Olivetti Copia 9916 User manual

ENGLISH
ENERGY STAR is a U.S. registered mark.
The manufacturer reserves the right to carry out modifications to the product described in this manua at any time
and without any notice.
Your attention is drawn to the fo owing actions that cou d compromise the characteristics of the product:
• incorrect e ectrica supp y;
• incorrect insta ation; incorrect or improper use, or, in any case, not in accordance with the warnings given in
the User Manua supp ied with the product;
• rep acement of origina components or accessories with others of a type not approved by the manufacturer,
or carried out by unauthorized personne .
The mark affixed to the product
certifies that the product satisfies the
basic qua ity requirements.
INSTRUCTIONS

SAFETY INFORMATION
LASER SAFETY INFORMATION
Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this unit is
hermetically sealed within the protective housing and external cover. No radiation can leak from the machine in
the normal operation of the product by the user.
This unit is classified as a lass 1 Laser Product under EN 60825-1: 1994.
220V–240V MODEL
The label shown below is attached to the laser scan unit on the fax.
220V–240V MODEL
This unit has been classified under EN60825-1: 1994 and conforms to the following classes:
LASS 1 LASER PRODU T
LASER KLASSE 1
APPAREIL A RAYONNEMENT LASER DE LASSE 1
APPARE HIO LASER DI LASSE 1
PRODU TO LASER DE LASE 1
APARELHO A LASER DE LASSE 1
Performance of procedures other than those specified in this guide may result in hazardous radiation
exposure.

CONTENTS - I
ENGLISH
INTRODUCTION ............................................................................................................................ 1-1
PREFACE ..................................................................................................................................................... 1-1
COPIER FEATURES ...................................................................................................................................... 1-1
OPTIONS ..................................................................................................................................................... 1-1
SETTING UP YOUR UNIT ................................................................................................................. 2-1
BEFORE SETTING UP YOUR UNIT ................................................................................................................. 2-1
IMPORTANT SAFETY INFORMATION .......................................................................................................... 2-1
POWER REQUIREMENTS .............................................................................................................................. 2-2
WHERE TO SET UP YOUR UNIT ..................................................................................................................... 2-2
SPACE AROUND THE UNIT ........................................................................................................................... 2-3
LIFTING THE UNIT .......................................................................................................................................... 2-3
CONNECTING THE POWER CORD ............................................................................................................. 2-3
CONNECTING A TELEPHONE ..................................................................................................................... 2-4
TURNING ON THE POWER ........................................................................................................................... 2-4
PARTS OF THE UNIT ..................................................................................................................................... 2-5
BACKVIEW ................................................................................................................................................... 2-6
LOADING PAPER ........................................................................................................................................ 2-7
SELECTING PAPER ....................................................................................................................................... 2-7
LOADING PAPER IN THE PAPER CASSETTE ................................................................................................ 2-7
GETTING STARTED ......................................................................................................................... 3-1
BASE MODEL OPERATION PANEL .............................................................................................................. 3-1
FUNCTIONS OF THE OPERATION PANEL .................................................................................................... 3-1
USING THE OPERATION PANEL TO PERFORM SETTINGS ........................................................................... 3-2
SETTING THE DATE AND TIME ..................................................................................................................... 3-3
ENERGY SAVER MODE ............................................................................................................................... 3-3
TURNING THE ENERGY SAVER MODE ON .................................................................................................. 3-3
RETURNING TO FULL POWER MODE .......................................................................................................... 3-4
BASIC COPYING FEATURES ......................................................................................................... 4-1
SETTING AN ORIGINAL ON THE UNIT ........................................................................................................ 4-1
COPYING AN ORIGINAL SET ON THE PLATEN GLASS ............................................................................... 4-1
COPYING AN ORIGINAL SET IN THE AUTOMATIC DOCUMENT FEEDER (ADF) ....................................... 4-2
COLLATING COPIED PAGES ...................................................................................................................... 4-4
COLLATING ORDER .................................................................................................................................... 4-4
USING THE STACK BYPASS ......................................................................................................................... 4-4
SELECTING THE PAPER TYPE ....................................................................................................................... 4-6
REDUCING/ENLARGING ORIGINALS TO THE DESIRED SIZE ..................................................................... 4-6
REDUCING /ENLARGING ORIGINALS FROM ONE STANDARD SIZE PAPER TO ANOTHER ..................... 4-6
REDUCING /ENLARGING ORIGINALS AT A DESIRED COPY RATIO ......................................................... 4-7
AUTOMATIC PAPER SELECTION ................................................................................................................. 4-7
AUTOMATIC ENLARGEMENT/REDUCTION SELECTION ............................................................................. 4-7
ADJUSTING THE COPY EXPOSURE AND IMAGE QUALITY ........................................................................ 4-8
MANUAL EXPOSURE .................................................................................................................................... 4-8
TYPE OF ORIGINAL ...................................................................................................................................... 4-8
AUTOMATIC ADJUSTMENT OF EXPOSURE AND IMAGE QUALITY ............................................................ 4-9
MAKING TWO-SIDED COPIES MANUALLY ................................................................................................. 4-9
SPECIAL COPYING FEATURES ...................................................................................................... 5-1
ERASING SHADOWS FROM COPIES (FRAME ERASE) ............................................................................... 5-1
SUMMARY OF FRAME ERASE OPTIONS ..................................................................................................... 5-1
ERASING SHADOWS AROUND THE IMAGE ON COPIES (ORIGINAL FRAME ERASE) ............................. 5-1
ERASING SHADOWS FROM THE EDGE OF COPIES (SHEET FRAME ERASE) ............................................. 5-2
ERASING SHADOWS FROM THE CENTRE LINE OR EDGE OF COPIES (BOOK FRAME ERASE) ................ 5-2
ERASING BINDING HOLES ON COPIES (BINDING ERASE) ........................................................................ 5-3
MAKING COPIES WITH BINDING MARGINS (MARGIN) ........................................................................... 5-3
SUMMARY OF BINDING MARGIN OPTIONS .............................................................................................. 5-3
MAKING COPIES WITH A BINDING MARGIN ............................................................................................. 5-4
CONTENTS

II - CONTENTS
MAKING COPIES OF FACING PAGES IN A BOOK ONTO TWO SEPARATE
COPY SHEETS IN ONE STEP (2-PAGE SEPARATION) .................................................................................. 5-5
CANCELLING 2-PAGE SEPARATION SETTINGS .......................................................................................... 5-5
REDUCING TWO ORIGINALS TO FIT ON A SINGLE COPY SHEET (2 ON 1 COMBINATION) .................... 5-5
CANCELLING 2 ON 1 COPY SETTINGS ...................................................................................................... 5-6
MAINTENANCE ............................................................................................................................. 6-1
PERIODIC CLEANING ................................................................................................................................ 6-1
CLEANING THE UNIT EXTERIOR ................................................................................................................... 6-1
CLEANING THE SCANNING AREA .............................................................................................................. 6-1
CLEANING THE DOCUMENT SIZE DETECTION SENSORS ........................................................................... 6-1
TRANSPORTING THE UNIT ........................................................................................................................... 6-2
TONER CARTRIDGE .................................................................................................................................... 6-2
HANDLING CARTRIDGES ............................................................................................................................ 6-2
STORING CARTRIDGES ................................................................................................................................ 6-2
CHANGING THE TONER CARTRIDGE ......................................................................................................... 6-3
CLEANING THE ANTI-STATIC DISPENSER ..................................................................................................... 6-5
TROUBLESHOOTING ..................................................................................................................... 7-1
CLEARING PAPER JAMS ............................................................................................................................ 7-1
REMOVING DOCUMENT JAMS .................................................................................................................. 7-1
REMOVING PAPER JAMS ............................................................................................................................ 7-1
LIST OF LCD DISPLAY MESSAGES (ALPHABETIC LIST) ................................................................................ 7-4
SOLVING PROBLEMS .................................................................................................................................. 7-5
COPYING PROBLEMS ................................................................................................................................. 7-5
SUMMARY OF COPYING SETTINGS ............................................................................................. 8-1
HOW THE UNIT OPERATES WITH DEFAULT SETTINGS ................................................................................... 8-1
COPY SETTINGS .......................................................................................................................................... 8-1
ACCESSING THE COPY SETTINGS MENU ................................................................................................... 8-1
CHANGING COPY DEFAULT SETTINGS ...................................................................................................... 8-2
IMPLEMENTING COPY DEFAULT SETTINGS ................................................................................................. 8-2
SPECIFICATIONS ........................................................................................................................... A-1
PRINCIPAL SPECIFICATIONS ..................................................................................................................... A-1
SPECIFICATIONS FOR ORIGINALS YOU CAN COPY ................................................................... B-1
ORIGINALS YOU SHOULD AVOID .............................................................................................................. B-1
SPECIFICATIONS FOR ORIGINALS YOU CAN SCAN ................................................................................. B-1
SIZE OF ORIGINALS ...................................................................................................................................... B-1
PAPER AND SPECIAL MEDIA SPECIFICATIONS FOR COPYING ................................................. C-1
MEDIA REQUIREMENTS FOR COPYING .................................................................................................... C-1
MEDIA REQUIREMENTS FOR THE PAPER CASSETTE .................................................................................. C-1
MEDIA REQUIREMENTS FOR THE STACK BYPASS ...................................................................................... C-1
PRINTED AREA OF A SHEET OF PAPER ...................................................................................................... C-1
ADJUSTING THE PAPER CASSETTE FOR A DIFFERENT PAPER SIZE ............................................................ C-1
SHIFT TRAY..................................................................................................................................... D-1
PARTS AND THEIR FUNCTIONS .................................................................................................................. D-1
LIFTING THE UNIT ....................................................................................................................................... D-1
ATTACHING THE SHIFT TRAY ...................................................................................................................... D-1
TRAY FUNCTION ........................................................................................................................................ D-2
TRAY SLIDING FUNCTION ........................................................................................................................... D-2
CLEARING PAPER JAMS ........................................................................................................................... D-2
MAIN SPECIFICATIONS ............................................................................................................................. D-3

ENGLISH
INTRODUCTION 1- 1
PREFACE
Thank you for purchasing this OLIVETTI mu tifunctiona
digita copier.
This guide introduces you to your copier and describes
its functions in detai . For information on the fax features,
p ease refer to the Facsimi e User’s Guide.
Note: P ease note that the i ustrations in this guide show
the unit with the Automatic Document Feeder
(ADF) insta ed. The ADF is an option for the base
mode and standard for a the other mode s.
COPIER FEATURES
Flexible document handling
To make a copy of an origina , you have the choice of
setting the document in the Automatic Document Feeder
(ADF)* when equipped, or p acing it direct y onto the
p aten g ass. The Automatic Document Feeder (ADF)
is usefu when copying a mu tipage document, and the
p aten g ass is idea when copying a sing e-page
document, or from a book.
Copy reduction/enlargement
You can manua y se ect a reduction/en argement ratio
from 50% to 200% (using the Automatic Document
Feeder (ADF)) or 25% to 400% (using the p aten g ass).
You can a so set the unit to se ect an appropriate ratio
to fit the paper size you are copying onto.
Automatic and manual image quality selection
The unit can automatica y set the most appropriate
image qua ity settings for the document you are copying.
However, you can a so manua y adjust these settings
to fine-tune the image qua ity of the copy.
Frame erase copy
This feature a ows you to erase unwanted shadows,
borders, and binding marks from around an origina .
When copying direct y from a book, you can a so erase
the centre ine and edges on the copy. This feature
works on y when the document is copied using the
p aten g ass.
Binding margin copy
This feature a ows you to create a margin on the top,
bottom, eft, or right of the document for use when
binding the document together. This is convenient if you
ater want to stap e or insert binding ho es.
This feature works on y when the document is copied
from the p aten g ass.
INTRODUCTION
2-page separation
Doub e spread pages in magazines or books can be
copied onto separate sheets of paper in one operation.
This feature works on y when the document is copied
from the p aten g ass.
2 on 1 combination
When using the Automatic Document Feeder (ADF)*,
you can copy two pages of a document onto a sing e
page, reducing the amount of paper you use.
Energy sa er mode
This unit incorporates an energy saver feature to con-
serve power. In energy saver mode, the disp ay and
the operating pane amps go out automatica y when
the unit is not used for a specified period.
*The ADF is optional for the base model.
OPTIONS
For detai s about purchasing the fo owing options,
contact your oca authorised dea er or the O ivetti
Lexikon he p desk.
Paper Cassette (single additional cassette module,
triple additional cassette module)
By insta ing one of the optiona paper cassettes, you
can increase the paper capacity of the unit.
Fax Memory Expansion (for fax and copier function)
You can increase the unit’s memory with this 8 MB
memory modu e.
Automatic Document Feeder (ADF) (for base
model only)
You can insta this option on your unit to enab e
automatic feeding of origina s for copying.

ENGLISH
SETTING UP YOUR UNIT 2 - 1
SETTING UP YOUR UNIT
BEFORE SETTING UP YOUR UNIT
The insta ation and set up of your unit is performed by
your authorised dea er or service representative.
However, this chapter out ines the procedures to fo ow
if you need to set up the unit yourse f shou d you need
to move the unit to a different ocation in the future.
You can a so find instructions for modifying the date
and time settings in Chapter 3 and Chapter 8.
If you have any questions regarding the insta ation
procedures for your unit, p ease contact your oca
authorised dea er or the O ivetti Lexikon he p desk.
IMPORTANT SAFETY INFORMATION
DO NOT ATTEMPT TO SERVICE YOUR UNIT
YOURSELF UNLESS IT IS EXPLAINED IN THIS
USER’S GUIDE. NEVER ATTEMPT TO
DISASSEMBLE THE UNIT. EXPOSED POWER
POINTS INSIDE THE UNIT CAN CAUSE
ELECTRIC SHOCK IF YOU TOUCH THEM.
CALL YOUR LOCAL AUTHORISED DEALER
OR THE OLIVETTI LEXIKON HELP DESK FOR
ALL SERVICING.
1. Fo ow a warnings and instructions marked on the
unit.
2. P ace the unit on a eve surface. To avoid serious
damage from fa ing, never p ace the unit on an
unstab e cart, stand, or tab e.
3. Do not use the unit near water. Make sure that no
wet or humid objects come into contact with the unit.
4. S ots and openings on the cabinet and on the back
or bottom are provided for venti ation. To ensure
re iab e operation of the unit and to protect it from
overheating, never b ock or cover these openings
by p acing the unit on a bed, sofa, rug, or other
simi ar surface. Do not p ace the unit in a cupboard
or bui t-in insta ation, or near a radiator or other heat
source un ess proper venti ation is provided.
5. On y operate the unit from the type of power source
indicated on the unit’s abe . If you are not sure of
the type of power avai ab e, consu t your dea er or
oca power company.
6. Do not a ow anything to rest on the power cord,
and do not ocate the unit where the cord wi be
wa ked on.
7. If you use an extension cord with the unit, make
sure that the tota of the ampere ratings on the
products p ugged into the extension cord does not
exceed the extension cord ampere rating. A so,
make sure that the tota ampere rating of a products
p ugged into the wa out et does not exceed the
current amperage of the circuit breaker.
8. Do not push objects of any kind into the s ots or
openings on the cabinet as they may touch
dangerous vo tage points or short out parts. This
cou d resu t in fire or e ectric shock.
9. To avoid spi age in or around the unit, do not eat or
drink near the unit. If you spi iquid or if any
substance fa s into the unit, immediate y unp ug the
unit and ca your oca authorised dea er or the
O ivetti Lexikon he p desk immediate y.
10. Unp ug the unit from the wa out et before c eaning.
11. After you unp ug the unit, a ways wait at east five
seconds before you p ug it in again. A ways unp ug
the unit before moving it.
12. During e ectrica storms, disconnect the p ug from
the power out et. The unit can ho d documents in
the memory for up to three hours.
13. Do not stack boxes or furniture around the power
out et. Keep the area open so you can reach the
out et quick y. If you notice anything unusua (smoke,
strange odours, noises) around the unit, turn the
unit off immediate y and unp ug it. Contact your oca
authorised dea er or the O ivetti Lexikon he p desk .
14. To avoid paper jams, never unp ug the power cord,
turn off the unit, open the front cover, or remove a
paper cassette during printing.
15. Before you transport the unit, remove the toner
cartridge. To protect the toner cartridge from bright
ight, cover it with its origina protective bag or a
c oth.
16. When you ift the unit, a ways ho d it by the sides.
Never try to ift the unit by gripping the paper cas-
sette and the printer cover. When ifting the unit, ti t
it back s ight y to prevent the paper cassette from
s iding out of the unit.

2 - 2 SETTING UP YOUR UNIT
17. Unp ug the unit from the wa out et and refer
servicing to qua ified service personne under the
fo owing conditions:
■When the power cord or p ug is damaged or
frayed
■If iquid has spi ed into the unit
■If the unit has been exposed to rain or water
■If the unit does not operate norma y when you
have fo owed the instructions in the User’s Gui-
de. Adjust on y those contro s that are covered
by the operating instructions in the User’s Gui-
de. Improper adjustment of other contro s may
resu t in damage and may require extensive work
by a qua ified technician to restore the product
to norma operation.
■If the unit has been dropped or the cabinet has
been damaged
■If the unit exhibits a distinct change in perfor-
mance, indicating a need for service
POWER REQUIREMENTS
■P ace the unit near a standard 220–240 V AC power
out et. Do not attempt to use it outside the country
where you purchased it.
■Do not p ug the unit into a power out et shared with
an air conditioner, persona computer, e ectric type-
writer, copier, or other equipment that generates
e ectrica noise.
■Check the p ug frequent y and make sure that it is
firm y p ugged into the socket.
WHERE TO SET UP YOUR UNIT
■Avoid direct sun ight. If you have to p ace the unit
near a window, insta heavy curtains or b inds to
protect the unit from direct sun ight.
■Choose a f at, stab e surface free from vibration.
■Avoid a ocation subject to extreme temperature
f uctuation. Use in a ocation within a temperature
range of 10° to 32.5°C.
■Do not set up the unit near a te evision, radio, or
heavy equipment ike copy machines, air condition-
ers, computers, or arge printers that can generate
strong e ectromagnetic fie ds. Large equipment can
generate e ectronic noise that can interfere with the
operation of the unit.
■Choose a ocation that is c ean and free from dust
and moisture.
■Do not use or store the unit outdoors.
■P ace the unit near a te ephone ine.*
■To avoid damage to the unit from overheating, do
not b ock the exhaust vent. Insta the unit approxi-
mate y 10 cm away from wa s or other equipment.
*If you need assistance, contact your oca te ephone
company. Mode s with ADF and fax board.

ENGLISH
SETTING UP YOUR UNIT 2 - 3
SPACE AROUND THE UNIT
To ensure proper venti ation and easy operation, set
up the unit in an area that meets the minimum
requirements for c earance as i ustrated on this page.
To a oid damage to the unit from o erheating,
do not block the exhaust ent. Install the unit
approximately 10 cm away from walls and
other equipment.
TOP: 50 cm or more
20 cm
100 cm
2 cm
10 cm
CONNECTING THE POWER CORD
Follow these guidelines when connecting your
unit to a power source:
■The unit is intended for use in the country of
purchase on y and requires 220–240 V AC. Do
not use it outside the country where it was
purchased.
■On y p ug the unit into a grounded 220–240 V
AC out et.
■Use on y the power cord that came with the unit.
Using a onger cord or extension cord can cause
the unit to ma function.
■Unp ug the unit on y by pu ing on the p ug itse f.
Never pu on the cord.
■The unit is equipped with a three-prong,
grounding-type p ug (the third pin is a grounding
pin). This p ug wi on y fit into a grounding-type
out et. This is a safety feature. If you are unab e
to insert the p ug into your out et, contact an
e ectrician to rep ace your out et (do not use a 3-
to-2 adapter). Do not defeat the safety purpose
of the grounding-type p ug.
■Do not p ug the unit into an out et shared with an
app iance such as an air conditioner, computer,
e ectric typewriter, or copier. These devices ge-
nerate e ectrica noise, which can interfere with
the operation of the unit.
DO NOT GRASP
THE UNIT IN
THIS AREA
LIFTING THE UNIT
When ifting the unit out of the box, or when you need to move the unit, grip the recessed areas on each side of the
unit.
Be sure to grasp the unit only in the areas indicated in the illustration below. Grasping the unit in
other areas may cause damage to the unit.
You wi need someone to he p you as the unit is very heavy. When ifting, be sure to ho d the unit firm y and eve .

2 - 4 SETTING UP YOUR UNIT
■Make sure nothing is ying on the power cord,
and that the cord cannot be wa ked on or tripped
over.
■Do not over oad the e ectrica out et. Make sure
the tota amperage used by a the machines
p ugged into the out et does not exceed the
ampere rating of the out et’s circuit breaker.
■Connect the power cord as fo ows:
Before connecting the power cord to your unit
and the power source, make sure the power
switch of the unit is turned off (O).
1. Connect the power cord provided into the power
connector on the right side of the unit.
2. Connect the other end of the power cord into the
power source.
CONNECTING A TELEPHONE
To connect a te ephone to the unit you have to use the
handset jack.
On y one jack is provided to be used with the optiona
handset or a te ephone. A separate jack is not provided
for a te ephone.
1. Connect the te ephone cord to the jack marked
on the back of the unit.
TURNING ON THE POWER
Use the power switch on the right side of the unit to turn
the power on (|).
The unit wi take a few seconds to warm up:
When either of the disp ays be ow appear, the unit has
warmed up and is ready to be used:
Copy mode:
COPY RATIO PAPER SELECT SCAN MODE
100%
1
TEXT
21/08 '99
SAT 15:30
READY TO COPY
A4
Fax mode:
AUTO RX READY TO SEND
STANDARD STANDARD TEXT
BOOK SENDING
21/08 '99
SAT 15:30
=
RESOLUTION DENSITY IMAGEQUALITY
SHEET
If the disp ay is too bright or too dark, you can adjust
the contrast of the LCD disp ay by pressing and turning
the Display Contrast button on the eft of the LCD
disp ay.
Display Contrast Button
The above disp ays show the unit is in standby mode
and is ready to be used. If the red Error amp starts
b inking, wait for one of the fo owing messages to appear:
INSTALL CARTRIDGE - There is no toner cartridge
insta ed in the unit. Insta a toner cartridge.
REPLACE CARTRIDGE - The toner cartridge has run
out of toner. Rep ace the toner cartridge.

ENGLISH
SETTING UP YOUR UNIT 2 - 5
C ECK PRINTER COVER - The front cover is not
c osed comp ete y. If it does not c ose easi y do not
force it. Make sure the printer cover is c osed
comp ete y, and then try c osing the front cover again.
It may be necessary for you to reinsta the toner
cartridge to be ab e to c ose the printer cover proper y.
PARTS OF THE UNIT
Front View
AUTOMATIC DOCUMENT FEEDER (ADF)
Holds documents for faxing and copying and
feeds them automatically into the unit.
PLATEN COVER
DOCUMENT GUIDES
Adjust to the width of the document.
DOCUMENT TRAY
Holds sent or copied
documents.
FEEDER COVER
OUTPUT TRAY
Holds printed pages after they are ejected
from the unit.
OPERATION PANEL
PAPER CASSETTE
FRONT COVER
PAPER LEVEL DISPLAY
Shows the amount of paper remaining.
PAPER SIZE LABEL
Shows the paper size loaded in the paper cassette.
RELEASE LEVER
Used to open the printer cover.
FIXING UNIT RELEASE LEVER
PLATEN GLASS
WHITE SCANNING AREA/ZONE
A4
SUPPLY REC. PAPER - The paper cassette is empty or
it is not seated correct y inside the unit. Remove the
cassette. Make sure the stack of paper is be ow the tabs
and insert the paper cassette again. Push the paper cas-
sette a the way into the unit unti it ocks into p ace.

2 - 6 SETTING UP YOUR UNIT
BACK VIEW

ENGLISH
SETTING UP YOUR UNIT 2 - 7
LOADING PAPER
SELECTING PAPER
You can find more information on se ecting and storing
paper, and adjusting the paper cassette to ho d a
different size paper in Appendix C “Paper and Specia
Media Specifications for Copying”.
Before you oad paper, fo ow these genera guide ines:
■The paper cassette has been adjusted for A4-size
paper at the factory. If you want to use a different
size paper, you can adjust the paper cassette. See
Appendix C for detai s on adjusting the paper cas-
sette.
■The paper cassette ho ds up to 250 sheets of 80 g/m2
paper. If your printing requirements are greater than
this, or if you use more than one paper size, you
can purchase and insta the optiona paper cas-
sette to increase your paper supp y. For more
detai s, contact your oca authorised dea er or the
O ivetti Lexikon he p desk.
■Do not use damp, cur ed, wrink ed, or torn paper
as these can cause paper jams or poor print qua ity.
■High y textured or extreme y smooth or shiny paper
does not print we .
■The aser printing process uses high temperatures
to fuse toner to the paper. Use paper that wi not
me t, vapourise, disco our, or emit dangerous fumes
at temperatures near 170°C. For examp e, do not
use ve um paper in a aser printer. Make sure any
etterhead or co oured paper you use can withstand
high temperatures.
■Make sure the paper is free of dust, int, and oi
stains.
■To keep the paper from cur ing, do not open paper
packs unti you are ready to use the paper. Store
unused paper from opened packs in a coo , dry
ocation in the origina packaging.
■Let the paper run out before refi ing the paper cas-
sette. Avoid mixing new paper with paper remaining
in the paper cassette.
LOADING PAPER IN THE PAPER CASSETTE
Do not remo e or load the paper cassette
when the unit is printing.
1. Pu out the paper cassette.
2. Push down on the meta p ate unti it ocks into.
A4 B5 A5
LTR
PUSH DOWN
3. Check that the paper size se ector inside the paper
cassette is set to the size of the paper you are
oading.
4. Prepare the paper you are oading by tapping the
edges of the stack to make sure they are even.
❏The paper cassette can ho d approximate y 250
sheets of 80 g/m2 weight paper.
5. S ide the paper into the paper cassette.
6. Push the corners of the stack down under the tabs.
❏Make sure both edges are comp ete y under the
tabs.
❏Make sure the paper stack is not higher than the
paper imit mark.
7. Ho d the paper cassette eve , and gent y insert it
into the unit unti you hear it c ick into position.
❏Do not ho d the paper cassette from one side
on y.
NOTE:
●Make sure you insert the paper cassette gent y
a the way into the unit. Otherwise the paper may
jam inside the unit.
●Inserting the paper cassette care ess y may cause
paper jams and distorted images. If you pu out
the paper cassette with paper sti in it, make sure
no paper is out of the paper cassette and that
there is no oose paper inside the unit.
●Let the paper run out before refi ing the paper
cassette. Avoid mixing new paper with paper
remaining in the paper cassette.
●You can a so oad paper in the stack bypass. For
detai s, refer to “Using the Stack Bypass”.

GETTING STARTED 3 - 1
ENGLISH
GETTING STARTED
Read this chapter only if you have purchased the base model. If you have purchased a models with ADF and fax
board refer to Chapter 2 of the Facsimile User s Guide.
BASE MODEL OPERATION PANEL
This chapter describes the operation panel buttons on the base model and explains briefly how to access settings
under the Data Registration button. You will also learn how to enter the correct date and time in your unit, and how
to use the energy saver mode.
FUNCTIONS OF THE OPERATION PANEL
1 LCD Display
Displays messages and prompts when the unit is in
operation. Displays selections, text, numbers, and
names when registering information.
2 COPY Button/Lamp
Used to switch to copy mode. Lights when you are in
copy mode.
3 In Use/Memory Lamp
In copy mode, lights when the unit has a document
in memory.
4 Error Lamp
Blinks red when the unit has run out of paper or toner,
or when there is a paper jam.
5 eset Button
Returns to standard copy mode.
6 Data egistration Button/Lamp
Accesses the different user preferences and other
important settings.
7 Stop Button
Cancels sending, receiving, registering data and
other operations, and returns the unit to standby
mode.
8 Copy Special Features Button
Accesses the copy special functions.
9 Collate Button/Lamp
Collates multipage documents when copying us-
ing the Automatic Document Feeder (ADF).
10 Display Contrast Button
Adjusts the contrast of the LCD display.
11 Function Buttons
Allow you to select options that appear on the LCD
display.
12 Set Button
Sets the setting you have selected.
13 eturn Button
Returns to the previous display on the LCD display.
14 Start Button/Lamp
Starts copying and other operations.
15 Clear Button
Clears an entire entry when registering numbers
or quantities.
16 Numeric Keypad
Enters numbers when registering numbers or quan-
tities.
CAP3_NEW.p65 8-05-2000, 11:191

3 - 2 GETTING STARTED
FUNCTION BUTTONS (PANELS OPEN)
17 Energy Sa er Button/Lamp
Cance s energy saver mode.
18 Panels
The bottom pane disp ays the specia function
buttons described on the fo owing pages.
▲ ▼(Search) Buttons
Scro the disp ay so you can see other options and
se ections in the menus during data registration.
Delete Button
During a step when you are registering or entering a
number, press this button to de ete the number. (This
button de etes number entries on y.)
Cursor Buttons
Moves the cursor eft or right during data registration.
Space Button
Enters a space between etters and numbers on the
LCD disp ay when registering information.
Clear Button
C ears an entire entry when registering numbers.
Set Button
Saves the setting you have se ected.
USING THE OPERATION PANEL TO PERFORM
SETTINGS
The fo owing exp anation is on y for the base mode . If
you have purchased a mode with ADF and fax board,
refer to “Genera Guide ines for Registering Information”
of the Facsimi e User’s Guide.
This section provides a brief overview of how to se ect
and adjust settings using the Data Registration button.
These settings a ow you to set up different features for
the genera operation of your unit as we as customise
the copier features.
To access the above settings using the Data
Registration button, fo ow the genera procedure be ow.
1. Press Data Registration.
❏ The different settings are disp ayed.
2. Open a three pane s to expose
the function buttons.
3. Use the search buttons (▲ ▼) to se ect the setting
you want.
REGISTRATION/SETTING
SELECT AN ITEM
01 DATE/TIME SETTING
02 VOLUME CONTROL
03 NAME STACK SIZE
04 CASSETTE ELIGIBLTY
05 SELECT PAPER
❏ Press the ▼ button to se ect the next setting.
(The ist wi wrap from the ast setting in the ist
to the first.)
❏ Press the ▲ button to se ect the previous
setting. (The ist wi wrap from the first setting
in the ist to the ast.)
4. Press Set to disp ay the sub-settings under the
setting you se ected.
5. Again, use the search buttons
(▲▼) to disp ay the sub-setting you want, then
press Set to se ect the setting, or to access addi-
tiona sub-settings.
❏ If you access additiona sub-settings, repeat this
step to se ect and set other additiona settings.
6. When you have finished setting, press Stop to return
to standby mode.

GETTING STARTED 3 - 3
ENGLISH
RETURNING TO THE PREVIOUS LEVEL
To return to the previous eve so you can continue
browsing, press Return. If you continue pressing Return,
you wi return to standby mode.
RETURNING TO STANDBY MODE
NOTE: Press Stop to return to standby mode.
If you do not press a button for two minutes, the unit
wi automatica y return to standby mode.
SETTING THE DATE AND TIME
The following explanation is only for the base
model. If you ha e purchased a model with ADF
and fax board, refer to “Registering the Sender
Information” of the Facsimile User’s Guide.
After unpacking you unit, you can adjust the date and
time settings. Fo ow the procedure be ow to register
the current date and time.
1. Press Data Registration.
❏ The different settings are disp ayed.
REGISTRATION/SETTING
SELECT AN ITEM
01 DATE/TIME SETTING
02 VOLUME CONTROL
03 NAME STACK SIZE
04 CASSETTE ELIGIBLTY
05 SELECT PAPER
2. Press Set.
❏ The date and time current y set for the unit are
disp ayed.
3. Use the numeric keypad to enter the correct day,
month, year, and time.
DATE/TIME SETTING
21/08 ’99 15:30
❏Enter the new date and time over the previous
date and time.
❏Use the DD/MM ’YY format for the date and use
the 24-hour format for the time (e.g. 1:00 p.m.
as 13:00).
❏The defau t format for the date is DD/MM ’YY.
However, if you wish, you can change this format
to ’YY MM/DD or MM/DD/YY.
❏If you make a mistake, press C ear and enter
the date and time again. You can a so use F2
() or F3 () to move the cursor under the digit
you want to correct, and enter the correct digit.
ENERGY SAVER MODE
The following explanation is only for the base
model. If you ha e purchased a model with ADF
and fax board, refer to “Registering the Sender
Information” of the Facsimile User’s Guide.
You can set the unit to enter a ow-energy s eep mode
after it remains id e for a specified ength of time. When
the unit is in energy saver mode, the LCD disp ay and
amps on the operation pane turn off ensuring that the
unit consumes ess power when it is not being used.
TURNING THE ENERGY SAVER MODE ON
You can set how ong the unit waits when it is id e, before
it enters energy saver mode. Fo ow the procedure be ow
to perform this settings.
Energy saver mode does not operate when:
❏a paper jam ocurrs,
❏the toner cartridge needs rep acing,
❏there is no paper oaded in the paper cassette,
❏the optiona Network Printer Board is insta ed.
1. Press Data Registration.
2. Open a three pane s, then use the search buttons
(▲ ▼) to se ect 08 ENERGY SAVER.
3. Press Set.
4. Use the search buttons (▲ ▼) to se ect 01 ON.
5. Press Set to register your setting.
6. Use the numeric keypad to enter the time (minutes)
you want the unit to remain id e before it
automatica y enters energy saver mode.
❏ You can a so use F2 (–) or F3 (+) to se ect the
time.
❏ You can se ect a time from 3 to 30 minutes.
ENERGY SVR TIME
20MIN.
7. Press Set to register your setting.
8. Press Stop to return to standby mode.

3 - 4 GETTING STARTED
RETURNING TO FULL POWER MODE
The unit returns to fu power mode when
❏you set an origina for copying in the Automatic
Document Feeder (ADF),
❏you open the p aten cover, or
❏you press the Energy Sa er button.
The Energy Sa er button can only be used to return
the unit to full power mode. It cannot be used to
apply energy sa er mode.

BASIC COPYING FEATURES 4 - 1
ENGLISH
BASIC COPYING FEATURES
SETTING AN ORIGINAL ON THE UNIT
There are two ways to p ace origina s on the unit for
copying. The method you choose depends on the size
and type of origina you want to copy, and the copy
settings you have se ected.
■Platen glass
Use the p aten g ass when copying books, origina s
on heavy or ightweight paper, and transparencies.
■Automatic Document Feeder (ADF)
When you have a stack of origina s on paper
suitab e for automatic feeding, (Appendix B) use
the Automatic Document Feeder (ADF).
COPYING AN ORIGINAL SET ON THE PLATEN
GLASS
NOTE:
• A4-size origina s can be p aced vertica y or
horizonta y. P ace the origina s within the marked
sizes on the p aten g ass.
• A3 origina s must be p aced horizonta y on the
p aten g ass.
Fo ow the steps be ow to use the p aten g ass when
copying books, origina s on heavy or ightweight paper,
transparencies, and any other media that cannot be
fed through the Automatic Document Feeder (ADF).
1. Press COPY to switch to copy mode.
2. Lift up the p aten cover.
3. Set the origina , face down, vertica y or horizonta y
on the p aten g ass.
4. A ign the top edge of your origina with the arrow
mark on the top eft corner of the p aten g ass.
❏ P ace the origina on the p aten g ass vertica y
or horizonta y, depending on the size of the
origina .
ORIGINAL
(FACE DOWN)
A4A5 A3
A4
A4
A5
A3
A4 FAX
A4
A4
A5
A3
A4 FAX
A4 FAX
A4
ORIGINAL
(FACE DOWN)
A4A5 A3
A4 FAX
A4
❏ When en arging or reducing an origina , se ect
the paper size in accordance with the degree
of en argement or reduction. The direction to
set the origina a so depends on the direction
the paper is set in. Determine the direction in
which to p ace the origina by the markings on
the near edge of the p aten g ass. See “Direction
of the Origina According to its Size and
Magnification Ratio” when setting the origina .
NOTE:
•Make sure that the paper in the paper cassette is
oaded in the same direction as the origina is
p aced on the p aten g ass.
•To make a same-size copy of an A4( ) origina ,
set the origina to A4 . Setting A4 s ight y s ows
the copy speed.
•To make a same-size copy of an A5( ) origina ,
be sure to set A5 paper in the stack bypass.
5. Gent y ower the p aten cover.
❏ Do not press down forcefu y on the p aten cover
when using the p aten g ass to copy thick books.
This may damage the p aten g ass. The
maximum oad is 2 kg.
6. Press F2 (PAPER SELECT) to se ect the paper size.
❏ The se ection changes every time you press F2.
COPY RATIO
100%
READY TO COPY
SCAN MODE
1
TEXT
21/08 '99
SAT 15:30
PAPER SELECT
COPY RATIO PAPER SELECT SCAN MODE
1 A4
❏ If you have insta ed one of the optiona paper
cassettes, the disp ay sequence is as fo ows:
➊ paper size oaded in upper cassette, ➋ paper
size oaded in ower cassette,
Stack bypass.
❏ Make sure the paper in the paper cassette is
oaded in the same direction as the origina is
p aced on the p aten g ass.
7. Press Set.
❏ If you do not press Set within three seconds of
se ecting the paper size above, the paper you
se ected wi be automatica y set without you
having to press Set.
❏If you have insta ed the optiona paper cassette,
you shou d oad the paper size you use most
frequent y in the upper cassette.
❏You can a so make a reduced or en arged copy
of your origina .
❏You can a so se ect one of the specia copying
features except 2 on 1 combination. (Chapter 5)
VERTICAL POSITION
A5 , A4
HORIZONTAL POSITION
A5 , A4 , A3

4 - 2 BASIC COPYING FEATURES
8. Use the numeric keypad to enter the number of
copies required.
❏You can se ect from 1 to 99 copies.
❏ For one copy on y, you do not need to enter the
number of copies.
❏If you make a mistake, press Clear and start
again.
❏You can a so adjust the density and image qua ity
of the origina .
9. Press Start to begin copying.
❏If you want to cance the operation, press Stop.
❏If you press Stop during copying, a white sheet
may be output from the unit.
❏Note that pressing Stop resets ALL the settings,
inc uding the number of copies, paper se ection,
and scan mode to their defau t settings. For
examp e, if you set the number of copies and
scan mode, then press Stop whi e setting the
magnification, not on y the magnification but the
number of copies and scan mode return to their
defau t settings.
NOTE:
• Ensure that the p aten g ass is a ways kept
c ean.
• Do not touch the p aten cover whi e copying.
Rocking the cover can distort the image being
copied.
COPYING AN ORIGINAL SET IN THE AUTOMATIC
DOCUMENT FEEDER (ADF)
The Automatic Document Feeder (ADF) is convenient
when copying a mu tipage origina . However, make sure
that the origina meets the requirements of documents
that can be fed through the Automatic Document Feeder
(ADF). For detai s, refer to Appendix B, “Specifications
of Origina s You Can Copy”.
NOTE:
■You can set a stack of up to 50 A5 or A4-size pa-
ges, or 20 A3-size pages in the Automatic Docu-
ment Feeder (ADF). For more detai s on sizes and
types of origina s you can set in the Automatic
Document Feeder (ADF), refer to Appendix B.
■To copy thin or thick origina s, or direct y from a
book, use the p aten g ass instead of the Automatic
Document Feeder (ADF).
■Do not p ace the fo owing types of origina s in the
Automatic Document Feeder (ADF):
• Origina s with tears or arge binding ho es
• Severe y cur ed origina s or origina s with sharp
fo ds
• C ipped or stap ed origina s
• Carbon-backed paper or other origina s which
might not feed through smooth y
• Transparencies and other high y transparent
origina s
• Origina s that have been fed through the
Automatic Document Feeder (ADF) many times
and are fo ded or wrink ed
Fo ow the steps be ow to use the Automatic Document
Feeder (ADF) to copy origina s.
1. Press COPY to switch to copy mode.
2. A ign the edges of the origina and set face down,
in the Automatic Document Feeder (ADF).
❏ Push the origina in gent y unti it stops.
ORIGINAL
(FACE DOWN)
3. Adjust the document guides to fit the width of the
stack.
DOCUMENT GUIDES
❏ P ace the origina s in the Automatic Document
Feeder (ADF) vertica y or horizonta y depending
on the size of the origina .
VERTICAL POSITION
A5 , A4
HORIZONTAL POSITION
A4 , A3

BASIC COPYING FEATURES 4 - 3
ENGLISH
❏ When en arging or reducing an origina , se ect
the paper size in accordance with the degree of
en argement or reduction. The direction to set
the origina a so depends on the direction the
paper is set in. Determine the direction in which
to p ace the origina by the markings on the near
edge of the p aten g ass. See “Direction of the
Origina According to its Size and Magnification
Ratio” when setting the origina .
NOTE:
■Make sure that the paper in the paper in the paper
cassette is oaded in the same direction as the
origina is p aced in the origina is p aced in the
Automatic Document Feeder (ADF).
■A5-size origina s must be p aced vertica y in the
Automatic Document Feeder (ADF).
■To make a same-size copy of an A4-size origina ,
set the origina to A4 . Setting A4 s ight y s ows
the copy speed.
4. Press F2 (PAPER SELECT) to se ect the paper size.
❏The se ection changes every time you press F2.
❏ If you have insta ed one of the optiona paper
cassettes, the disp ay sequence is as fo ows:
➊ paper size oaded in upper cassette,
➋ paper size oaded in ower cassette, Stack
bypass, AUTO PAPER automatic paper
se ection.
❏ When you se ect OFF for a settings under the
CASSETTE ELIGIBLTY setting, AUTO PAPER
wi not be disp ayed. (refer to Chapter 4, for the
base mode , or page 14-23 of the Facsimi e
User’s Guide for the other mode s).
❏AUTO PAPER (automatic paper se ection)
automatica y se ects the correct paper size.
5. Press Set.
❏If you do not press Set within three seconds of
se ecting the paper size above, the paper you
se ected wi be automatica y set without you
having to press Set.
❏If you have insta ed the optiona paper casset-
te, you shou d to oad the paper size you use
most frequent y in the upper cassette.
❏You can a so make a reduced or en arged copy
of your origina .
❏You can a so se ect 2 on 1 copying.
6. Use the numeric keypad to enter the number of
copies required.
❏You can se ect from 1 to 99 copies.
❏For one copy on y, you do not need to enter the
number of copies.
❏If you make a mistake, press Clear and start
again.
❏You can a so adjust the copy exposure and image
qua ity of the origina .
7. Press Start to begin copying.
❏If LOAD THE APPROPRIATE SIZE PAPER
appears after you specified AUTO PAPER and
pressed Start, the correct size of paper for the
origina has not been set. In that case, se ect
another paper size using the F2 (PAPER
SELECT) button. At this time, pressing the Start
button again automatica y se ects the paper
c osest in size to the origina (minimizing oss of
part of the origina or excessive margins on the
paper) and starts copying.
❏To suspend copying whi e copying is in progress,
press Stop. Suspending copying whi e copying
is in progress can cause documents to jam under
the Automatic Document Feeder (ADF) cover.
In this case, open the cover and remove the
origina .
❏If you press Stop during copying, a white sheet
may be output from the unit.
❏Note that pressing Stop resets ALL the settings,
inc uding the number of copies, paper se ection,
and scan mode to their defau t settings. For
examp e, if you set the number of copies and
scan mode, then press Stop whi e setting the
magnification, not on y the magnification but the
number of copies and scan mode return to their
defau t settings.
NOTE:
•Ensure that the p aten g ass is a ways kept c ean.
•Do not touch the p aten cover whi e copying.
Rocking the cover can distort the image being
copied.
•Storing too many origina s in memory can prevent
copying. If, during copying, the disp ay shows
MEMORY FULL, either print out the documents
stored in memory or send the documents reserved
for sending, then try copying again.*
•Even when memory is fu , copying can continue
from the p aten g ass. Sheet-by-sheet copying can
a so continue from the Automatic Document Feeder
(ADF).
•When you switch your unit to copy mode via the
COPY button, such settings as image qua ity for
scanning the document, reso ution, and the number
of copies return to the defau t settings. The defau t
settings can a so be changed.
•You cannot switch to fax mode during copying.
Either press the Stop button to suspend copying
or wait unti copying is finished before switching to
fax mode. Automatic fax reception sti functions
during copying.*
•If the unit is not operated for two minutes in copy
mode, the autoc ear time feature is activated and
the unit is automatica y set to its defau t settings.
The timing interva of autoc ear time can be changed.