Penpower WorldCard Mac User manual

WorldCard Mac
User Manual
Release: July, 2011
Version: 2.3
Edition: 1

Penpower Technology Ltd.
Software User License Agreement
You are licensed to legally use this software program (“the Software”) by Penpower
Technology Ltd (“Penpower”) under this license agreement (“The Agreement”). If you do
not agree with any of the provisions in this Agreement, please do not install, copy or use
the Software. By using the Software, you are deemed to fully understand and accept the
provisions of this Agreement.
1. Intellectual Property
All intellectual property rights in the Software, together with all information and docu-
ments included in the packaging for the Software (including but not limited to copy-
rights), are property of Penpower, and are protected by relevant laws and regulations.
2. License to Use
You are authorized to use the Software on one (1) single computer only. You may not use
the Software on any other machines other than the said single computer.
3. Authority to Copy
The Software and all documents included with the Software, and copyright thereof, are
property of Penpower. You are licensed to make one (1) copy of the Software for your
personal backup purposes. All other acts of copying are strictly prohibited.
You may not sell, lease, dissemble, reverse engineer, copy, translate, adapt or derive the
Software, or obtain the source code of the Software by any other means. You may not use
the Software for any purposes other than those permitted under this Agreement.
4. Business Users
If you need to install or use the Software on more than one (1) computer, please contact
Penpower or our local distributor to purchase a license for the additional use.
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other expenses (including but not limited to attorneys fees) arising from your breach of
this Agreement, and you agree to compensate Penpower for all of the abovementioned
damages.

6. No Warranty
Effectiveness of a packaged software in handling information is closely related to its soft-
ware and hardware environment. The Software is published following careful develop-
ment and product testing by Penpower, but Penpower is not able to conduct tests based on
all possible combinations of software and hardware environment. Therefore, Penpower
is unable to promise nor warrant that there will be absolutely no risk of loss or damage of
information, or any other kind of loss, during installation and/or execution of the Soft-
ware. You must be fully aware of your risks in using the Software.
Penpower will provide you with the Software and support services in respect of the Soft-
ware to the maximum extent permitted by law. However, Penpower does not warrant that
the Software and information included in the package of the Software contain no defects
or errors. Penpower is not liable for any indirect, special or incidental loss arising from
the Software, including but not limited to loss of prots, damage to business reputation,
cessation of work, hardware malfunction or damage, or any other commercial damage or
loss arising from commercial use of the Software.
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The maximum amount of compensation payable by Penpower, in respect of any damage
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already paid to Penpower in respect of the Software.
Under no circumstances will Penpower be held liable for the possibility of loss, notwith-
standing Penpower may be aware of the possibility of such loss.
8. Prohibition Against Sublicense
You are prohibited to assign the license in respect of the Software granted to you under
this Agreement, or to grant a sublicense to another person.
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the court having jurisdiction over the business location of Penpower will be the court in
the rst instance.
10. Miscellaneous
In the event that any provision of this Agreement is found to be invalid at law, such
invalidity will not affect the validity of any other provisions, or the legal enforceability of
such other provisions.
In the event that the Software cannot be executed under conditions of normal use, due to
any damage to the original disk/s, Penpower will replace the disk/s free of charge.

Contents
Chapter 1 Product Introduction.................................................. 1-1
1.1 Product Features..................................................................................1 - 1
1.2 Hardware Introduction .......................................................................1 - 2
1.2.1 Elegant Stylish Design ..........................................................................1 - 2
1.2.2 Specification..........................................................................................1 - 2
Chapter 2 Getting Started............................................................ 2-1
2.1 System Requirements..........................................................................2 - 1
2.2 Installation...........................................................................................2 - 1
2.3 Starting WorldCard Mac .....................................................................2 - 2
2.5 Registration.........................................................................................2 - 2
2.5 Calibration...........................................................................................2 - 3
Chapter 3 User Interface.............................................................. 3-1
3.1 User Interface......................................................................................3 - 1
3.2 Toolbar ................................................................................................3 - 2
Chapter 4 Scanning Business Cards ........................................... 4-1
4.1 Scanning a Business Card...................................................................4 - 1
4.2 Browsing Contacts..............................................................................4 - 1
4.3 Editing Contacts..................................................................................4 - 2
4.4 Scan Wizard ........................................................................................4 - 2
Chapter 5 Editing Contacts.......................................................... 5-1
5.1 Edit Mode............................................................................................5 - 1
5.2 Business Card Image...........................................................................5 - 2

There may be newer versions of the software that was released during or after this product’s
manufacturing date. If the content in the User Manual differs from the on-screen interface,
please follow the instructions on the on-screen interface instead of the User Manual.
5.3 Editing Business Card Images ............................................................5 - 2
Chapter 6 Managing Contacts..................................................... 6-1
6.1 Categorizing Cards..............................................................................6 - 1
6.1.1 Adding and Deleting Categories ...........................................................6 - 1
6.1.2 Categorizing from Browse Mode..........................................................6 - 1
6.2 Searching Contacts..............................................................................6 - 2
6.2.1 Text Search............................................................................................6 - 2
6.2.2 Advanced Search...................................................................................6 - 2
6.2.3 Search for Duplicate Contacts ..............................................................6 - 2
6.3 Adding Cards ......................................................................................6 - 3
6.4 Settings................................................................................................6 - 3
6.5 Importing Contacts..............................................................................6 - 4
6.6 Exporting Contacts..............................................................................6 - 5
6.7 Exchange Contacts with WorldCard Series products .........................6 - 7
6.7.1 Import contacts from other WorldCard Series products .................6 - 7
6.7.2 Export contacts from other WorldCard Series products .................6 - 8
6.8 Sending Emails .................................................................................6-11
6.9 Visiting Website ................................................................................6-11
6.10 Online Map .....................................................................................6-11
6-11 Getting Direction ............................................................................6-1 2
6-12 Backup Contact Information ..........................................................6-1 3
6-13 Restore Contact Information ..........................................................6-1 3
6-14 Create Empty ..................................................................................6 -14
WorldCard Mac FAQ ............................................................. FAQ-1

1-1
Chapter1 Product Introduction
Chapter 1 Product Introduction
The WorldCard Mac provides you a total business card management solution by
integrating card recognition, management and transmission functions in a single digitizing
unit. You can nd your business cards anytime and anywhere when you need them.
1.1 Product Features
Digitize business cards in seconds
WorldCard Mac scans and recognizes business cards, then saves contact information
into Address Book or Microsoft Entourage; turns business cards into accurate digital for-
mat in a few seconds.
Support multiple languages
Recognize business cards in different languages, including English, French, German,
Italian, Dutch, Swedish, Norwegian, Danish, Finnish, Russian, Polish, Turkish, Hungar-
ian, Spanish(Spain and Mexico) Portuguese(Portugal and Brazil), Greek, Czech, Slovak,
Traditional Chinese, Simplied Chinese, Japanese, Korean and many more to come..
Business card management
Complete sets of management functions, including for editing of information, assigning
multiple categories.
Quick and efcient searching
Find your contacts quickly and efciently with WorldCard Text Search and Advanced
Search Functions.
Direct link to website and online maps
Clicking the address or website button will link to the map and contact’s website di-
rectly and search the address of the contact from the internet map service website.
Sending e-mail
Quickly send e-mail to multiple contacts in one click.
Data exchange
Exchange data with Address Book, vCard, Text, Microsoft Entourage, Microsoft
Outlook, HTML, image le format, and WorldCard series, such as WorldCard windows
versions, WorldCard Mobile versions ( WorldCArd Mobile and WorldCard Contacs).

1-2
WorldCard Mac
1.2.2 Specication
1. Dimensions: 106 x 53 x 27 mm
2. Weight: 160 g
3. Resolution: 600 dpi
4. Interface: USB
5. Image: Color
1.2 Hardware Introduction
1.2.1 Elegant Stylish Design
The intelligent mailbox concept with indication light, guides you to scan business cards
in the easiest way that you have never experienced.
Tip
WorldCard Mac plus has the new open/close design. Be sure to open the
WorldCard Mac plus card scanner, before you start to scan. When the scan-
ner is not used, please close it to avoid dust getting into it.
Intuitive LED Indicator
Business Card Placement
Hardware Operation
1. Business card placement: Insert card with the information side facing up.
2. Intuitive LED indicator: LED indicator blinks when a card is inserted. It blinks faster
during scanning.

2-1
Chapter 2 Getting Started
Chapter 2 Getting Started
2.1 System Requirements
1. Mac OS X Version 10.5 or later
2. 512 MB of RAM
3. 200 MB of available hard disk space
4. Intel based Macintosh
5. USB port
2.2 Installation
Step1 : Insert the software CD.
Step2 : Click Install WorldCard Mac, follow the instructions to install WorldCard Mac
software.
Step3 : Connect the WorldCard Mac scanner to your Mac.

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WorldCard Mac
2.3 Starting WorldCard Mac
After installation, you may nd folder under Applications. Double click to open
the folder. Click to run WorldCard Mac.
2.5 Registration
When you rst time run the WorldCard Mac, a registration reminder will appear. Please
click on [Register Now] to register and ensure the warranty service. You can also click
[Register Later] to close the reminder. When you need to register, click [Help] on the
toolbar and select [Registration] from the toolbar to register. If you have registered, please
tap [Registered, skip it].
Tip: If you do not need to be reminded again, you can check [Never display the
registering window in future].

2-3
Chapter 2 Getting Started
2.5 Calibration
The WorldCard Mac plus scanner doesn’t need initial calibration, but if there is any color
distortion please insert the blank side of the card face up to calibrate it.
1. In case the calibration card is lost, you can use any same size white card
for calibration.
2. If there is any color distortion after scanning a card, you can calibrate
the scanner by clicking Run\Calibration from the menu or the Calibration
button on the Scan Wizard.
Tip

3-1
Chapter 3 User Interface
Chapter 3 User Interface
3.1 User Interface
1. Menu: Provide File, Edit, Settings, Window, Run and Help menu.
2. Toolbar: Refer to Chapter 3.2 Toolbar.
3. Category/Search tab: Category tab helps you to manage your contacts. Search
tab provides advanced search function.
4. Alphabet index: Help you to nd your contacts by indexing the rst letter of their names.
5. Browse/Edit mode: Browse mode lists the contact information and business
card image. Edit mode lets you verify and edit the contact information.
6. Add / Delete contact: Click to add a contact person. Click to delete a contact
person.
7. Hardware connection status: Show the connection status of the scanner.
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3
4
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5
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WorldCard Mac
3. Settings : Scan settings.
4. Import : Import contacts from other resources.
5. Export : Export contacts to other application or other formats.
6. Email : Send an email to the selected contact.
7. Map : Search the address of the selected contact from the internet map service and
connect the route between two contacts.
8. Web : Browse the website of the selected contact
9. Delete card : Delete the selected contact.
10. Text Search : Help you to quickly nd the specic contacts.
Refer to Chapter 6 Managing Business Cards for detailed explanation.
1. Scan : Open the Scan Wizard to scan business cards.
2. New card : Create a new contact.
3.2 Toolbar
3 4 5 61 2 7 8 9 10

4-1
Chapter 4 Scanning Business Cards
Chapter 4 Scanning Business Cards
4.1 Scanning a Business Card
To scan a business card, insert the business card into your scanner with the card infor-
mation facing up. The scanner will begin scanning and recognizing the business card after
detecting the business card.
4.2 Browsing Contacts
If you did not assign a category, the scanned business card information is organized into
the Unled category. You can also nd the scanned business card information in the All
Records. Click the Unled category or All Records from the left side pane and click the
Browse mode , the scanned contact information will be listed in the right pane.

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WorldCard Mac
4.4 Scan Wizard
If you have various business cards, you can click the Scan button from the toolbar
to launch the Scan Wizard and follow the steps below to set the parameters and scan busi-
ness cards.
The information is categorized in elds such as Name, Company, Position,
Department, Address, Tel., E-mail, Mobile, Fax and Web Site...etc. Click the eld that
you want to correct, and then modify the information manually. Or you can adjust the busi-
ness card image and recognize again to get the better recognition results. Please refer to
Chapter 5 Editing Contacts for detailed explanation.
4.3 Editing Contacts
After adding business cards, you may verify the contact information in the Edit mode
.

4-3
Chapter 4 Scanning Business Cards
Step1 : Select Single or Double sided business card.
Step2 : Select the language of the business card. If the business card is double-sided, select
the languages of the both sides.
Step3 : If you want to automatically scan when the business card is inserted, click Auto
Scan. If you want the business card information to be automatically recognized and
added to your le after scanning, click Auto recognition after scanning.
Step1
Step2
Step3
Step4
Step5
Step4 : Insert the business card into your scanner with the card information face up. Click
Scan button to begin scanning the business card.
Step5 : Click Exit to exit the scan wizard and see the recognition results.
When you scan Double-sided business card and want to preview the
scanned image before recognition, do not select Auto recognition after
scanning.
Tips

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WorldCard Mac

5-1
Chapter 5 Editing Contacts
Chapter 5 Editing Contacts
5.1 Edit Mode
Select one or multi-contacts and click Edit Mode to enter the Edit Mode.
1
2
1. Contact information editing area: Provide the information of Name, Company, Position,
Department, Address, Tel., E-mail, Mobile, Fax and Web Site...etc. You may edit and
verify the contact information in this area. Click to add a eld. Click to delete eld.
2. Business card image editing area: Provide View mode, Partial recognize, Zoom in,
Zoom out, Save picture, Rotate,Exchange card, Rescan and Recognize again func-
tions for editing the business card image.
3. Add contact: Click to add a new contact person.
4. Previous / Next: Display the order and amount of the selected contacts. If you select more
than one contact, the Previous and Next button show up for editing other contacts.
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5-2
WorldCard Mac
5.2 Business Card Image
1. Front side or back side image: Click Front side or Back side
icon to see the different side of scanned business card image.
2. Business card image: Display the scanned business card image.
3. Recognition language and region: Show the recognition language
and region .
4. Toolbar: Provide View mode, Partial recognize, Zoom in, Zoom out, Save picture,
Rotate, Exchange card, Rescan and Recognize again functions for editing business
card images.
5.3 Editing Business Card Images
1. View mode : View the business card image.
2. Partial recognize : Partially recognize the selected information. You may select a spe-
cic area that contains the correct data, and then select the appropriate eld. The informa-
tion will be recognized to the assigned eld directly.
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5-3
Chapter 5 Editing Contacts
3. Zoom In : Zoom in the business card image.
4. Zoom Out : Zoom out the business card image.
5. Save picture : Save the business card image to .bmp le.
6. Rotate : If the business card image shows in an incorrect orientation, you can use
the Rotate function to properly align the business card orientation. Once you click the
Rotate button, the business card image will rotate to 90°.
7. Exchange card : Exchange the front side and back side of business card image.
8. Rescan : If the scanned image quality is not good and it inuences the recognition
result, you can use the Rescan function by clicking on the Rescan button to scan the
business card again.
9. Recognize again : After a card image has been edited, it may be necessary to recog-
nize the card data again. You may select the appropriate language of the business card and
the correct region. Then recognize again by clicking on the Recognize again button.
You can click View mode to view business card image.
Tip
The existing information will be cleaned when using Recognize again
function.
Attention
90°

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WorldCard Mac