Olympia CM 721 PLUS User manual

5/622/6100 (13)
CM 721/726 PLUS
Operating Instructions
OYL MPIA
2/<03,$
6,1&(
www.olympiahk.com
www.olympia-europe.de
ww.olympia.com.mx

CE-Erklärung 5/622/6100 (13)
2
CE-Erklärung
CM 721/726 PLUS
The manufacturer hereby declares that the equipment complies with the stipulations
defined in the following guidelines and standards:
Der Hersteller erklärt hiermit, daß das Gerät mit den Bestimmungen der Richtlinien
und Normen übereinstimmt:
Le fabricant déclare par la présente que l'appareil est conforme aux règlements et
normes en vigueur:
Por medio de la presente, el fabricante declara que este aparato está conforme a lo
dispuesto en las directivas y normas vigentes:
73/23/EEC; 93/68/EEC EN 60950: 92
89/336/EEC; 92/31/EEC EN 50081-1: 93
EN 50082-1: 97
Olympia Office Machines Ltd.
August 2001 Harald J. Wellenberg Managing Director

5/622/6100 (13) Congratulations
3
Congratulations Congratulation on having chosen a cash register from Olympia.
The simple layout of the keys and numerous programmable functions make this an
exceptionally user-friendly cash register.
This cash register enables you to register amounts according to departments and
PLUs. Various reports can be printed out for evaluating and analyzing sales.
This operating instruction manual describes the functions, operating elements and
operating procedures for the cash register. Read it carefully so that you can enjoy the
advantages of the new cash register quickly and easily.
Olympia Office Machines Ltd.
This user manual is purely informative. The contents are not part of any offer for
sale or contract.
The specifications, accessories and options described may differ from country to
country.
Olympia Office Machines Ltd. reserves the right to revise specifications, make
modifications and technical changes to the product described herein without
notification.

Contents 5/622/6100 (13)
4
Contents
Starting up.............................................................................................................................. 6
Intended use .................................................................................................................. 6
General information/ Safety notes................................................................................... 6
Transport protection locks............................................................................................... 6
Connection to the power supply...................................................................................... 6
Printer............................................................................................................................ 7
Insert paper roll .............................................................................................................. 7
Paper reel....................................................................................................................... 8
Change ink roller ............................................................................................................ 8
Machine view.......................................................................................................................... 9
Machine view.................................................................................................................. 9
Display..........................................................................................................................10
Key-operated switch......................................................................................................11
Keypad..........................................................................................................................12
CM 721/726 PLUS keypad ..................................................................................12
Key functions.................................................................................................................12
Operation...............................................................................................................................15
Training mode ...............................................................................................................15
Registrations .................................................................................................................15
Department registration (programmed price)........................................................15
Department price override ...................................................................................16
PLU registration...................................................................................................16
PLU price override...............................................................................................17
Repeated PLU registration...................................................................................17
Registration by multiplication ...............................................................................18
Change computation............................................................................................19
Registration of different types of payment ............................................................19
Split (partial) payment..........................................................................................20
Premium and discount...................................................................................................21
Premiums, as a percentage.................................................................................21
Discounts, as a percentage..................................................................................21
Discounts, fixed or manually entered amounts.....................................................22
Payments received on account and paid out..................................................................22
Received on account...........................................................................................22
Paid out...............................................................................................................22
Error correct and void....................................................................................................23
Error correct (direct cancellation) .........................................................................23
Void (designated cancellation).............................................................................23
Refund/returned merchandise..............................................................................23
Miscellaneous................................................................................................................24
Open cash register electronically .........................................................................24
Open cash drawer manually ................................................................................24
Password ............................................................................................................24
Time display........................................................................................................24

5/622/6100 (13) Contents
5
Reports..................................................................................................................................25
Abbreviations................................................................................................................25
X-Reports (without memory deletion) ............................................................................26
Z-Reports (with memory deletion) .................................................................................29
Programming........................................................................................................................ 30
General information ......................................................................................................30
Printing all programmed settings (FLAGs).....................................................................31
Programming the basic program ...................................................................................32
Modifying a single flag.........................................................................................32
Flag table...................................................................................................................... 33
Programming tax rates.................................................................................................. 36
Programming departments............................................................................................36
Programming PLU numbers..........................................................................................38
Modifying and adding PLU numbers....................................................................38
Currency conversion program.............................................................................................39
Programming currency conversion................................................................................39
Euro in the period 01.01.1999 - 31.12.2001......................................................... 39
Euro in the period 01.01.2002 - 28.02.2002......................................................... 40
General currency conversion...............................................................................41
Error messages ....................................................................................................................42
Options and Maintenance ....................................................................................................43
Options.........................................................................................................................43
Keypad cover......................................................................................................43
Cash drawer trays...............................................................................................43
Bill testing unit.....................................................................................................43
Self-tests ............................................................................................................43
Technical data ..............................................................................................................44
Alphabetical index................................................................................................................45

Starting up 5/622/6100 (13)
6
Starting up
■Intended use
This cash register should only be used for performing cash register business indoors.
Any other use is considered unintended use.
■General information/ Safety notes
−Make sure that the mains voltage corresponds to the specifications indicated on
the rating plate located at the back of the cash register.
−The cash register is a highly sophisticated piece of equipment. Never try to repair it
yourself. If repairs are necessary, give the cash register to an authorized service
center or your sales outlet.
−Never insert metallic objects such as screwdrivers, paper clips, etc. into the cash
register. They may damage the cash register and present the danger of causing an
electric shock.
−Always switch off the cash register after having finished your work.
−Clean the cash register by dusting it with a dry cloth. Never use water or solvents,
such as paint thinner or alcohol, to clean the cash register.
−In order to completely disconnect the cash register from the power supply,
disconnect the power plug from the socket.
−Do not expose the cash register to excessive heat.
−Keep the transport protection locks for future use. If the cash register is
subsequently moved, the transport locks must be reinstalled.
■Transport protection locks
Before starting to operate the cash register, remove any transport protection locks and
keep them for future use.
Important transport
notes: In the case of damage caused during transport, the unit must be returned with the packaging, operating instructions and accessories.
■Connection to the power supply
Before connecting the cash register to the mains power supply, check that the voltage
and frequency specifications on the rating plate correspond to the local power supply.
Safety note: The power sockets must be located close to the cash register and be easily
accessible. This enables the cash register to be disconnected from the power supply
quickly in an emergency.
Note: All data is retained following disconnection from the mains power supply. The
internal backup battery ensures data retention for approx. 2 months after
disconnecting AC plug from power outlet. To charge up the battery for this, keep the
cash register connected to the power supply for 12 hours after switching it on for the
first time.

5/622/6100 (13) Starting up
7
■Printer
Caution: Observe the following information to ensure long, trouble-free operation:
−Never
- print when no paper is inserted.
- pull the paper when the printer is in operation.
- use poor quality paper or ink rollers.
- use used paper rolls a second time.
- manipulate the printer mechanism with hard objects or move by hand.
−Pay attention to the end of paper markings. Change the paper roll immediately.
−Have the cash register/printer serviced regularly by an authorized service center.
−Change the ink roller when the print quality starts to deteriorate.
■Insert paper roll
1. Open the printer lid.
2. Turn the key-operated switch to REG.
3. Insert the paper roll (57 mm width) for the receipt in the
paper holder. Bend the roll support a little to the left. The
end of the paper roll must be at the bottom.
4. Feed the end of the paper, cut straight, in the printer and
press
A . Depending on the method of use, feed the
paper past the tear-off edge on the printer lid or onto the
paper take-up reel.
5. Close the printer lid.

Starting up 5/622/6100 (13)
8
■Paper reel
The paper reel is required when the paper should be rolled onto it.
1. Open the printer lid.
2. Remove the paper reel.
3. Thread the end of the paper in the slit in the paper reel.
4. Insert the paper reel in the hollows provided for it.
5. In order to remove the journal paper after it has been rolled
up on the reel, remove the paper reel and pull the journal
paper roll off.
6. Reinsert the paper reel.
7. Close the printer lid.
■Change ink roller
Note: Only use original ink rollers.
1. Open the printer lid.
2. Pull the ink roller up and out using the grip (on the left).
3. Insert a new ink roller on the guides.
4. Close the printer lid.

5/622/6100 (13) Machine view
9
Machine view
■Machine view
The diagram below illustrates the cash register with all its functional parts.
1. Printer lid 6. Keypad
2. Paper reel 7. Cash drawer
3. Customer display (CM 726 PLUS
only) 8. Printer
4. Clerk display 9. Ink roller
5. Key-operated switch

Machine view 5/622/6100 (13)
10
■Display
The respective amount appears flush to the right in the display, to the left is the
number of repetitions in cases where several registrations are made for one
department or PLU. DPT/PLU indicates the currently active department or PLU.
The lower part of the display indicates the following by means of illuminating marks:
Shift 2nd department level is activated
RFD Refunds
Displays
In Positions „REG“ and training
mode
¼»¼
Total amount
ËǾ
Subtotal

Department number

PLU number
Å»½
Log in by pass word
In training mode

Training mode
Å»½
Log in with password
In Position „PRG“
º¸»½
Programming mode
º
Department price
Á
Department flag
º
PLU price
Á
PLU flag
Á
Exchange rate
¿Å¸Î¸º¼
Print PLU and Z reports
before deleting the full
report
¿Å¸½¸ÆÀ¼¼
Before changing flag
delete full report
¹
Error
¸Ê¼¹
Tax rate (1-4)
¹Æ¼ºÊËË
Enter password
¼¹Ë¼¾¹½ÃÆ
Start self-test
ÀÃ˺ÅÊÉ
Display test
º¸ÃƼ¹¸
Printer test
¾ÇÎι¸
Buzzer tone test
À¸Ê
Cash drawer test
Ϲɾ»Ê¸À
Keypad test
¿»À¹
Display keypad code
ϹÉÅ»¿Ï
Key-operated switch test
Positions „X“ and „Z“
Ð¸¹º»¸¼
X-report
Î¸¹º»¸¼
Z-report
¿Ê
Total amount in cash
register
¼¼
Total amount in PLU
report
¹
Error
¹Æ¼ºÊËË
Enter password

5/622/6100 (13) Machine view
11
■Key-operated switch
The key-operated switch is the operational center of the cash register.
Various keys are available which enable the different functions to be used.
The Xkey enables the user to make registrations and print reports without clearing the
memory.
The REG key enables the user to make registrations and print reports with/without
clearing the memory and program the cash register.
The PRG key enables the user to make registrations and print reports with/without
clearing the memory and program the cash register. It is also possible to activate
Training mode.
Significance of the switch positions:
PRG = Programming level
Used to program the system flags, departments, items,
prices, etc. The REG and PRG keys can be turned to this
position.
OFF = Power supply is switched off.
Each key can be turned to this position.
REG = Sales transactions can be registered
(refer to Chapter “Operation”).
Each key can be turned to this position.
CAL = Calculation level
Addition, subtraction, multiplication and division can be
performed using this mode and the result transferred to
transactions in REG mode.
X= Reports can be printed without deleting the memory contents
(refer to Chapter “Reports”).
Each key can be turned to this position.
Z= Reports can be printed with memory contents deletion (refer
to Chapter “Reports”).
The REG and PRG keys can be turned to this position.

Machine view 5/622/6100 (13)
12
■Keypad
The keypad of cash register CM 721/726 PLUS is illustrated below. The functions of
the individual keys are also described.
■CM 721/726 PLUS keypad
■Key functions
A short description of the keys is provided below:
7
to
6
Numerical keys
−Enter prices, amounts, programming, etc.
!
to
&
Department keys
-Record items sold or returned in the department registers
(6 or 12 departments)
−Register the fixed price of a price group
−Register the same item several times
M
Department shift key
−Enables switching to the second department level and back
E
Refund/PLU override key (POR)
−Register the refunding of a PLU
−Assign price B to a PLU for which price A is stored; valid for one
registration

5/622/6100 (13) Machine view
13
F
Price Look-Up key (PLU)
−Register a stored PLU
−Register the same PLU several times
−Print full/PLU range reports
(key-operated switch position: X)
−Print and delete full PLU reports
(key-operated switch position: Z)
L
No sale key
−Numbers entered are not registered as amounts but printed as
numerical entries.
Used, for example, to enter a customer account number
−Open the cash drawer to change money
K
Time/Date and multiplication key
−Multiply the amount shown in the display
−Display current time or date
−Print financial report (key-operated switch position: X)
P
Cash key
−Register cash payments.
Entered amount is subtracted from the total amount paid
−Total amount appears in the display, the cash drawer opens
−Change amount appears in the display
−Prints a duplicate receipt if the corresponding function is activated
in Flag 31
−Print full report (key-operated switch position: X)
−Print and delete full reports
(key-operated switch position: Z)
−Closes a program (key-operated switch position: PRG)
ROS
Credit-card/Check/Charge key
−Register payments made via credit-card/check/charge.
Entered amount is subtracted from the total amount paid
−Total amount appears in the display, the cash drawer opens
−Change amount appears in the display
N
Subtotal key
−Display the subtotal
−Stores programmings (key-operated switch position: PRG)
C Paid out key (PO)
−Register amounts paid out from the cash drawer

Machine view 5/622/6100 (13)
14
B
Received on account key (RA)
−Register amounts paid into the cash drawer.
G
Error correct key and Minus key
−Cancel the last amount registered
−Manual subtraction of the amount entered with or without tax rate
following the last PLU or from a subtotal
D
Void key
−Cancels an amount that was registered several transactions before
H
Premium key
−Add a stored or manually entered percentage to the price of the
last item or a subtotal
I
Discount key
−Subtracts a stored or manually entered percentage from the price
of the last item or subtotal
A
Receipt paper feed key
−Feed receipt paper without printing
J
Clear key
−Deletes incorrect entries
−Clears errors
T
Foreign currency exchange key
−Enables conversion of various currencies
U
Coupon key
−Subtracts coupon amounts, bottle return deposits, etc.
Q
Clerk key
−The Clerk key is used to register a clerk.
−Print full clerk report or range of clerks
(key-operated switch position: X)
−Print and delete full clerk report
(key-operated switch position: Z)

5/622/6100 (13) Operation
15
Operation
■Training mode
It is possible to execute the functions described in this chapter „Operation“ without the
operations and results being stored (registered).
Key position: REG mode and enter pass word:
B
Password (Flag 28)
P
Note: You need the key PRG.
All the functions which are available in the operating mode REG can be performed.
■Registrations
The cash register provides easy to use repeat and multiplying functions to simplify
operations, e.g. when registering the same price in the same department.
Key position: REG. All the following types of
registration can be carried out with the key in this
position.
■Department registration (programmed price)
Use the department keys to register programmed prices.
e.g.
!
Press the required department key (Department 1)
e.g.
"
Press the required department key (Department 2)
e.g.
P
Press the relevant tender key (Cash)
Example printout 00 0001 1 Machine no. Receipt no. Clerk no.
00-00-2000 00-14 Date, Time,
·01 10·00TX1 Dept. 1 fixed price, including tax
·02 20·00TX2 Dept. 2 fixed price, including tax
0·91TX1 Amount of tax 1 included
9·09 TA Amount taxed
3·33TX 2 Amount of tax 2 included
16·67 TA Amount taxed
30·00ST Subtotal of registration
30·00CA Cash payment

Operation 5/622/6100 (13)
16
■Department price override
It is possible to manually enter a price which differs from the price programmed for a
department (price override). The programmed department price remains unchanged.
7
to
6
Enter the amount
e.g.
!
Press the required department key
7
to
6
Enter the amount
e.g.
"
Press the required department key
e.g.
P
Press the relevant tender key
Example printout 00 0002 1 Machine no. Receipt no. Clerk no.
00-00-2000 00-14 Date, Time,
·01 100·00TX1 Dept. 01, registered price, including tax
·02 200·00TX2 Dept. 02, registered price, including tax
9·09TX 1 Amount of tax 1 included
90·91 TA Amount taxed
33·33TX 2 Amount of tax 2 included
166·67 TA Amount taxed
300·00ST Subtotal of registration
300·00CA Cash payment
■PLU registration
Amounts can be registered by using the PLU key.
7
to
6
Enter the required PLU number
F
PLU number and price are printed
7
to
6
Enter the required PLU number
F
PLU number and price are printed
e.g.
P
Press the relevant tender key
Example printout 00 0003 1 Machine no. Receipt no. Clerk no.
00-00-2000 00-33 Date, Time,.
001 5·00TX1 PLU 001, registered price including tax
002 100·00TX2 PLU 002, registered price including tax
0·45TX1 Amount of tax 1 included
4·55 TA Amount taxed
16·67TX 2 Amount of tax 2 included
83·33 TA Amount taxed
105·00ST Subtotal of registration
105·00CA Cash payment

5/622/6100 (13) Operation
17
■PLU price override
By using the POR key (price override), it is possible to override an amount for a PLU
which is different from the programmed price. The PLU price remains unchanged.
7
to
6
Enter the price
E
Initiate the PLU override
7
to
6
Enter the required PLU number
F
PLU number and overriding price are printed
e.g.
P
Press the relevant tender key
Example printout 00 0004 1 Machine no. Receipt no. Clerk no.
00-00-2000 00-13 Date, Time,
001 12·00TX1 PLU 001, overriding price, including tax
1·09TX 1 Amount of tax 1 included
10·91 TA Amount taxed
12·00ST Subtotal of registration
12·00CA Cash payment
■Repeated PLU registration
Repetition of registrations can be performed after entering amounts, PLUs and
departments.
7
to
6
Enter the amount
e.g.
!
Press the required department key
!
Repeat the entry
e.g.
P
Press the relevant tender key
or
7
to
6
Enter the required PLU number
F
PLU number and price appear
F
Repeat the entry
e.g.
P
Press the relevant tender key
or e.g.
!
Press the required department key
!
Repeat the entry
e.g.
P
Press the relevant tender key

Operation 5/622/6100 (13)
18
■Registration by multiplication
The multiplication of registrations can be performed after entering amounts, PLUs and
departments. (Only use whole numbers as the multiplication factor).
7
to
6
Enter the number of items
K
Activate multiplication
7
to
6
Enter the price
e.g.
!
Enter the department
e.g.
P
Press the relevant tender key
or
7
to
6
Enter the number of items
K
Activate multiplication
7
to
6
Enter the relevant PLU number
F
PLU number and price are printed
e.g.
P
Press the relevant tender key
or
7
to
6
Enter the number of items
K
Activate multiplication
e.g.
!
Enter the department
e.g.
P
Press the relevant tender key
Example printout 00 0005 1 Machine no. Receipt no. Clerk no.
00-00-2000 00-16 Date, Time,
6XMultiplication factor
1·00 @ Single item price
·01 6·00TX1 Dept. 01 including tax 1
0·55TX 1 Amount of tax 1 included
5·45 TA Amount taxed
6·00ST Subtotal of registration
6·00CA Cash payment

5/622/6100 (13) Operation
19
■Change computation
The amount paid by the customer can be entered using the numeric keys. The amount
of change is then calculated and displayed.
7
to
6
Enter the amount required
e.g.
!
Press the required department key
7
to
6
Enter the relevant PLU
F
PLU number and price are printed
e.g.
!
Press the required department key
N
Subtotal
7
to
6
Enter the amount tendered
e.g.
P
Amount is displayed and the cash drawer opens
Example printout 00 0006 1 Machine no. Receipt no. Clerk no.
00-00-2000 00-37 Date, Time,
·01 6·50TX1 Dept. 01, registered amount, including tax
001 12·00TX2 PLU 001, registered fixed price, including tax
·01 20·00TX1 Dept. 01, registered amount, including tax
2·41TX 1 Amount of tax 1 included
24·09 TA Amount taxed
2·00TX 2 Amount of tax 2 included
10·00 TA Amount taxed
38·50ST Subtotal of registration
50·00CA Amount tendered (Cash Tender key)
-11·50CG Change due
■Registration of different types of payment
It is possible to receive payment by means of check, credit-card or cash.
7
to
6
Enter the amount
e.g.
!
Press the required department key
7
to
6
Enter the amount
e.g.
"
Press the required department key
N
Press the Subtotal key
7
to
6
Enter the amount tendered
e.g.
O
Press the relevant tender key
or
N
Press the Subtotal key
7
to
6
Enter the part payment
e.g.
O
Press the relevant tender key
7
to
6
Enter the amount tendered
e.g.
P
Press the relevant tender key
or
7 to 6 Enter the amount tendered
e.g. P Press the relevant tender key

Operation 5/622/6100 (13)
20
■Split (partial) payment
A sum for payment can be paid for in several part payments. It is possible to use
different types of payment for each part.
Note: Split payments can be made using checks, credit-cards, charge and cash. Payments
made using a check or credit-card are identified on receipts or journals and reports
by “CK” and payments via charge by “CH”
Example: A customer wishes to split a total sales sum of £1540.50 into two part payments of
£1000.00 (check) and £600.00 (cash).
.77777
Enter the part of the sum to be paid by check
O
The part amount is deducted from the total sum,
the outstanding amount is shown in the display.
37777
Enter the amount to be paid in cash
P
The part amount is deducted from the remaining sum,
the change due is displayed
Example printout 00 0007 1 Machine no. Receipt no. Clerk no.
00-00-2000 00-37 Date, Time
005 1540·50
1540·50ST Subtotal of registration
1000·00 CK Part payment, check
600·00CA Part payment, cash
-59·50CG Change due