Muratec MFX-2590 User manual

Scanner and Fax Guide
Plain-paper digital Fax/Copier/Printer/Scanner
Please read this guide before operating this machine.
After you finish reading this guide, keep it handy for easy reference.

1
2
3
4
5
6
7
Chapter 1 Basic Scan Functions
Chapter 2 Advanced Scan Functions
Chapter 3 Basic Fax Functions
Chapter 4 Advanced Fax Functions
Chapter 5 Specifying Destinations
Chapter 6 Communication Management
Chapter 7 Device Settings

ii Contents
Contents
How to Read This Manual ......................................................................................... vi
Symbols......................................................................................................................vi
Key Descriptions ......................................................................................................vii
Screens......................................................................................................................vii
Chapter 1 Basic Scan Functions
Basic Scanning............................................................................................................1-2
Scanning to an E-mail Address ..............................................................................1-2
Scanning to a Shared PC Folder ............................................................................1-4
Scanning to a User ..................................................................................................1-7
Scanning to USB Memory ......................................................................................1-9
Scanning to an FTP Server...................................................................................1-12
Scanning to a Printer............................................................................................1-16
Basic Scan Settings..................................................................................................1-19
Setting the Document Type ..................................................................................1-19
Setting the Contrast..............................................................................................1-20
Setting the Resolution ..........................................................................................1-21
Setting the Scan Format.......................................................................................1-22
Scanning on the Basic View...................................................................................1-24
Chapter 2 Advanced Scan Functions
Introduction to Advanced Functions ....................................................................2-2
Advanced Scan Features ..........................................................................................2-4
Checking a Scanned Image (Preview)....................................................................2-4
Specifying the Scan Size (Scan Size)......................................................................2-6
Zoom Scanning (Zoom)............................................................................................2-7
Transmitting to Multiple Destinations (Broadcast)..............................................2-9
Scanning the Next Document (Next Doc.) ...........................................................2-11
Duplex Scan...........................................................................................................2-12
Adjusting the Scan Color (Color Adjustment) .....................................................2-14
Editing the Message for Transmission (E-Mail Subject) ....................................2-22
Setting the File Name (File Name) ......................................................................2-25
Transmitting Scanned Data as Individual Files (Batch Scan)...........................2-27
Attaching a File (Attachment)..............................................................................2-28
Selecting the File Format (File Format) ..............................................................2-30
Receiving File Path Notification E-mail (Scan Path Notification)......................2-33
Setting Document Categories (Category) ............................................................2-34
Setting the Hold Time (Hold Time) ......................................................................2-36
Adding Comments (Comments)............................................................................2-38
Using ScanTag.......................................................................................................2-39
Setting the stamp..................................................................................................2-41

1
Contents iii
Scanning Documents Using a TWAIN Box..........................................................2-43
Storing Documents in a TWAIN Box ...................................................................2-43
Deleting Stored Documents..................................................................................2-44
Changing the Settings for a TWAIN Box.............................................................2-46
Importing the Data in a TWAIN Box ...................................................................2-48
Chapter 3 Basic Fax Functions
Initial Setup (User Install) .......................................................................................3-2
Registering the User Install ...................................................................................3-3
Basic Faxing...............................................................................................................3-16
Transmitting Faxes...............................................................................................3-16
Manual Transmission ...........................................................................................3-17
Redialing................................................................................................................3-19
Transmitting to Multiple Recipients (Broadcast) ...............................................3-19
Basic Transmission Settings ................................................................................3-21
Canceling / Checking Faxes..................................................................................3-26
Receiving Faxes .....................................................................................................3-31
Operations During Reception ...............................................................................3-34
Storing Received Documents ................................................................................3-36
Faxing on the Basic View........................................................................................3-39
Using the Address Book........................................................................................3-39
Using the Numeric Keys.......................................................................................3-41
Making a Phone Call................................................................................................3-43
Making a Phone Call.............................................................................................3-43
Receiving a Phone Call .........................................................................................3-44
Adjusting the Speaker Volume .............................................................................3-44
Transmitting Faxes from a Computer .................................................................3-45
Transmitting With the Simple Mode ...................................................................3-45
Transmitting With the Advanced Mode...............................................................3-51
Internet Fax Transmission (Internet Fax)..........................................................3-59
Transmitting Internet Faxes ................................................................................3-59
Receiving Internet Faxes ......................................................................................3-61
Chapter 4 Advanced Fax Functions
Introduction to Advanced Functions ....................................................................4-2
Scan Related Settings................................................................................................4-4
Checking a Scanned Image (Preview)....................................................................4-4
Transmitting Only Part of the Document (Scan Size) ..........................................4-6
Scanning the Next Document (Next Document Setting) ......................................4-7
Transmitting Both Sides of the Document (Duplex Scan)....................................4-9
Setting the stamp..................................................................................................4-10
Various Fax Functions.............................................................................................4-12
Setting the Sender Name (TTI)............................................................................4-12
Transmitting a Cover Page with Documents (Cover page)...................................................4-13
Specifying the Transmission Time (Delayed Transmission)...............................4-19

iv Contents
Transmitting Faxes to a Fax Server (E-mail Gateway) ......................................4-20
Polling Communications .......................................................................................4-21
F-Code Communications ........................................................................................4-26
Registering F-Code Boxes.....................................................................................4-26
Transmitting Using Sub-Addresses (F-Code Transmission) ..............................4-37
Storing Documents in a Bulletin Box ..................................................................4-40
Security Functions...................................................................................................4-47
Restricting Fax Destinations (Closed Transmission)..........................................4-47
Checking the Destination Machine’s Number Before Transmission..................4-48
Entering the Destination Twice Before Transmission (Confirmation Dial) ......4-49
Security Reception ................................................................................................4-51
PIN Masking .........................................................................................................4-53
Useful Reception Functions...................................................................................4-55
Automatically Distributing Received Documents (Auto Distribution) ..............4-55
Setting the Separator Page...................................................................................4-65
Checking / Managing Box Documents (OB Doc.) ..............................................4-68
Transmitting a Box Document .............................................................................4-68
Printing a Box Document .....................................................................................4-70
Deleting a Box Document .....................................................................................4-71
Useful Internet Fax Functions ..............................................................................4-72
Editing the Message for Transmission (e-mail Subject) .....................................4-72
Transmitting Scanned Data as Individual Files (Batch Transmission) ............4-75
Selecting the File Format (File Format) ..............................................................4-76
Offramp Transmission ..........................................................................................4-77
Creating a TIFF File for an Internet Fax ............................................................4-78
Chapter 5 Specifying Destinations
Specifying Destinations............................................................................................5-2
Selecting from the Address Book............................................................................5-2
Searching for Server Destinations .........................................................................5-6
Entering Destinations...........................................................................................5-10
Specifying Using Search Numbers.......................................................................5-12
Selecting From the History...................................................................................5-14
Confirming Specified Destinations ......................................................................5-17
Checking the Specified Destinations....................................................................5-17
Checking Destinations with the Confirm Destination Function........................5-18
Chapter 6 Communication Management
Checking the Transmission Result (Transmission Report) .............................6-2
Issuing the Transmission Report ...........................................................................6-2
Reading the Transmission Report..........................................................................6-4
Managing the Communication History.................................................................6-5
Manually Printing Journal Reports.......................................................................6-6
Automatically Printing Journal Reports ...............................................................6-7
Reading Journal Reports ......................................................................................6-11

1
Contents v
Chapter 7 Device Settings
Registering Destinations..........................................................................................7-2
Registering / Editing Address Book Destinations .................................................7-2
Registering / Editing Groups................................................................................7-12
Registering / Editing Folder Shortcuts ................................................................7-15
Registering / Editing FTP Server Shortcuts........................................................7-20
Registering a Color Printer ..................................................................................7-25
Registering Favorite Destinations........................................................................7-31
Specifying Default Settings ...................................................................................7-34
Specifying Default Scanner Settings ...................................................................7-34
Specifying Default E-mail Transmission Settings ..............................................7-38
Specifying Default Fax Settings ...........................................................................7-41
Registering Other Settings ....................................................................................7-45
Registering / Editing Templates...........................................................................7-45
Registering / Editing File Names .........................................................................7-48
Registering / Editing Document Categories ........................................................7-50
Registering / Editing Domain Names ..................................................................7-51
Color Fine Adjustment..........................................................................................7-53

vi How to Read This Manual
How to Read This Manual
Symbols
In this manual, the following symbols are used with the items where important
operational and safety information must be observed.
Symbol Meaning
Warning
Describes warnings to protect yourself and others from serious or potentially
fatal injury if you handle the machine incorrectly. For safe operation, please
follow instructions carefully.
Caution
Notes a caution to protect yourself and others from personal injury or damage
to properties if you handle the machine incorrectly. For safe operation, please
follow instructions carefully.
IMPORTANT
Describes important conditions or restrictions you should carefully observe to
avoid problems caused by incorrect operations.
Note
Describes reference information and additional notes for operation.

1
How to Read This Manual vii
Key Descriptions
In this manual, the operating keys are described as follows:
The key names on the control panel are shown in < >, and the key names on the touch
panel are in [ ].
Keys on the control panel

Enclosed in < >, for example, <Job Confirm. Fax Cancel>.
Touch panel keys

Enclosed in [ ], for example, [Auto].
Screens
This manual uses the screens of the MFX-2590 standard model, unless otherwise stated.
The screens you see may differ, depending on the options installed.

viii How to Read This Manual

Chapter 1
Basic Scan Functions
Basic Scanning............................................................................................................1-2
Scanning to an E-mail Address ..............................................................................1-2
Scanning to a Shared PC Folder ............................................................................1-4
Scanning to a User ..................................................................................................1-7
Scanning to USB Memory ......................................................................................1-9
Scanning to an FTP Server...................................................................................1-12
Scanning to a Printer............................................................................................1-16
Basic Scan Settings..................................................................................................1-19
Setting the Document Type ..................................................................................1-19
Setting the Contrast..............................................................................................1-20
Setting the Resolution ..........................................................................................1-21
Setting the Scan Format.......................................................................................1-22
Scanning on the Basic View...................................................................................1-24

1-2 Basic Scanning
Basic Scanning
Scanning to an E-mail Address
You can attach the data for a scanned document to an e-mail for transmission.
InternetInternet
Load the document, and press <Scan>.
1
For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s•
Guide.
Set the document type, contrast, and resolution as necessary.•(See page 1-19.)
Change the file format
2
(see page 2-30) and specify advanced settings such as
entering a message (see page 2-22), as necessary.
Press the [Send to E-mail] tab.
3

1
Basic Scan Functions
Basic Scanning 1-3
Specify the destination.
4
For details on specifying the destination, refer to “Specifying Destinations”. (See page 5-2.)
Press <Start>.
5
If you selected a destination from the address book, this step is not required.•
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and
6
press [Next Doc].
To finish scanning, press [Complete].
Repeat step 6 to scan all the documents.
7
To finish scanning, press [Complete].
Note
You can register often-used destinations in the [Faves Destination] tab. (See page
7-31.)

1-4 Basic Scanning
Scanning to a Shared PC Folder
You can save a scanned document to a shared folder in a computer on the network.
Shared 1
Shared 2
Network
Note
The folder to register must have shared folder settings specified on the computer you
are using in advance.
Load the document, and press <Scan>.
1
For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s•
Guide.
Set the document type, contrast, and resolution as necessary.•(See page 1-19.)
Specify advanced settings such as changing the file format, as necessary.
2
(See
page 2-4.)

1
Basic Scan Functions
Basic Scanning 1-5
Press the [PC/USB] tab, and then [Folder].
3
Press [Browse].
4
The list of computers or networks is displayed.
If the target folder has been registered as a shortcut in advance, select it from the list of•
shortcuts.
If the target folder is registered in the [Faves Destination] tab, you can select it from the•
[Faves Destination] tab.
Specify the shared folder to save the data to, and press [Enter].
5
Press [Root] to return to the list of networks.•
Press [Back] to return to the previous screen.•
Press [Cancel] to close the screen.•

1-6 Basic Scanning
Repeat steps 4 to 5 to specify all the destinations.
6
You can also specify e-mail addresses, FTP servers, user boxes, and the shared box as•
destinations.
To confirm a specified destination, press [Location]. For details on confirming destinations,•
refer to “Confirming Specified Destinations”. (See page 5-17.)
Press <Start>.
7
If you selected a destination from the list of shortcuts, this step is not required.•
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and
8
press [Next Doc].
To finish scanning, press [Complete].
Repeat step 8 to scan all the documents.
9
To finish scanning, press [Complete].
Note
You can register often-used destinations in the [Faves Destination] tab.•(See page
7-31.)
For details on registering shortcuts, refer to “•Registering / Editing Folder Shortcuts”
(see page 7-15) or “Registering Shortcuts” in Chapter 3 of the OfficeBridge Guide.
You can press [Add/Edit] on the screen in step 3 to register/edit, or delete shortcuts.•
For details on registration, refer to “Registering from an Operation Screen”. (See
page 7-20.)
You can press [Register] on the screen in step 5 to register the selected shared folder•
in the shortcuts. For details on registration, refer to “Registering a Browsed Folder”.
(See page 7-19.)

1
Basic Scan Functions
Basic Scanning 1-7
Scanning to a User
You can store a scanned document in a box in the memory of the machine. Registered
users can download the data from a computer using a Web browser and transmit it via
e-mail.
There are two types of boxes that scanned documents can be saved to.
User boxes: These are the boxes that belong to each registered user.•
Shared box: This is the shared box that all users can use.•
Inside the memory
of the machine
Box for
User A
Shared box
Box for
User B
User A
User B
Download
Network
E-mail
Load the document, and press <Scan>.
1
For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s•
Guide.
Set the document type, contrast, and resolution as necessary.•(See page 1-19.)
Specify the advanced settings such as the storage period, as necessary.
2
(See
page 2-4.)

1-8 Basic Scanning
Press the [PC/USB] tab, and then [User].
3
Specify the destination.
4
To specify a user group, press the [Group] tab and then specify the group.•
If destinations are registered in the [Faves Destination] tab, you can also select a destination•
from the [Faves Destination] tab.
If you loaded the document in the ADF, this concludes the procedure.•
If you loaded the document on the document glass, load the next document, and
5
press [Next Doc].
To finish scanning, press [Complete].
Repeat step 5 to scan all the documents.
6
To finish scanning, press [Complete].
Note
You can register often-used destinations in the [Faves Destination] tab. (See page
7-31.)

1
Basic Scan Functions
Basic Scanning 1-9
Scanning to USB Memory
You can save a scanned document to USB memory connected to the machine.
USB memory
Note
Only USB memory formatted with FAT12, FAT16, or FAT32 can be used.•
USB memory with a security function, memory card readers connected via USB,•
USB memory via an extension cable and USB hub, and USB memory that does not
meet the USB standards, are all unsupported.
If the USB memory becomes full while the data is being saved, the data that is•
being written is all deleted. Therefore, make sure that the USB memory has enough
free space in advance.
If you want to connect the USB memory via an extension cable, use a cable that is•
shorter than 3 meters.
Load the document, and press <Scan>.
1
For details on loading documents, refer to Chapter 1, “Loading Documents” in the User’s•
Guide.
Set the document type, contrast, and resolution as necessary.•(See page 1-19.)
Press the [PC/USB] tab, and then [USB].
2

1-10 Basic Scanning
Connect the USB memory to the machine.
3
Specify advanced settings such as changing the file format, as necessary.
4
(See
page 2-4.)
Press <Start>.
5
If you loaded the document in the ADF, this concludes the procedure.
If you loaded the document on the document glass, load the next document, and
6
press [Next Doc].
To finish scanning, press [Complete]. Proceed to step 8.
Repeat step 6 to scan all the documents.
7
To finish scanning, press [Complete].

1
Basic Scan Functions
Basic Scanning 1-11
When the message “Scan Ready” is displayed on the screen, remove the USB
8
memory.
Note
If you connect USB memory when the machine is in the ready state, the [Scan to
USB Memory] and [USB Memory to Print] buttons are displayed. Press [Scan to USB
Memory], and perform the procedure in steps 4 to 7.