Oce VarioLink 2221 User manual

Océ
VarioLink 2221
VarioLink 2821
VarioLink 3621
The road to
efficiency
Facsimile
Operations
User’s Guide

Introduction
VarioLink 2221/2821/3621 x-1
Introduction
Thank you for your purchase of this digital electronic photocopying machine.
This User’s Guide describes operating procedures and precautions for the
use of the Fax functions. Be sure to read this User’s Guide before starting
any machine operations.
For correct operation, also read this User’s Guide before starting any ma-
chine operations.
In order to ensure that this machine is used correctly and safely, carefully
read the “Installation and operation precautions” in the User’s Guide [Copy
Operations] before using the machine.
Trademark Acknowledgements
Adobe, the Adobe logo, the Acrobat logo, and the PostScript logo are either
registered trademarks or trademarks of Adobe Systems Incorporated.
All other company names and product names mentioned in this manual are
registered trademarks of their respective companies.
Restrictions
Unauthorized use or reproduction of this document, whether in its entirety or
in part, is strictly prohibited.
The information contained in this User’s Guide is subject to change without
notice.

Introduction
x-2 VarioLink 2221/2821/3621
Special Notice to User
For Canada
NOTICE:
This product meets the applicable Industry Canada technical specifications.
The Ringer Equivalence Number is an indication of the maximum number of
devices allowed to be connected to a telephone interface. The termination
on an interface may consist of any combination of devices subject only to the
requirement that the sum of the RENs of all the devices does not exceed five.
AVIS:
Le present materiel est conforme aux specifications techniques applicables
d’Industrie Canada.
L’indice d’equivalence de la sonnerie (IES) sert a indiquer le nombre maximal
de terminaux qui peuvent etre raccordes a une interface telephonique. La
terminaison d’une interface peut consister en une combinaison quelconque
de dispositifs, a la seule condition que la somme d’indices d’equivalence de
la sonnerie de tous les dispositifs n’excede pas 5.
For U.S.A.
FCC PART 68 REQUIREMENTS:
This equipment complies with Part 68 of the FCC rules and the requirements
adopted by the ACTA. On the cover of this equipment is a label that contains,
among other information, a product identifier in the format
US:AAAEQ##TXXXX. If required, this information must be provided to the tel-
ephone company.
This equipment uses certification jack USOC RJ11C.
A plug and jack used to connect this equipment to the premises wiring and
telephone network must comply with the applicable FCC Part 68 rules and
requirements adopted by the ACTA.
A compliant telephone cord and modular plug is provided with this product.
It is designed to be connected to a compatible modular jack that is also com-
pliant. See installation instructions for details.

Introduction
VarioLink 2221/2821/3621 x-3
The REN is used to determine the number of devices that may be connected
to a telephone line. Excessive RENs on a telephone line may result in the de-
vices not ringing in response to an incoming call. In most but not all areas,
the sum of RENs should not exceed five (5.0).
To be certain of the number of devices that may be connected to a line, as
determined by the total RENs, contact the local telephone company For
products approved after July 23, 2001, the REN for this product is part of the
product identifier that has the format US: US:AAAEQ##TXXXX.. The digits
represented by ## are the REN without a decimal point (e.g., 03 is a REN of
0.3). For earlier products, the REN is separately shown on the label.
If this equipment fax kit, fax multi line causes harm to the telephone network,
the telephone company will notify you in advance that temporary discontin-
uance of service may be required. But if advance notice isn’t practical, the
telephone company will notify the customer as soon as possible. Also, you
will be advised of your right to file a complaint with the FCC if you believe it
is necessary.
The telephone company may make changes in its facilities, equipment, op-
erations or procedures that could affect the operation of the equipment. If
this happens the telephone company will provide advance notice in order for
you to make necessary modifications to maintain uninterrupted service.
If trouble is experienced with this equipment fax kit, fax multi line, for repair
or warranty information, please contact the dealer location where you pur-
chased this equipment. If the equipment is causing harm to the telephone
network, the telephone company may request that you disconnect the
equipment until the problem is resolved.
Connection to party line service is subject to state tariffs. Contact the state
public utility commission, public service commission or corporation commis-
sion for information. If you home has specially wired alarm equipment con-
nected to the telephone line, ensure the installation of fax kit, fax multi line
does not disable you alarm equipment. If you have questions about what will
disable alarm equipment, consult your telephone company or a qualified in-
staller.

Introduction
x-4 VarioLink 2221/2821/3621
The Telephone Consumer Protection Act of 1991 makes it unlawful for any
person to use a computer or other electronic device, including FAX ma-
chines, to send any message unless such message clearly contains in a mar-
gin at the top or bottom of each transmitted page or on the first page of the
transmission, the date and time it is sent and an identification of the business
or other entity, or other individual sending the message and the telephone
number of the sending machine or such business, other entity, or individual.
(The telephone number provided may not be a 900 number or any other
number for which charges exceed local or long-distance transmission charg-
es.)
In order to program this information into your FAX machine, you should com-
plete the following steps: See “Programming a name (TSI Registration)” on
page 10-25.
For New Zealand
This device is equipped with pulse dialing while the Telecom standard is
DTMF tone dialing. There is no guarantee that Telecom lines will always con-
tinue to support pulse dialing.
This equipment does not fully meet Telecom’s impedance requirements.
Performance limitations may occur when used in conjunction with some
parts of the network. Telecom will accept no responsibility should difficulties
arise in such circumstances.
The grant of a Telepermit for any item of terminal equipment indicates only
that Telecom has accepted that the item complies with minimum conditions
for connection to its network. It indicates no endorsement of the product by
Telecom, nor does it provide any sort of warranty. Above all, it provides no
assurance that any item will work correctly in all respects with another item
of Telepermitted equipment of a different make or model, nor does it imply
that any product is compatible with all of Telecom’s network services.
WARNING/CAUTION Explained
WARNING
The exclamation point within an equilateral triangle followed by the word “Warning” is intended
to alert the user to the possibility that a disregard for the warning may result in fatal hazards or
critical injuries. Be sure to focus your attention on the Warning headings when reading the Cop-
ier User’s Guide.
CAUTION
The exclamation point within an equilateral triangle followed by the word “Caution” is intended
to alert the user to the possibility that a disregard for the caution may result in minor injuries or
in physical damage. Be sure to focus your attention on the Caution headings when reading the
Copier User’s Guide.

Introduction
VarioLink 2221/2821/3621 x-5
The automatic calling functions of this equipment must not be used to cause
a nuisance to other customers.
Telepermitted equipment only may be connected to the auxiliary telephone
port. The auxiliary port is not specifically designed for 3-wire connected
equipment. 3-wire might not respond to incoming ringing when connected to
this port.
For Europe
The Facsimile has been approved in accordance with Council Decision 1999/
5/ EC for pan-European single terminal connection to the public switched tel-
ephone network (PSTN). However, due to differences between the individual
PSTNs provided in different countries, the approval does not, of itself, give
an unconditional assurance of successful operation on every PSTN network
terminal point.
In the event of problems, you should contact your equipment supplier in the
first instance.
The CE marking must be affixed to the
product or to its data plate. Additionally it
must be affixed to the packaging, if any,
and to the accompanying documents.

Introduction
x-6 VarioLink 2221/2821/3621
Contents
Introduction
Special Notice to User ......................................................................x-2
For Canada .....................................................................................x-2
For U.S.A. .......................................................................................x-2
For New Zealand .............................................................................x-4
For Europe ......................................................................................x-5
Contents .............................................................................................x-6
Getting Started ................................................................................x-17
Sending a fax ................................................................................x-17
Available features ............................................................................x-19
Printing transmission information .................................................x-19
Sending a fax at a specified time ..................................................x-19
Sending one scanned page at a time (Quick Scan TX) ................x-19
Overseas faxing ............................................................................x-19
Sending a fax printed with the recipient’s name ..........................x-20
Sending a fax with the document scanning area specified ..........x-20
Specifying the binding position of double-sided documents .......x-21
Sending a fax with a command sent from the recipient ...............x-21
Storing a document for polling .....................................................x-22
Using a confidential box ...............................................................x-22
Sending a fax protected with a password ....................................x-22
Advanced scanning features ........................................................x-23
User’s Guides ...................................................................................x-24
User’s Guide [Copy Operations] ...................................................x-24
User’s Guide [Network Scanner Operations] ................................x-24
User’s Guide [Box Operations] .....................................................x-24
User’s Guide [Print Operations] ....................................................x-24
Quick Guide [Print Operations] .....................................................x-24
User’s Guide [Advanced Scan Operations] ..................................x-24
User’s Guide [Facsimile Operations] (this manual) .......................x-25
User’s Guide [Fax Driver Operations] ...........................................x-25
Explanation of manual conventions ...............................................x-26
Descriptions and symbols of documents and paper ...................x-28
“Width” and “Length” ...................................................................x-28
wand v .......................................................................................x-28

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VarioLink 2221/2821/3621 x-7
1 Before use
1.1 Precautions ....................................................................................... 1-2
1.2 Part names and their functions ....................................................... 1-3
Back of main unit (Fax Kit) ............................................................. 1-3
Stamp Unit ..................................................................................... 1-4
1.3 Using the control panel .................................................................... 1-5
Control panel .................................................................................. 1-5
1.4 Initial settings .................................................................................... 1-7
Required settings ........................................................................... 1-7
Useful functions ............................................................................. 1-9
1.5 Fax settings screen ........................................................................ 1-10
Fax mode screen ......................................................................... 1-10
FAX/Copy screen ......................................................................... 1-11
Icons that appear in the screen ................................................... 1-12
1.6 User authentication and account track ........................................ 1-14
2 Transmission
2.1 General fax operation ....................................................................... 2-2
To send a fax ................................................................................. 2-2
2.2 Feeding the document ..................................................................... 2-4
Loading the document into the ADF .............................................. 2-4
Placing the document on the original glass ................................... 2-5
2.3 Faxing a multi-page document from the original glass ................ 2-7
Faxing using the original glass ....................................................... 2-7
2.4 Specifying the transmission settings .............................................. 2-9
To specify the transmission settings .............................................. 2-9
Quality .......................................................................................... 2-10
Density ......................................................................................... 2-11
Reduction/Area ............................................................................ 2-12
Checking the settings .................................................................. 2-14
2.5 Specifying a recipient ..................................................................... 2-17
Using the Direct Input screen ...................................................... 2-17
Using a one-touch dial button ..................................................... 2-19
Using a program .......................................................................... 2-20
Using the Search screen .............................................................. 2-22
Specifying multiple recipients (broadcast transmission) .............. 2-24
Checking/deleting recipients ....................................................... 2-26
2.6 Check the recipient before sending .............................................. 2-28
To perform a check receiver transmission ................................... 2-29

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x-8 VarioLink 2221/2821/3621
2.7 Faxing after using the telephone (manual faxing) ........................2-31
To send a fax manually .................................................................2-31
2.8 Combining one-touch dialing and direct dialing
(chain dialing) ...................................................................................2-32
To send a fax using chain dialing .................................................2-32
2.9 Operations while scanning .............................................................2-34
If document size cannot be detected ...........................................2-34
If memory became full ..................................................................2-34
2.10 When unable to send .......................................................................2-35
To send the fax again ...................................................................2-35
2.11 Stopping the transmission ..............................................................2-36
To stop sending a fax ...................................................................2-36
2.12 Checking transmission results (Job List) ......................................2-37
Jobs ..............................................................................................2-37
Checking a job ..............................................................................2-38
3 Reception
3.1 Reception modes ..............................................................................3-2
3.2 Reception ...........................................................................................3-5
Printing received faxes ...................................................................3-5
When unable to receive ..................................................................3-6
Reception information .....................................................................3-7
3.3 Receiving a telephone call ................................................................3-8
To receive a telephone call .............................................................3-8
4 Troubleshooting
4.1 Problems when sending faxes .........................................................4-2
4.2 Problems when receiving faxes .......................................................4-4
4.3 Error messages .................................................................................4-6
5 Specifications
5.1 Specifications ....................................................................................5-2
6 Useful transmission functions
6.1 FAX Menu ...........................................................................................6-2
Displaying the Fax Menu screen .....................................................6-2
FAX Menu screens ..........................................................................6-3

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VarioLink 2221/2821/3621 x-9
6.2 Sending faxes printed with transmission information .................. 6-6
To send faxes printed with transmission information .................... 6-6
6.3 Checking a report for the transmission result
(“TX Report” function) .................................................................... 6-10
To print the transmission report ................................................... 6-10
6.4 Sending two document pages as one (“2in1” function) .............. 6-12
To send a 2in1 fax ........................................................................ 6-12
6.5 Sending double-sided documents (“2-Sided TX” function) ........ 6-13
To fax double-sided document pages ......................................... 6-13
6.6 Sending an Letter-size document with a landscape orientation
(“Rotation TX” function) ................................................................. 6-15
To send a rotated transmission ................................................... 6-15
6.7 Giving a fax priority (“Priority TX” function) ................................. 6-16
To send a priority transmission .................................................... 6-16
6.8 To send a fax at a specified time
(“Timer TX Setting” function) ......................................................... 6-17
To send a timer transmission ....................................................... 6-17
6.9 Stamping faxed documents (“Stamp” function) .......................... 6-19
To stamp faxed documents ......................................................... 6-19
6.10 Sending a document one page at a time
(“Quick Scan TX” function) ............................................................ 6-21
To send a document one page at a time ..................................... 6-21
6.11 Sending a fax with a password applied
(“Password TX” function) ............................................................... 6-22
To send faxes with a password applied ...................................... 6-22
6.12 Specifying the number of fax copies
(“Remote Copy” function) .............................................................. 6-23
To specify the number of fax copies to be printed ...................... 6-23
6.13 F-codes ............................................................................................ 6-25
F-codes ........................................................................................ 6-25
F-code confidential transmissions ............................................... 6-25
Bulletin boards ............................................................................. 6-26
Remote copying ........................................................................... 6-26
Precautions for specifying F-codes ............................................. 6-26
6.14 Using a confidential box (confidential transmission) .................. 6-27
To use a confidential box ............................................................. 6-27
Retrieving F-code confidential documents .................................. 6-29
6.15 Registering a document on a bulletin board ................................ 6-30
To register a document on a bulletin board ................................. 6-30