Penpower WorldCard Series User manual

PENPOWER WorldCard
User Manual
Version: 6.5
Edition: 4
Release: August, 2011

Contents
Chapter 1 Product Introduction ............................................................ 1-1
1.1 WorldCard Series ........................................................................................ 1-1
1.1.1 WorldCard Color ............................................................................................. 1-1
1.1.2 WorldCard Ultra plus ....................................................................................... 1-2
1.1.3 WorldCard Ofce ............................................................................................. 1-3
1.2 Product Feature ........................................................................................... 1-4
Chapter 2 Getting Started ...................................................................... 2-1
2.1 System Requirements ................................................................................. 2-1
2.2 Installing Penpower WorldCard ................................................................. 2-1
2.2.1 Software and Driver Installation ...................................................................... 2-1
2.2.2 Launch WorldCard ........................................................................................... 2-3
2.2.3 Registration ...................................................................................................... 2-3
2.2.4 Connecting Hardware ...................................................................................... 2-4
2.3 Preparation for Card Scanning ................................................................... 2-4
2.3.1 Calibration ....................................................................................................... 2-4
2.3.2 Start-up Wizard ................................................................................................ 2-5
2.4 Online Help ................................................................................................ 2-6
Chapter 3 Overview ................................................................................ 3-1
3.1 User Interface ............................................................................................. 3-1
3.1.1 Toolbar ............................................................................................................. 3-2
3.1.2 Alphabet Index ................................................................................................. 3-2
3.2 Scan Business Cards ................................................................................... 3-3
3.2.1 Scan Directly ................................................................................................... 3-3
3.2.2 Scan Wizard ..................................................................................................... 3-3
3.2.3 Batch Scanning ................................................................................................ 3-4
3.4 Viewing Contacts ........................................................................................ 3-5
3.4.2 Label Mode ..................................................................................................... 3-6
3.4.3 Image Mode ..................................................................................................... 3-7
3.4.4 Dual Mode ....................................................................................................... 3-8

3.4.5 Hide WorldCard Banner .................................................................................. 3-8
Chapter 4 Edit Cards .............................................................................. 4-1
4.1 Edit Window Overview .............................................................................. 4-1
4.2 Verify Contacts ........................................................................................... 4-1
4.3 Edit Contacts .............................................................................................. 4-3
4.3.1 Recognizing Partial Content of a Card Entry .................................................. 4-4
4.3.2 Adjusting the Separation Rate ......................................................................... 4-5
4.3.3 Reframing Command ...................................................................................... 4-6
4.3.4 Fine Rotating ................................................................................................... 4-6
4.3.5 Rotating Card ................................................................................................... 4-7
4.3.6 Rescanning Card .............................................................................................. 4-7
4.3.7 Recognizing Again .......................................................................................... 4-8
4.3.8 Exchanging Front and Back Side Card Image ................................................. 4-8
4.4 Viewing Cards ............................................................................................ 4-9
4.4.1 Saving Card Image .......................................................................................... 4-9
4.4.2 Deleting Card Image ........................................................................................ 4-9
Chapter 5 Manage Business Cards ....................................................... 5-1
5.1 Categorize Cards ........................................................................................ 5-1
5.1.1 Categorize from Management Page ................................................................ 5-1
5.1.2 Categorize from Editing Page .......................................................................... 5-2
5.1.3 Send Email by Category .................................................................................. 5-2
5.2 Merge and Separating Cards ...................................................................... 5-3
5.3 Add New Cards .......................................................................................... 5-4
5.3.1 Add an Empty Card ......................................................................................... 5-4
5.3.2 Add the Same Company Card ......................................................................... 5-4
5.4 Add Cards from Other Resources ............................................................... 5-5
5.4.1 Photo File ......................................................................................................... 5-5
5.4.2 Twain Scanner ................................................................................................. 5-5
5.4.3 Drag in the Signature Information ................................................................... 5-6
5.5 Deleting/Restoring Contacts ....................................................................... 5-6
5.6 Search Contacts .......................................................................................... 5-7

5.6.1 Text Search ...................................................................................................... 5-7
5.6.2 Advanced Search ............................................................................................. 5-8
5.6.3 Finding Duplicate Data .................................................................................... 5-9
5.7 Safeguardi your Contacts ......................................................................... 5-10
5.7.1 Save ............................................................................................................... 5-10
5.7.2 Backup your contacts ..................................................................................... 5-10
5.7.3 File Encryption .............................................................................................. 5-10
5.8 Print Cards ............................................................................................... 5-12
5.8.1 Print Preview ................................................................................................. 5-12
5.8.2 Edit Print Templates ...................................................................................... 5-13
5.9 Exchange Contacts ................................................................................... 5-14
5.9.1 Export ............................................................................................................ 5-14
5.9.2 Import ............................................................................................................ 5-23
5.9.3 Sync ............................................................................................................... 5-27
5.9.4 WorldCard Data Exchange Compatibility List .............................................. 5-31
5.10 Settings ................................................................................................... 5-33
5.10.1 Export Option .............................................................................................. 5-33
5.10.2 Synchronize Option ..................................................................................... 5-34
5.10.3 Field Display................................................................................................ 5-35
5.10.4 User Dene Field ......................................................................................... 5-35
5.10.5 Scan Option ................................................................................................. 5-36
5.10.6 Revising the Results of Chinese Card Recognition ..................................... 5-36
5.10.7 Personal Setting ........................................................................................... 5-37
5.11 Online Map ............................................................................................. 5-39
5.12 Getting Direction .................................................................................... 5-40
5.13 WorldCard Portable Disk........................................................................ 5-41
5.13.1 Saving Card Data to a Portable Disk ........................................................... 5-41
5.13.2 Card Data Management for Portable Disk .................................................. 5-42
Chapter 6 Scan Manager ........................................................................ 6-1
6.1 Scan Contacts ............................................................................................. 6-1
6.2 Scan business cards .................................................................................... 6-2
6.2.1 Scan and Edit business cards ........................................................................... 6-2

There may be newer versions of the software that was released during or after this product’s
manufacturing date. If the content in the User Manual differs from the on-screen interface,
please follow the instructions on the on-screen interface instead of the User Manual.
6.2.2 View business card image ................................................................................ 6-4
FAQ .................................................................................................... FAQ-1

Penpower Technology Ltd.
Software User License Agreement
You are licensed to legally use this software program (“the Software”) by Penpower
Technology Ltd (“Penpower”) under this license agreement (“The Agreement”). If you do
not agree with any of the provisions in this Agreement, please do not install, copy or use the
Software. By using the Software, you are deemed to fully understand and accept the provi-
sions of this Agreement.
1. Intellectual Property
All intellectual property rights in the Software, together with all information and docu-
ments included in the packaging for the Software (including but not limited to copy-
rights), are property of Penpower, and are protected by relevant laws and regulations.
2. License to Use
You are authorized to use the Software on one (1) single computer only. You may not use
the Software on any other machines other than the said single computer.
3. Authority to Copy
The Software and all documents included with the Software, and copyright thereof, are
property of Penpower. You are licensed to make one (1) copy of the Software for your
personal backup purposes. All other acts of copying are strictly prohibited.
You may not sell, lease, dissemble, reverse engineer, copy, translate, adapt or derive the
Software, or obtain the source code of the Software by any other means. You may not use
the Software for any purposes other than those permitted under this Agreement.
4. Business Users
If you need to install or use the Software on more than one (1) computer, please contact
Penpower or our local distributor to purchase a license for the additional use.
5. Liability
You agree to indemnify Penpower against all losses, costs, debts, settlement payments or
other expenses (including but not limited to attorneys fees) arising from your breach of
this Agreement, and you agree to compensate Penpower for all of the abovementioned
damages.
6. No Warranty
Effectiveness of a packaged software in handling information is closely related to its soft-
ware and hardware environment. The Software is published following careful develop-
ment and product testing by Penpower, but Penpower is not able to conduct tests based on
all possible combinations of software and hardware environment. Therefore, Penpower is
unable to promise nor warrant that there will be absolutely no risk of loss or damage of

information, or any other kind of loss, during installation and/or execution of the Soft-
ware. You must be fully aware of your risks in using the Software.
Penpower will provide you with the Software and support services in respect of the Soft-
ware to the maximum extent permitted by law. However, Penpower does not warrant that
the Software and information included in the package of the Software contain no defects
or errors. Penpower is not liable for any indirect, special or incidental loss arising from
the Software, including but not limited to loss of prots, damage to business reputation,
cessation of work, hardware malfunction or damage, or any other commercial damage or
loss arising from commercial use of the Software.
7. Limitation of Liability and Damages
The maximum amount of compensation payable by Penpower, in respect of any damage
incurred by you for any reason under this Agreement, is limited to the amount you have
already paid to Penpower in respect of the Software.
Under no circumstances will Penpower be held liable for the possibility of loss, notwith-
standing Penpower may be aware of the possibility of such loss.
8. Prohibition Against Sublicense
You are prohibited to assign the license in respect of the Software granted to you under
this Agreement, or to grant a sublicense to another person.
9. Jurisdiction
With regards to any disputes arising from this Agreement, Penpower and you agree that
the court having jurisdiction over the business location of Penpower will be the court in
the rst instance.
10. Miscellaneous
In the event that any provision of this Agreement is found to be invalid at law, such
invalidity will not affect the validity of any other provisions, or the legal enforceability of
such other provisions.
In the event that the Software cannot be executed under conditions of normal use, due to
any damage to the original disk/s, Penpower will replace the disk/s free of charge.

Chapter 1 Product Introduction 1-1
Chapter 1 Product Introduction
Penpower WorldCard provides a total business card management solution by integrating
card recognition, management, and printing functions in a single digitizing unit to nd your
business cards at any given time.
1.1 WorldCard Series
1.1.1 WorldCard Color
The A6-sized color business card scanner is supported by PENPOWER’s BCR technol-
ogy to ensure quick scan and accurate recognization of information on a color business card.
It provides 600 dpi resolution and can be used as a color scanner to scan 4x6 color photos.
Tips
• Insert a Business Card Here: Insert a card with the information side facing up and
make sure the card placed against to the left-hand side.
• Business Card Scan Button: When running WorldCard software, press the Business
Card Scan button to launch the Scan Wizard. Then insert a business card and press
Business Card Scan Button again to scan it.
• Picture Scan Button: Launch the WorldCard application, press the Picture Scan button,
and insert a picture to scan it into a JPG le.
Specication
• Dimensions: 175x75x45mm
• Weight: 216g
• Resolution: 600 dpi
• Interface: USB
• Image: Color
Insert a Business Card Here
Picture Scan Button
Business Card Scan Button

1-2 WorldCard
Tips
• Insert a Business Card Here: Insert a card with the information side facing up.
• Intuitive LED indicator: The LED indicator will blink when a card is inserted. It will
blink faster during scanning.
Specication
• Dimensions: 107x99x28mm
• Weight: 168g
• Resolution: 600 dpi
• Interface: USB
• Image: Color
1.1.2 WorldCard Ultra plus
Inherit the design concept of WorldCard Ultra, WorldCard Ultra plus help you scan
business card in the easiest way that you have never experienced.
Insert a Business Card Here Intuitive LED Indicator
Tip
WorldCard plus has the new open/close design. Be sure to open the World-
Card plus card scanner before you start to scan. When the scanner is not
used, please close it to avoid dust getting into it.

Chapter 1 Product Introduction 1-3
1.1.3 WorldCard Ofce
The A8-sized gray-scale business card scanner leverages PENPOWER’s kernel technol-
ogy of character recognition to identiy data on a business card, inputs them into the cor-
responding eld, and creates les for management within 5 seconds.
Tips
• Insert a Business Card Here: Insert a card with the information side facing down and
make sure the card placed against to the right- hand side.
• Scan Button: When running the WorldCard application, press the Scan button to launch
the Scan Wizard. Then insert a business card and press Scan Button again to scan it.
Specication
• Dimensions: 106x53x27mm
• Weight: 73g
• Resolution: 600 dpi
• Interface: USB
• Image: Gray-scale
Insert a Business Card Here
Scan Button

1-4 WorldCard
1.2 Product Feature
• Easy Card Reader
Scanning or capturing your business cards has never been quicker or easier.
• Organize Business Cards
After scanning or capturing your business cards, WorldCard software can organize, sort,
search, add and delete any entries. Also, you can easily edit and add notes to any business
card.
• Advanced Search
Full text search to nd your contacts easily and conveniently.
• Support multiple languages
Recognize business cards in different languages, including English, French, German, Ital-
ian, Dutch, Swedish, Norwegian, Danish, Finnish, Russian, Polish, Turkish, Hungarian,
Spanish(Spain and Mexico) Portuguese(Portugal and Brazil), Greek, Czech, Slovak, Tra-
ditional Chinese, Simplied Chinese, Japanese, Korean and many more to come.
• Multiple Categories and Sub-Categories
Organize card information into categories and sub-categories in anyway you want.
• Print Templates
WorldCard provides various print templates. You can also easily create your own tem-
plates and print contact information in different formats.
• Recognize Contacts from Other Sources
Recognize business card image les taken by digital cameras or advanced mobile phones.
It can also work with the atbed scanner.
• Data Exchange
Support synchronization/importing/exporting for Outlook, Outlook Express, Lotus Notes,
Palm, Windows Mobile, ACT! by Sage, Goldmine, Salesforce, PIM software, and World-
Card series, such as WorldCard Mac, or WorldCard Mobile versions (WorldCard Mobile
and WorldCard Contacs).
• Unicode
Unicode makes it possible to display various languages of business cards at the same time.

Chapter 2 Getting Started 2-1
1. Click Next.
Chapter 2 Getting Started
2.1 System Requirements
• Pentium III 800 CPU or above
• 512MB of RAM
• 500MB of available hard disk space
• Windows 7/Vista /XP
• USB Port
2.2 Installing Penpower WorldCard
To properly use your WorldCard
1. Install the software included in the CD.
2. Connect your WorldCard scanner to your PC.
3. Scan or capture your business cards.
2.2.1 Software and Driver Installation
To save time, Penpower has combined the installation of the hardware and software
into one easy process. To start, insert the CD into your CD/DVD ROM (if the installation
program does not start automatically, please double-click the setup.exe le on the CD).

2-2 WorldCard
2. Select I accept the terms of the license
agreement to accept the license agree-
ment. Please read the license agreement
completely.
3. Please follow the instructions in the on-
screen notice. Click Next to continue.
4. Please select the location to install the
program. The default location is c:\
Program Files\WorldCard. Click Next to
continue.
5. If you want to run the Scan Manager
when starting up the computer for quick
scanning into Outlook, Outlook Express,
Windows Contacts or ACT! directly,
click I want to execute Scan Manager
when start-up, and then click Next to
continue.

Chapter 2 Getting Started 2-3
6. Click Finish to complete installation. If
you do not want to restart now, click No,
I will restart my computer later.
Note: It may take a while to install some
WorldCard components. Please wait.
2.2.2 Launch WorldCard
After installation, please launch the WorldCard application by running the application
software under Start / All Programs /PENPOWER WorldCard / WorldCard.
2.2.3 Registration
System will ask you to register for warranty at your rst run. Please click Register now
to start registration or click Register later to skip this procedure. You can register later on
from Help/Register. If you want to choose Register later and do not need to be reminded
again, you can check Don’t show this page at startup. If you have already registered,
please click Registered, skip it.

2-4 WorldCard
2.2.4 Connecting Hardware
After installing the software, connect the USB connection of your WorldCard scanner or
business card camera to the USB port of your computer.
Note: Some computers may shut down accidentally after connection. This is due to lack of
power to support several USB devices. To avoid this problem, connect your World-
Card scanner/business card camera and other USB devices to an extra-powered
USB hub.
2.3.1 Calibration
After installing the software and driver, your WorldCard scanner must be calibrated in
order to ensure perfect scanning results.
To calibrate the WorldCard Color and WorldCard Ofce scanner, please insert the blank
side of the card facing down. The WorldCard Ultra plus color scanner doesn’t need initial
calibration, but if there is any color indifference, please insert the blank side of the card fac-
ing up to calibrate it. In case the calibration card is lost, please use any same size white card
for calibration.
Tip: If there is any color indifference after scanning a card, you can calibrate the scanner
by clicking Calibration on the Tool menu.
2.3 Preparation for Card Scanning

Chapter 2 Getting Started 2-5
2.3.2 Start-up Wizard
Start your WorldCard application by double-clicking the WorldCard shortcut on your
desktop. After the WorldCard application starts, the following screen will appear.
1. To start the wizard, click Next.
2. The Wizard can help you quickly choose
what you want to do:
Scan Card: Add a card to your le.
Load Card Image: Take an existing
picture of a business card and add it to
your le.
Import data: Import data from sources
such as Lotus Notes, Microsoft Outlook
and Outlook Express, PocketPC, Palm,
ACT! by Sage, Goldmine, Salesforce,
and WorldCard series, such as World-
Card windows versions, WorldCard
Mobile versions ( WorldCard Mobile and
WorldCard Contacs).
Notes: The Windows Vista version does not support importing data from Windows Con-
tacts, Pocket PC and Goldmine.
Import Old Version Data: Import the previous WorldCard le formats into your new
WorldCard File. You can select a command and click Finish to continue.

2-6 WorldCard
2.4 Online Help
WorldCard provides excellent online help info:
1. Click Help/Index to nd the user manual.
2. Click About WorldCard, you can go to Penpower Technology Ltd. ofcial website at the
left side to get more information; the hardware information is shown at the right side.
3. Also you can send e-mail to our customer service contact by pressing Send Email at the
bottom. You can open your favorite email client, copy and paste hardware information
and email to us.

Chapter 3 Overview 3-1
Chapter 3 Overview
3.1 User Interface
A: Category tab
B: Search tab
C: Card Window
D: Recycle bin
E: Add Category
DE F G
A
HJ
C
B
I
F: Delete Category
G: Disk space used
H: Status
I: Alphabet Index
J: Connection status

3-2 WorldCard
3.1.1 Toolbar
A: Save Your Card File
B: Print Preview
C: Delete Card
D: Delete Card from Category
E: Settings
F: Mode Button
G: Scan a New Business Card
H: Scan Multiple Business Cards
I: Add a New Card from Another Picture
Source
A L M NIH
G
FEDCB J K
J: Synchronize with Outlook/PDA/Palm/
Lotus notes
K: Send Email
L: Export All Your Data and the Portable
Software to the Selected Flash Disk
or Hard Drive
M: Edit Card
N: Edit Print Template
When by Display Name is selected, the contacts will be sorted by display name. When by
Company is selected, the contacts will be sorted by company name. If the display name or
company name is not English, the contact will be put in the group.
To choose to sort contacts by Display
Name or Company, please go to Setting
on the Tool menu and select Field Setting.
In the Alphabet Index settings section, you
can choose by Display Name or Company.
3.1.2 Alphabet Index

Chapter 3 Overview 3-3
3.2 Scan Business Cards
3.2.1 Scan Directly
To scan your business card, insert the card into your WorldCard Scanner. The scanner
scans the card immediately. The recognition result saves to the system.
Note: Insert the business card facing up into the WorldCard Color and Ultra plus scanner.
Insert the business card facing down into the WorldCard Ofce scanner. WorldCard
Color scanner has two hardware buttons. The one on the top is for scanning pictures
via the TWAIN interface, another one for scanning business cards.
Tips:
1. After scanning business cards, please check the recognition results by Editing function
for ensuring the accuracy.
2. Click the Setting arrow and click Scan Option, or click Tool/Setting/Scan Opting
to set the recognition language. Refer to Chapter 5.10.5 for more detailed explana-
tion.
3.2.2 Scan Wizard
To scan business cards, select Scan to launch Scan Wizard.
1. Under Card Style, select Single-sided or Double-sided.
2. Select the language of the card. If the card is double-sided, please select the language of
the both sides.
3. Insert the card into your WorldCard Scanner and insert the card. Then the Scanner status
area should say Ready.