Oce Variolink 4522c User manual

Océ

VarioLink 4522c

VarioLink 5522c

VarioLink 6522c

Printing for

Professionals

Copy/Fax/Scan/

Box Operations

Quick Guide

Thank you for selecting an Océ solution for your document

production and management needs. The following information will

help you get the most productive and reliable use out of your

system.

Océ brand supplies are designed for Océ multi-function

copy/print/fax systems to ensure maximum product performance

and quality. Substituting other supplies may result in inferior image

quality and machine malfunction.

To order supplies call the Océ Supply Line:

1-800-462-6797 (US)

1-866-462-4478 (CAN)

01277 846 146 (UK)

Should your system develop a problem that cannot be remedied by

using the maintenance or troubleshooting procedures outlined in

this manual, please contact Océ Technical Support by calling:

1-800-243-5556 (US)

1-866-462-4478 (CAN)

08708 500 749 (UK)

For faster service, please have your machine model and serial

number available before calling.

Meter Reading Overview

If your monthly Océ invoices are calculated based on your product

usage. You can help ensure accurate billing by providing us with

accurate meter reads every month.

There are three methods to enter meter readings:

1. If your equipment is networked and your organization has an

SMTP mail server, you can set up the product to automatically

share the meter information with Océ. This is the most popular,

and least time-intensive method for you. Your service representative

can configure your system to automatically e-mail monthly meter

counts to Océ.

2. Use the Océ “E-Z Reading” web site to enter your monthly

readings. We can even set you up to receive a monthly e-mail

reminder. Go to www.oceusa.com and click on Meter Reads.

3. Enter your readings by phone by calling 800-945-9708.

1Press Utility/Counter

on the control panel

Press

Meter Count

Record the Total and Black

Counter readings and enter

them on the Océ

“E-Z Reading” web site.

(See www.oceusa.com)

Viewing the Counters (Meter Count)

For more information, see Chapter 8 of the User’s Guide - Copy Operations

Océ-Technologies B.V.

2009,Océ-Technologies B.V. Venlo, The Netherlands.

transmitted in any form or by any means without written permission from Océ.

Océ-Technologies B.V. makes no representation or warranties with respect to the

contents hereof and specically disclaims any implied warranties of

merchantability or tness for any particular purpose.

Further, Océ-Technologies B.V. reserves the right to revise this publication and to

make changes from time to time in the content hereof without obligation to notify

any person of such revision or changes.

edition:2009-09

VL6522c/VL5522c/VL4522c Contents-1

Contents

1Introduction

1.1 Energy Star® ................................................................................................................................... 1-3

What is an ENERGY STAR® Product?.............................................................................................. 1-3

1.2 Safety information........................................................................................................................... 1-4

Warning and precaution symbols ...................................................................................................... 1-4

Meaning of symbols........................................................................................................................... 1-4

1.3 Regulation notices .......................................................................................................................... 1-8

CE Marking (Declaration of Conformity) for users of the European Union (EU)................................. 1-8

USER INSTRUCTIONS FCC PART 15 - RADIO FREQUENCY DEVICES (for U.S.A. users).............. 1-8

INTERFERENCE-CAUSING EQUIPMENT STANDARD (ICES-003 ISSUE 4) (for Canada users)...... 1-8

For users in countries not subject to class B regulations.................................................................. 1-8

Laser safety........................................................................................................................................ 1-8

Internal laser radiation........................................................................................................................ 1-9

CDRH regulations .............................................................................................................................. 1-9

For European users............................................................................................................................ 1-9

For Denmark users........................................................................................................................... 1-10

For Finland, Sweden users .............................................................................................................. 1-10

For Norway users............................................................................................................................. 1-10

Laser safety label ............................................................................................................................. 1-11

Ozone release .................................................................................................................................. 1-11

Acoustic noise (for European users only)......................................................................................... 1-11

For EU member states only ............................................................................................................. 1-12

1.4 Caution notations and labels ....................................................................................................... 1-13

1.5 Special Notice to User.................................................................................................................. 1-14

For Europe ....................................................................................................................................... 1-14

1.6 Space requirements...................................................................................................................... 1-15

VL6522c/VL5522c............................................................................................................................ 1-15

VL4522c ........................................................................................................................................... 1-16

1.7 Operation precautions.................................................................................................................. 1-17

Power source................................................................................................................................... 1-17

Operating environment .................................................................................................................... 1-17

Storage of copies............................................................................................................................. 1-17

1.8 Legal restrictions on copying ...................................................................................................... 1-18

1.9 Introduction to the User’s Guides ............................................................................................... 1-19

Introduction to the book .................................................................................................................. 1-19

Introduction to the User’s Guide DVD ............................................................................................. 1-19

1.10 Available features.......................................................................................................................... 1-21

Copy operations............................................................................................................................... 1-22

Print operations................................................................................................................................ 1-22

Box operations................................................................................................................................. 1-22

Fax operations ................................................................................................................................. 1-22

Network operations.......................................................................................................................... 1-22

Scan operations............................................................................................................................... 1-22

Advanced functions ......................................................................................................................... 1-22

1.11 Control panel ................................................................................................................................. 1-23

1.12 Guidance function......................................................................................................................... 1-25

Guidance screen.............................................................................................................................. 1-25

Example of the Guidance screen..................................................................................................... 1-29

Animation Guidance......................................................................................................................... 1-30

1.13 Turning the machine on/off.......................................................................................................... 1-35

Turning on the machine ................................................................................................................... 1-35

Turning off the machine ................................................................................................................... 1-35

Contents-2 VL6522c/VL5522c/VL4522c

1.14 Loading paper ............................................................................................................................... 1-36

Loading paper into tray 1 and tray 2................................................................................................ 1-36

Loading paper into tray 3 and tray 4................................................................................................ 1-37

Loading paper into the large capacity unit ...................................................................................... 1-39

Loading paper into the bypass tray ................................................................................................. 1-40

1.15 Clearing paper jams and staple jams.......................................................................................... 1-42

Paper jam/staple jam locations........................................................................................................ 1-43

Clearing paper jams (ADF) ............................................................................................................... 1-44

Clearing paper jams (right-side door) .............................................................................................. 1-45

Clearing paper jams (paper tray)...................................................................................................... 1-46

Clearing paper jams (Finisher FS-526)............................................................................................. 1-47

Clearing paper jams (Finisher FS-527)............................................................................................. 1-49

Clearing paper jams (Job Separator JS-504)................................................................................... 1-51

Clearing paper jams (Z Folding Unit ZU-606) .................................................................................. 1-52

Clearing paper jams (Post Inserter PI-505)...................................................................................... 1-53

Clearing paper jams (Job Sparator JS-602) .................................................................................... 1-54

Clearing staple jams (Finisher FS-526) ............................................................................................ 1-55

Clearing staple jams (Saddle Stitcher SD-508)................................................................................ 1-56

Clearing staple jams (Finisher FS-527) ............................................................................................ 1-57

Clearing staple jams (Saddle Stitcher SD-509)................................................................................ 1-58

1.16 Replacing consumables ............................................................................................................... 1-59

Replacing the toner cartridge .......................................................................................................... 1-62

Replacing the waste toner box ........................................................................................................ 1-63

Replacing an imaging unit................................................................................................................ 1-64

Replacing the staple cartridge (Finisher FS-526)............................................................................. 1-66

Replacing the staple cartridge (Saddle stitcher SD-508)................................................................. 1-67

Replacing the staple cartridge (Finisher FS-527)............................................................................. 1-68

Replacing the staple cartridge (Saddle stitcher SD-509)................................................................. 1-69

Emptying the punch scrap box (Finisher FS-526)............................................................................ 1-70

Emptying the punch scrap box (Finisher FS-527)............................................................................ 1-71

Emptying the punch scrap box (Z Folding Unit ZU-606)................................................................. 1-72

1.17 Options........................................................................................................................................... 1-73

2 Basic operations

2.1 Basic copy operation...................................................................................................................... 2-3

2.2 Basic print operation ...................................................................................................................... 2-6

Sending print data.............................................................................................................................. 2-6

Before printing ................................................................................................................................... 2-7

Printing............................................................................................................................................... 2-7

2.3 Basic fax operation ....................................................................................................................... 2-10

2.4 Basic scan operation .................................................................................................................... 2-14

Scan data transmissions.................................................................................................................. 2-14

2.5 Basic box operation (registering user boxes) ............................................................................ 2-17

Box operations................................................................................................................................. 2-17

2.6 Basic box operation (saving data in a user box) ........................................................................ 2-22

Saving data in a user box with a Copy mode operation.................................................................. 2-22

Saving data in a user box with a Fax/Scan mode operation........................................................... 2-24

Saving data in a user box with a User Box mode operation ........................................................... 2-27

2.7 Basic box operation (using saved documents) .......................................................................... 2-30

User Box mode ................................................................................................................................ 2-30

Printing saved documents ............................................................................................................... 2-31

Sending saved documents .............................................................................................................. 2-33

2.8 Using external memory ................................................................................................................ 2-36

Printing a document in external memory......................................................................................... 2-36

Saving a scanned document to external memory ........................................................................... 2-39

Saving a document stored in external memory to a User Box ........................................................ 2-41

2.9 Using a document in a Bluetooth-compatible cellular phone or PDA ..................................... 2-44

Saving a document stored in a mobile terminal to a User Box ....................................................... 2-44

Printing a document in mobile terminal ........................................................................................... 2-47

VL6522c/VL5522c/VL4522c Contents-3

3 Useful copy operations

3.1 Specifying basic settings for quick copying................................................................................. 3-3

Quick Copy screen ............................................................................................................................ 3-3

3.2 Reducing paper use while copying ............................................................................................... 3-5

Double-sided copying........................................................................................................................ 3-5

Combined copies............................................................................................................................... 3-6

3.3 Copying a large number of document pages at one time........................................................... 3-8

Separate Scan ................................................................................................................................... 3-8

3.4 Producing a booklet from copies ................................................................................................ 3-10

Booklet............................................................................................................................................. 3-10

Booklet Original................................................................................................................................ 3-11

3.5 Erasing document shadows from copies ................................................................................... 3-13

Frame Erase..................................................................................................................................... 3-13

3.6 Printing copies enlarged/reduced on paper with a different size ............................................ 3-15

Auto zoom........................................................................................................................................ 3-15

3.7 Copying book page spreads on separate sheets of paper ....................................................... 3-17

Book Copy ....................................................................................................................................... 3-17

3.8 Adding cover pages while copying ............................................................................................. 3-20

Cover Sheet ..................................................................................................................................... 3-20

3.9 Binding with staples and punching holes in copies .................................................................. 3-22

Staple/Punch ................................................................................................................................... 3-22

3.10 Copying onto envelopes............................................................................................................... 3-25

Bypass tray ...................................................................................................................................... 3-25

3.11 Easily recalling frequently used functions.................................................................................. 3-27

Registering/recalling programs........................................................................................................ 3-27

Shortcut keys/Quick Settings .......................................................................................................... 3-29

3.12 Checking the copies ..................................................................................................................... 3-32

Proof Copy....................................................................................................................................... 3-32

To print and check ........................................................................................................................... 3-33

To check with preview image .......................................................................................................... 3-35

3.13 Checking the number of prints .................................................................................................... 3-36

Meter Count..................................................................................................................................... 3-36

3.14 Reducing electricity usage........................................................................................................... 3-38

Low Power mode and Sleep mode.................................................................................................. 3-38

Weekly timer .................................................................................................................................... 3-39

4 Useful printing operations

4.1 Selecting the paper......................................................................................................................... 4-3

Original Orientation ............................................................................................................................ 4-3

Original Size and Paper Size.............................................................................................................. 4-3

Zoom.................................................................................................................................................. 4-4

Paper Tray (Paper Type) .................................................................................................................... 4-4

Copies and Collate/Offset.................................................................................................................. 4-5

4.2 Managing and limiting printing ...................................................................................................... 4-6

Secure Print ....................................................................................................................................... 4-6

Save in User Box ............................................................................................................................... 4-6

Proof Print.......................................................................................................................................... 4-7

User Authentication/Account Track................................................................................................... 4-7

ID & Print............................................................................................................................................ 4-8

4.3 Reducing paper use while printing................................................................................................ 4-9

Combination....................................................................................................................................... 4-9

Double-sided printing/booklet printing .............................................................................................. 4-9

4.4 Adjusting the print position.......................................................................................................... 4-10

Binding Direction and Binding Margin ............................................................................................. 4-10

Image Shift....................................................................................................................................... 4-10

4.5 Finishing documents .................................................................................................................... 4-11

Stapling and hole punching ............................................................................................................. 4-11

Center stapling and folding.............................................................................................................. 4-11

Contents-4 VL6522c/VL5522c/VL4522c

4.6 Adding different paper.................................................................................................................. 4-12

Cover Mode ..................................................................................................................................... 4-12

Transparency Interleave................................................................................................................... 4-12

Per Page Setting .............................................................................................................................. 4-13

4.7 Adding text and images when printing ....................................................................................... 4-14

Watermark........................................................................................................................................ 4-14

Overlay............................................................................................................................................. 4-14

Copy Security .................................................................................................................................. 4-14

Date/Time and Page Number .......................................................................................................... 4-15

Header/Footer.................................................................................................................................. 4-15

4.8 Adjusting the image quality.......................................................................................................... 4-16

Select Color and Quality Adjustment............................................................................................... 4-16

Color Settings .................................................................................................................................. 4-16

Glossy Mode.................................................................................................................................... 4-17

4.9 Using printer fonts ........................................................................................................................ 4-18

Font Settings.................................................................................................................................... 4-18

4.10 Configuring an easy-to-use printer driver .................................................................................. 4-19

My Tab ............................................................................................................................................. 4-19

5 Useful fax operations

5.1 Registering frequently used fax numbers..................................................................................... 5-3

Address book destinations ................................................................................................................ 5-3

Group destinations............................................................................................................................. 5-6

Registering the program destination.................................................................................................. 5-7

5.2 Checking fax operations performed until now............................................................................. 5-8

Communication List........................................................................................................................... 5-8

5.3 Transmitting to multiple recipients at the same time................................................................ 5-10

Broadcast transmission ................................................................................................................... 5-10

5.4 Selecting registered transmission source information ............................................................. 5-13

Fax transmission source information settings ................................................................................. 5-13

5.5 Scanning the documents to be sent ........................................................................................... 5-15

Scan Settings................................................................................................................................... 5-15

5.6 Sending documents with a command from the recipient......................................................... 5-17

Polling transmission......................................................................................................................... 5-17

5.7 Reducing communication costs.................................................................................................. 5-19

Transmitting to multiple long-distance recipients (relay distribution) .............................................. 5-19

Transmitting using late-night transmission cost (timer transmission).............................................. 5-19

5.8 Reducing communication costs (using the Internet/Intranet).................................................. 5-20

Internet faxing .................................................................................................................................. 5-20

IP address faxing ............................................................................................................................. 5-20

5.9 Sending documents by e-mail ..................................................................................................... 5-21

Internet faxing .................................................................................................................................. 5-21

5.10 Reducing printing costs ............................................................................................................... 5-23

Compulsory Memory RX User Box.................................................................................................. 5-23

5.11 Sending confidential documents................................................................................................. 5-25

F-Code transmission........................................................................................................................ 5-25

5.12 Forwarding received data ............................................................................................................ 5-27

Fax forwarding ................................................................................................................................. 5-27

5.13 Faxing data directly from a computer......................................................................................... 5-28

Computer faxing .............................................................................................................................. 5-28

VL6522c/VL5522c/VL4522c Contents-5

6 Useful network scan operations

6.1 Registering frequently used destinations..................................................................................... 6-3

Address book destinations ................................................................................................................ 6-3

Group destinations............................................................................................................................. 6-6

Registering the program destination.................................................................................................. 6-7

6.2 Transmitting fine text and clean images....................................................................................... 6-8

Adjusting the resolution ..................................................................................................................... 6-8

Selecting an Original Type setting ..................................................................................................... 6-9

6.3 Transmitting with the selected Color and File Type settings ................................................... 6-12

Selecting File Type and Color settings ............................................................................................ 6-13

6.4 Transmitting with the page number or time added ................................................................... 6-14

Page number.................................................................................................................................... 6-14

Adding the date and time................................................................................................................. 6-16

6.5 Transmitting with the background color adjusted .................................................................... 6-18

Background Removal ...................................................................................................................... 6-18

6.6 Transmitting with shadows erased ............................................................................................. 6-20

Frame Erase..................................................................................................................................... 6-20

6.7 Transmitting to multiple recipients ............................................................................................. 6-22

Searching for a registered destination............................................................................................. 6-22

6.8 Sending documents by e-mail ..................................................................................................... 6-24

E-mail transmissions........................................................................................................................ 6-24

Changing the e-mail subject or name of the attached file............................................................... 6-25

6.9 Checking transmissions performed until now ........................................................................... 6-27

Current Jobs/Job History lists ......................................................................................................... 6-27

7 Useful box operations

7.1 Changing the name of a saved document.................................................................................... 7-3

Edit Name .......................................................................................................................................... 7-3

7.2 Scanning double-sided documents .............................................................................................. 7-5

Scan Settings..................................................................................................................................... 7-5

7.3 Automatically erasing data from user boxes................................................................................ 7-7

Auto Document Delete Time.............................................................................................................. 7-7

7.4 Printing/sending multiple data combined................................................................................... 7-10

Combine/Bind TX............................................................................................................................. 7-10

7.5 Changing finishing settings for saved data before printing...................................................... 7-14

Finishing........................................................................................................................................... 7-14

7.6 Performing box operations from a computer............................................................................. 7-16

Web Connection .............................................................................................................................. 7-16

About Web Connection.................................................................................................................... 7-16

8 Advanced functions

8.1 Advanced functions ........................................................................................................................ 8-3

8.2 To register i-Option LK-101 v2/LK-102/LK-105 .......................................................................... 8-5

Registering i-Option LK-101 v2/LK-102/LK-105 ............................................................................... 8-5

Procedure to enable i-Option LK-101 v2/LK-102/LK-105 functions ................................................. 8-5

9 Troubleshooting

9.1 Troubleshooting .............................................................................................................................. 9-3