Oce VarioPrint 2070 User manual

Océ VarioPrint 2070 Prémia Class
Print, copy and scan jobs
Océ User manual

© 2009 Océ
All rights reserved. No part of this work may be reproduced, copied, adapted, or transmitted
in any form or by any means without written permission from Océ.
Océ makes no representation or warranties with respect to the contents hereof and specifi-
cally disclaims any implied warranties of merchantability or fitness for any particular purpose.
Furthermore, Océ reserves the right to revise this publication and to make changes from
time to time in the content hereof without obligation to notify any person of such revision
or changes.
Edition: 2009-04

Notes for the reader
Introduction
This manual helps you to use the Océ VarioPrint 2070 Prémia Class. The manual contains
a description of the Océ VarioPrint 2070 Prémia Class and guidelines to use and operate
the Océ VarioPrint 2070 Prémia Class. There are also tips to increase your knowledge
of the Océ VarioPrint 2070 Prémia Class and to help you manage the workflow even
better.
Definition
Attention Getters
Parts of this manual require your special attention. These parts provide important, addi-
tional information or are about the prevention of damage to your properties.
Note, Attention and Caution
The words Note, Attention and Caution indicate these important parts.
■The word Note comes before additional information about the correct operation of
the Océ VarioPrint 2070 Prémia Class or a tip.
■A part marked with Attention contains information used to prevent damage to items,
for example the Océ VarioPrint 2070 Prémia Class, or a file.
■A part marked with Caution contains information to prevent personal injury. Caution
is found only in manuals that describe physical products.
Safety information
You can find the safety information for this product in the Instructions for safe use and
the Safety Data Sheets. The instructions for safe use and the Safety Data Sheets are in-
cluded in the appendices of this manual.
3
Notes for the reader

Trademarks
List of trademarks
Océ, Océ VarioPrint 2070 Prémia Class are registered trademarks of Océ-Technologies
B.V..
Adobe®, Acrobat®, Reader® and Distiller® are registered trademarks of Adobe® Systems
Incorporated.
PostScript® 3™ is a registered trademark of Adobe® Systems Incorporated.
Apple®, Mac® , Mac OS® and Macintosh® are registered trademarks of Apple® Computer,
Inc.
InstallShield® is a registered trademark of InstallShield® Software Corporation.
FLEXlm™ is a trademark of Macrovision™ Corporation.
Microsoft®, Windows® , Windows NT®, Windows 98®, Windows 2000®, Windows
XP®, Windows Server 2003® are either registered trademarks or trademarks of Microsoft®
Corporation in the United States and/or other countries.
Products in this publication are referred to by their general trade names. In most, if not
all cases, these designations are claimed as trademarks or registered trademarks of their
respective companies.
4
Trademarks

Contents
Chapter 1
Introduction.........................................................................................................9
General Information.................................................................................10
About the Job Manual.......................................................................10
About Océ VarioPrint 2070 Prémia Class Users...............................11
About the Océ VarioPrint 2070 Prémia Class...................................12
About the configuration of the Océ VarioPrint 2070 Prémia Class.15
About the operator panel of the Océ VarioPrint 2070 Prémia
Class....................................................................................................18
About the mailbox..............................................................................22
About the activity states of the Océ VarioPrint 2070 Prémia Class.25
About stapling....................................................................................27
About Océ Intra Logic........................................................................29
Get Started................................................................................................32
Switch the Océ VarioPrint 2070 Prémia Class on or off..................32
Access the Océ VarioPrint 2070 Prémia Class..................................34
Chapter 2
The Print Function............................................................................................37
Print jobs in this manual..........................................................................38
About the Océ VarioPrint 2070 Prémia Class printer driver.................43
Types of print job settings.......................................................................45
Common Print Jobs.................................................................................51
Start the Print Job .............................................................................51
Introduction...................................................................................51
Creating a Template (Windows Printer Driver)..........................52
Starting a Print Job That Uses a Template.................................56
Start an automatic print job.........................................................57
Starting a Mailbox Job.................................................................58
Starting a Secured Print Job........................................................59
Control Print Jobs...............................................................................61
Fetching Print Jobs from Other Printers (Smart mailbox)........61
Controlling the Mailbox Jobs......................................................63
Print a secured job........................................................................67
Print on special material..............................................................69
Give priority to your automatic print job....................................71
Stop or correct a print job............................................................72
Interrupting a Print Job................................................................74
Central Printing.........................................................................................77
5
Contents

Introduction.........................................................................................77
About the Central Reproduction Department............................77
About the Océ Job SubmitIT application...................................79
About the Print Files.....................................................................80
Set the Application Defaults..............................................................81
Manage the List of Printers..........................................................81
Display the properties of the print files......................................84
Create and use a template...........................................................86
Create and Use Desktop Shortcuts.............................................88
Use several printers at the same time........................................91
Control Print Files...............................................................................92
Retrieve the print files..................................................................92
Save the print files........................................................................94
Print a job......................................................................................96
Change the job ticket....................................................................98
Assign a print job to a user........................................................100
Chapter 3
The Copy Function..........................................................................................103
Copy jobs in this manual.......................................................................104
Prepare the copy job..............................................................................106
Types of copy job settings.....................................................................110
Common Copy Jobs..............................................................................119
Copy one set of originals.................................................................119
Copy separate job parts...................................................................124
Make an enlarged or reduced copy................................................126
Copy on special material.................................................................129
Create a booklet................................................................................132
Improve the image quality of a copy..............................................134
Copying a Book or Magazine...........................................................136
Sorting the Output............................................................................140
Stopping or Correcting a Copy Job................................................142
Interrupt a copy job..........................................................................144
Chapter 4
The Scan Function..........................................................................................147
Scan jobs in this manual.......................................................................148
About the Scan Profiles.........................................................................150
Preparing the Scan Job.........................................................................153
Types of scan job settings.....................................................................157
Common Scan Jobs...............................................................................161
Scan one set of originals.................................................................161
Scan separate job parts...................................................................164
Scan-to-email....................................................................................166
Make an enlarged or reduced digital document............................168
6
Contents

Improve the image quality of the digital document......................171
Stop or correct a scan job................................................................174
Chapter 5
Maintenance....................................................................................................177
Add paper to the paper trays................................................................178
Add paper to the special tray................................................................182
Chapter 6
Errors................................................................................................................185
Correcting Errors....................................................................................186
Clear a paper jam...................................................................................188
Appendix A
Overview and Tables......................................................................................189
Product Specifications...........................................................................190
Originals to use......................................................................................191
Input Trays and Output Bins.................................................................192
Media ......................................................................................................195
Appendix B
Safety Information..........................................................................................197
Instructions for safe use........................................................................198
Safety Data Sheets.................................................................................200
Appendix C
Miscellaneous..................................................................................................207
Reader's comment sheet.......................................................................208
Addresses of local Océ organisations .................................................210
7
Contents

8
Contents

Chapter 1
Introduction

General Information
About the Job Manual
The Job Manual describes the tasks that the end user can perform using the Océ VarioPrint
2070 Prémia Class.
The user CD-rom, delivered with the Océ VarioPrint 2070 Prémia Class, provides you
with the Job Manual in digital format. You can also find Quick Reference Cards on this
CD-rom.
The end user can use an Océ application to control the jobs to, on and from the Océ
VarioPrint 2070 Prémia Class. The On-line Help of these applications will inform you
on how to control the jobs remotely.
The Océ website (www.oce.com) facilitates the free user's manual and driver downloads.
Chapter 1 - Introduction10
About the Job Manual

About Océ VarioPrint 2070 Prémia Class Users
Introduction
The Océ VarioPrint 2070 Prémia Class documentation addresses three types of users.
Each user has defined tasks related to the Océ VarioPrint 2070 Prémia Class system.
This Job Manual describes the tasks of the end user ‘About the Job Manual’ on page 10.
Types of users and their tasks
#
TasksTypes of users
■Print digital documents.
■Copy paper documents.
■Scan paper documents.
■Control document flow.
■Load paper in the trays.
■Clear paper jams.
End user
■Define access-security to machine and the machine's compo-
nents.
■Define default job settings.
■Control paper trays.
■Control output.
■Control the print mode.
■Obtain system information.
■Set energy save timers.
■Maintain the accounting system.
■Maintain machine supplies.
■Solve easy machine problems.
Key Operator
■Control the connection of the system to the network.
■Configure the scan server.
■Configure the print server.
■Configure the web server.
■Configure protocols.
■Maintain and install the drivers.
System Administra-
tor
Chapter 1 - Introduction 11
About Océ VarioPrint 2070 Prémia Class Users

About the Océ VarioPrint 2070 Prémia Class
Introduction
The Océ VarioPrint 2070 Prémia Class has been developed from a proven system to
create, print, copy and scan high-quality jobs. The productivity and the print speed of
the Océ VarioPrint 2070 Prémia Class benefit office and central reproduction departments.
The new technologies and features developed for this release provide an improved workflow
to execute jobs, in combination with the Océ Intra Logic application. In addition, the
Océ System configuration provides a new method for configuring and maintaining the
system.
Features of the Océ VarioPrint 2070 Prémia Class
The Océ VarioPrint 2070 Prémia Class system combines previously tested technologies
with new features.
#
Features
The Mailbox: for last-minute print job control.
The Smart mailbox: used to print jobs stored in remote mailboxes.
The Combine key : used to copy or scan separate job parts.
The Interrupt key : used to suspend a job, start a high-priority job and resume the
suspended job.
Scan-to-email: used to scan a document and send it as an attachment to your e-mail
address.
The Océ Finisher control technology: to direct the output of the copy and print jobs.
The bin capacity has been increased.
The Océ Image Logic technology: used to detect and optimize light sections, lines
and photos in the originals in order to get the best image quality possible.
The Paper Positioning Module: to increase the accuracy of the image position on the
sheet.
The automatic 90° image-rotation technology: used to match the feed direction of
the originals and the orientation of the paper in the paper trays.
Off-line stapling: to staple manually, during job processing.
A5/Us Std 5.5x8.5 copying: used to copy A5/Us Std 5.5x8.5 originals to A5/Us Std
5.5x8.5 paper.
Adobe® PostScript® 3™ and direct PDF printing.
Chapter 1 - Introduction12
About the Océ VarioPrint 2070 Prémia Class

Features
Improved network connectivity features: Apple Macintosh®, Microsoft Windows®,
NetWare Novell® and UNIX environments.
Control the print and scan jobs by using the Océ Intra Logic application.
Display the Océ VarioPrint 2070 Prémia Class information by using the Océ Intra
Logic application.
Control the jobs in a central reproduction environment by using Océ Job SubmitIT.
Integrated controller (DAC).
An up-to-date design and improved ergonomics.
Job processes on the Océ VarioPrint 2070 Prémia Class
#
DescriptionProcess
Originals are inserted.
Copies and prints are made.
1
Print job process.2
Scan job process.3
Chapter 1 - Introduction 13
About the Océ VarioPrint 2070 Prémia Class

Applications
The Océ VarioPrint 2070 Prémia Class supports the following Océ applications for
managing the document flow:
#
What can you doApplications
Manage the print and scan jobs to, on
and from your computer. Refer to
www.oce.com for more information.
Océ Intra Logic
Manage the print jobs to and from a
central printing department. Refer to
www.oce.com for more information.
Océ Job SubmitIT
Create a print job while the application
selects the most appropriate printer for
your job. All available printers are connect-
ed to each other to optimize the docu-
ment flow. Scanning, faxing and archiving
is organized from a central approach. Re-
fer to www.oce.com for more informa-
tion.
Océ PRISMAsatellite for Office
Chapter 1 - Introduction14
About the Océ VarioPrint 2070 Prémia Class

About the configuration of the Océ VarioPrint 2070 Prémia
Class
Introduction
The main components of the Océ VarioPrint 2070 Prémia Class are the following.
1. The operator panel.
2. The Océ VarioPrint 2070 Prémia Class machine.
3. The controller (DAC), extended with a Web server.
To finish the print and scan jobs, the system is connected to a print server, a scan server,
and the workstations.
The Océ VarioPrint 2070 Prémia Class machine
[2] The Parts of the Océ VarioPrint 2070 Prémia Class
#
FunctionPartNumber
Equipment, to copy or scan the non-
standard originals.
One side of the original is scanned at
a time.
Access to platen1
Chapter 1 - Introduction 15
About the configuration of the Océ VarioPrint 2070 Prémia Class

FunctionPartNumber
Equipment, to copy or scan a set of
one-sided or two-sided standard origi-
nals.
Automatic document feeder2
Equipment, to collect the originals,
processed by the automatic document
feeder.
Original receiving bin3
Equipment, to collect the completed
sets with a special paper size or paper
weight.
The sets cannot be stapled internally.
Multi-size bin4
Equipment, to collect the completed
A4/Letter 8.5x11 sets with a standard
paper weight.
The sets can be stapled internally.
Finisher bins5
Equipment, to insert a sheet of special
material to copy or print on.
Special feeder6
Equipment, to hold the paper stocks.Paper compartment7
Equipment, to collect the sheets that
are processed incorrectly.
Error bin8
Equipment, to staple a set manually.Off-line stapler9
Equipment, to enter the settings.Operator panel10
Door to access the toner reservoir and
the machine counter.
Front door11
The integrated DAC
The DAC is built into the machine.
Chapter 1 - Introduction16
About the configuration of the Océ VarioPrint 2070 Prémia Class

[3] The integrated DAC
The finisher
The finisher has two bins to collect the printed sets.
The output of the jobs are collected in one of the bins. The key operator defines the
destination of the job output.
Chapter 1 - Introduction 17
About the configuration of the Océ VarioPrint 2070 Prémia Class

About the operator panel of the Océ VarioPrint 2070 Prémia
Class
Introduction
The operator panel contains the display screen and the keys. The display screen shows
the available settings, the feedback graphics and a message box.
The Océ VarioPrint 2070 Prémia Class has three main operating modes.
■Print .
■Copy .
■Scan .
The operator panel
[4] The operator panel of the Océ VarioPrint 2070 Prémia Class
#
DescriptionPartNumber
■Screen, to show the settings and the mes-
sages.
Display screen1
■Keys, to select a collection of settings of the
active operating mode (a section).
Section keys2
Chapter 1 - Introduction18
About the operator panel of the Océ VarioPrint 2070 Prémia Class

DescriptionPartNumber
Keys, to:
■Change the value in small steps (arrow-up
key and arrow-down key ).
■Change the value to preset values (arrow-
left key and arrow-right key).
■Select a value or a name from a displayed
list.
Arrow keys 3
Key, to:
■Stop the print process of a copy or print
job.
■Abort a copy or print job.
■Delete scan jobs from the machine memory.
Stop key 4
Key, to:
■Reset the settings to default.
■Remove one or more job parts.
Correction key 5
Keys, to:
■Enter the number of sets.
■Enter a PIN.
■Enter a PIN.
■Enter scan job information
Numeric keys6
■The number of prints or copies is displayed.Prints / copies
counter
7
Key, to:
■Start a job.
■Confirm the changed settings.
Start key 8
■The left function key selects the operating
mode (Copy , Print or Scan ).
■The second left function key selects a subset
(a card) of settings.
If the section does not contain cards, this
function key operates like the other func-
tion keys.
■The other function keys select the values of
a function.
Function keys9
■Key, to scan or copy the job parts.Combine key 10
Chapter 1 - Introduction 19
About the operator panel of the Océ VarioPrint 2070 Prémia Class

DescriptionPartNumber
■Key, to enter or to quit the Interrupt mode.Interrupt key 11
The display screen
[5] The display screen of the Océ VarioPrint 2070 Prémia Class
#
FunctionPartNumber
Area, to display:
■General job information.
■The activity state of the Océ VarioPrint
2070 Prémia Class.
■Error messages.
Message box1
■A section represents a preset collection of
settings of the active operating mode.
The opened section is aligned lower than
the other sections.
The section box can contain icons to indi-
cate some settings.
Section2
■The active operating mode has an icon in
the name box.
Operating mode3
■A card represents a preset collection of
settings of a section.
Card4
■A function represents a setting.
The activated function-name box is black.
Function5
■The function box contains the values of a
function.
Function box6
Chapter 1 - Introduction20
About the operator panel of the Océ VarioPrint 2070 Prémia Class