Olivetti Copia 9916 User manual

ii Preface
Super G3 is a phrase used to describe the new
generation of fax units that use ITU-T V.34 standard
33.6 Kbps* modems. Super G3 High Speed Fax
units allow transmission time of approximately
three seconds* per page which results in reduced
telephone line charges.
*Approximately three seconds per page document
transmission time based on Olivetti FAX Standard Chart
No. 1, standard mode, at 33.6Kbps modem speed to
similarly specified machines, depending on telephone
line conditions.
PUBLICATION ISSUED BY:
Olivetti Lexikon, S.p.A.
Documentazione
Via Jervis, 77 - 10015 Ivrea (Italy)
Copyright © 2000, Olivetti
All rights reserved
Themanufacturerreservestherighttocarryoutmodificationstotheproductdescribedinthis
manual at any time and without any notice.
Your attention is drawn to the following actions that could compromise the characteristics of
the product:
• incorrect electrical supply;
• incorrect installation;incorrect or improper use, or, in any case, not in accordance with the
warnings given in the User Manual supplied with the product;
• replacement of original components or accessories with others of a type not approved by
the manufacturer, or carried out by unauthorized personnel.
The markaffixedtothe productcertifiesthatthe
product satisfies the basic quality requirements.

Preface iii
Important Information for Users in the United
Kingdom
Approval Number 609637
Your Olivetti machine has been approved against the requirements
of NTR3 for use in the UK. The CE mark is applied in
respect of the requirements of 72/23 EEC and 89/336 EEC.
It is intended for connection to analogue two wire public
telecommunication networks.
Connect the supplied cable to this socket first, then to the
telephone line.
This socket is intended for connection of the telephone.
If required, an adapter to connect any piece of approved
telecommunications apparatus is available from
your Olivetti supplier.
Olivetti recommend that any additional equipment connected in the
installation is connected to this “handset” socket. Do not connect
additional equipment through parallel sockets elsewhere on the
telephone line.
Voltage and current available at these sockets is determined by the
network to which the line cable is connected. They will not normally
exceed the limits for TNV as described in EN60950.
This equipment is not intended or recommended for making calls to
emergency services.

iv Preface
For Your Safety (Australia Only)
To ensure safe operation the three-pin plug supplied must be inserted
only into a standard three-pin power point which is effectively earthed
through the normal household wiring.
Extension cords used with the equipment must be three-core and be
correctly wired to provide connection to earth. Wrongly wired extension
cords are a major cause of fatalities.
The power point shall be located near the equipment and shall be easily
accessible.
The fact that the equipment operates satisfactorily does not imply that
the power point is earthed and the installation is completely safe. For
your safety, if in any doubt about the effective earthing of the power
point, consult a qualified electrician.
Caution (New Zealand Only)
1. This equipment may not necessarily provide for the effective hand-
over of a call to or from a telephone connected to the same line.
2. The operation of this equipment on the same line as telephone or
other equipment with audible warning devices or automatic ring
detectors will give rise to bell tinkle or noise and may cause false
tripping of the ring detector. Should such problems occur, the user is
not to contact Telecom faults service.
3. Should this equipment become physically damaged, disconnect
immediately from the Telecom connection and power source and
contact your nearest service agent.
4. To relocate this equipment please.
l) Disconnect the equipment from the Telecom connection.
2) Disconnect the equipment from the power source.
3) Reconnect the equipment to the power source.
4) Reconnect the equipment to the Telecom connection.
5. If the supply cord of this equipment is damaged, it must be replaced
by the special cord (Parts No.: HH2-1910).
6. Not all standard telephones will respond to incoming ringing when
connected to the extension socket.

Contents v
Contents
Chapter 1 Introduction
Welcome! ......................................................................................................... 1-2
Main Features ................................................................................................. 1-3
Fax Features ............................................................................................. 1-3
Copier Features ....................................................................................... 1-7
Telephone Features ................................................................................. 1-7
Options ............................................................................................................ 1-9
Using Your Documentation........................................................................ 1-10
How to Use Your Guides ......................................................................1-11
Type Conventions Used in This Guide .............................................. 1-13
Customer Support ....................................................................................... 1-15
Chapter 2 Getting Started
Operation Panel ............................................................................................. 2-2
Functions of the Operation Panel (One-Touch Speed Dialling
Panels Closed) .................................................................................... 2-2
Function Buttons (One-Touch Speed Dialling Panels Open)............ 2-6
Switching Between Fax and Copy Modes.................................................. 2-9
Switching to Copy Mode ....................................................................... 2-9
Switching to Fax Mode......................................................................... 2-10
Autoclear Function ..................................................................... 2-10
General Guidelines for Registering Information......................................2-11
Understanding and Accessing the Menus..........................................2-11
Returning to the Previous Level ............................................... 2-14
Returning Directly to Standby Mode....................................... 2-14
Entering Numbers, Letters, and Symbols.......................................... 2-15
Correcting a Mistake .................................................................. 2-18
Summary of Buttons Used to Enter Information ................... 2-18
Registering Sender Information................................................................. 2-20
What is Sender Information?............................................................... 2-20
Registering the Date and Time ............................................................ 2-22
Registering the Fax Number and Unit Name ................................... 2-24
Registering Sender Names................................................................... 2-28
Registering a Sender Name ....................................................... 2-28

vi Contents
Changing or Deleting a Sender Name ..................................... 2-31
Printing a List to Check the Sender Information.............................. 2-33
Setting the Telephone Line Type................................................................ 2-34
Energy Saver Mode ..................................................................................... 2-36
Turning Energy Saver Mode On ......................................................... 2-36
Returning to Full Power Mode ........................................................... 2-39
Chapter 3 Speed Dialling
What is Speed Dialling? ................................................................................ 3-2
Speed Dialling Methods......................................................................... 3-2
One-Touch Speed Dialling ........................................................... 3-2
Coded Speed Dialling .................................................................. 3-2
Group Dialling .............................................................................. 3-2
Before Entering Numbers for Speed Dialling............................................ 3-3
Entering Pauses for Dialling.................................................................. 3-3
Adjusting the Length of the Pause ............................................. 3-5
One-Touch Speed Dialling............................................................................ 3-8
Registering Numbers for One-Touch Speed Dialling ........................ 3-8
Optional Settings......................................................................... 3-12
Changing/Deleting a One-Touch Speed Dialling Entry ................. 3-23
Coded Speed Dialling ................................................................................. 3-24
Registering Numbers for Coded Speed Dialling.............................. 3-24
Optional Settings......................................................................... 3-29
Changing/Deleting a Coded Speed Dialling Entry......................... 3-39
Group Dialling ............................................................................................. 3-40
Creating Groups .................................................................................... 3-40
TX TIME SETTING ..................................................................... 3-46
Changing/Deleting a Group Dialling Entry..................................... 3-48
Using Speed Dialling................................................................................... 3-49
Using One-Touch Speed Dialling ....................................................... 3-49
Using Coded Speed Dialling ............................................................... 3-52
Using Group Dialling ........................................................................... 3-55
Printing Lists of Speed Dialling Entries ................................................... 3-59
One-Touch Speed Dialling List 1 ........................................................ 3-61
Coded Speed Dialling List 1 ................................................................ 3-61
One-Touch Speed Dialling List 2 ........................................................ 3-61
Coded Speed Dialling List 2 ................................................................ 3-62
Group Dialling List ............................................................................... 3-62

Contents vii
Chapter 4 Sending Documents
Preparing the Document............................................................................... 4-3
Document Requirements ....................................................................... 4-3
Setting the Document on the Unit ........................................................ 4-4
Setting the Document in the Automatic Document Feeder
(ADF) ........................................................................................... 4-4
Adding Pages to the Document in the Automatic Document
Feeder (ADF) .............................................................................. 4-7
Setting the Document on the Platen Glass ................................ 4-8
Preparing to Send .........................................................................................4-11
Selecting a Sender Name.......................................................................4-11
Document Stamp Feature .................................................................... 4-12
Turning the Stamp Feature On and Off ................................... 4-13
Setting Up the Stamp Feature ................................................... 4-13
Refilling the Stamp Ink Compartment............................................... 4-15
Adjusting the Scanning Settings ......................................................... 4-17
Adjusting the Scanning Resolution .......................................... 4-18
Adjusting the Scanning Density ............................................... 4-19
Adjusting the Image Quality Setting ....................................... 4-20
Dialling Methods................................................................................... 4-21
Sending Methods ......................................................................................... 4-22
Overview ................................................................................................ 4-22
Memory Sending................................................................................... 4-22
Memory Sending Using the Automatic Document Feeder
(ADF) ........................................................................................ 4-23
Memory Sending Using the Platen Glass................................ 4-25
Direct Sending ....................................................................................... 4-29
Manual Sending .................................................................................... 4-32
Checking the Sending Status...................................................................... 4-35
Checking Documents that Are Being Sent ........................................ 4-35
Checking Documents that Have Been Sent....................................... 4-36
Automatic Document Reduction............................................................... 4-37
Redialling When the Line is Busy ............................................................. 4-38
Manual Redialling................................................................................. 4-38
Cancelling Manual Redialling .................................................. 4-38
Automatic Redialling ........................................................................... 4-38
What is Automatic Redialling? ................................................. 4-38
Checking and Cancelling Automatic Redialling
(Memory Sending) ................................................................... 4-39

viii Contents
Checking and Cancelling Automatic Redialling
(Direct Sending) ....................................................................... 4-40
Setting Up Automatic Redialling.............................................. 4-41
Cancelling Sending ...................................................................................... 4-46
Sequential Broadcasting to More Than One Location ............................ 4-47
Printing the Multi TX Report .............................................................. 4-50
Sending Documents at a Preset Time........................................................ 4-52
Sending a Document at a Preset Time with Other Functions......... 4-55
Cancelling a Document Set for a Preset Time ................................... 4-56
Sending a Document with a Subaddress/Password .............................. 4-58
Subaddress/Password Sending with Speed Dialling...................... 4-59
Subaddress/Password Sending with the Operation Panel
Buttons............................................................................................... 4-59
Using Alternative Telephone Networks
(UK Only) ............................................................................................... 4-63
Registering an Alternative Telephone Network ............................... 4-64
Sending with a Registered Long-Distance Service........................... 4-67
Registering Speed Dialling with the M button ................................. 4-68
Chapter 5 Receiving Documents
Different Ways to Receive a Document ...................................................... 5-3
Overview .................................................................................................. 5-3
Setting and Checking the Receive Mode ............................................. 5-4
Receiving a Document Automatically: AUTO RX Mode ......................... 5-5
Setting AUTO RX Mode......................................................................... 5-5
Receiving a Document Manually with the Handset:
MANUAL RX Mode ............................................................................... 5-7
Setting MANUAL RX Mode.................................................................. 5-7
Receiving a Document Manually at the Unit...................................... 5-8
Receiving a Document Manually with an Extension Telephone ..... 5-9
Adjusting the Remote Receiving Settings ............................... 5-10
Changing the Remote Receive ID............................................. 5-12
Checking the Receiving Status................................................................... 5-13
Displaying the Receiving Status ......................................................... 5-13
Checking the Reception Result ........................................................... 5-14
Receiving a Document in Memory When the Toner or Paper Runs
Out........................................................................................................... 5-16
Cancelling Receiving ................................................................................... 5-18
Printing a Received Document in the Correct Page Order.................... 5-19

Contents ix
Changing the Print Mode for Received Documents............................... 5-20
Overview of Print Modes..................................................................... 5-20
N on One Printing....................................................................... 5-20
RX Rotate Printing ...................................................................... 5-21
Setting the Print Mode ......................................................................... 5-21
N on One Printing....................................................................... 5-21
RX Rotate Printing ...................................................................... 5-23
Transferring Documents ............................................................................. 5-26
Before You Set Up Document Transfer .............................................. 5-26
Setting Up the Unit for Document Transfer ...................................... 5-27
Changing Document Transfer Settings .............................................. 5-32
Turning Transfer Mode On and Off.................................................... 5-34
Turning Transfer Mode On ........................................................ 5-34
Turning Transfer Mode Off........................................................ 5-35
Cancelling Document Transfer............................................................ 5-36
Chapter 6 Using the Memory Features
Memory Lock – Receiving Documents in Memory .................................. 6-2
Setting Up the Unit to Receive in Memory ......................................... 6-2
Turning Memory Lock On ................................................................... 6-10
Turning Memory Lock Off and Printing Documents Received in
Memory ..............................................................................................6-11
Cancelling Memory Lock Mode ......................................................... 6-12
Checking Documents Stored in Memory ................................................. 6-13
Printing a List of Documents in Memory .......................................... 6-13
Printing a Document in Memory........................................................ 6-14
Resending a Document after an Error ...................................................... 6-16
Sending a Document in Memory to a Different Destination................. 6-18
Deleting a Document from Memory ......................................................... 6-20
Memory Boxes.............................................................................................. 6-22
What is a Memory Box? ....................................................................... 6-22
Setting Up a Memory Box.................................................................... 6-23
Before You Create Memory Boxes ............................................ 6-23
When You Create a Memory Box.............................................. 6-23
Creating a Memory Box ....................................................................... 6-26
Changing the Memory Box Settings................................................... 6-34
Cancelling a Memory Box.................................................................... 6-35
Sending a Document Stored in a Memory Box................................. 6-37
Printing a Document Received in a Memory Box ............................ 6-40
What Happens to Documents in Memory After a Power Cut ....... 6-42

xContents
Chapter 7 Relay Broadcasting
What is Relay Broadcasting? ........................................................................ 7-2
Setting Up Your Unit as a Relay Unit.......................................................... 7-3
Creating a Relay Group.......................................................................... 7-4
Changing Relay Group Settings ......................................................... 7-10
Deleting a Relay Group........................................................................ 7-12
Sending a Document to a Relay Unit for Relay Broadcasting............... 7-14
Sending a Document to a Relay Unit with Speed Dialling ............. 7-15
Sending with the Relay Broadcast Button ......................................... 7-16
Chapter 8 Confidential Mailboxes
What is a Confidential Mailbox? ................................................................. 8-2
Setting Up a Confidential Mailbox.............................................................. 8-3
Creating a Confidential Mailbox .......................................................... 8-3
Changing a Confidential Mailbox ...................................................... 8-14
Deleting a Confidential Mailbox......................................................... 8-16
Receiving a Confidential Document ......................................................... 8-18
Printing a Document Received in a Confidential Mailbox ............. 8-20
Sending a Confidential Document ............................................................ 8-22
Sending a Confidential Document with Speed Dialling ................. 8-22
Sending a Confidential Document with the Confidential Mailbox
Button ................................................................................................ 8-23
Chapter 9 Polling
What is Polling? ............................................................................................. 9-2
Polling Receiving ........................................................................................... 9-3
Before You Poll Other Fax Units ........................................................... 9-3
Polling Other Fax Units to Receive a Document ................................ 9-3
Polling to Receive at a Preset Time ....................................................... 9-7
Before Setting Up Polling at a Preset Time................................ 9-7
Setting Up a Preset Time Polling Box......................................... 9-7
Changing the Preset Time Polling Box Setup ......................... 9-17
Cancelling a Preset Time Polling Box ...................................... 9-19
Polling Sending ............................................................................................ 9-21
Before You Can Be Polled to Send ...................................................... 9-21
Setting Up a Polling Box ...................................................................... 9-21
Creating a Polling Box................................................................ 9-21
Changing the Polling Box Setup ............................................... 9-30
Cancelling a Polling Box ............................................................ 9-32
Scanning a Document into Memory for Polling Sending ............... 9-34