Konica Minolta SU-502 User manual

User’s Guide

xContents

x-2 SU-502
Contents
1Introduction
1.1 Welcome .............................................................................................1-2
Trademark acknowledgements ......................................................1-2
About PageScope Web Connection ...............................................1-3
2 Overview
2.1 Scan to e-mail ....................................................................................2-2
2.2 Scan to server (FTP) ..........................................................................2-3
2.3 Internet faxing ....................................................................................2-5
2.4 Direct fax transmission .....................................................................2-6
2.5 System requirements ........................................................................2-7
System requirements ......................................................................2-7
2.6 Control panel parts and their functions ..........................................2-8
2.6.1 Names of control panel parts and their functions ...........................2-8
2.6.2 About the display ..........................................................................2-10
Symbol list ....................................................................................2-10
2.6.3 Entering text characters ................................................................2-11
Key operation ................................................................................2-11
Text entry example .......................................................................2-13
Notes on entering and correcting text input .................................2-14
2.7 Using PageScope Web Connection ...............................................2-15
2.7.1 When using PageScope Web Connection ....................................2-15
2.7.2 What is PageScope Web Connection? ........................................2-15
2.7.3 System requirements ....................................................................2-17
2.7.4 Accessing PageScope Web Connection ......................................2-17
How to access PageScope Web Connection ...............................2-17
2.7.5 Using PageScope Web Connection .............................................2-17
2.7.6 About the screen layout ................................................................2-18
2.7.7 Logging in as an administrator .....................................................2-19
Logging in to administrator mode .................................................2-19

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3 Getting ready
3.1 Connecting to a LAN network ......................................................... 3-2
Connecting the LAN cable ............................................................. 3-2
3.2 Network settings .............................................................................. 3-4
Quick overview of the network settings ......................................... 3-4
3.3 Specifying network settings using the control panel .................... 3-9
3.3.1 Specifying network settings (“NETWORK SETTING” menu) ......... 3-9
Setting the IP address .................................................................. 3-10
Specifying the subnet mask ......................................................... 3-12
Specifying the (default) gateway .................................................. 3-13
Specifying the DNS configuration ................................................ 3-14
Specifying the gateway transmission setting ............................... 3-15
3.3.2 Specifying the e-mail settings (“E-MAIL SETTING 1” Menu) ....... 3-16
Registering the sender’s name .................................................... 3-17
Registering the e-mail address of the sender .............................. 3-18
Specifying the SMTP server address ........................................... 3-18
Specifying the SMTP port number
(“SMTP PORT NO.” function) ....................................................... 3-19
Specifying the timeout period for the SMTP server
(“SMTP TIMEOUT” function) ........................................................ 3-19
Specifying whether or not to insert a text description
(“TEXT INSERT” function) ............................................................ 3-20
Specifying the default subject line ............................................... 3-20
E-mail mode settings ................................................................... 3-21
Specifying e-mail mode settings .................................................. 3-22
3.3.3 Specifying Other E-mail Settings (“E-MAIL SETTING 2” Menu) .. 3-23
Specifying the POP3 server address ........................................... 3-24
Specifying the POP3 port number
(“POP3 PORT NO.” function) ....................................................... 3-25
Specifying the timeout period for the POP3 server
(“POP3 TIMEOUT” function) ........................................................ 3-25
Specifying the POP3 account name ............................................ 3-26
Specifying the POP3 password ................................................... 3-26
Setting up auto reception ............................................................ 3-27
Specifying the address for result notifications ............................. 3-27
Specifying whether or not to print header information
(“HEADER PRINT” function) ......................................................... 3-28

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3.4 Specifying settings using PageScope Web Connection ..............3-29
How to access PageScope Web Connection ...............................3-29
3.4.1 “Network” tab ...............................................................................3-30
TCP/IP configuration .....................................................................3-30
SMTP & POP3 configuration ........................................................3-31
FTP & DNS configuration ..............................................................3-34
3.4.2 “Fax” tab .......................................................................................3-35
Fax configuration ..........................................................................3-35
3.4.3 “Scan” tab .....................................................................................3-36
File destination setting ..................................................................3-36
3.5 Adding destinations ........................................................................3-39
3.5.1 Using the control panel to add addresses ....................................3-39
Specifying the settings for a one-touch dial key ..........................3-39
Specifying the settings for a speed dial number ..........................3-42
Specifying the settings for a group dial key ..................................3-44
3.5.2 Using PageScope Web Connection to add addresses ................3-46
Specifying settings for one-touch dialing .....................................3-46
Adding a new one-touch dial setting ............................................3-47
Specifying the settings for speed dialling .....................................3-50
Adding a new speed dial setting ...................................................3-51
Specifying the Settings for group dialling .....................................3-54
Adding a new group dial setting ...................................................3-55
Specifying the setting for speed dialing (FTP server) ...................3-57
Adding a new speed dial (FTP server) setting ..............................3-58
Downloading and uploading the destination list ...........................3-60
4 Using scan to e-mail operations
4.1 Transmission procedures .................................................................4-3
4.1.1 Using the automatic document feeder ...........................................4-3
How to use the automatic document feeder ..................................4-3
4.1.2 Using the original glass ...................................................................4-6
How to use the original glass ..........................................................4-6
4.1.3 Changing the scan mode settings ..................................................4-9
How to change the scan mode settings .........................................4-9
4.1.4 Changing the scanned image size ................................................4-11
How to change the scanned image size .......................................4-11
4.1.5 Specifying the default settings for the scan settings ....................4-12
Specifying the resolution ..............................................................4-12
Specifying the data format ............................................................4-13
Specifying the encoding method ..................................................4-13

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4.1.6 If memory becomes full while scanning ....................................... 4-14
4.2 Specifying the destination using one-touch dial keys ................ 4-15
How to use one-touch dial keys .................................................. 4-15
4.3 Specifying the destination using speed dial numbers ................ 4-16
How to use speed dial numbers .................................................. 4-16
4.4 Specifying the destination using group dial keys ........................ 4-17
How to use group dial keys ......................................................... 4-17
4.5 Specifying the destination using the phone book ....................... 4-18
How to use the phone book ......................................................... 4-18
Searching the phone book ........................................................... 4-19
5 Using scan to server (FTP) operations
5.1 Procedure for scanning to a server ................................................ 5-3
5.1.1 Using the automatic document feeder .......................................... 5-3
How to use the automatic document feeder ................................. 5-3
5.1.2 Using the original glass .................................................................. 5-5
How to use the original glass ......................................................... 5-5
5.1.3 If memory becomes full while scanning ......................................... 5-7
6 Using internet faxing operations
6.1 Procedure for sending internet faxes ............................................. 6-3
6.1.1 Using the automatic document feeder .......................................... 6-3
How to use the automatic document feeder ................................. 6-3
6.1.2 Using the original glass .................................................................. 6-5
How to use the original glass ......................................................... 6-5
6.1.3 Fax resolution settings ................................................................... 6-7
Adjusting the fax resolution ........................................................... 6-8
6.1.4 Changing the transmission mode settings .................................... 6-9
How to change the transmission mode setting ............................. 6-9
6.1.5 If memory becomes full while scanning ....................................... 6-11
6.2 Specifying the destination using programmed dialing ............... 6-12
6.3 Sending a document to multiple destinations
(Broadcast transmission) ............................................................... 6-12
6.3.1 Using broadcast transmission ..................................................... 6-13
How to use broadcast transmission ............................................ 6-13

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6.4 Sending a document at a specified time
(Timer transmission) ........................................................................6-15
6.4.1 Using timer transmission ..............................................................6-15
How to use timer transmission .....................................................6-15
6.5 Cancelling (deleting) a document queued for timer
transmission ....................................................................................6-17
6.5.1 Cancelling a queued document ....................................................6-17
How to cancel a queued document ..............................................6-17
6.6 Relay broadcast transmission ........................................................6-19
6.7 Receiving internet faxes .................................................................6-20
6.7.1 Types of e-mail messages that can be received ..........................6-20
6.7.2 Auto reception ..............................................................................6-21
6.7.3 Manual reception ..........................................................................6-22
Checking e-mail manually .............................................................6-22
6.8 Forwarding fax documents .............................................................6-23
6.8.1 Using the forwarding function .......................................................6-24
How to use the forwarding function ..............................................6-24
7 Direct fax transmission
7.1 About unimessage pro I-Net portal .................................................7-2
7.2 Using unimessage pro I-Net portal ..................................................7-2
8 Checking the transmission/reception results
8.1 Checking the transmission results ..................................................8-2
How to check transmission results .................................................8-2
9 Operation error messages
9.1 Common messages and their remedies .........................................9-2
9.2 Troubleshooting ................................................................................9-4
Scan to e-mail transmission ...........................................................9-4
Internet fax transmission .................................................................9-4
Internet fax reception ......................................................................9-5
Direct fax transmission (gateway TX) ..............................................9-6
PageScope Web Connection .........................................................9-6

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10 Appendix
10.1 Specifications ................................................................................. 10-2
Scan to e-mail / Scan to server ................................................... 10-2
Internet fax ................................................................................... 10-2
11 Index

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1
Introduction Chapter 1
Introduction

1Introduction
1-2 SU-502
Introduction Chapter 1
1Introduction
1.1 Welcome
This manual provides information on using the network application functions
when using the Internet or an intranet.
Read these instructions thoroughly before using the functions.
For instructions on using the copier itself and for general safety precautions,
refer to the manual provided with the fax kit.
Store this manual and the enclosed CD-ROM in a safe location for future ref-
erence.
Trademark acknowledgements
PageScope is trademark of KONICA MINOLTA BUSINESS TECHNOLO-
GIES, INC.
Ethernet is a registered trademark of Xerox Corporation.
PCL is a registered trademark of Hewlett-Packard Company.
Microsoft, Windows, and Windows NT are registered trademarks of Micro-
soft Corporation.
Netscape Communications, the Netscape Communications logo, Netscape
Navigator, Netscape Communicator, and Netscape are trademarks of Net-
scape Communications Corporation.
Novell and NetWare are registered trademarks of Novell, Inc.
Unimessage is a registered trademark of Wordcraft International Limited.
All other product names are trademarks or registered trademarks of their re-
spective holders.
Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC.
The information contained in this manual is subject to change without notice.

Introduction 1
SU-502 1-3
Introduction Chapter 1
About PageScope Web Connection
If a network interface card (NIC) is installed, you can use the PageScope Web
Connection network utility. PageScope Web Connection is a network utility
that allows you to modify network and other settings over the network in-
stead of from the device itself.
All you need in order to use PageScope Web Connection is a web browser
(Internet Explorer or Netscape Navigator) installed on your computer. It is not
necessary for any special software to be installed. For instructions on using
PageScope Web Connection, refer to “Using PageScope Web Connection”
on page 2-15.
2
Note
No part of this manual may be copied or reproduced, either in part or in
whole, without prior permission.
The contents of this manual are subject to change without notice.
No part of the manual may be reproduced or modified without prior per-
mission.
Screen images used in this manual may differ from the actual screen dis-
play.
In order to use the network scan functions (for example, Scan to E-mail
and Internet fax) described in the manual, the scanner unit, the fax kit,
and the network interface card must be installed.

1Introduction
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Introduction Chapter 1

2
Overview Chapter 2
Overview

2Overview
2-2 SU-502
Overview Chapter 2
2Overview
The scan function makes it possible to easily convert paper documents into
electronic documents and file them in an electronic filing system that makes
it much easier to access the information. The scanned images (scan data) are
stored in TIFF or PDF format and can be sent to computers over a network.
Scan data can be sent in the following ways. Select the method best suited
to your network environment or purpose.
2.1 Scan to e-mail
The scan data is sent as TIFF or PDF e-mail attachments to other computers
on the network or over the internet.
This method requires that a mail server is available over the network.
Mail server
Mail server
Client computer
Client computer
Internet
Intranet

Overview 2
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Overview Chapter 2
2.2 Scan to server (FTP)
The scan data is uploaded, as TIFF or PDF files, to the specified folder on an
FTP server.
This method requires that an FTP server is available over the network.
The scan data can also be sent to an FTP server that is accessed via a proxy
server.
FTP server
Intranet
Internet
FTP server

2Overview
2-4 SU-502
Overview Chapter 2
In addition, the system can be set to send to as many as 10 specified
recipients a notification of the FTP server address where the data was
uploaded.
Mail server
Intranet
Internet
Internet
Client computer
Client computer
FTP server
FTP server

Overview 2
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Overview Chapter 2
2.3 Internet faxing
Unlike fax machines that use telephone lines, internet faxing can send and
receive fax images over the internet. The internet fax service uses internet e-
mail services to send and receive fax images. An internet fax service trans-
mits scanned images as TIFF-F files attached to e-mail messages and sends
them to the desired internet fax destination. The internet fax service that re-
ceives the e-mail messages then prints the files when they are received.
Internet
Internet fax
Mail server
terminal
Internet
Internet fax
Mail server
terminal

2Overview
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Overview Chapter 2
2.4 Direct fax transmission
With this operation, documents created with word-processing software and
other applications can be sent directly a fax machine simply by specifying
the phone (fax) number, without having to print the document.
In order to use the direct fax function, the optional unimessage pro I-Net por-
tal software must be installed. After checking that the network environment
meets the network requirements, go to network settings or unimessage pro
I-Net portal setup.
Client computer
Fax transmission
Phone line
Fax terminal
Network line

Overview 2
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Overview Chapter 2
2.5 System requirements
The following system environment is required in order to use the internet fax
or network scanning functions.
2
Note
TCP/IP connections must be enabled in order to use the internet fax or
network scanning functions.
The copier must be connected to a phone line in order to use functions
that require a phone line connection.
System requirements
Functions available when the scanner unit is installed
Scan to E-mail Scan to Server
(FTP)
Internet Faxing Direct Fax
Required envi-
ronment for im-
age data
transmission
Mail server
(SMTP server) • FTP server •Inordertouse
e-mail notifi-
cations, a mail
server (SMTP
server) is re-
quired.
Mail server
(POP3 server,
SMTP server)
Unimessage pro
I-Net portal soft-
ware (Optional)
Required envi-
ronment for im-
age data
importing
E-mail client FTP client Internet fax ter-
minal -