Oki ES9455 User manual

MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS /
MULTIFUNCTIONAL DIGITAL SYSTEMS
TopAccess Guide
ES9455 MFP
ES9465 MFP/ES9475 MFP

©2013 Oki Data Corporation All rights reserved
Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of Oki Data.

Preface 1
Preface
Thank you for purchasing OKI Multifunctional Digital Systems or Multifunctional Digital Color Systems.
This manual describes remote setup and remote management which operated from the web based management utility
TopAccess.
Read this manual before using your Multifunctional Digital Systems or Multifunctional Digital Color Systems. Keep this
manual within easy reach, and use it to configure an environment that makes best use of the OKI MFP's functions.
How to read this manual
Symbols in this manual
In this manual, some important items are described with the symbols shown below. Be sure to read these items before
using this equipment.
Other than the above, this manual also describes information that may be useful for the operation of this equipment with
the following signage:
Model and series names in this manual
In this manual, each model name is replaced with a series name as shown below.
Options
For the available options, refer to "Options" in the Quick Start Guide for your equipment.
Operations on some items are restricted depending on the privileges assigned to the TopAccess user.
Also, some items may not be displayed or may not function on some models.
Indicates a potentially hazardous situation which, if not avoided, could result in death, serious
injury, or serious damage, or fire in the equipment or surrounding objects.
Indicates a potentially hazardous situation which, if not avoided, may result in minor or moderate
injury, partial damage to the equipment or surrounding objects, or loss of data.
Indicates information to which you should pay attention when operating the equipment.
Describes handy information that is useful to know when operating the equipment.
Pages describing items related to what you are currently doing. See these pages as required.
Model name Series name
ES9455 MFP ES9455 MFP
ES9465 MFP/ES9475 MFP ES9475 MFP Series

2 Preface
Screens
The illustration screens used in this manual are for paper in the A/B format. If you use paper in the LT format, the display
or the order of buttons in the illustrations may differ from that of your equipment.
About the defaults shown in this manual
yThe defaults shown in this manual are the values in the standard operating environment. The values may have been
changed from these defaults. The defaults for your model may differ from the defaults shown.
yThe default for the list item is shown underlined.
Trademarks
yThe official name of Windows XP is Microsoft Windows XP Operating System.
yThe official name of Windows Vista is Microsoft Windows Vista Operating System.
yThe official name of Windows 7 is Microsoft Windows 7 Operating System.
yThe official name of Windows 8 is Microsoft Windows 8 Operating System.
yThe official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System.
yThe official name of Windows Server 2008 is Microsoft Windows Server 2008 Operating System.
yThe official name of Windows Server 2012 is Microsoft Windows Server 2012 Operating System.
yMicrosoft, Windows, and the brand names and product names of other Microsoft products are trademarks of Microsoft
Corporation in the US and other countries.
yApple, AppleTalk, Macintosh, Mac, Mac OS, Safari, and TrueType are trademarks of Apple Inc. in the US and other
countries.
yAdobe, Acrobat, Reader, and PostScript are either registered trademarks or trademarks of Adobe Systems
Incorporated in the United States and/or other countries.
yMozilla, Firefox and the Firefox logo are trademarks or registered trademarks of Mozilla Foundation in the U.S. and
other countries.
yIBM, AT and AIX are trademarks of International Business Machines Corporation.
yNOVELL, NetWare, and NDS are trademarks of Novell, Inc.
yOther company and product names given in this manual or displayed in this software may be the trademarks of their
respective companies.
Security Precautions
yTo prevent the configuration settings from being changed illegally or similar, change the initial administrator password
at the time of shipping before you use this product. Also, the administrator password should be altered periodically.
yBe sure to log out when leaving your computer while changing TopAccess settings for security purposes.
yFor security purposes, do not access any other site while you are logged in to TopAccess.

CONTENTS 3
CONTENTS
Preface....................................................................................................................................... 1
Chapter 1 Overview
TopAccess Overview ............................................................................................................... 8
TopAccess Conditions............................................................................................................. 9
Accessing TopAccess ........................................................................................................... 10
Accessing TopAccess by entering URL .............................................................................. 10
Accessing TopAccess from Network Map
(Windows Vista/Windows 7/Windows Server 2008)............................................................ 12
TopAccess Screen Descriptions........................................................................................... 21
Access Policy Mode ............................................................................................................... 22
Chapter 2 [Device] Tab Page
[Device] Item List.................................................................................................................... 26
Displayed Icons ...................................................................................................................... 28
Chapter 3 [Job Status] Tab Page
[Job Status] Tab Page Overview........................................................................................... 30
[Print Job] Item list ............................................................................................................... 30
[Fax/InternetFax Job] Item list ............................................................................................. 32
[Scan Job] Item list .............................................................................................................. 33
[Job Status] How to Set and How to Operate ...................................................................... 34
Displaying print jobs ............................................................................................................ 34
Deleting jobs........................................................................................................................ 35
Deleting private print jobs and hold print jobs...................................................................... 35
Releasing print jobs............................................................................................................. 36
Checking recovery information............................................................................................ 36
Chapter 4 [Logs] Tab Page
[Logs] Tab Page Overview..................................................................................................... 38
[View Logs] Item list............................................................................................................. 38
[Export Logs] Item list <access policy mode> ..................................................................... 45
[Log Settings] Item list <access policy mode>..................................................................... 46
[Logs] How to Set and How to Operate ................................................................................ 48
Displaying job logs............................................................................................................... 48
Exporting logs...................................................................................................................... 49
Chapter 5 [Registration] Tab Page
[Registration] Tab Page Overview ........................................................................................ 52
[Template] Item list .............................................................................................................. 52
[Address Book] Item list....................................................................................................... 78
[Inbound FAX routing] Item list ............................................................................................ 83
[Registration] How to Set and How to Operate.................................................................... 88
Managing templates ............................................................................................................ 88

4 CONTENTS
Managing address book ...................................................................................................... 96
Managing mailboxes.......................................................................................................... 102
Chapter 6 [Counter] Tab Page
[Counter] Tab Page Overview ............................................................................................. 106
[Counter] Item list .............................................................................................................. 106
[Counter] How to Set and How to Operate......................................................................... 113
Viewing counters ............................................................................................................... 113
Chapter 7 [User Management] Tab Page
[User Management] Tab Page Overview ............................................................................ 116
[User Accounts] Item list <access policy mode> ............................................................... 116
[Group Management] Item list <access policy mode>....................................................... 124
[Role Management] Item list <access policy mode> ......................................................... 126
[Department Management] Item list <access policy mode>.............................................. 131
[Export/Import] Item list <access policy mode>................................................................. 135
Chapter 8 [Administration] Tab Page
[Setup] Item List ................................................................................................................... 140
General settings ................................................................................................................ 140
Network settings ................................................................................................................ 148
Copier settings................................................................................................................... 186
Fax settings ....................................................................................................................... 189
Save as File settings ......................................................................................................... 192
Email settings .................................................................................................................... 201
InternetFax settings........................................................................................................... 203
Printer/e-Filing settings...................................................................................................... 204
Printer settings................................................................................................................... 205
Print Service settings......................................................................................................... 209
ICC Profile settings............................................................................................................ 213
Print Data Converter settings ............................................................................................ 215
Embedded Web Browser settings ..................................................................................... 216
Off Device Customization Architecture settings ................................................................ 218
Version .............................................................................................................................. 219
[Setup] How to Set and How to Operate............................................................................. 220
Setting up General settings ............................................................................................... 220
Setting up Network settings............................................................................................... 222
SNMP V3 settings ............................................................................................................. 224
Setting up Copier settings ................................................................................................. 230
Setting up Fax settings ...................................................................................................... 232
Setting up Save as file settings ......................................................................................... 234
Setting up E-mail settings.................................................................................................. 236
Setting up InternetFax settings.......................................................................................... 238
Setting up Printer/e-Filing settings..................................................................................... 240
Setting up Printer settings ................................................................................................. 241
Setting up Print Service settings........................................................................................ 244
Setting up ICC Profile settings........................................................................................... 246
Setting up Print Data Converter settings ........................................................................... 253
Configuring the EWB function ........................................................................................... 255
Setting up Off Device Customization Architecture settings ............................................... 257

CONTENTS 5
Displaying version information........................................................................................... 258
[Security] Item List ............................................................................................................... 259
Authentication settings ...................................................................................................... 259
Certificate management settings ....................................................................................... 268
Password Policy settings................................................................................................... 272
[Security] How to Set and How to Operate ........................................................................ 275
Installing a device certificate.............................................................................................. 275
Creating/Exporting a client certificate................................................................................ 282
Installing CA certificate ...................................................................................................... 284
[Maintenance] Item List........................................................................................................ 286
Create Clone File settings ................................................................................................. 286
Install Clone File settings................................................................................................... 288
Import settings ................................................................................................................... 289
Export settings................................................................................................................... 291
Delete Files settings .......................................................................................................... 292
Directory Service settings.................................................................................................. 293
Notification settings ........................................................................................................... 295
Languages settings ........................................................................................................... 298
System Updates settings................................................................................................... 300
Reboot settings ................................................................................................................. 300
[Maintenance] How to Set and How to Operate................................................................. 301
About the maintenance functions ...................................................................................... 301
Deleting the data from local folder..................................................................................... 302
Managing directory service................................................................................................ 303
Setting up notification ........................................................................................................ 305
Importing and exporting..................................................................................................... 307
Rebooting the equipment .................................................................................................. 311
[Registration] ([Administration] tab) Item List................................................................... 312
Public Template settings ................................................................................................... 312
Public Menu....................................................................................................................... 314
Fax Received Forward and InternetFAX Received Forward settings................................ 317
Extended Field Definition................................................................................................... 327
XML Format File ................................................................................................................ 331
[Registration] ([Administration] tab) How to Set and How to Operate ............................ 332
Registering public templates ............................................................................................. 332
Registering Fax and Internet Fax received forward........................................................... 338
Chapter 9 [My Account] Tab Page
[My Account] Tab Page Overview....................................................................................... 350
[My Account] Item list ........................................................................................................ 350
Chapter 10 Functional Setups
Setting up Meta Scan Function ........................................................................................... 356
Procedure for using Meta Scan......................................................................................... 356
Checking Meta Scan Enabler ............................................................................................ 356
Editing XML format file ...................................................................................................... 357
Registering XML format file ............................................................................................... 361
Registering Extended Field Definition ............................................................................... 362
Registering templates for Meta Scan ................................................................................ 365
Meta Scan ......................................................................................................................... 368

6 CONTENTS
Checking logs of Meta Scan.............................................................................................. 368
Using the Attribute of the External Authentication as a Role of the MFP....................... 369
Exporting the role information setting file .......................................................................... 369
Defining the role information setting file ............................................................................ 369
Importing the role information setting file........................................................................... 370
Enabling the role base access setting ............................................................................... 370
Chapter 11 APPENDIX
Installing Certificates for a Client PC ................................................................................. 372
Index..................................................................................................................................................................... 379

1.Overview
This chapter provides an overview of the TopAccess functions.
TopAccess Overview ............................................................................................................... 8
TopAccess Conditions............................................................................................................. 9
Accessing TopAccess ........................................................................................................... 10
Accessing TopAccess by entering URL................................................................................................................10
Accessing TopAccess from Network Map (Windows Vista/Windows 7/Windows Server 2008)...........................12
TopAccess Screen Descriptions........................................................................................... 21
Access Policy Mode............................................................................................................... 22

1 Overview
8 TopAccess Overview
TopAccess Overview
TopAccess is a management utility that allows you to check device information of this equipment and job status, and to
carry out device setting and maintenance through a web browser.
TopAccess has an "end-user mode" and a "access policy mode".
End-user mode
End users can:
yDisplay general device information, including status, tray/accessory configuration, and paper supply information.
yDisplay and manage the status of print jobs, fax/Internet Fax transmission jobs, and scan jobs submitted by the user.
(The Fax Unit is required to display and manage the fax transmission jobs)
yDisplay the job logs for print, fax/Internet Fax transmission, fax/Internet Fax reception, and scan. (The Fax Unit is
required to display the fax transmission and fax reception job logs.)
yRegister and modify templates.
yAdd or modify contacts and groups in the address book.
yRegister and modify mailboxes. (The Fax Unit is required.)
yDisplay counter logs.
yDownload client software.
P.10 “Accessing TopAccess”
Access policy mode
Operation privileges and displayed items vary depending on the user account you used to log in to TopAccess.
Details of operations and displays vary depending on the management on roles and departments to where the user
account is assigned.
P.22 “Access Policy Mode”