant applications can be used to read in scanned data ... 8-10
8.5 Features and Settings of the Network Scanner Driver ............... 8-13
9 About the Confidential Folder
9.1 Overview of the Confidential Folder ............................................... 9-3
9.2 Creating a Box (Confidential Folder) ............................................... 9-4
9.3 Deleting a Box (Confidential Folder) ............................................... 9-6
9.4 Output from the Confidential Folder ............................................... 9-7
10 Troubleshooting
10.1 Cannot connect to the scanner ..................................................... 10-3
10.2 When an Error Message Appears ................................................. 10-5
10.2.1 Errors during scanning with the [Scan] function .......................... 10-5
10.2.2 Errors during scanning with the Store function ........................... 10-8
11 Utility Tools
11.1 PageScope JobEditor .................................................................... 11-3
11.1.1 How to use PageScope JobEditor ............................................... 11-4
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iv bizhub PRO 920 Scanner
11.2 PageScope JobEditorServer ..........................................................11-9
11.2.1 How to use PageScope JobEditorServer ...................................11-10
12 Appendix
12.1 Glossary ............................................................................................12-3
12.2 Index .................................................................................................12-6
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1Introduction
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Introduction 1
bizhub PRO 920 Scanner 1-3
1 Introduction
1.1 Introduction
Thank you very much for purchasing the bizhub PRO 920.
This User's Guide describes the operating procedures and safety precau-
tions of the bizhub PRO 920 so that you can handle it safely and make the
best of its capabilities. Usually keep this manual close at hand for the con-
venience of reference later.
And also, be sure to read "User's Guide (Copy) ‘Safety Information’" before
operation.
1.1.1 ACKNOWLEDGEMENTS:
-KONICA MINOLTA, KONICA MINOLTA logo, and the essentials of imag-
ing are registered trademarks of KONICA MINOLTA HOLDINGS, INC..
-bizhub, bizhub PRO, and PageScope are trademarks of KONICA MI-
NOLTA BUSINESS TECHNOLOGIES, INC..
-Microsoft, MS, Windows and MS-DOS are registered trademarks or
trademarks of Microsoft Corporation in the United States and / or other
countries.
-IBM is a registered trademarks of the IBM Corporation.
-Macintosh and PowerMac are registered trademarks or trademarks of
Apple Computer, Inc. in the United States and / or other countries.
-Adobe, Adobe Logo, Acrobat, Acrobat Logo, PostScript and PostScript
Logo are registered trademarks or trademarks of Adobe Systems, Inc..
-RC4® is a registered trademark or trademark of RSA Security Inc. in the
United States and/or other countries.
-Other company names and product names used in this manual are the
registered trademarks or trademarks of their respective companies.
Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, Inc.
1.1.2 EXEMPTION
-No part of this manual may be used or duplicated without permission.
-Manufacturer and Sales Company will have no liability for any influences
caused by using the printing system and this User’s Guide.
-The information written in this Network Scanner User’s Guide is subject
to change without prior notice.
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1Introduction
1-4 bizhub PRO 920 Scanner
1.1.3 OpenSSL Statement
OpenSSL License
Copyright (c) 1998-2000 The OpenSSL Project. All rights reserved.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the above copyright notice,
this list of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgment:
– "This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit. (http://www.openssl.org/)"
4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used
to endorse or promote products derived from this software without prior
written permission. For written permission, please contact openssl-
[email protected].
5. Products derived from this software may not be called "OpenSSL" nor
may "OpenSSL" appear in their names without prior written permission
of the OpenSSL Project.
6. Redistributions of any form whatsoever must retain the following ac-
knowledgment:
– "This product includes software developed by the OpenSSL Project for
use in the OpenSSL Toolkit (http://www.openssl.org/)"
THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT ``AS IS'' AND
ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM-
ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-
NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT
SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR
ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON-
SEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-
MENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR
PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,
OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY
WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE
POSSIBILITY OF SUCH DAMAGE.
This product includes cryptographic software written by Eric Young
([email protected]).
This product includes software written by Tim Hudson ([email protected]).
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Introduction 1
bizhub PRO 920 Scanner 1-5
Original SSLeay License
Copyright (C) 1995-1998 Eric Young (ea[email protected]) All rights reserved.
This package is an SSL implementation written by Eric Young (eay@crypt-
soft.com). The implementation was written so as to conform with Netscapes
SSL.
This library is free for commercial and non-commercial use as long as the fol-
lowing conditions are aheared to. The following conditions apply to all code
found in this distribution, be it the RC4, RSA, lhash, DES, etc., code; not just
the SSL code.
The SSL documentation included with this distribution is covered by the
same copyright terms except that the holder is Tim Hudson (tjh@crypt-
soft.com).
Copyright remains Eric Young's, and as such any Copyright notices in the
code are not to be removed. If this package is used in a product, Eric Young
should be given attribution as the author of the parts of the library used. This
can be in the form of a textual message at program startup or in documen-
tation (online or textual) provided with the package.
Redistribution and use in source and binary forms, with or without modifica-
tion, are permitted provided that the following conditions are met:
1. Redistributions of source code must retain the copyright notice, this list
of conditions and the following disclaimer.
2. Redistributions in binary form must reproduce the above copyright no-
tice, this list of conditions and the following disclaimer in the documen-
tation and/or other materials provided with the distribution.
3. All advertising materials mentioning features or use of this software must
display the following acknowledgement:
– "This product includes cryptographic software written by Eric Young
([email protected])"
– The word 'cryptographic' can be left out if the rouines from the library be-
ing used are not cryptographic related :-).
4. If you include any Windows specific code (or a derivative thereof) from
the apps directory (application code) you must include an acknowledge-
ment:
– "This product includes software written by Tim Hudson (tjh@crypt-
soft.com)"
THIS SOFTWARE IS PROVIDED BY ERIC YOUNG ``AS IS'' AND ANY EX-
PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,
THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A
PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU-
THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI-
DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES
(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE
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1Introduction
1-6 bizhub PRO 920 Scanner
GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS
INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILI-
TY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING
NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE
OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH
DAMAGE.
The licence and distribution terms for any publically available version or de-
rivative of this code cannot be changed. i.e. this code cannot simply be cop-
ied and put under another distribution licence [including the GNU Public
Licence.]
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Introduction 1
bizhub PRO 920 Scanner 1-7
1.2 Composition of User's Guide
This machine is provided with the following user's guides as printed matters.
bizhub PRO 920 User's Guide - Copier
This guide describes an outline of the machine and copy operations.
Please refer to this guide for safety information, turning on/off the machine,
paper supply, dealing with machine trouble such as paper jam, and copy op-
eration available on the machine.
bizhub PRO 920 User's Guide - POD Administrator's reference
This guide provides you with detailed information about the machine man-
agement and how to customize the machine according to your daily use.
Please refer to this guide for a setup and management of the machine includ-
ing registration of copy paper, tray setting, and a network setup.
bizhub PRO 920 User's Guide - Network Scanner <This book>
This guide describes the operation of the network scanner function equipped
for the machine as standard.
Please refer to this guide for full information on reading data or storing data
(Scan to HDD, Scan to E-Mail, Scan to FTP, Scan to SMB).
bizhub PRO 920 User's Guide - Security
This guide describes the security functions.
Please refer to this guide for how to use the Enhanced Security mode, and
for detailed machine operation in Enhanced Security mode.
The following user's guide is also provided as a PDF file.
bizhub PRO 920 User's Guide - Printer
This guide describes the operation of the printer function equipped for the
machine as option.
Please refer to this guide for how to use PCL driver, Adobe PS driver, KONI-
CA MINOLTA PS driver, and PageScope Web Connection in user mode.
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1Introduction
1-8 bizhub PRO 920 Scanner
1.3 About this Manual
This manual is the User's Guide for bizhub PRO 920 Network Scanner fea-
tures.
This manual describes the functions which can be used by pressing the [Box]
and [Scan] buttons on the control panel.
!
Detail
To use the [Scan] button, the optional printer controller is required. Con-
tact your service representative for details of the printer controller.
2
Reminder
A screen display may change with destinations.
A button name etc. may become the display in a parenthesis.
Refer to the User’s Guide (Copy) or the User’s Guide (POD Administrator
Reference) on how to use other button.
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Introduction 1
bizhub PRO 920 Scanner 1-9
1.3.1 Manual Composition
This manual is composed of the following 12 chapters:
Chapter 1 Introduction
This chapter describes this User's Guide.
Chapter 2 Overview of the Scanning Features
This chapter overviews the Network Scanner features and the Copied Data
Processing Features.
Chapter 3 Before Using the Scanning Features
This chapter describes how to use Control Panel, Touch Panel, character in-
put and search features.
Chapter 4 About the Copied Data Processing Features
This chapter describes the Copied Data Processing Features.
Chapter 5 About the Network Scanner Features
This chapter describes the operational flow of the Network Scanner features.
Chapter 6 Configuring Destination for the Network Scanner Features
This chapter describes destination/storage location for the Network Scanner
features.
Chapter 7 Using the Network Scanner Features
This chapter describes in detail how to use the Network Scanner features.
Chapter 8 Configuring the Network Scanner features
This chapter describes how to configure the Network Scanner features and
how to use the Scanner Driver.
Chapter 9 About the Confidential Folder
This chapter describes the Confidential Folder.
Chapter 10 Troubleshooting
This chapter describes how to solve major troubles in the Network Scanner
features and the Copied Data Processing Features.
Chapter 11 Utility Tools
This chapter describes the accompanying utility tools, PageScope JobEditor
and PageScope JobEditorServer.
Chapter 12 Appendix
The glossary and index regarding the scanning features.
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1Introduction
1-10 bizhub PRO 920 Scanner
1.3.2 Conventions Used in this Manual
Notation of each product
The following abbreviations are used in this manual:
1. IC-203 Print Controller print controller
2. PS-503: PS3 option
3. bizhub PRO 920 Printer/Copier: copier (or main body printer)
4. A printing system that combines the above
(1), (2) and (3) products: printing system
5. Microsoft Windows 98: Windows 98
6. Microsoft Windows Me: Windows Me
7. Microsoft Windows NT4.0: Windows NT4.0 or Windows NT
8. Microsoft Windows 2000: Windows 2000
9. Microsoft Windows XP: Windows XP
10. Macintosh OS 8.x - 9.x Mac OS 9
11. Macintosh OS X v10.2x - v10.3x Mac OS X
12. Above OSs: Windows 98/Me
Windows NT4.0/2000/XP
Windows NT/2000/XP
Windows 95/98/Me/NT/2000/
XP
Mac OS 9/X
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Introduction 1
bizhub PRO 920 Scanner 1-11
1.3.3 Utility Tools of This Product
The utility tools used in the Network Scanner features are as follows. For
more information on how to operate the utility tools, refer to the User's Guide
for the each or the corresponding pages of this manual.
KONICA MINOLTA Scanner Driver (TWAIN-compliant)
This driver creates a connection between a computer and the copier, by
which the scanned data stored in the box are imported to the computer. You
are to use application software compliant with TWAIN scanner driver. Data
types that can be handled by this driver are limited only to the TIFF.
For more information, refer to "Reading in from HDD" on Page 8-7.
PageScope ScanDirect/Pro
This software creates a connection between a computer and the copier, by
which the scanned data stored in the box are imported to the computer. Data
types that can be handled by this software are the TIFF and the PDF.
For more information, refer to the User's Guide for PageScope ScanDirect/
Pro.
PageScope JobEditor
This software creates a connection between a computer and the copier. It
stores the copied data in the computer, and sends back the copied data
stored and edited in the computer to the copier.
For more information, refer to "PageScope JobEditor" on Page 11-3.
PageScope JobEditorServer
This software creates a connection between a computer and the copier. It
stores the copied data in the computer automatically, and sends back the
copied data stored and edited in the computer to the copier.
For more information, refer to "PageScope JobEditorServer" on Page 11-9.
!
Detail
PageScope JobEditor and PageScope JobEditorServer for USA are ex-
cluded.
About how to obtain PageScope JobEditor and PageScope JobEditorS-
erver, contact your service representative.
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1Introduction
1-12 bizhub PRO 920 Scanner
1.3.4 How to read this Manual
About the Copied Data Processing Features 4
bizhub PRO 920 Scanner 4-7
4.3 Registering a Personal Folder
A Personal Folder is registered (created) for each user, where you manage
data you want to Store/Recall. Register a Personal Folder in the following
steps.
!
Detail
At maximum, 1000 Personal Folers can be registered.
1Press [Box] on the control panel and
then press [Store] key.
2Press the [Scan to HDD] key.
3Select the [Personal Folder] key.
4Press the [New Register] key.
5Press the [FolderName Input] key to
display the character input screen.
Input any Folder Name.
 Input a Folder Name within 64
characters in alphameric char-
acters and signs.
 For more information on how to input characters, refer to "How to
Input Characters" on Page 3-7.
 The below characters cannot be registered as a Folder Name irre-
spectively whether they are upper or lower case.
Public, Admin, BoxAdmin
Reminder!
Explains important notices
on operating procedures.
[ ] are used for the terms
displayed on the screens.
Detail
Hints and Advices on
operating procedures.
Note
Explanations to supplement
the body.
Memoes may be included in
the body.
Describes operating
procedures.
Show an object and feature
of a procedure.
This page does not exist in the document.
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2Overview of the Scanning
Features
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Overview of the Scanning Features 2
bizhub PRO 920 Scanner 2-3
2 Overview of the Scanning Features
2.1 Overview of Features and Connection Modes
bizhub PRO 920 copier has the Copied Data Processing Features and the
Network Scanner features.
2.1.1 Copied Data Processing Features
The Copied Data Processing features enable you to import and process cop-
ied documents that are converted to digital data (copied data) and stored on
the internal HDD of the copier using the accompanying utility tool, Page-
Scope JobEditor.
The processed copied data can be returned to the internal HDD and re-out-
put anytime.
Also, copied data on the internal HDD can be re-output whenever necessary.
With this, you can conveniently print out the document many times.
The Copied Data Processing Features are operated by using the [Box] button
on the control panel.
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