Oce VarioLink 2221 User manual

Océ
VarioLink 2221
VarioLink 2821
VarioLink 3621
The road to
efficiency
Facsimile
Operations
User’s Guide

Introduction
VarioLink 2221/2821/3621 x-1
Introduction
Thank you for your purchase of this digital electronic photocopying machine.
This User’s Guide describes operating procedures and precautions for the
use of the Fax functions. Be sure to read this User’s Guide before starting
any machine operations.
For correct operation, also read this User’s Guide before starting any ma-
chine operations.
In order to ensure that this machine is used correctly and safely, carefully
read the “Installation and operation precautions” in the User’s Guide [Copy
Operations] before using the machine.
Trademark Acknowledgements
Adobe, the Adobe logo, the Acrobat logo, and the PostScript logo are either
registered trademarks or trademarks of Adobe Systems Incorporated.
All other company names and product names mentioned in this manual are
registered trademarks of their respective companies.
Restrictions
Unauthorized use or reproduction of this document, whether in its entirety or
in part, is strictly prohibited.
The information contained in this User’s Guide is subject to change without
notice.

Introduction
x-2 VarioLink 2221/2821/3621
Special Notice to User
For Canada
NOTICE:
This product meets the applicable Industry Canada technical specifications.
The Ringer Equivalence Number is an indication of the maximum number of
devices allowed to be connected to a telephone interface. The termination
on an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices does not exceed five.
AVIS:
Le present materiel est conforme aux specifications techniques applicables
d’Industrie Canada.
L’indice d’equivalence de la sonnerie (IES) sert a indiquer le nombre maximal
de terminaux qui peuvent etre raccordes a une interface telephonique. La
terminaison d’une interface peut consister en une combinaison quelconque
de dispositifs, a la seule condition que la somme d’indices d’equivalence de
la sonnerie de tous les dispositifs n’excede pas 5.
For U.S.A.
FCC PART 68 REQUIREMENTS:
This equipment complies with Part 68 of the FCC rules and the requirements
adopted by the ACTA. On the cover of this equipment is a label that contains,
among other information, a product identifier in the format
US:AAAEQ##TXXXX. If required, this information must be provided to the tel-
ephone company.
This equipment uses certification jack USOC RJ11C.
A plug and jack used to connect this equipment to the premises wiring and
telephone network must comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA.
A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also com-
pliant. See installation instructions for details.

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VarioLink 2221/2821/3621 x-3
The REN is used to determine the number of devices that may be connected
to a telephone line. Excessive RENs on a telephone line may result in the de-
vices not ringing in response to an incoming call. In most but not all areas,
the sum of RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to a line, as
determined by the total RENs, contact the local telephone company For
products approved after July 23, 2001, the REN for this product is part of the
product identifier that has the format US: US:AAAEQ##TXXXX.. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of
0.3). For earlier products, the REN is separately shown on the label.
If this equipment fax kit, fax multi line causes harm to the telephone network,
the telephone company will notify you in advance that temporary discontin-
uance of service may be required. But if advance notice isn’t practical, the
telephone company will notify the customer as soon as possible. Also, you
will be advised of your right to file a complaint with the FCC if you believe it
is necessary.
The telephone company may make changes in its facilities, equipment, op-
erations or procedures that could affect the operation of the equipment. If
this happens the telephone company will provide advance notice in order for
you to make necessary modifications to maintain uninterrupted service.
If trouble is experienced with this equipment fax kit, fax multi line, for repair
or warranty information, please contact the dealer location where you pur-
chased this equipment. If the equipment is causing harm to the telephone
network, the telephone company may request that you disconnect the
equipment until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state
public utility commission, public service commission or corporation commis-
sion for information. If you home has specially wired alarm equipment con-
nected to the telephone line, ensure the installation of fax kit, fax multi line
does not disable you alarm equipment. If you have questions about what will
disable alarm equipment, consult your telephone company or a qualified in-
staller.

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x-4 VarioLink 2221/2821/3621
The Telephone Consumer Protection Act of 1991 makes it unlawful for any
person to use a computer or other electronic device, including FAX ma-
chines, to send any message unless such message clearly contains in a mar-
gin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business
or other entity, or other individual sending the message and the telephone
number of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charg-
es.)
In order to program this information into your FAX machine, you should com-
plete the following steps: See “Programming a name (TSI Registration)” on
page 10-25.
For New Zealand
This device is equipped with pulse dialing while the Telecom standard is
DTMF tone dialing. There is no guarantee that Telecom lines will always con-
tinue to support pulse dialing.
This equipment does not fully meet Telecom’s impedance requirements.
Performance limitations may occur when used in conjunction with some
parts of the network. Telecom will accept no responsibility should difficulties
arise in such circumstances.
The grant of a Telepermit for any item of terminal equipment indicates only
that Telecom has accepted that the item complies with minimum conditions
for connection to its network. It indicates no endorsement of the product by
Telecom, nor does it provide any sort of warranty. Above all, it provides no
assurance that any item will work correctly in all respects with another item
of Telepermitted equipment of a different make or model, nor does it imply
that any product is compatible with all of Telecom’s network services.
WARNING/CAUTION Explained
WARNING
The exclamation point within an equilateral triangle followed by the word “Warning” is intended
to alert the user to the possibility that a disregard for the warning may result in fatal hazards or
critical injuries. Be sure to focus your attention on the Warning headings when reading the Cop-
ier User’s Guide.
CAUTION
The exclamation point within an equilateral triangle followed by the word “Caution” is intended
to alert the user to the possibility that a disregard for the caution may result in minor injuries or
in physical damage. Be sure to focus your attention on the Caution headings when reading the
Copier User’s Guide.

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VarioLink 2221/2821/3621 x-5
The automatic calling functions of this equipment must not be used to cause
a nuisance to other customers.
Telepermitted equipment only may be connected to the auxiliary telephone
port. The auxiliary port is not specifically designed for 3-wire connected
equipment. 3-wire might not respond to incoming ringing when connected to
this port.
For Europe
The Facsimile has been approved in accordance with Council Decision 1999/
5/ EC for pan-European single terminal connection to the public switched tel-
ephone network (PSTN). However, due to differences between the individual
PSTNs provided in different countries, the approval does not, of itself, give
an unconditional assurance of successful operation on every PSTN network
terminal point.
In the event of problems, you should contact your equipment supplier in the
first instance.
The CE marking must be affixed to the
product or to its data plate. Additionally it
must be affixed to the packaging, if any,
and to the accompanying documents.

Introduction
x-6 VarioLink 2221/2821/3621
Contents
Introduction
Special Notice to User ......................................................................x-2
For Canada .....................................................................................x-2
For U.S.A. .......................................................................................x-2
For New Zealand .............................................................................x-4
For Europe ......................................................................................x-5
Contents .............................................................................................x-6
Getting Started ................................................................................x-17
Sending a fax ................................................................................x-17
Available features ............................................................................x-19
Printing transmission information .................................................x-19
Sending a fax at a specified time ..................................................x-19
Sending one scanned page at a time (Quick Scan TX) ................x-19
Overseas faxing ............................................................................x-19
Sending a fax printed with the recipient’s name ..........................x-20
Sending a fax with the document scanning area specified ..........x-20
Specifying the binding position of double-sided documents .......x-21
Sending a fax with a command sent from the recipient ...............x-21
Storing a document for polling .....................................................x-22
Using a confidential box ...............................................................x-22
Sending a fax protected with a password ....................................x-22
Advanced scanning features ........................................................x-23
User’s Guides ...................................................................................x-24
User’s Guide [Copy Operations] ...................................................x-24
User’s Guide [Network Scanner Operations] ................................x-24
User’s Guide [Box Operations] .....................................................x-24
User’s Guide [Print Operations] ....................................................x-24
Quick Guide [Print Operations] .....................................................x-24
User’s Guide [Advanced Scan Operations] ..................................x-24
User’s Guide [Facsimile Operations] (this manual) .......................x-25
User’s Guide [Fax Driver Operations] ...........................................x-25
Explanation of manual conventions ...............................................x-26
Descriptions and symbols of documents and paper ...................x-28
“Width” and “Length” ...................................................................x-28
wand v .......................................................................................x-28

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VarioLink 2221/2821/3621 x-7
1 Before use
1.1 Precautions ....................................................................................... 1-2
1.2 Part names and their functions ....................................................... 1-3
Back of main unit (Fax Kit) ............................................................. 1-3
Stamp Unit ..................................................................................... 1-4
1.3 Using the control panel .................................................................... 1-5
Control panel .................................................................................. 1-5
1.4 Initial settings .................................................................................... 1-7
Required settings ........................................................................... 1-7
Useful functions ............................................................................. 1-9
1.5 Fax settings screen ........................................................................ 1-10
Fax mode screen ......................................................................... 1-10
FAX/Copy screen ......................................................................... 1-11
Icons that appear in the screen ................................................... 1-12
1.6 User authentication and account track ........................................ 1-14
2 Transmission
2.1 General fax operation ....................................................................... 2-2
To send a fax ................................................................................. 2-2
2.2 Feeding the document ..................................................................... 2-4
Loading the document into the ADF .............................................. 2-4
Placing the document on the original glass ................................... 2-5
2.3 Faxing a multi-page document from the original glass ................ 2-7
Faxing using the original glass ....................................................... 2-7
2.4 Specifying the transmission settings .............................................. 2-9
To specify the transmission settings .............................................. 2-9
Quality .......................................................................................... 2-10
Density ......................................................................................... 2-11
Reduction/Area ............................................................................ 2-12
Checking the settings .................................................................. 2-14
2.5 Specifying a recipient ..................................................................... 2-17
Using the Direct Input screen ...................................................... 2-17
Using a one-touch dial button ..................................................... 2-19
Using a program .......................................................................... 2-20
Using the Search screen .............................................................. 2-22
Specifying multiple recipients (broadcast transmission) .............. 2-24
Checking/deleting recipients ....................................................... 2-26
2.6 Check the recipient before sending .............................................. 2-28
To perform a check receiver transmission ................................... 2-29

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x-8 VarioLink 2221/2821/3621
2.7 Faxing after using the telephone (manual faxing) ........................2-31
To send a fax manually .................................................................2-31
2.8 Combining one-touch dialing and direct dialing
(chain dialing) ...................................................................................2-32
To send a fax using chain dialing .................................................2-32
2.9 Operations while scanning .............................................................2-34
If document size cannot be detected ...........................................2-34
If memory became full ..................................................................2-34
2.10 When unable to send .......................................................................2-35
To send the fax again ...................................................................2-35
2.11 Stopping the transmission ..............................................................2-36
To stop sending a fax ...................................................................2-36
2.12 Checking transmission results (Job List) ......................................2-37
Jobs ..............................................................................................2-37
Checking a job ..............................................................................2-38
3 Reception
3.1 Reception modes ..............................................................................3-2
3.2 Reception ...........................................................................................3-5
Printing received faxes ...................................................................3-5
When unable to receive ..................................................................3-6
Reception information .....................................................................3-7
3.3 Receiving a telephone call ................................................................3-8
To receive a telephone call .............................................................3-8
4 Troubleshooting
4.1 Problems when sending faxes .........................................................4-2
4.2 Problems when receiving faxes .......................................................4-4
4.3 Error messages .................................................................................4-6
5 Specifications
5.1 Specifications ....................................................................................5-2
6 Useful transmission functions
6.1 FAX Menu ...........................................................................................6-2
Displaying the Fax Menu screen .....................................................6-2
FAX Menu screens ..........................................................................6-3

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VarioLink 2221/2821/3621 x-9
6.2 Sending faxes printed with transmission information .................. 6-6
To send faxes printed with transmission information .................... 6-6
6.3 Checking a report for the transmission result
(“TX Report” function) .................................................................... 6-10
To print the transmission report ................................................... 6-10
6.4 Sending two document pages as one (“2in1” function) .............. 6-12
To send a 2in1 fax ........................................................................ 6-12
6.5 Sending double-sided documents (“2-Sided TX” function) ........ 6-13
To fax double-sided document pages ......................................... 6-13
6.6 Sending an Letter-size document with a landscape orientation
(“Rotation TX” function) ................................................................. 6-15
To send a rotated transmission ................................................... 6-15
6.7 Giving a fax priority (“Priority TX” function) ................................. 6-16
To send a priority transmission .................................................... 6-16
6.8 To send a fax at a specified time
(“Timer TX Setting” function) ......................................................... 6-17
To send a timer transmission ....................................................... 6-17
6.9 Stamping faxed documents (“Stamp” function) .......................... 6-19
To stamp faxed documents ......................................................... 6-19
6.10 Sending a document one page at a time
(“Quick Scan TX” function) ............................................................ 6-21
To send a document one page at a time ..................................... 6-21
6.11 Sending a fax with a password applied
(“Password TX” function) ............................................................... 6-22
To send faxes with a password applied ...................................... 6-22
6.12 Specifying the number of fax copies
(“Remote Copy” function) .............................................................. 6-23
To specify the number of fax copies to be printed ...................... 6-23
6.13 F-codes ............................................................................................ 6-25
F-codes ........................................................................................ 6-25
F-code confidential transmissions ............................................... 6-25
Bulletin boards ............................................................................. 6-26
Remote copying ........................................................................... 6-26
Precautions for specifying F-codes ............................................. 6-26
6.14 Using a confidential box (confidential transmission) .................. 6-27
To use a confidential box ............................................................. 6-27
Retrieving F-code confidential documents .................................. 6-29
6.15 Registering a document on a bulletin board ................................ 6-30
To register a document on a bulletin board ................................. 6-30

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x-10 VarioLink 2221/2821/3621
Registering a document on a bulletin board from another fax
machine ........................................................................................6-32
6.16 Faxing from a computer (PC-FAX) .................................................6-34
7 Useful reception functions
7.1 Receiving a fax with a password applied
(“Password RX” function) .................................................................7-2
7.2 Retrieving documents from bulletin boards
(“Retrieve” function) ..........................................................................7-3
To retrieve a document from a bulletin board ................................7-3
7.3 Using a confidential box (confidential reception) ...........................7-6
To receive a confidential document ................................................7-6
8 Polling
8.1 Preparing a polling document (“Polling TX” function) ...................8-2
To perform a polling transmission ..................................................8-2
8.2 Receiving a polling document (“Polling RX” function) ...................8-5
To perform polling reception ..........................................................8-5
9 Registering/specifying settings
9.1 Displaying the FAX Registration screen ..........................................9-2
To display the FAX Registration screen ..........................................9-2
9.2 Programming a one-touch dial button ............................................9-4
Programming a one-touch dial button with a fax number ..............9-4
Registering an F-code ....................................................................9-8
Specifying the transmission speed ...............................................9-10
Changing/deleting a one-touch dial button ..................................9-11
Copying a one-touch dial button ..................................................9-12
Registering/deleting a secondary destination ..............................9-13
9.3 Registering indexes for one-touch dial buttons ...........................9-15
To register an index ......................................................................9-15
Changing/deleting an index ..........................................................9-17
9.4 Registering a transmission program .............................................9-18
Registering a transmission program .............................................9-18
Registering a batch transmission program ...................................9-22
Registering a polling reception program .......................................9-24
Changing/deleting a program .......................................................9-26
9.5 Setting up a bulletin board .............................................................9-27
To set up a bulletin board .............................................................9-27

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VarioLink 2221/2821/3621 x-11
9.6 Registering confidential boxes ...................................................... 9-32
To register a confidential box ...................................................... 9-32
10 Utility mode
10.1 Overview of Utility mode parameters ........................................... 10-2
List of registration information and parameters ........................... 10-2
10.2 Specifying User’s Choice settings ................................................ 10-9
To specify User’s Choice settings ............................................... 10-9
Output Tray Settings .................................................................. 10-10
Default Screen ............................................................................ 10-11
10.3 Specifying FAX Registration settings ......................................... 10-12
10.4 Specifying User Management settings ....................................... 10-13
To specify User Management settings ...................................... 10-13
Tone volume parameters ........................................................... 10-14
Memory RX ON/OFF .................................................................. 10-14
10.5 Displaying the Administrator Management screen ................... 10-15
To display the Administrator Management screen .................... 10-15
10.6 Available parameters .................................................................... 10-17
Administrator Management 1 screen ......................................... 10-17
Administrator Management 2 screen ......................................... 10-18
10.7 Specifying the language for reports and the transmission
source name (“Language for Communication” parameter) ..... 10-19
To specify the language for reports and the transmission
source name .............................................................................. 10-19
10.8 Programming the telephone number
(“Self-telephone # Information” parameter) ............................... 10-21
To register the telephone number .............................................. 10-21
10.9 Programming a name (TSI Registration) .................................... 10-25
To register a transmission source name .................................... 10-25
10.10 Registering the ID displayed on the recipient’s machine
(“Self-ID” parameter) .................................................................... 10-27
To register the machine’s ID ...................................................... 10-27
10.11 Preventing changes to one-touch dial buttons ......................... 10-29
To prevent changes to one-touch dial buttons .......................... 10-29
10.12 Specifying transmission settings (TX Settings) ......................... 10-31
To specify Quality/Mode settings .............................................. 10-32
To specify Communication Menu settings ................................ 10-34

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x-12 VarioLink 2221/2821/3621
10.13 Specifying the printing period for received documents
(RX Settings) ..................................................................................10-37
Specifying the “Memory Lock Time” parameter .........................10-37
Specifying the “Memory Lock Password” parameter .................10-39
Printing manually ........................................................................10-40
10.14 Deleting confidential boxes ..........................................................10-42
To delete a confidential box .......................................................10-42
10.15 Specifying the reception mode and the number of rings
(RX Functions) ................................................................................10-44
To specify RX Functions settings ...............................................10-44
To specify the reception method (Reception Mode) ..................10-45
To specify the number of rings (Numbers of RX Call Rings) ......10-45
10.16 Registering communication passwords .....................................10-46
To register a communication password .....................................10-46
10.17 Specifying report output settings (Report Settings) ..................10-48
To specify the result report printing conditions (TX Report) .......10-48
To specify the activity report printing conditions
(Activity Report) ...........................................................................10-49
10.18 Forwarding sent documents to the specified recipient
(TX Forwarding) .............................................................................10-51
To specify document forwarding ................................................10-51
10.19 Specifying the procedure for received documents
(Document Management) .............................................................10-53
To specify the procedure performed with documents received
on each line .................................................................................10-53
To specify the procedure performed with documents received
on each line .................................................................................10-54
To specify the procedure performed with documents received
with an F-code ............................................................................10-56
To specify the procedure performed with documents received
with an F-code ............................................................................10-57
Specifying the procedure performed with other received
documents ..................................................................................10-60
To specify the procedure performed with other received
documents ..................................................................................10-61
10.20 Specifying the self-registered domain name ..............................10-63
To specify the self-registered domain name ..............................10-63
10.21 Specifying the gateway transmission setting .............................10-65
To specify the gateway transmission setting ..............................10-65
10.22 Specifying software switch settings (machine functions) .........10-67
Software SW settings .................................................................10-67
To specify a software switch setting ..........................................10-68

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Specifying settings for the stamp and password comparison
(mode 000) ................................................................................. 10-71
Specifying settings for inserting the recipient’s name in the
document (mode 001) ................................................................ 10-72
Specifying printing of the memory clear report and the report
for a broadcast transmission (mode 002) .................................. 10-73
Specifying the storage time for failed transmission documents
(mode 004) ................................................................................. 10-74
Specifying settings for general subscriber lines (mode 006) ..... 10-75
Specifying settings for receiving long documents
(mode 007) ................................................................................. 10-76
Specifying the setting for selecting paper when printing
received documents (mode 008) ............................................... 10-78
Specifying settings for the confirmation screen for broadcast
transmissions (mode 014) .......................................................... 10-79
Specifying whether or not a telephone is connected and
whether or not a received date report is added and its format
(mode 016) ................................................................................. 10-80
Specifying settings to limit dialing and broadcast transmissions
(mode 018) ................................................................................. 10-81
Specifying settings for the image in the results report
(mode 023) ................................................................................. 10-82
Specifying the copy limitation with remote copying
(mode 028) ................................................................................. 10-83
Specifying settings for fax reception functions (mode 030) ....... 10-84
Specifying the setting for tray selection of received faxes
(mode 037) ................................................................................. 10-85
Specifying administrator forwarding settings (mode 198) ......... 10-86
Specifying settings for checked receiver transmissions
(mode 200) ................................................................................. 10-87
Specifying settings for the number of rings until automatic
reception (port 2) (mode 249) ..................................................... 10-88
Blocking calls from callers that are not specified (mode 306) ... 10-90
Specifying the Internet fax settings (mode 350) ........................ 10-90
Specifying whether transmission source information is added
when performing an IP relay operation or forwarding received
documents (mode 352) .............................................................. 10-91
Specifying settings for the information indicated in the report
for IP relay transmissions (mode 368) ........................................ 10-92
Specifying settings for when copying is finished using the ADF
(mode 429) ................................................................................. 10-93
Specifying settings to limit the use of communication modes-1
(mode 475) ................................................................................. 10-94
Specifying settings to limit the use of communication modes-2
(mode 476) ................................................................................. 10-95

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x-14 VarioLink 2221/2821/3621
Specifying settings to limit the use of communication modes-3/
Specifying restrictions for registering fax addresses and printing
reports and specifying how one-touch dial recipients
are displayed (mode 477) ...........................................................10-97
Specifying the deleting method for [Del.] in input screens
(mode 478) ..................................................................................10-99
Specifying settings for limiting user authentication to only
Scan functions (mode 479) .......................................................10-100
11 Specifying settings using Web Connection
11.1 Items that can be specified using Web Connection ....................11-2
Fax/Scan (User mode) ..................................................................11-2
System (Administrator mode) .......................................................11-2
Fax/Scan (Administrator mode) ....................................................11-3
Network (Administrator mode) ......................................................11-3
11.2 Using Web Connection ...................................................................11-4
Operating environment .................................................................11-4
Accessing Web Connection ..........................................................11-5
When performing user authentication ...........................................11-6
Page Structure ..............................................................................11-7
Logging on to Administrator mode ...............................................11-8
Web browser cache ....................................................................11-10
For Internet Explorer ...................................................................11-10
For Netscape ..............................................................................11-10
11.3 One-touch key registration (User mode) .....................................11-11
To name an index .......................................................................11-13
To register with one-touch registration .......................................11-14
Registering sub-destinations ......................................................11-16
11.4 FAX Program Registration (User mode) ......................................11-18
Registering fax programs ............................................................11-20
11.5 System (Administrator mode) .......................................................11-22
To change settings .....................................................................11-22
11.6 Export/Import (Administrator mode) ...........................................11-23
To export files .............................................................................11-23
To import files .............................................................................11-25
11.7 Line Settings (Administrator mode) .............................................11-28
To specify the machine telephone number ................................11-28
11.8 Transmission source registration ................................................11-29
To register transmission sources ................................................11-29
11.9 TX Settings (Administrator mode) ................................................11-30
Transmission settings .................................................................11-30

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To specify the TX settings .......................................................... 11-31
Communication mode ................................................................ 11-32
To specify settings for communication modes .......................... 11-32
11.10 RX Settings (Administrator mode) .............................................. 11-33
To specify the RX settings ......................................................... 11-34
11.11 Fax Setting (Administrator mode) ............................................... 11-35
RX Functions .............................................................................. 11-35
To specify the reception function settings ................................. 11-35
Password Communication ......................................................... 11-36
To specify password communication settings .......................... 11-37
11.12 RX Document (Administrator mode) ........................................... 11-38
To specify F-code settings ........................................................ 11-39
To specify the processing of received documents per line ....... 11-41
To specify the processing of other received documents ........... 11-43
11.13 Report Output Settings (Administrator mode) ........................... 11-44
To specify the report output settings ......................................... 11-44
11.14 TCP/IP (Administrator mode) ...................................................... 11-46
To specify the TCP/IP settings .................................................. 11-47
11.15 Mail/Internet FAX (Administrator mode) ..................................... 11-49
To specify other settings ............................................................ 11-50
12 Reports and lists
12.1 Checking the transmission status (TX Report) ............................ 12-2
Printing the transmission activity report ...................................... 12-2
Contents of the report .................................................................. 12-4
12.2 Checking the reception status (RX Report) ................................. 12-6
Printing the reception activity report ............................................ 12-6
Contents of the report .................................................................. 12-7
12.3 Checking the list of the registered one-touch dial buttons
(One-Touch List) ............................................................................. 12-9
Printing the list of one-touch dial buttons .................................... 12-9
Contents of the list ..................................................................... 12-10
12.4 Checking the list of fax programs (Program List) ..................... 12-11
Printing the fax program list ....................................................... 12-11
Contents of the list ..................................................................... 12-12
12.5 Checking the bulletin board documents (Bulletin List) ............. 12-13
Printing the bulletin board list .................................................... 12-13
12.6 Checking the contents of confidential boxes
(Confidential List) .......................................................................... 12-15
Printing the confidential box list ................................................. 12-15

Introduction
x-16 VarioLink 2221/2821/3621
12.7 Checking the settings for each function (Setting List) ..............12-17
Printing the settings list ..............................................................12-17
Contents of the list ......................................................................12-18
13 Appendix
13.1 Entering text .....................................................................................13-2
To type text ...................................................................................13-2
List of available characters ...........................................................13-3
13.2 Replacing the stamp .......................................................................13-4
To replace the stamp ....................................................................13-4
13.3 Glossary ............................................................................................13-6
13.4 Index .................................................................................................13-9

Introduction
VarioLink 2221/2821/3621 x-17
Getting Started
Sending a fax
The basic procedure for sending a fax is described below.
In order to use the Fax functions, the optional fax kit must be installed.
1Press the [Fax/Scan] key in the control panel to enter Fax mode.
– If the machine is set to display the FAX/Copy screen when it is in
standby, a fax can be sent simply by specifying the recipient’s fax
number or by entering “#” and a one-touch number. For details, re-
fer to “Default Screen” on page 10-11.
2Position the document to be faxed.
– For details on positioning the document, refer to “Feeding the doc-
ument” on page 2-4.
3Specify the desired set-
tings. Quality & Reduction screen
FAX Menu screen

Introduction
x-18 VarioLink 2221/2821/3621
4Touch [Direct Input].
5Using the keypad, type
in the fax number of the
recipient.
– If an incorrect fax
number was entered,
touch [Delete] to cor-
rect the number.
– To erase the entered
number, press the
[C] (clear) key.
6Press the [Start] key in the control panel.
– If the fax could not be
sent, refer to “When
unable to send” on
page 2-35.
Stop
Start

Introduction
VarioLink 2221/2821/3621 x-19
Available features
Printing transmission information
A fax can be sent printed with information such as the sender’s name, the
transmission date and time, document number, and number of pages. This
is useful for informing the recipient of the sender’s information.
For details, refer to page 6-6.
Sending a fax at a specified time
A fax can be sent at a specified time. Sending faxes at discounted calling
times, such as at night or early in the morning, can help reduce costs.
For details, refer to page 6-17.
Sending one scanned page at a time (Quick Scan TX)
With this feature, faxing begins at the same time that the document page is
scanned.
For details, refer to page 6-21.
Overseas faxing
When faxing to a location where transmission conditions are poor, a slower
transmission speed can be set to ensure that the fax can be sent.
For details, refer to page 2-17.
Specify a time.
Begin the transmission.