Olivetti Copia 9916 User manual

ENGLISH
ENERGY STAR is a U.S. registered mark.
The manufacturer reserves the right to carry out modifications to the product described in this manua at any time
and without any notice.
Your attention is drawn to the fo owing actions that cou d compromise the characteristics of the product:
• incorrect e ectrica supp y;
• incorrect insta ation; incorrect or improper use, or, in any case, not in accordance with the warnings given in
the User Manua supp ied with the product;
• rep acement of origina components or accessories with others of a type not approved by the manufacturer,
or carried out by unauthorized personne .
The mark affixed to the product
certifies that the product satisfies the
basic qua ity requirements.
INSTRUCTIONS

SAFETY INFORMATION
LASER SAFETY INFORMATION
Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this unit is
hermetically sealed within the protective housing and external cover. No radiation can leak from the machine in
the normal operation of the product by the user.
This unit is classified as a lass 1 Laser Product under EN 60825-1: 1994.
220V–240V MODEL
The label shown below is attached to the laser scan unit on the fax.
220V–240V MODEL
This unit has been classified under EN60825-1: 1994 and conforms to the following classes:
LASS 1 LASER PRODU T
LASER KLASSE 1
APPAREIL A RAYONNEMENT LASER DE LASSE 1
APPARE HIO LASER DI LASSE 1
PRODU TO LASER DE LASE 1
APARELHO A LASER DE LASSE 1
Performance of procedures other than those specified in this guide may result in hazardous radiation
exposure.

CONTENTS - I
ENGLISH
INTRODUCTION ............................................................................................................................ 1-1
PREFACE ..................................................................................................................................................... 1-1
COPIER FEATURES ...................................................................................................................................... 1-1
OPTIONS ..................................................................................................................................................... 1-1
SETTING UP YOUR UNIT ................................................................................................................. 2-1
BEFORE SETTING UP YOUR UNIT ................................................................................................................. 2-1
IMPORTANT SAFETY INFORMATION .......................................................................................................... 2-1
POWER REQUIREMENTS .............................................................................................................................. 2-2
WHERE TO SET UP YOUR UNIT ..................................................................................................................... 2-2
SPACE AROUND THE UNIT ........................................................................................................................... 2-3
LIFTING THE UNIT .......................................................................................................................................... 2-3
CONNECTING THE POWER CORD ............................................................................................................. 2-3
CONNECTING A TELEPHONE ..................................................................................................................... 2-4
TURNING ON THE POWER ........................................................................................................................... 2-4
PARTS OF THE UNIT ..................................................................................................................................... 2-5
BACKVIEW ................................................................................................................................................... 2-6
LOADING PAPER ........................................................................................................................................ 2-7
SELECTING PAPER ....................................................................................................................................... 2-7
LOADING PAPER IN THE PAPER CASSETTE ................................................................................................ 2-7
GETTING STARTED ......................................................................................................................... 3-1
BASE MODEL OPERATION PANEL .............................................................................................................. 3-1
FUNCTIONS OF THE OPERATION PANEL .................................................................................................... 3-1
USING THE OPERATION PANEL TO PERFORM SETTINGS ........................................................................... 3-2
SETTING THE DATE AND TIME ..................................................................................................................... 3-3
ENERGY SAVER MODE ............................................................................................................................... 3-3
TURNING THE ENERGY SAVER MODE ON .................................................................................................. 3-3
RETURNING TO FULL POWER MODE .......................................................................................................... 3-4
BASIC COPYING FEATURES ......................................................................................................... 4-1
SETTING AN ORIGINAL ON THE UNIT ........................................................................................................ 4-1
COPYING AN ORIGINAL SET ON THE PLATEN GLASS ............................................................................... 4-1
COPYING AN ORIGINAL SET IN THE AUTOMATIC DOCUMENT FEEDER (ADF) ....................................... 4-2
COLLATING COPIED PAGES ...................................................................................................................... 4-4
COLLATING ORDER .................................................................................................................................... 4-4
USING THE STACK BYPASS ......................................................................................................................... 4-4
SELECTING THE PAPER TYPE ....................................................................................................................... 4-6
REDUCING/ENLARGING ORIGINALS TO THE DESIRED SIZE ..................................................................... 4-6
REDUCING /ENLARGING ORIGINALS FROM ONE STANDARD SIZE PAPER TO ANOTHER ..................... 4-6
REDUCING /ENLARGING ORIGINALS AT A DESIRED COPY RATIO ......................................................... 4-7
AUTOMATIC PAPER SELECTION ................................................................................................................. 4-7
AUTOMATIC ENLARGEMENT/REDUCTION SELECTION ............................................................................. 4-7
ADJUSTING THE COPY EXPOSURE AND IMAGE QUALITY ........................................................................ 4-8
MANUAL EXPOSURE .................................................................................................................................... 4-8
TYPE OF ORIGINAL ...................................................................................................................................... 4-8
AUTOMATIC ADJUSTMENT OF EXPOSURE AND IMAGE QUALITY ............................................................ 4-9
MAKING TWO-SIDED COPIES MANUALLY ................................................................................................. 4-9
SPECIAL COPYING FEATURES ...................................................................................................... 5-1
ERASING SHADOWS FROM COPIES (FRAME ERASE) ............................................................................... 5-1
SUMMARY OF FRAME ERASE OPTIONS ..................................................................................................... 5-1
ERASING SHADOWS AROUND THE IMAGE ON COPIES (ORIGINAL FRAME ERASE) ............................. 5-1
ERASING SHADOWS FROM THE EDGE OF COPIES (SHEET FRAME ERASE) ............................................. 5-2
ERASING SHADOWS FROM THE CENTRE LINE OR EDGE OF COPIES (BOOK FRAME ERASE) ................ 5-2
ERASING BINDING HOLES ON COPIES (BINDING ERASE) ........................................................................ 5-3
MAKING COPIES WITH BINDING MARGINS (MARGIN) ........................................................................... 5-3
SUMMARY OF BINDING MARGIN OPTIONS .............................................................................................. 5-3
MAKING COPIES WITH A BINDING MARGIN ............................................................................................. 5-4
CONTENTS

II - CONTENTS
MAKING COPIES OF FACING PAGES IN A BOOK ONTO TWO SEPARATE
COPY SHEETS IN ONE STEP (2-PAGE SEPARATION) .................................................................................. 5-5
CANCELLING 2-PAGE SEPARATION SETTINGS .......................................................................................... 5-5
REDUCING TWO ORIGINALS TO FIT ON A SINGLE COPY SHEET (2 ON 1 COMBINATION) .................... 5-5
CANCELLING 2 ON 1 COPY SETTINGS ...................................................................................................... 5-6
MAINTENANCE ............................................................................................................................. 6-1
PERIODIC CLEANING ................................................................................................................................ 6-1
CLEANING THE UNIT EXTERIOR ................................................................................................................... 6-1
CLEANING THE SCANNING AREA .............................................................................................................. 6-1
CLEANING THE DOCUMENT SIZE DETECTION SENSORS ........................................................................... 6-1
TRANSPORTING THE UNIT ........................................................................................................................... 6-2
TONER CARTRIDGE .................................................................................................................................... 6-2
HANDLING CARTRIDGES ............................................................................................................................ 6-2
STORING CARTRIDGES ................................................................................................................................ 6-2
CHANGING THE TONER CARTRIDGE ......................................................................................................... 6-3
CLEANING THE ANTI-STATIC DISPENSER ..................................................................................................... 6-5
TROUBLESHOOTING ..................................................................................................................... 7-1
CLEARING PAPER JAMS ............................................................................................................................ 7-1
REMOVING DOCUMENT JAMS .................................................................................................................. 7-1
REMOVING PAPER JAMS ............................................................................................................................ 7-1
LIST OF LCD DISPLAY MESSAGES (ALPHABETIC LIST) ................................................................................ 7-4
SOLVING PROBLEMS .................................................................................................................................. 7-5
COPYING PROBLEMS ................................................................................................................................. 7-5
SUMMARY OF COPYING SETTINGS ............................................................................................. 8-1
HOW THE UNIT OPERATES WITH DEFAULT SETTINGS ................................................................................... 8-1
COPY SETTINGS .......................................................................................................................................... 8-1
ACCESSING THE COPY SETTINGS MENU ................................................................................................... 8-1
CHANGING COPY DEFAULT SETTINGS ...................................................................................................... 8-2
IMPLEMENTING COPY DEFAULT SETTINGS ................................................................................................. 8-2
SPECIFICATIONS ........................................................................................................................... A-1
PRINCIPAL SPECIFICATIONS ..................................................................................................................... A-1
SPECIFICATIONS FOR ORIGINALS YOU CAN COPY ................................................................... B-1
ORIGINALS YOU SHOULD AVOID .............................................................................................................. B-1
SPECIFICATIONS FOR ORIGINALS YOU CAN SCAN ................................................................................. B-1
SIZE OF ORIGINALS ...................................................................................................................................... B-1
PAPER AND SPECIAL MEDIA SPECIFICATIONS FOR COPYING ................................................. C-1
MEDIA REQUIREMENTS FOR COPYING .................................................................................................... C-1
MEDIA REQUIREMENTS FOR THE PAPER CASSETTE .................................................................................. C-1
MEDIA REQUIREMENTS FOR THE STACK BYPASS ...................................................................................... C-1
PRINTED AREA OF A SHEET OF PAPER ...................................................................................................... C-1
ADJUSTING THE PAPER CASSETTE FOR A DIFFERENT PAPER SIZE ............................................................ C-1
SHIFT TRAY..................................................................................................................................... D-1
PARTS AND THEIR FUNCTIONS .................................................................................................................. D-1
LIFTING THE UNIT ....................................................................................................................................... D-1
ATTACHING THE SHIFT TRAY ...................................................................................................................... D-1
TRAY FUNCTION ........................................................................................................................................ D-2
TRAY SLIDING FUNCTION ........................................................................................................................... D-2
CLEARING PAPER JAMS ........................................................................................................................... D-2
MAIN SPECIFICATIONS ............................................................................................................................. D-3

ENGLISH
INTRODUCTION 1- 1
PREFACE
Thank you for purchasing this OLIVETTI mu tifunctiona
digita copier.
This guide introduces you to your copier and describes
its functions in detai . For information on the fax features,
p ease refer to the Facsimi e User’s Guide.
Note: P ease note that the i ustrations in this guide show
the unit with the Automatic Document Feeder
(ADF) insta ed. The ADF is an option for the base
mode and standard for a the other mode s.
COPIER FEATURES
Flexible document handling
To make a copy of an origina , you have the choice of
setting the document in the Automatic Document Feeder
(ADF)* when equipped, or p acing it direct y onto the
p aten g ass. The Automatic Document Feeder (ADF)
is usefu when copying a mu tipage document, and the
p aten g ass is idea when copying a sing e-page
document, or from a book.
Copy reduction/enlargement
You can manua y se ect a reduction/en argement ratio
from 50% to 200% (using the Automatic Document
Feeder (ADF)) or 25% to 400% (using the p aten g ass).
You can a so set the unit to se ect an appropriate ratio
to fit the paper size you are copying onto.
Automatic and manual image quality selection
The unit can automatica y set the most appropriate
image qua ity settings for the document you are copying.
However, you can a so manua y adjust these settings
to fine-tune the image qua ity of the copy.
Frame erase copy
This feature a ows you to erase unwanted shadows,
borders, and binding marks from around an origina .
When copying direct y from a book, you can a so erase
the centre ine and edges on the copy. This feature
works on y when the document is copied using the
p aten g ass.
Binding margin copy
This feature a ows you to create a margin on the top,
bottom, eft, or right of the document for use when
binding the document together. This is convenient if you
ater want to stap e or insert binding ho es.
This feature works on y when the document is copied
from the p aten g ass.
INTRODUCTION
2-page separation
Doub e spread pages in magazines or books can be
copied onto separate sheets of paper in one operation.
This feature works on y when the document is copied
from the p aten g ass.
2 on 1 combination
When using the Automatic Document Feeder (ADF)*,
you can copy two pages of a document onto a sing e
page, reducing the amount of paper you use.
Energy sa er mode
This unit incorporates an energy saver feature to con-
serve power. In energy saver mode, the disp ay and
the operating pane amps go out automatica y when
the unit is not used for a specified period.
*The ADF is optional for the base model.
OPTIONS
For detai s about purchasing the fo owing options,
contact your oca authorised dea er or the O ivetti
Lexikon he p desk.
Paper Cassette (single additional cassette module,
triple additional cassette module)
By insta ing one of the optiona paper cassettes, you
can increase the paper capacity of the unit.
Fax Memory Expansion (for fax and copier function)
You can increase the unit’s memory with this 8 MB
memory modu e.
Automatic Document Feeder (ADF) (for base
model only)
You can insta this option on your unit to enab e
automatic feeding of origina s for copying.

ENGLISH
SETTING UP YOUR UNIT 2 - 1
SETTING UP YOUR UNIT
BEFORE SETTING UP YOUR UNIT
The insta ation and set up of your unit is performed by
your authorised dea er or service representative.
However, this chapter out ines the procedures to fo ow
if you need to set up the unit yourse f shou d you need
to move the unit to a different ocation in the future.
You can a so find instructions for modifying the date
and time settings in Chapter 3 and Chapter 8.
If you have any questions regarding the insta ation
procedures for your unit, p ease contact your oca
authorised dea er or the O ivetti Lexikon he p desk.
IMPORTANT SAFETY INFORMATION
DO NOT ATTEMPT TO SERVICE YOUR UNIT
YOURSELF UNLESS IT IS EXPLAINED IN THIS
USER’S GUIDE. NEVER ATTEMPT TO
DISASSEMBLE THE UNIT. EXPOSED POWER
POINTS INSIDE THE UNIT CAN CAUSE
ELECTRIC SHOCK IF YOU TOUCH THEM.
CALL YOUR LOCAL AUTHORISED DEALER
OR THE OLIVETTI LEXIKON HELP DESK FOR
ALL SERVICING.
1. Fo ow a warnings and instructions marked on the
unit.
2. P ace the unit on a eve surface. To avoid serious
damage from fa ing, never p ace the unit on an
unstab e cart, stand, or tab e.
3. Do not use the unit near water. Make sure that no
wet or humid objects come into contact with the unit.
4. S ots and openings on the cabinet and on the back
or bottom are provided for venti ation. To ensure
re iab e operation of the unit and to protect it from
overheating, never b ock or cover these openings
by p acing the unit on a bed, sofa, rug, or other
simi ar surface. Do not p ace the unit in a cupboard
or bui t-in insta ation, or near a radiator or other heat
source un ess proper venti ation is provided.
5. On y operate the unit from the type of power source
indicated on the unit’s abe . If you are not sure of
the type of power avai ab e, consu t your dea er or
oca power company.
6. Do not a ow anything to rest on the power cord,
and do not ocate the unit where the cord wi be
wa ked on.
7. If you use an extension cord with the unit, make
sure that the tota of the ampere ratings on the
products p ugged into the extension cord does not
exceed the extension cord ampere rating. A so,
make sure that the tota ampere rating of a products
p ugged into the wa out et does not exceed the
current amperage of the circuit breaker.
8. Do not push objects of any kind into the s ots or
openings on the cabinet as they may touch
dangerous vo tage points or short out parts. This
cou d resu t in fire or e ectric shock.
9. To avoid spi age in or around the unit, do not eat or
drink near the unit. If you spi iquid or if any
substance fa s into the unit, immediate y unp ug the
unit and ca your oca authorised dea er or the
O ivetti Lexikon he p desk immediate y.
10. Unp ug the unit from the wa out et before c eaning.
11. After you unp ug the unit, a ways wait at east five
seconds before you p ug it in again. A ways unp ug
the unit before moving it.
12. During e ectrica storms, disconnect the p ug from
the power out et. The unit can ho d documents in
the memory for up to three hours.
13. Do not stack boxes or furniture around the power
out et. Keep the area open so you can reach the
out et quick y. If you notice anything unusua (smoke,
strange odours, noises) around the unit, turn the
unit off immediate y and unp ug it. Contact your oca
authorised dea er or the O ivetti Lexikon he p desk .
14. To avoid paper jams, never unp ug the power cord,
turn off the unit, open the front cover, or remove a
paper cassette during printing.
15. Before you transport the unit, remove the toner
cartridge. To protect the toner cartridge from bright
ight, cover it with its origina protective bag or a
c oth.
16. When you ift the unit, a ways ho d it by the sides.
Never try to ift the unit by gripping the paper cas-
sette and the printer cover. When ifting the unit, ti t
it back s ight y to prevent the paper cassette from
s iding out of the unit.

2 - 2 SETTING UP YOUR UNIT
17. Unp ug the unit from the wa out et and refer
servicing to qua ified service personne under the
fo owing conditions:
■When the power cord or p ug is damaged or
frayed
■If iquid has spi ed into the unit
■If the unit has been exposed to rain or water
■If the unit does not operate norma y when you
have fo owed the instructions in the User’s Gui-
de. Adjust on y those contro s that are covered
by the operating instructions in the User’s Gui-
de. Improper adjustment of other contro s may
resu t in damage and may require extensive work
by a qua ified technician to restore the product
to norma operation.
■If the unit has been dropped or the cabinet has
been damaged
■If the unit exhibits a distinct change in perfor-
mance, indicating a need for service
POWER REQUIREMENTS
■P ace the unit near a standard 220–240 V AC power
out et. Do not attempt to use it outside the country
where you purchased it.
■Do not p ug the unit into a power out et shared with
an air conditioner, persona computer, e ectric type-
writer, copier, or other equipment that generates
e ectrica noise.
■Check the p ug frequent y and make sure that it is
firm y p ugged into the socket.
WHERE TO SET UP YOUR UNIT
■Avoid direct sun ight. If you have to p ace the unit
near a window, insta heavy curtains or b inds to
protect the unit from direct sun ight.
■Choose a f at, stab e surface free from vibration.
■Avoid a ocation subject to extreme temperature
f uctuation. Use in a ocation within a temperature
range of 10° to 32.5°C.
■Do not set up the unit near a te evision, radio, or
heavy equipment ike copy machines, air condition-
ers, computers, or arge printers that can generate
strong e ectromagnetic fie ds. Large equipment can
generate e ectronic noise that can interfere with the
operation of the unit.
■Choose a ocation that is c ean and free from dust
and moisture.
■Do not use or store the unit outdoors.
■P ace the unit near a te ephone ine.*
■To avoid damage to the unit from overheating, do
not b ock the exhaust vent. Insta the unit approxi-
mate y 10 cm away from wa s or other equipment.
*If you need assistance, contact your oca te ephone
company. Mode s with ADF and fax board.

ENGLISH
SETTING UP YOUR UNIT 2 - 3
SPACE AROUND THE UNIT
To ensure proper venti ation and easy operation, set
up the unit in an area that meets the minimum
requirements for c earance as i ustrated on this page.
To a oid damage to the unit from o erheating,
do not block the exhaust ent. Install the unit
approximately 10 cm away from walls and
other equipment.
TOP: 50 cm or more
20 cm
100 cm
2 cm
10 cm
CONNECTING THE POWER CORD
Follow these guidelines when connecting your
unit to a power source:
■The unit is intended for use in the country of
purchase on y and requires 220–240 V AC. Do
not use it outside the country where it was
purchased.
■On y p ug the unit into a grounded 220–240 V
AC out et.
■Use on y the power cord that came with the unit.
Using a onger cord or extension cord can cause
the unit to ma function.
■Unp ug the unit on y by pu ing on the p ug itse f.
Never pu on the cord.
■The unit is equipped with a three-prong,
grounding-type p ug (the third pin is a grounding
pin). This p ug wi on y fit into a grounding-type
out et. This is a safety feature. If you are unab e
to insert the p ug into your out et, contact an
e ectrician to rep ace your out et (do not use a 3-
to-2 adapter). Do not defeat the safety purpose
of the grounding-type p ug.
■Do not p ug the unit into an out et shared with an
app iance such as an air conditioner, computer,
e ectric typewriter, or copier. These devices ge-
nerate e ectrica noise, which can interfere with
the operation of the unit.
DO NOT GRASP
THE UNIT IN
THIS AREA
LIFTING THE UNIT
When ifting the unit out of the box, or when you need to move the unit, grip the recessed areas on each side of the
unit.
Be sure to grasp the unit only in the areas indicated in the illustration below. Grasping the unit in
other areas may cause damage to the unit.
You wi need someone to he p you as the unit is very heavy. When ifting, be sure to ho d the unit firm y and eve .

2 - 4 SETTING UP YOUR UNIT
■Make sure nothing is ying on the power cord,
and that the cord cannot be wa ked on or tripped
over.
■Do not over oad the e ectrica out et. Make sure
the tota amperage used by a the machines
p ugged into the out et does not exceed the
ampere rating of the out et’s circuit breaker.
■Connect the power cord as fo ows:
Before connecting the power cord to your unit
and the power source, make sure the power
switch of the unit is turned off (O).
1. Connect the power cord provided into the power
connector on the right side of the unit.
2. Connect the other end of the power cord into the
power source.
CONNECTING A TELEPHONE
To connect a te ephone to the unit you have to use the
handset jack.
On y one jack is provided to be used with the optiona
handset or a te ephone. A separate jack is not provided
for a te ephone.
1. Connect the te ephone cord to the jack marked
on the back of the unit.
TURNING ON THE POWER
Use the power switch on the right side of the unit to turn
the power on (|).
The unit wi take a few seconds to warm up:
When either of the disp ays be ow appear, the unit has
warmed up and is ready to be used:
Copy mode:
COPY RATIO PAPER SELECT SCAN MODE
100%
1
TEXT
21/08 '99
SAT 15:30
READY TO COPY
A4
Fax mode:
AUTO RX READY TO SEND
STANDARD STANDARD TEXT
BOOK SENDING
21/08 '99
SAT 15:30
=
RESOLUTION DENSITY IMAGEQUALITY
SHEET
If the disp ay is too bright or too dark, you can adjust
the contrast of the LCD disp ay by pressing and turning
the Display Contrast button on the eft of the LCD
disp ay.
Display Contrast Button
The above disp ays show the unit is in standby mode
and is ready to be used. If the red Error amp starts
b inking, wait for one of the fo owing messages to appear:
INSTALL CARTRIDGE - There is no toner cartridge
insta ed in the unit. Insta a toner cartridge.
REPLACE CARTRIDGE - The toner cartridge has run
out of toner. Rep ace the toner cartridge.