Lanier FAX 3320L User manual

Operating Instructions
Basic Features
For safe and correct use of this machine, please be sure to read the Safety Information before you use it.
Getting Started
Faxing
Registering
Troubleshooting
1
2
3
4
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Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
For information about the latest available drivers, see the relevant manufacturer's Web site.
Laser Safety:
CDRH Regulations
This equipment complies with requirements of 21CFR Subchapter J for class1 laser products. This
equipment contains a AlGaAs laser diode of 5 milliwatt or 6.2 milliwatt, 770-795 nm wavelength. This
equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes
of operation and maintenance.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, the supplier recommends that you use genuine toner from the supplier.
The supplier shall not be responsible for any damage or expense that might result from the use of parts
other than genuine parts from the supplier with your office products.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Power Source:
115V, 60Hz
Please be sure to connect the power cord to a power source as above. For details about power source,
see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.
Declaration of Conformity
Product Name: Facsimile
Model Number: 3730/F630/LF312/FAX3320L
Responsible party: Ricoh Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with part 15 of FCC Rules.
Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received,
including interference that may cause undesired operation.
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TABLE OF CONTENTS
NOTICE ...................................................................................................................1
Safety Information ......................................................................................................3
Safety During Operation ..........................................................................................3
Important Safety Instructions ...............................................................................7
Important Safety Instructions .....................................................................................7
Caution ....................................................................................................................7
Position of theRCAUTION Label ......................................................................... 8
ENERGY STAR Program .......................................................................................9
Energy Saving Modes ..............................................................................................10
How to Read this Manual ....................................................................................12
Manuals for This Machine ...................................................................................13
Basic Features (this manual) ...................................................................................13
Advanced Features ..................................................................................................13
1. Getting Started
Guide to Components .........................................................................................15
Front View ................................................................................................................15
Side View .................................................................................................................16
Control Panel........................................................................................................17
Starting the Machine............................................................................................19
Turning On the Power ..............................................................................................19
Turning Off the Power ..............................................................................................19
Reading the Display.............................................................................................20
Reading the Display and Using Keys.......................................................................20
Standby Display .......................................................................................................21
Communication Display ...........................................................................................21
Display Prompts .......................................................................................................22
2. Faxing
Transmission Modes ...........................................................................................23
Switching between Memory Transmission and Immediate Transmission................24
Setting Originals ..................................................................................................25
Loading Originals in the Document Feeder..............................................................26
Original Sizes Difficult to Detect...............................................................................26
Memory Transmission.........................................................................................27
Canceling a Memory Transmission....................................................................29
Before the Start Key is Pressed ...............................................................................29
While the Original is Being Scanned........................................................................29
During Transmission ................................................................................................29
While the Original is Awaiting Transmission ............................................................30
Immediate Transmission.....................................................................................31
Canceling an Immediate Transmission .............................................................33
Before the Start key is Pressed................................................................................33
After the Start key is Pressed...................................................................................33
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Scan Settings .......................................................................................................34
Resolution ................................................................................................................34
Original Type............................................................................................................35
Dialing ...................................................................................................................36
Entering Numbers Directly .......................................................................................36
Pause ....................................................................................................................37
Tone ......................................................................................................................37
Using Quick Dials.....................................................................................................37
Using Speed Dials....................................................................................................38
Using Groups ...........................................................................................................39
When Specifying a Group with a Quick Dial..........................................................40
When Specifying a Group with the Group key.......................................................40
Reception Modes .................................................................................................41
Selecting the Reception Mode .................................................................................41
3. Registering
Own Name/Fax Header/Own Fax Number .........................................................43
Registering ...............................................................................................................44
Editing .....................................................................................................................46
Deleting ....................................................................................................................46
Quick Dial .............................................................................................................48
Registering ..............................................................................................................48
Editing .....................................................................................................................50
Deleting ...................................................................................................................51
Quick Dial Key Label (Dial label)..............................................................................52
Label paper............................................................................................................53
Speed Dial.............................................................................................................54
Registering ..............................................................................................................54
Editing ......................................................................................................................56
Deleting ...................................................................................................................57
Groups ..................................................................................................................59
Registering ..............................................................................................................59
Editing ......................................................................................................................62
Editing a Group Name ...........................................................................................62
Adding a Fax Number to a Group..........................................................................63
Deleting ....................................................................................................................65
To delete a destination from a group.....................................................................65
To delete an entire group ......................................................................................67
Entering Characters.............................................................................................69
Available Characters ................................................................................................ 69
Keys .........................................................................................................................69
How to Enter Characters..........................................................................................70
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4. Troubleshooting
Loading Paper in the Main Paper Tray.............................................................. 71
Adjusting Volume ................................................................................................72
Clearing Original Jams........................................................................................74
Clearing a Copy, Fax, or Print Jam ....................................................................75
Inside the Machine ...................................................................................................75
Error Messages .................................................................................................... 77
When the Receive File Indicator is Lit ...............................................................79
Solving Problems.................................................................................................80
INDEX......................................................................................................... 81
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NOTICE
RCAUTION:
Use of controls, adjustments or performance of procedures other than those
specified herein may result in hazardous radiation exposure.
Shielded interconnect cables must be employed with this equipment to ensure
compliance with the pertinent RF emission limits governing this device.
Note to users in the United States of America
-Note:
This equipment has been tested and found to comply with the limits for a Class
B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed
to provide reasonable protection against harmful interference in a residential in-
stallation. This equipment generates, uses and can radiate radio frequency ener-
gy and, if not installed and used in accordance with the instructions, may cause
harmful interference to radio communications. However, there is no guarantee
that interference will not occur in a particular installation. If this equipment does
cause harmful interference to radio or television reception, which can be deter-
mined by turning the equipment off and on, the user is encouraged to try to cor-
rect the interference by one more of the following measures:
• Reorient or relocate the receiving antenna.
• Increase the separation between the equipment and receiver.
• Connect the equipment into an outlet on a circuit different from that to which
the receiver is connected.
• Consult the dealer or an experienced radio /TV technician for help.
-Caution:
Changes or modifications not expressly approved by the party responsible for
compliance could void the user's authority to operate the equipment.
Direct (or indirect reflected) eye contact with the laser beam may cause serious eye damage.
Safety precautions and interlock mechanisms have been designed to prevent any possible laser
beam exposure to the operator.
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-Notice about the Telephone Consumer Protection Act (Valid in USA
only)
The Telephone Consumer Protection Act of 1991 makes it unlawful for any per-
son to use a computer or other electronic device, including FAX machines, to
send any message unless such message clearly contains in a margin at the top or
bottom of each transmitted page or on the first page of the transmission, the date
and time it is sent and an identification of the business or other entity, or other
individual sending the message and the telephone number of the sending ma-
chine or such business, other entity, or individual. (The telephone number pro-
vided may not be a 900 number or any other number for which charges exceed
local or long-distance transmission charges.)
In order to program this information into your FAX machine, you should com-
plete the following steps: Follow the FAX HEADER programming procedure in
the Programming chapter of the operating instructions to enter the business
identification and telephone number of the terminal or business. This informa-
tion is transmitted with your document by the FAX HEADER feature. In addi-
tion to the information, be sure to program the date and time into your machine.
Note to users in Canada
-Note:
This Class B digital apparatus complies with Canadian ICES-003.
Remarque concernant les utilisateurs au Canada
-Avertissement:
Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Can-
ada.
For users in the state of California
Perchlorate Material - special handling may apply, see www.dtsc.ca.gov/haz-
ardouswaste/perchlorate
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Safety Information
When using this machine, the following safety precautions should always be fol-
lowed.
Safety During Operation
In this manual, the following important symbols are used:
R
WARNING:
Indicates a potentially hazardous situation which, if instructions
are not followed, could result in death or serious injury.
R
CAUTION:
Indicates a potentially hazardous situation which, if instructions are not
followed, may result in minor or moderate injury or damage to property.
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RWARNING:
•Connect the power cord directly into a wall outlet and never use an
extension cord.
•Disconnect the power plug (by pulling the plug, not the cable) if the
power cable or plug becomes frayed or otherwise damaged.
•To avoid hazardous electric shock or laser radiation exposure, do
not remove any covers or screws other than those specified in this
manual.
•Turn off the power and disconnect the power plug (by pulling the
plug, not the cable) if any of the following occurs:
•You spill something into the machine.
•You suspect that your machine needs service or repair.
•The external housing of your machine has been damaged.
•Do not incinerate spilled toner or used toner. Toner dust might ig-
nite when exposed to an open flame.
•Disposal can take place at our authorized dealer.
•Dispose of the used toner cartridge in accordance with the local
regulations.
•Keep the machine away from flammable liquids, gases, and aero-
sols. A fire or an electric shock might occur.
•Connect the machine only to the power source described on the in-
side front cover of this manual. Connect the power cord directly into
a wall outlet and do not use an extension cord.
•Do not damage, break or make any modifications to the power cord.
Do not place heavy objects on it. Do not pull it hard nor bend it more
than necessary. These actions could cause an electric shock or fire.
•If the power cord is damaged (exposure of the core, disconnec-
tion,etc.), contact your service representative to change a new one.
Operating the machine with a damaged power cord may cause an
electric shock or fire.
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RCAUTION:
•Protect the machine from dampness or wet weather, such as rain and
snow.
•Unplug the power cord from the wall outlet before you move the machine.
While moving the machine, you should take care that the power cord will
not be damaged under the machine.
•When you disconnect the power plug from the wall outlet, always pull the
plug (not the cable).
•Do not allow paper clips, staples, or other small metallic objects to fall in-
side the machine.
•Keep toner (used or unused) and toner cartridge out of reach of children.
•For environmental reasons, do not dispose of the machine or expended
supply waste at household waste collection points. Disposal can take
place at an authorized dealer.
•The inside of the machine could be very hot. Do not touch the parts with
a label indicating "hot surface". Otherwise an injury might occur.
•Our products are engineered to meet high standards of quality and func-
tionality, and we recommend that you use only the expendable supplies
available at an authorized dealer.
•Before moving the machine, be sure to disconnect all external connec-
tions, especially the power cord from the wall outlet. Damaged power
cords are a fire and electric shock hazard.
•To disconnect the power cord, pull it out by plug. Do not drag the cord
itself. Doing so may result in damage to the cord, leading to fire or electric
shock.
•For safety reason, unplug the power cord from the wall outlet if the ma-
chine will not be used for an extended period of time such as holidays.
•The fusing section of this machine might be very hot. Caution should be
taken when removing misfed paper.
•Keep the machine away from humidity and dust. Otherwise a fire or an
electric shock might occur. Do not place the machine on an unstable or
tilted surface. If it topples over, an injury might occur.
•Do not use aluminum foil, carbon paper, or similar conductive paper to
avoid a fire or a machine failure.
•Make sure the room where you are using the machine is well ventilated
and spacious. Good ventilation is especially important when the machine
is used heavily.
•Do not open toner cartridges forcefully. Toner can spill, dirtying your
clothes or hands, and possibly resulting in accidental ingestion.
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•If toner or used toner is inhaled, gargle with plenty of water and move into
a fresh air environment. Consult a doctor if necessary.
•If toner or used toner gets into your eyes, flush thoroughly with eyswash
or water. Consult a doctor if necessary.
•If toner or used toner is swallowed, dilute by drinking a large amount of
water. Consult a doctor if necessary.
•Avoid getting toner on your clothes or skin when removing a paper jam
or replacing toner. If your skin comes into contact with toner, wash the af-
fected area throughly with soap and water.
•If toner gets on your clothing, wash with cold water. Hot water will set the
toner into the fabric and may make removing the stain impossible.
•During operation, rollers for transporting the paper and originals revolve.
A safety device is being installed so that the machine can be operated
safely. But take care not to touch the rollers during operation. An injury
might occur.
•Fire and breakdown can result from heavy accumulation of dust inside
this machine. Consult your service representative for details about and
charges for cleaning the machine’s interior.
•If you have to move the machine when the optional paper tray unit is at-
tached, do not push on the main unit's top section. Doing so can cause
the optional paper tray unit to detach, possibly resulting in injury.
•To reduce the risk of fire, use only No. 26 AWG or larger telecommunica-
tion line cord.
•Pour réduire le risque d'incendie, utiliser uniquement des conducteurs de
télécommunications 26 AWG ou de section supérieure.
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Important Safety Instructions
Important Safety Instructions
Caution
When using your telephone equipment, basic safety precautions should always
be followed to reduce the risk of fire, electric shock and injury to persons, includ-
ing the following:
• Do not use this product near water, for example, near a bath tub, wash bowl,
kitchen sink or laundry tub, in a wet basement or near a swimming pool.
• Avoid using a telephone during an electrical storm. There may be a remote
risk of electric shock from lightning.
• Do not use a telephone in the vicinity of a gas leak to report the leak.
• Use only the power cord and batteries indicated in this manual. Do not dis-
pose of batteries in a fire. They may explode. Check with local codes for pos-
sible special disposal instructions.
Save these instructions.
IMPORTANTES MESURES DE SÉCURITÉ
Certaines mesures de sécurité doivent être prises pendant l'utilisation de matéri-
al téléphonique afin de réduire les risques d'incendle , de choc électrique et de
blessures. En voici quelquesunes:
• Ne pas utiliser l'appareil près de l'eau, p.ex., près d'une balgnoire, d'un lava-
bo, d'un évier de cuisine, d'un bac à laver, dans un sous-sol humide ou près
d'une piscine.
• Éviter d'utiliser le téléphone (sauf s'il s'agit d'un apparell sans fil) pendant un
orage électrique. Ceci peut présenter un risque de choc électrique causé par la
foudre.
• Ne pas utiliser l'appareil téléphonique pour signaler une fulte de gaz s'il est
situé près de la fuite.
• Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans
ce manual. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se con-
former aux règlements pertinents quant à l'élimination des piles.
Conserver ces instructions.
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Position of theRCAUTION Label
This machine has a RCAUTION label at the position shown below. For safety,
please follow the instructions and handle the machine as indicated.
The inside of the machine becomes very hot. Do not touch the inside. Doing so
could result in a burn.
High temperature. Be careful of hot parts when clearing paper jams.
AZW002
AZW003
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ENERGY STAR Program
• Low-power Mode
At the factory, this fax machine was set to enter the low power mode 5 minutes
after the last operation is completed. To exit the low power mode, press the {En-
ergy Saver/Clear Modes}key. The machine can start printing in about 40 seconds
from the Energy Saving Standby mode, or in about 30 seconds from the Fax
Standby Mode.
❖Specifications
ENERGY STAR®Program
The ENERGY STAR®Program encourages energy conservation by promoting energy efficient
computers and other office equipment.
The program backs the development and dissemination of products that feature energy saving
functions.
It is an open program in which manufacturers participate voluntarily.
Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multi-
function devices. Energy Star standards and logos are internationally uniform.
Low-power mode Power Consumption 1.2W
Default Time 5 minutes
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Energy Saving Modes
Energy Saving mode enables you to avoid using unnecessary power and econo-
mize on electricity. Although we recommend you use this mode from the view-
point of environmental consciousness, you can also turn it off.
When you install this machines for the first time, Energy Saving mode is turned
on by default.
Two types of Energy Saving mode are available:
• Fax Standby: Use when you receive faxes regularly.
• Energy Saving Standby: Use when you wish to economize on power con-
sumption.
Choose the one that best suits your circumstances.
Even though the control panel display goes out in Energy Saving mode, Indica-
tors that flash or light during communication or reception still work. When the
Receive File indicator lights, exit Energy Saving mode and take the appropriate
action.
You can turn Energy Saving mode on or off with User Parameter. When the ma-
chine is shipped, Energy Saving Standby is selected on.
The machine enters Energy Saving mode when:
• Nobody uses the machine for about 5 minutes (the machine automatically en-
ters Energy Saving mode)
• The user holds down the Energy Saver key for about 2 seconds.
To exit Energy Saving mode:
• In Energy Saving Standby mode, press the Energy Saver key.
• In FAX Standby mode, press any key.
•Setadocument.
• Pick up the optional handset or the external telephone handset.
Energy Saving
Mode Type
Status How long before
you can print after
exiting Energy Sav-
ing mode
Power con-
sumption
Fax Standby Display turns off
The machine maintains the heating
roller temperature at half the full tem-
perature; warm up takes less time.
(Heater half cool)
Within about 30 sec-
onds
40W
Energy Saving
Standby
Display turns off
The machine lets the heating roller cool
to room temperature; warm-up takes
longer.(Heater off)
Within about 40 sec-
onds
1.2W
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Note
❒When you load paper in Energy Saving mode, an error message will not be
displayed even if the cassette is not pushed in correctly.
❒After loading paper, press the Energy Saver key and check that "READY” is
shown on the display.
The Manual Receive indicator goes out in Energy Saving mode even if Manual
Receive is turned on.
Reception in Energy Saving mode
In Energy Saving mode, documents that have been stored in memory are still
sent and the machine can still receive messages.
When a message is received in Energy Saving mode, the machine prints it and
returns to Energy Saving mode.
Limitation
It is not possible to enter Energy Saving mode when an original is set.
Recycled Paper
In accordance with the ENERGY STAR Program, we recommend use of recycled
paper which is environmentally friendly. Please contact your sales representa-
tive for recommended paper.
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How to Read this Manual
Symbols
The following set of symbols is used in this manual.
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates information or preparations required prior to operating.
Note
This symbol indicates precautions for operation, or actions to take after abnor-
mal operation.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the machine's control panel.
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Manuals for This Machine
Two Facsimile Reference manuals are provided, the Basic Features manual and
the Advanced Features manual. Please refer to the manual that suits your needs.
Basic Features (this manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features
The Advanced Features manual describes more advanced functions, and also
explains settings for key operators.
❖Chapter 1 Transmission Options
Explains about sending at a specific time without having to be by the machine
and also taking advantage of off-peak telephone line charges.
❖Chapter 2 Job Information
Explains about erasing a fax message stored in memory and checking the con-
tents of any files in memory.
❖Chapter 3 Other Transmission Features
Explains about useful features for transmission. You can find out about dial-
ing numbers easily.
❖Chapter 4 Reception Features
Explains about reception features. You can find out about screening out mes-
sage from anonymous senders.
❖Chapter 5 Copying
Explains about copying operations and functions.
❖Chapter 6 Facsimile User Tools
Explains about programming frequently used functions for User Function
Key and setting the Date and Time.
❖Chapter 7 Key Operator Settings
Explains about functions the key operator handles . You can find out how to
change the user parameter settings.
❖Chapter 8 Solving Operation Problems
Explains about things you should do when an Error Report is printed and
power is turned off.
❖Chapter 9 Maintaining Your Machine
Explains about changing the paper size in the paper trays, cleaning the scan-
ner and so on.
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❖Chapter 10 Installation
Explains about installation considerations, connecting to a telephone line,
and connecting the power.
❖Chapter 11 Appendix
You can check the specifications for this machine.
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