Konica Minolta bizhub PRESS 1052 User manual

Network Scanner

bizhub PRESS 1250/1052 Contents-1
Contents
1 Introduction
1.1 Welcome .......................................................................................................................................... 1-2
1.1.1 Composition of User's Guide............................................................................................................. 1-2
1.1.2 User's Guide ...................................................................................................................................... 1-3
1.2 Conventions used in this manual .................................................................................................. 1-4
1.2.1 Symbols used in this manual ............................................................................................................. 1-4
1.2.2 Original and paper indications ........................................................................................................... 1-5
1.3 About this Manual ........................................................................................................................... 1-6
1.3.1 Manual Composition.......................................................................................................................... 1-6
1.3.2 Conventions Used in this Manual ...................................................................................................... 1-6
1.3.3 Utility Tools of This Product............................................................................................................... 1-7
2 Overview of the Scanning Features
2.1 Overview of Features and Connection Modes............................................................................. 2-2
2.2 Scanning Features .......................................................................................................................... 2-3
2.3 Product Specifications ................................................................................................................... 2-6
3 Preparation for Use
3.1 Control Panel Layout ...................................................................................................................... 3-2
3.2 How to Operate the Touch Panel .................................................................................................. 3-4
3.3 How to Input Characters ................................................................................................................ 3-6
3.4 How to Search................................................................................................................................. 3-7
3.5 Thumbnail ...................................................................................................................................... 3-14
4 About the STORE/RECALL functions
4.1 Procedure of STORE/RECALL functions ...................................................................................... 4-2
4.2 Create a Personal Folder................................................................................................................ 4-3
4.2.1 Creating a Personal Folder ................................................................................................................ 4-3
4.3 Create a User Box........................................................................................................................... 4-7
4.3.1 Create a User Box in Personal Folder................................................................................................ 4-7
4.3.2 Create a User Box in Public Folder.................................................................................................. 4-11
4.4 Import a scanned data.................................................................................................................. 4-15
4.4.1 Import to the Personal Folder User Box .......................................................................................... 4-15
4.4.2 Import to the Public Folder User Box .............................................................................................. 4-18
4.5 Print Data ....................................................................................................................................... 4-21
4.5.1 Print data inside the Personal Folder............................................................................................... 4-21
4.5.2 Print data inside the Public Folder................................................................................................... 4-24
4.5.3 Output Operation Procedure ........................................................................................................... 4-27
4.6 Upload scanned data to FTP/SMB .............................................................................................. 4-28
4.7 Delete Folder/User Box ................................................................................................................ 4-33
4.7.1 Delete a Personal Folder.................................................................................................................. 4-33
4.7.2 Delete a User Box in a Personal Folder ........................................................................................... 4-35
4.7.3 Delete a User Box in a Public Folder ............................................................................................... 4-37
4.8 Create a User Box using PageScope Web Connection ............................................................ 4-39
5 About the Network Scanner Features
5.1 Overview of the Network Scanner Features................................................................................. 5-2
5.2 Send by an E-Mail ........................................................................................................................... 5-3

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5.2.1 Items to be configured....................................................................................................................... 5-3
5.3 Storing in Hard Disk........................................................................................................................ 5-4
5.3.1 Items to be configured....................................................................................................................... 5-4
5.4 Sending to the FTP Server ............................................................................................................. 5-5
5.4.1 Items to be configured....................................................................................................................... 5-5
5.5 Sending to the SMB Server ............................................................................................................ 5-7
5.5.1 Items to be configured....................................................................................................................... 5-7
5.6 Sending to a Group ......................................................................................................................... 5-8
5.7 The flow of operation of the Network Scanner ............................................................................ 5-9
5.8 Sending Using Web Service (WS Scan) ...................................................................................... 5-10
5.8.1 Settings required to use the Web service........................................................................................ 5-10
6 Registering (Adding) an Address for the Network Scanner Features
6.1 Registering (Adding) an Address................................................................................................... 6-2
6.2 Registering an E-mail Address ...................................................................................................... 6-4
6.3 Creating and Registering a User Box............................................................................................ 6-6
6.4 Registering the FTP server............................................................................................................. 6-8
6.5 Registering the SMB Server......................................................................................................... 6-11
6.6 Registering a Group...................................................................................................................... 6-14
6.7 Changing or Deleting an Address ............................................................................................... 6-17
7 Using the Network Scanner Features
7.1 Keys on the Select Addresses Screen.......................................................................................... 7-2
7.2 Transmission to an E-mail Address .............................................................................................. 7-4
7.3 Storing in the Hard Disk ................................................................................................................. 7-9
7.4 Transmission to the FTP Server .................................................................................................. 7-14
7.5 Transmission to the SMB server ................................................................................................. 7-20
7.6 Transmission to a Group .............................................................................................................. 7-31
7.7 Transmission Using Web Service (WS Scan) ............................................................................. 7-33
7.8 About the Scan Setting Screen.................................................................................................... 7-35
7.9 Scan Setting in Controller ............................................................................................................ 7-42
7.9.1 Auto Delete Document..................................................................................................................... 7-42
7.9.2 File Name ......................................................................................................................................... 7-43
7.10 Job List........................................................................................................................................... 7-44
7.10.1 Displaying the Job List Screen ........................................................................................................ 7-44
8 About a Secure Folder
8.1 Creating a User Box (Secure Folder)............................................................................................. 8-2
8.2 Print a job in the Secure Folder ..................................................................................................... 8-6
8.3 Delete a User Box in a Secure Folder ........................................................................................... 8-9
9 Utility Menu screen
9.1 Displaying the Utility Menu Screen ............................................................................................... 9-2
9.2 Scan Setting .................................................................................................................................... 9-3
9.3 E-mail Setting .................................................................................................................................. 9-6
10 Troubleshooting
10.1 Cannot connect to the scanner ................................................................................................... 10-2
10.2 When an Error Message Appears................................................................................................ 10-3

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11 Appendix
11.1 Glossary ......................................................................................................................................... 11-2
11.2 Index............................................................................................................................................... 11-4

1Introduction

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1.1 Welcome 1
1 Introduction
1.1 Welcome
Thank you for purchasing this machine.
This User's Guide describes the functions, operating instructions, precautions for correct operation, and sim-
ple troubleshooting guidelines of bizhub PRESS 1250/1052.
In order to obtain maximum performance from this product and use it effectively, please read this User's
Guide as necessary.
1.1.1 Composition of User's Guide
Printed manuals Overview
[User's Guide - Security] This guide describes the security functions.
Please read this guide for comprehension of how to
use the Enhanced Security mode and detailed ma-
chine operation in Enhanced Security mode.
[Operation Quick Guide] This guide mainly describes how to use frequently
used functions. Please read this guide for quick com-
prehension of various features available on the ma-
chine.
[Safety Information] This guide provides precautions and requests that
should be followed to ensure safe usage of this ma-
chine.
Please be sure to read this guide before using the ma-
chine.
User's guide CD manuals Overview
[User's Guide - Copier] This guide describes an outline of the machine and
copy operations.
• Configuration and specifications of the main body
and options
• Turning on/off the machine
• Paper information
• Making a basic copy and setting procedures
• Supplies and disposals
• Application, Output Setting, and Job List
• Troubleshooting
[User's Guide - POD Administrator's Reference] This guide provides you with detailed information on
machine management and how to customize the ma-
chine according to your daily use.
• Tray Setting
• Both Sides Adjust
• Controller Setting
• Adjustment, Utility Menu Screen
•NetworkSetting
• PageScope Web Connection
• Web Utilities
[User's Guide - Printer] This guide describes the settings of the printer drivers
and utility tools.
• PCL driver
• PS Plug-in driver
• PS PPD driver
• PageScope Web Connection

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1.1 Welcome 1
1.1.2 User's Guide
This User's Guide is intended for users ranging from those using this machine for the first time to administra-
tors.
It describes basic operations, functions that enable more convenient operations, maintenance procedures,
simple troubleshooting operations, and various setting methods of this machine.
Note that basic technical knowledge about the product is required to enable users to perform maintenance
work or troubleshooting operations. Limit your maintenance and troubleshooting operations to the areas ex-
plained in this manual.
Should you experience any problems, please contact our service representative.
[User's Guide - Network Scanner] This guide describes operations of the network scan-
ner functions.
• Saving on the HDD for main body/Outputting
• Sending via e-mail
• Saving on the HDD for controllers
• Sending to FTP server
• Sending to SMB server
• Sending to group
[Trademarks/Copyrights] This guide describes trademarks, licenses, and copy-
rights concerning this machine.
Please be sure to refer to this guide before using the
machine.
User's guide CD manuals Overview

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1.2 Conventions used in this manual 1
1.2 Conventions used in this manual
1.2.1 Symbols used in this manual
Symbols are used in this manual to express various types of information.
The following describes each symbol related to correct and safe usage of this machine.
Safety Information
7 WARNING
-This symbol indicates that a failure to heed the instructions may lead to death or serious injury.
7 CAUTION
-This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury
or property damage.
NOTICE
This symbol indicates a risk that may result in damage to this machine or originals.
Follow the instructions to avoid property damage.
Procedural instruction
0This check symbol indicates that it is a precondition for steps or information that you should be noted
before performing the steps.
1This format number "1" represents the first step.
2This format number represents the order of serial steps.
%This symbol indicates a supplementary explanation of a pro-
cedural instruction.
%This symbol indicates transition of the control panel to access a desired menu item.
The relevant image is shown.
The operation
procedures
are described
using instruction.

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1.2 Conventions used in this manual 1
d Reference
This symbol indicates a reference.
View the reference as required.
Key symbols
[ ]
Key names on the touch panel or computer screen, or a name of user's guide are indicated by these brackets.
Bold text
Key names on the control panel, part names, product names and option names are indicated in bold text.
1.2.2 Original and paper indications
Paper size
The following explains the indication for originals and paper de-
scribed in this manual.
When indicating the original or paper size, the Y side represents
the width and the X side the length.
Paper indication
windicates the paper size with the length (X) being longer than the
width (Y).
vindicates the paper size with the length (X) being shorter than the
width (Y).

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1.3 About this Manual 1
1.3 About this Manual
This manual is the User's Guide for bizhub PRESS 1250/1052 Network Scanner features.
This manual describes the features on the touch panel such as [RECALL] tab, [SCAN] tab and [STORE] tab.
Refer to the User's Guide (POD Administrator's Reference) or the User's Guide (Copier) on how to use other
buttons.
1.3.1 Manual Composition
This manual is composed of the following 11 chapters:
Chapter 1: Introduction
This chapter describes this User's Guide.
Chapter 2: Overview of the Scanning Features
This chapter describes about overview of the Network Scanner features.
Chapter 3: Preparation for Use
This chapter describes how to use Control Panel, Touch Panel, character input and search features.
Chapter 4: About the STORE/RECALL functions
This chapter describes Store/Recall functions.
Chapter 5: About the Network Scanner Features
This chapter describes the operational flow of the Network Scanner features.
Chapter 6: Registering (Adding) an Address for the Network Scanner Features
This chapter describes address/storage location for the Network Scanner features.
Chapter 7: Using the Network Scanner Features
This chapter describes in detail how to use the Network Scanner features.
Chapter 8: About a Secure Folder
This chapter describes about the Secure Folder.
Chapter 9: Utility Menu screen
This chapter describes how to set the Utility Menu screen.
Chapter 10:Troubleshooting
This chapter describes how to solve major problems on the Network Scanner features.
Chapter 11:Appendix
The glossary and index regarding the scanning features.
1.3.2 Conventions Used in this Manual
Notation of each product
The following abbreviations are used in this manual:
1 bizhub PRESS 1250/1052 Copier Copier (or printing system)
2 Image Controller Image Controller

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1.3 About this Manual 1
1.3.3 Utility Tools of This Product
The utility tools used in the Network Scanner features are as follows. For more information on how to operate
the utility tools, refer to the User's Guide for the each.
HDD TWAIN Driver
It is the driver to create a connection between a computer and the copier to retrieve a job from a controller
HDD to the computer. It uses an application software compliant with TWAIN scanner driver. For more
information, refer to the user's guide for the HDD TWAIN driver.
TWAIN Driver (GUI Version)
It is the driver to create a connection between a computer and the copier to retrieve the scanned data stored
in the box to the computer. It uses an application software compliant with TWAIN scanner driver. For more
information, refer to the user's guide for the TWAIN driver.
TWAIN Driver (Non-GUI Version)
It is the driver to create a connection between a computer and the copier to retrieve the scanned data stored
in the box to the computer. It uses an application software compliant with TWAIN scanner driver. For more
information, refer to the user's guide for the TWAIN driver.
MEMO
-Once you install the non-GUI version driver, in Acrobat 8/9, you can specify whether there is the GUI or
not by selecting [Document] - [Scan to PDF...] - [Scanner Options] - [User Interface].

2Overview of the Scanning
Features

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2.1 Overview of Features and Connection Modes 2
2 Overview of the Scanning Features
2.1 Overview of Features and Connection Modes
This machine has the Network Scanner features.
The image controller is required to use the network scanner features.
For more information, contact your service representative.
Scanned data can be sent as a file attached to an E-mail message, uploaded to an FTP server or an SMB
server, and saved into a hard disk. By instructing a scan operation using the Web service function from a
computer (Windows Vista/7/Server 2008/Server 2008 R2) on the network, the scanned data can be sent to
the computer.
The scanned data is sent in the following file format:
-Batched PDF/Separated PDF/Encrypted PDF
-Batched TIFF/Separated TIFF
-Batched XPS/Separated XPS
Hard Disk
Controller Local area network
WS Scan Internet
SMB
FTP
E-mail
E-mail server
FTP server
SMB server
Original

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2.2 Scanning Features 2
2.2 Scanning Features
Scanning features can be operated in the [RECALL] screen, the [SCAN] screen and the [STORE] screen.
[RECALL] screen
To print scanned data stored in the hard disk, operate in the [RECALL] screen.
d Reference
Please refer to "4 About the STORE/RECALL functions" for RECALL function.
Item Description
Personal Folder Folders created by each user are displayed. There is a User Box which
stores scanned data in this folder.
Select the file stored in the User Box and press [Print] to print the scanned
data.
Personal Folder and User Box can be created in [STORE] screen.
Public Folder User Box in the folder shared by users is displayed.
Select the file stored in the User Box and press [Print] to print the scanned
data.
User Box in the Public Folder can be created in [STORE] screen.
Secure Folder Print Job sent from the computer using the Security Print function is stored
in the User Box of Secure Folder.
Select the file stored in the User Box and press [Print] to print the Security
Print Job.
To print the Security Print Job, User ID and password need to be entered.

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2.2 Scanning Features 2
[SCAN] screen
To register and specify a destination of scanned data, operate in the [SCAN] screen.
7 CAUTION
-To use the copier as a network scanner, it needs to be connected to the network. For more information
on the network configuration, contact your network administrator.
-Scanned data can be damaged. Please make sure to back up and keep the original.
Function Reference page
Send by E-mail page 5-3
Store in the hard disk page 5-4
Send to an FTP server page 5-5
Send to an SMB server page 5-7

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2.2 Scanning Features 2
[STORE] screen
To store scanned data in the hard disk, and to create a folder or a user box to store scanned data, operated
in the [STORE] screen.
d Reference
Please refer to "4 About the STORE/RECALL functions" for STORE function
7 CAUTION
-To use the copier as a network scanner, it needs to be connected to the network. For more information
on the network configuration, contact your network administrator.
-Scanned data can be damaged. Please make sure to back up and keep the original.
Item Description
Scan to HDD Scanned data are stored into a user box in the hard disk.
Also, folders and user boxes to store scanned data are created.
To print the scanned data, operate in the [RECALL] screen.
HDD to FTP/SMB Scanned data stored inside the User Box is sent to FTP server or SMB serv-
er.
To register address of FTP server or SMB server, operate in [SCAN] screen.

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2.3 Product Specifications 2
2.3 Product Specifications
For information on the product specifications of the copier, the image controller and the network, refer to the
respective User's Guides or contact your respective administrators.
Product Specifications of Scanning Features
d Reference
The specifications of the configurable items for reading except Resolution, File Type, File Name and Address
are in accordance with that of the copier. For more information, refer to the User's Guide (Copier).
Item Specifications
Original type sheet/book/cubic object
Max. original size Fixed form: A3 (297mm x 420mm)/11" x 17" (279.4mm x 432mm)
Custom form: 324mm x 483mm (when using an original glass)
Cubic object Weight: Max. 6.8kg
Original position Deep-left-sided
Scanning resolution 200dpi, 300dpi, 400dpi, 600dpi , 1200dpi
Reading speed A4: Max. 105 sheets/min.(simplex)
8.5 x 11: Max. 103 sheets/min.(simplex)
Interface Ethernet (1000BASE-T/100BASE-TX/10Base-T)
The kind of the scan function Scan to E-mail
Scan to HDD
Scan to FTP
Scan to SMB
Web Services (WS Scan)
Compression method MMR compression for TIFF/PDF/Encrypted PDF format files
* In the case of an encrypted PDF, a password is required to be set.
* Compression method can be changed to MH compression. For more
information, contact your service representative.
Configurable items for reading Original Setting, Quality Adjustment, Zoom, Scan Size, Resolution,
Simplex/Duplex, File Type, File Name, Address

3Preparation for Use

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3.1 Control Panel Layout 3
3 Preparation for Use
3.1 Control Panel Layout
No. Name Description
1Keypad Enters numeric values.
2Reset Restores the machine to the initial settings.
3Power LED Lights up in red when the main power switch is
turned on, then turns green when the sub power
switch is turned on.
4Data LED Flashes while the machine is receiving print data.
5Interrupt Stops copying/printing/scanning in progress to allow
another copying job of settings newly specified.
6Stop Suspends the current output job or stops the machine
operation.
7Proof Copy Used to print a single set or the first page to verify the
copy settings.
8Start Activates various machine operations.
9Start LED Lights up in blue when the machine is ready to oper-
ate.
It turns orange when any operation cannot be started.
10 C (Clear) Allows change in entered numeric value.

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3.1 Control Panel Layout 3
7 CAUTION
Do not press hard or pointed objects against the touch panel on the control panel.
-Otherwise, the glass may be scratched or break and you may be injured. Use fingers to operate the
touch panel.
7 CAUTION
Stop the operation immediately when the Service Call Screen is displayed and copying cannot be continued
any more.
-Otherwise, an unexpected trouble may be caused. Write down the report code as stated on the 2nd
line of the message, turn off the sub power switch and main power switch in this order, then discon-
nect from the power socket. Contact your service representative and inform them of the report code.
NOTICE
The main power switch should normally be kept turned on. Be sure not to turn off/on the main power switch
in usual operation.
Be sure not to turn off the main power switch before turning off the sub power switch.
Be sure not to turn off the main power switch while the following messages are displayed after turning off
the sub power switch.
[Cooling in progress / After cooling, power off automatically]
[Power off in progress / Please do not turn the main power off]
Turning off the main power switch with these messages displayed may cause serious machine trouble such
as toner fixation.
d Reference
For details on turning off the power supply, refer to "User's Guide (POD Administrator's Reference)".
11 Access Sets the machine to allow the operation only when the
next user is authenticated, if user authentication or
account track function is activated and an authenti-
cated user has used the machine.
12 Mode Check Used to the Mode Check Screen to check the current
copy settings.
13 Utility/Counter Displays the Utility Menu Screen and various
counters.
14 Mode Memory Registers/Recalls the desired copy settings. Also re-
calls previous copy settings.
15 Accessibility Adjusts the response time in touch panel and control
panel key operation.
16 Help Displays the Help Screen that provides information on
how to operate the screen currently displayed on the
touch panel.
Also provides information on various supplies and
disposals when pressed with the Machine Screen dis-
played.
17 Brightness adjustment dial Turned to adjust the brightness of the touch panel.
18 Power Save Enables temporary use of the machine when the
Power Save LED is lit. Also, activates power-saving
mode when pressed while the machine is inactive.
19 Power Save LED Lights when any power-saving mode is activated, or
machine power is off due to the weekly timer function.
20 Touch panel Displays various screens to allow the function setting.
No. Name Description