Oce im5530 Programming manual
For Océ and Imagistics Models
Océ User Management Guide
im5530 / im6030 / im7230 / im8530
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SOFTWARE LICENSE AGREEMENT 1
SOFTWARE LICENSE AGREEMENT
INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR
ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE
LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE
SUCH SEPARATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU
MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE
SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT.
THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL
SOFTWARE COMPONENTS, EACH HAVING ITS OWN APPLICABLE END USER LICENSE
AGREEMENT (“EULA”). INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN
ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED
HEREWITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CRE-
ATED BY OR FOR Océ North America, Corporate Printing Division (“Océ”) ARE PROPRI-
ETARY PRODUCTS OF Océ AND ARE PROTECTED BY COPYRIGHT LAWS,
INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS.
Grant of License
This is a legal agreement between you, the end-user (“You”), and Océ and its suppliers. This
software, fonts (including their typefaces) and related documentation (“Software”) is licensed for
use with the system CPU on which it was installed (“System”) in accordance with the terms con-
tained in this Agreement. This Software is proprietary to Océ and/or its suppliers.
Océ and its suppliers disclaim responsibility for the installation and/or use of this Software, and
for the results obtained by using this Software. You may use one copy of the Software as
installed on a single System, and may not copy the Software for any reason except as neces-
sary to use the Software on a single System. Any copies of the Software shall be subject to the
conditions of this Agreement.
You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse
compile, reverse assemble, or reverse engineer the Software. You may not use the Software,
except in accordance with this license. No title to the intellectual property in the Software is
transferred to you and full ownership is retained by Océ or its suppliers. Source code of the Soft-
ware is not licensed to you. You will be held legally responsible for any copyright infringement,
unauthorized transfer, reproduction or use of the Software or its documentation.
Term
This license is effective until terminated by Océ or upon your failure to comply with any term of
this Agreement. Upon termination, you agree to destroy all copies of the Software and its docu-
mentation.
You may terminate this license at any time by destroying the Software and its documentation
and all copies.
Disclaimer of Warranty
THIS SOFTWARE IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND, EITHER
EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES
OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-
INFRINGEMENT. Océ AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELATING TO THE
QUALITY AND PERFORMANCE OF THE SOFTWARE. IF THE SOFTWARE PROVES
DEFECTIVE, YOU (AND NOT Océ OR ITS SUPPLIERS) SHALL BE RESPONSIBLE FOR THE
ENTIRE COST OF ALL NECESSARY SERVICING, REPAIR OR CORRECTION. Océ AND ITS
SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE
WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL
BE UNINTERRUPTED OR ERROR FREE.
2 SOFTWARE LICENSE AGREEMENT
ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY Océ AND ITS AFFILIATES
PURSUANT TO A EULA IS PROVIDED “AS IS” WITHOUT WARRANTY OF ANY KIND,
EITHER EXPRESS OR IMPLIED.
Limitation of Liability
IN NO EVENT WILL Océ OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES,
WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR
DEATH RESULTING FROM NEGLIGENCE ON THE PART OF Océ OR ITS SUPPLIERS),
INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR
OTHER INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE
USE OR INABILITY TO USE THE SOFTWARE, EVEN IF Océ OR ITS SUPPLIERS HAVE
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY
CLAIMS.
U.S. Government Restricted Rights
The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the
U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the
Rights in Technical Data and Computer Software Clause set forth in 252.227-7013, or 52.227-19
(c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is Océ North America, Corpo-
rate Printing Division, 100 Oakview Drive, Trumbull CT 06611.
General
You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt
to sublicense, lease, rent, assign or transfer any of the rights, duties or obligations hereunder is
void. You agree that you do not intend to, and will not ship, transmit (directly or indirectly) the
Software, including any copies of the Software, or any technical data contained in the Software
or its media, or any direct product thereof, to any country or destination prohibited by the United
States Government. This license shall be governed by the laws of Japan or, at the election of a
Supplier of Océ concerned with a dispute arising from or relating to this Agreement, the laws of
the Country designated from time to time by the relevant Supplier of Océ. If any provision or por-
tion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining provi-
sions or portions shall remain in full force and effect.
YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT
YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND
CONDITIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE
COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND Océ AND ITS SUPPLI-
ERS AND SUPERSEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN,
OR ANY OTHER COMMUNICATION RELATING TO THE SUBJECT MATTER OF THIS
LICENSE AGREEMENT.
Océ North America, Corporate Printing Division, 100 Oakview Drive, Trumbull CT 06611.
TRADEMARKS AND COPYRIGHT 3
TRADEMARKS AND COPYRIGHT
Trademarks
yThe official name of Windows 98 is Microsoft Windows 98 Operating System.
yThe official name of Windows Me is Microsoft Windows Me Operating System.
yThe official name of Windows 2000 is Microsoft Windows 2000 Operating System.
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating
System.
yMicrosoft, Windows, Windows NT, and the brand names and product names of other
Microsoft products are trademarks of Microsoft Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple
Computer, Inc. in the US and other countries.
yPostscript is a trademark of Adobe Systems Incorporated.
yNetscape is a trademark of Netscape Communications Corporation.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yOther company names and product names in this manual are the trademarks of their respec-
tive companies.
Copyright
© 2005 Océ North America, Corporate Printing Division All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written
permission of Océ. No patent liability is assumed, however, with respect to the use of the infor-
mation contained herein.
4 Preface
Preface
Thank you for purchasing an Océ im8530 Series Multifunctional Digital System. This User Man-
agement Guide explains the instructions how to manage the equipment with user management
functions, such as department management, User Management Setting, and User Authentica-
tion for Scan to E-mail.
About This Guide
This manual explains describes how to manage this equipment using the functions of “Depart-
ment Management”, “User Management Setting” and “User Authentication for Scan to E-mail”.
Conventions
yThe term “this equipment” in this manual refers to the im8530 Series.
yThe term “e-Filing” in this manual is an abbreviation of “electronic filing”.
Lineup of Our Manuals
Thank you for purchasing the Océ multifunctional digital systems im8530 Series.
We have provided you with these manuals for the operation of this equipment. Select and read
the manual best suited to your needs.
Quick Start Guide
This Quick Start Guide describes the initial setup method of this equip-
ment and accessories of this product such as operator’s manuals and
CD-ROMs.
Operator’s Manual Basic Functions
This Operator’s Manual Basic Functions describes how to use the basic
functions of this equipment mainly focusing on the copying function.
Also this manual contains safety precautions for users to be observed.
Be sure to read it first carefully.
User Functions Guide
This User Functions Guide describes the functions and settings under
the [USER FUNCTIONS] button on the control panel of this equipment.
Preface 5
Other guides are provided by the User Documentation CD-ROM in PDF files:
Printer Utility Guide
This Printer Utility Guide explains how to operate and set up the network
functions such as the network scanning function and job management,
using the Printer Utility (Web-based utility) from client computers.
Network Administration Guide
This Network Administration Guide explains the guidelines for setting up
network servers to provide various network services, and troubleshoot-
ing for network administrators.
Printing Guide
This Printing Guide explains how to install the client software for printing
from Microsoft Windows, Apple Mac OS, and UNIX computers, and print
to the equipment.
Scanning Guide
This Scanning Guide explains how to operate the scanning function of
this equipment.
e-Filing Guide
This e-Filing Guide explains how to operate the e-Filing function using
the TWAIN driver, File Downloader and e-Filing web utility.
6 Preface
To read manuals in PDF (Portable Document Format) files
Viewing and printing this operator’s manual in PDF files require that you install Adobe Reader or
Adobe Acrobat Reader on your PC. If Adobe Reader or Adobe Acrobat Reader is not installed
on your PC, download and install it from the website of Adobe Systems Incorporated.
Network Fax Guide
This Network Fax Guide explains how to use the network fax function
that enable users to operate fax and internet fax sending from a client
computer via network.
User Management Guide
This User Management Guide describes how to manage this equipment
using the functions of “Department Management”, “User Management
Setting” and “User Authentication for Scan to E-mail”.
Preface 7
Precautions in this manual
To ensure correct and safe use of this equipment, this operator’s manual describes safety pre-
cautions according to the three levels shown below.
You should fully understand the meaning and importance of these items before reading this
manual.
Other than the above, this manual also describes information that may be useful for the opera-
tion of this equipment with the following signage:
Indicates a potentially hazardous situation which, if not avoided, could result
in death, serious injury, or serious damage, or fire in the equipment or sur-
rounding assets.
Indicates a potentially hazardous situation which, if not avoided, may result in
minor or moderate injury, partial damage of the equipment or surrounding
assets, or loss of data.
Indicates a procedure you should follow to ensure the optimal performance of
the equipment and problem-free copying.
Describes handy information that is useful to know when operating the equip-
ment.
Pages describing items related to what you are currently doing. See these
pages as required.
8 Preface
TABLE OF CONTENTS 9
TABLE OF CONTENTS
SOFTWARE LICENSE AGREEMENT ..........................................................1
TRADEMARKS AND COPYRIGHT...............................................................3
Preface...........................................................................................................4
About This Guide.......................................................................................4
Conventions .........................................................................................4
Lineup of Our Manuals ..............................................................................4
To read manuals in PDF (Portable Document Format) files ................6
Precautions in this manual ........................................................................7
Chapter 1 Setting up User Management
Enabling Department Management .......................................................... 12
Setting up User Management Setting.......................................................15
Enabling User Management Setting........................................................16
Enabling Windows Domain Authentication.........................................17
Enabling LDAP Authentication ...........................................................21
Enabling MFP Local Authentication ...................................................25
Managing User Information .....................................................................26
How to Login to Touch Panel ..................................................................43
Setting up User Authentication for Scan to E-mail .................................48
INDEX .........................................................................................................................................55
10 TABLE OF CONTENTS
1.Setting up User Management
In the User Management tab page, you can enable or disable the department management, configure the
User Management Setting, and configure the User Authentication for Scan to E-mail.
Enabling Department Management.......................................................................12
Setting up User Management Setting ...................................................................15
Enabling User Management Setting .................................................................................................16
Managing User Information...............................................................................................................26
How to Login to Touch Panel ............................................................................................................43
Setting up User Authentication for Scan to E-mail..............................................48
1 Setting up User Management
12 Enabling Department Management
Enabling Department Management
The department management is disabled as the default setting. When you want to manage the
counters for every department, enable the department management. If the department manage-
ment is enabled, the department code input screen will be displayed in the Touch Panel Display
when you perform copying, scanning, faxing, and e-Filing box operations to manage the opera-
tions separately every department. The printing can be also managed using the department
code.
yTo enable the department management, at least one department code must be registered.
Before enabling the department management, register the department code that you require.
yEnabling or disabling the department management can be operated in the General submenu
page in the Setup menu page.
yEnabling or disabling the department management can be operated using the Control Panel.
For instructions using the Control Panel, see User Functions Guide.
Enabling the department management
1
Click the User Management tab and the Authentication menu.
yThe login page is displayed.
2
Enter the administrator password and click [Login].
yThe Authentication page is displayed.
Enabling Department Management 13
3
Click [Department Setting].
yThe Department Setting page opens.
4
Specify the following items and click [Finish].
yDepartment Code
Select whether the department management is enabled or disabled.
When the User Management Setting is enabled, the Department Code option cannot be
disabled.
1 Setting up User Management
14 Enabling Department Management
yDepartment Code Enforcement
Select whether invalid jobs, which a department code is not specified or invalid
department code is specified, are printed or stored in the invalid job list when the
department code is enabled.
ON — Select this to not print the invalid jobs and store them in the invalid job list.
Print — Select this to print the invalid jobs.
Delete — Select this to delete the invalid jobs without storing them in the invalid job list.
yIf the Department Code Enforcement is set to ON and the SNMP communication is
enabled in the printer driver, the user will be prompted to enter the correct department
code if an invalid department code was entered in the printer driver.
yThe Department Code Enforcement setting is not applied when the User Manage-
ment Setting is enabled.
Setting up User Management Setting 15
Setting up User Management Setting
When the User Management Setting is enabled, users must enter the user name and password
before operating this equipment. Therefore, you can secure the equipment from the unexpected
users.
When the User Management Setting is enabled, the following functions will be available.
yThe counters for each user can be managed.
yThe limitations for each user can be set.
yUp to 10000 users can be registered.
yThe user name and password will be required to operate the [COPY], [SCAN], [e-FILING],
[FAX], [TEMPLATE], [USER FUNCTIONS], and [JOB STATUS] buttons.
yThe user name and password will be required to operate the e-Filing web utility.
yThe print jobs can be accepted only from the computer of which the login user name can be
attested. (When the Windows Domain Authentication or LDAP Authentication is used, the
computer must also join the domain.)
yWhen the Windows Domain or LDAP Authentication is used, the user information will be reg-
istered automatically in the equipment when a user enters the user name and password in
the User Authentication screen and then enter the department code.
The following table shows which function will use the User Management Setting.
Operation Authentication Remarks
Control Panel COPY Yes
SCAN Yes
e-FILING Yes
FAX Yes
EXTENSION No
JOB STATUS Yes
ACCESS No
INTERRUPT Yes
TEMPLATE Yes
USER FUNCTIONS Yes
Web Printer Utility No
e-Filing Yes
Client Software Printer Driver
N/W-Fax Driver
Yes
(User Name Only)
The computer must
login the domain.
Document Monitor No
File Downloader No
TWAIN Driver No
Backup/Restore No
Address Book Viewer No
1 Setting up User Management
16 Setting up User Management Setting
Please remember the following limitations and considerations for the User Management Setting.
- The jobs cannot be printed or deleted from Printer Utility. When you want to print or delete
the jobs, please perform the operation from the [JOB STATUS] button on the Control Panel.
- The department codes that any users are registered cannot be deleted. If you want to delete
the department codes, make sure that the no user is registered in the department codes that
you want to delete.
- When the Windows Domain or LDAP Authentication is enabled, the password setting in the
User Information will not be used for the authentication. Do not specify the password for the
User Information when the Windows Domain or LDAP Authentication is used.
- When the user’s jobs are in progress or the user currently log in the touch panel, the user
information cannot be deleted or you cannot reset the user’s counters.
Before registering the user information, enable the User Management Setting.
P.16 “Enabling User Management Setting”
After you enable the User Management Setting, register the user information.
P.26 “Managing User Information”
When you enable the User Management Setting, the department management will be enabled
automatically. However, no department code has been registered, you cannot enable the User
Management Setting. In that case, please register the department code before enabling the
User Management Setting.
Enabling User Management Setting
This equipment supports the following methods for the User Management Setting.
yWindows Domain Authentication
When your network manages the network users using the Windows Domain, this equipment
can be managed using the Windows Domain Authentication.
When this is configured, users must enter the user name and password that is registered in
the Windows Domain to perform any operations on the Control Panel of this equipment.
P.17 “Enabling Windows Domain Authentication”
yLDAP Authentication
When your network manages the network users using the LDAP, this equipment can be
managed using the LDAP Authentication.
When this is configured, users must enter the user name and password that is registered in
the LDAP server to perform any operations on the Control Panel of this equipment.
P.21 “Enabling LDAP Authentication”
yMFP Local Authentication
When you do not have any network authentication systems in your network, you can use the
MFP Local Authentication.
When this is configured, users must enter the user name and password that is registered in
the MFP to perform any operations on the Control Panel of this equipment.
P.25 “Enabling MFP Local Authentication”
If you want to change the authentication method, please change the domain name and pass-
word settings of the User Information as required. It’s easy to change the settings of the User
Information using the Export/Import function.
P.35 “Exporting User Information and Counters”
P.38 “Importing User Information”
Setting up User Management Setting 17
Enabling Windows Domain Authentication
To use the Windows Domain Authentication, you must have Windows Domain Authentication
system in your network.
Enabling Windows Domain Authentication
1
Click the User Management tab and the Authentication menu.
yThe login page is displayed.
2
Enter the administrator password and click [Login].
yThe Authentication page is displayed.
3
Click [User Management Setting].
yThe User Management Setting page opens.
1 Setting up User Management
18 Setting up User Management Setting
4
Select “Enable” in the “User Authentication” drop down box, and
select how invalid jobs are processed in the “User Authentication
Enforcement” drop down box. Then click [Next].
yIn the “User Authentication Enforcement” drop down box, select whether invalid jobs,
which an authentication failed, are printed or stored in the invalid job list.
-ON — Select this to not print the invalid jobs and store them in the invalid job list.
-Print — Select this to print the invalid jobs.
-Delete — Select this to delete the invalid jobs without storing them in the invalid
job list.
You can disable the User Management Setting by selecting “Disable” and click [Next].
5
Select “Windows Domain Authentication” and click [Next].
If you want to automatically register user information that is entered by users in the
authentication screen on the touch panel, Printer Utility, and e-Filing web utility, check the
“Create User Information Automatically” check box.
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