Penpower WorldocScan X User manual

Penpower WorldocScan X
User Manual
Version: v1.0a
Release: December, 2011

Penpower Technology Ltd.
Software User License Agreement
You are licensed to legally use this software program (“the Software”) by Penpower
Technology Ltd (“Penpower”) under this license agreement (“The Agreement”). If you do
not agree with any of the provisions in this Agreement, please do not install, copy or use the
Software. By using the Software, you are deemed to fully understand and accept the provi-
sions of this Agreement.
1. Intellectual Property
All intellectual property rights in the Software, together with all information and documents
included in the packaging for the Software (including but not limited to copyrights), are property
of Penpower, and are protected by relevant laws and regulations.
2. License to Use
You are authorized to use the Software on one (1) single computer only. You may not use the
Software on any other machines other than the said single computer.
3. Authority to Copy
The Software and all documents included with the Software, and copyright thereof, are property
of Penpower. You are licensed to make one (1) copy of the Software for your personal backup
purposes. All other acts of copying are strictly prohibited.
You may not sell, lease, dissemble, reverse engineer, copy, translate, adapt or derive the Software,
or obtain the source code of the Software by any other means. You may not use the Software for
any purposes other than those permitted under this Agreement.
4. Business Users
If you need to install or use the Software on more than one (1) computer, please contact Penpower
or our local distributor to purchase a license for the additional use.
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You agree to indemnify Penpower against all losses, costs, debts, settlement payments or other
expenses (including but not limited to attorneys fees) arising from your breach of this Agreement,
and you agree to compensate Penpower for all of the above mentioned damages.
6. No Warranty
Effectiveness of a packaged software in handling information is closely related to its software and
hardware environment. The Software is published following careful development and product
testing by Penpower, but Penpower is not able to conduct tests based on all possible combinations
of software and hardware environment. Therefore, Penpower is unable to promise nor warrant
that there will be absolutely no risk of loss or damage of information, or any other kind of loss,
during installation and/or execution of the Software. You must be fully aware of your risks in us-
ing the Software.

Penpower will provide you with the Software and support services in respect of the Software to
the maximum extent permitted by law. However, Penpower does not warrant that the Software
and information included in the package of the Software contain no defects or errors. Penpower is
not liable for any indirect, special or incidental loss arising from the Software, including but not
limited to loss of prots, damage to business reputation, cessation of work, hardware malfunction
or damage, or any other commercial damage or loss arising from commercial use of the Software.
7. Limitation of Liability and Damages
The maximum amount of compensation payable by Penpower, in respect of any damage incurred
by you for any reason under this Agreement, is limited to the amount you have already paid to
Penpower in respect of the Software.
Under no circumstances will Penpower be held liable for the possibility of loss, notwithstanding
Penpower may be aware of the possibility of such loss.
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Agreement, or to grant a sublicense to another person.
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having jurisdiction over the business location of Penpower will be the court in the rst instance.
10. Miscellaneous
In the event that any provision of this Agreement is found to be invalid at law, such invalidity will
not affect the validity of any other provisions, or the legal enforceability of such other provisions.
In the event that the Software cannot be executed under conditions of normal use, due to any
damage to the original disk/s, Penpower will replace the disk/s free of charge.

Contents
Chapter 1 Product Introduction ........................................................... 1-1
1.1 Product Features ........................................................................................ 1 - 1
1.2 System Requirements ................................................................................ 1 - 1
1.3 Hardware Introduction .............................................................................. 1 - 2
1.4 Scan Directions ......................................................................................... 1 - 3
Chapter 2 Welcome to WorldocScan X ................................................ 2-1
2.1 Install WorldocScan X ............................................................................... 2 - 1
2.2 Launch WorldocScan X ............................................................................. 2 - 5
2.3 Registration ............................................................................................... 2 - 5
2.4 Calibration ................................................................................................. 2 - 6
Chapter 3 Workspace ........................................................................... 3-1
3.1 Workspace Overview.................................................................................3 - 1
3.2 Categories Pane ........................................................................................3- 2
3.3 Files Pane .................................................................................................. 3 - 4
3.4 Menu ......................................................................................................... 3 - 7
Chapter 4 Add Files to WorldocScan X ............................................... 4-1
4.1 Scan ........................................................................................................... 4 - 1
4.1.1 Scan Single Page .................................................................................... 4 - 1
4.1.2 Scan Multiple Pages ...............................................................................4- 8
4.2 Import File ............................................................................................... 4-16
Chapter 5 View and Manage Files ........................................................ 5-1
5.1 Convert Files to PDF Files ........................................................................ 5 - 1
5.2 Convert to World\Excel Files .................................................................... 5 - 3
5.3 View Files .................................................................................................. 5 - 4
5.4 Delete Files .............................................................................................. 5 - 5
5.5 View File Details ....................................................................................... 5 - 6
5.6 Copy or Move to Category ........................................................................ 5 - 7
5.7 Change Storage Path ................................................................................. 5 - 8
Chapter 6 Other Accessible Features ................................................... 6-1

There may be newer versions of the software that was released during or after this
product’s manufacturing date. If the content in the User Manual differs from the on-
screen interface, please follow the instructions on the on-screen interface instead of
the User Manual.
6.1 Search for Files .........................................................................................6 - 1
6.1.1 Sorting ................................................................................................... 6 - 1
6.1.2 Keyword Search ..................................................................................... 6 - 1
6.2 Email Files................................................................................................. 6 - 2
6.3 Print Files .................................................................................................. 6 - 3

1-1
Chapter 1 Product Introduction
Chapter 1 Product Introduction
1.1 Product Features
WorldocScanX offers the best solution for document management. The program al-
lows you to scan paper documents or import les, convert them into PDF, JPEG, BMP or
TIFF les, and make management.
● Innovative wall mount design
WorldocScan 410 comes with an magnetic design to mount the scanner on the wall
you will be prompted to save your workspace.
● Funnel-design paper feed
The paper-feed slot is designed as a funnel to make paper-feeding easier than ever.
● No-button on hardware
Scanning can’t be simpler. The hardware simplifies the scanning process to three
steps: feed, scan, and share.
● USB attached, chic-design
WorldocScan 410 comes bundled with USB and hence will never fail you at any
time. The chic, elegant, and ultra-portable design makes scanning easy than ever before.
● Scan, manage & share
WorldocScan X lets you scan, manage and share scanned docs in the best ways pos-
sible.
● Transports data into searchable PDF
WorldocScan X converts scanned paper documents or existing les into searchable
PDF documents. All you need to do is feed, scan and search.
● Convert scanned documents into Word or Excel les
WorldocScan X converts scanned paper documents or existing les into Word or Ex-
cel les. .
● Support 190 recognition languages
Support 190 recognition languages, including English, French, German, Italian,
Spanish and more.
● Smart keyword search
Not just documents, even existing image files can be converted into the search-
able PDF format. WorldocScan X not just scans, but also allows smart keyword search
through which you can nd documents using keywords.

1-2
WorldocScan X
1-3
Hardware Specications
● Dimensions (LxWxH): 288x53x42 mm
● Weight: 490g (scanner), 50g(magnet part)
● Optical Resolution: 600 dpi
● Scanning Area (W xL): Max: 216x355 mm (8.5”x14”), legal size
● Paper Thickness: 0.08~0.36 mm
● Scanner Type: Color/Gray-scale/Black-white
1.3 Hardware Introduction
Feed Paper Here
Scan status light
● Intel Pentium III 1GHz CPU or above
● Windows 7 / Vista / XP
● 1G RAM or above
● 1G of available hard disk space
● CD-ROM drive
● USB port
1.2 System Requirements

1-2
1-3
Chapter 1 Product Introduction
How to remove the magnet
There is a piece of flat magnet attaching to the bottom of the scanner. This magnet
allows the scanner to be attached on metal objects, such as cubicle partition and the like.
The magnet is removable. If you want to scanner simply lain on the table, please gently
lift the edge of the magnet to remove the magnet from the scanner, as the arrows pointing
out in the diagram below.
Note: Do not lift the center of the magnet as this will damage the magnet.
1.4 Scan Directions
Whether the scanner is laid on the table or mounted on the wall, please follow the scan
directions below to feed the paper into the scanner.
1. Put the paper face-down.
2. Align the paper to the right side of the scanner slot.
3. Feed the front of the paper rst.

2-1
Chapter 2 Welcome to WorldocScan X
Chapter 2 Welcome to WorldocScan X
2.1 Install WorldocScan X
1. Place the installation CD in the CD/DVD-ROM drive and the system will
automatically run [Setup.exe]. Please click on [Install WorldocScan X and Scanner
Driver] to begin the installation process.
2. You will see the installation wizard on the screen. Please click [Next] to continue.

2-2
WorldocScan X
2-3
3. Please read the license agreement carefully and check [I accept the terms of the
license agreement]. Then click on [Next] to continue.
4. At the folder selection screen, you can use the system default folder or click on [Browse]
to select an installation folder. Click on [Next] to continue.

2-2
2-3
Chapter 2 Welcome to WorldocScan X
5. Click [Install] to begin the installation. If you want to change the storage path, please
click [Back] to return to the previous step.
6. The installation progress is displayed on screen.

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WorldocScan X
2-5
8. When the installation is completed, click [Finish] to exit.
7. After WorldocScan X is installed, please proceed to install PDF IFilter.
Please Click [Next] and follow the instructions to install PDF IFilter on your computer.

2-4
2-5
Chapter 2 Welcome to WorldocScan X
2.2 Launch WorldocScan X
Run WorldocScan X from [Start/All Programs/Penpower WorldocScan 410/Worl-
docScan X/WorldocScan X] or click the [WorldocScan X] desktop icon to
launch WorldocScan X.
2.3 Registration
When you run WorldocScan X, you are prompted to register online. Click [Register
now] to register right away. If you click [Register later], you may go to [About Worl-
docScan X] and choose [Register] when you are ready to register. Check the [Hide the
message next time] to do not show the [Register reminder] again. If you have regis-
tered, please click [Registered], this reminder will not display next time you launch this
application.

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WorldocScan X
2.4 Calibration
Scanner Calibration is necessary to ensure that the scanned image has the best color
match with the document itself. When WorldocScan X runs for the rst time, the calibra-
tion wizard will appear to guide you through the process.
Note: If you use the scanner on another computer, you need to calibrate the scanner again.
1. Run the WorldocScan X.
2. The [Calibrate scanner] dialog box displays to notify you to calibrate the scanner.
Click [Yes].
3. Place the blank side of the calibration sheet with face-down in the scanner and then
click the [Calibrate] button to calibrate the scanner.
4. Click the [OK] button when the calibration process is nished.
Tips:
1. If you nd the scans are consistently too dark or have poor color quality, for ex-
ample, please perform calibration. Go to the [Settings] menu and choose [Calibrate
Scanner] to launch the calibration process.
2. The calibration card is supplied with the package. If you lose it, you can use a same
size of blank paper instead.

3-1
Chapter 3 Workspace
Chapter 3 Workspace
3.1 Workspace Overview
2
Menu
Switch
View Mode
13
Current Category
Status Bar Files Pane
5
67
Categories Pane
1Categories Pane This is where you control data. Categories can be freely created,
moved, deleted, renamed, and so on.
2Menu File, Edit, View Mode, Settings, and Help.
3Current Category Show which category you are currently operating.
4Toolbar Scan, Import, Print, E-mail, Sort, Zoom In/Out, and Search.
5Switch View Mode Switch between Thumbnails Mode and List Mode.
6Status bar View the total number of les and scanner connection status.
7Files Pane Display les in the current targeted category here.
4
Toolbar

3-2
WorldocScan X
3-3
3.2 Categories Pane
1
Home Category
2
Back
Add / Delete
3
All documents
4
Categories
5
Uncategorized documents
7
Adjust Categories pane width
6
The Categories pane on the left side of the main screen provides controls over les and
categories in a more organized way.

3-2
3-3
Chapter 3 Workspace
1Home Click this button to quickly return to All Docu-
ments.
2Back
WorldocScan X allows multi-layer categories.
Click this button and you can return to the higher
layer category.
3Add/Delete Add/delete a category or subcategory.
4All Documents Click this button to display all documents.
5Categories
WorldocScan X includes preset categories where
you can add documents. You can edit these
categories or create new categories. A category
with the little triangle icon has subcategories.
Double-click a category to display the subcatego-
ries within it.
Right-click a category and from the content
menu, you can open the folder where the category
and the les under it have saved, add a subcat-
egory under the targeted category, delete the
targeted category, move the targeted category and
the les within it to another category, copy the
targeted category and the les within it to another
category, or rename this category.
6Adjust Pane Width
Click the little triangle to display or hide the
Categories pane.
Drag the bar to adjust the width of the Categories
pane.
7Uncategorized
Categories
The uncategorized documents will be stored in
this category.

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WorldocScan X
3-5
3.3 Files Pane
There are two view modes: Thumbnails Mode and List Mode .
8 Thumbnails Mode
11
File Thumbnails
Thumbnails Mode is the default view mode. It displays thumbnail representa-
tions of the rst page of each document and provides easy identication of the les. You
can adjust the size of the thumbnail icons. There are three kinds of thumbnails in the Files
pane. PDF thumbnails appear with a icon. Image thumbnails appear with a icon.
Double-click a thumbnail to view this le. If you have set passwords to a scanned PDF
le, the thumbnail preview will be locked as .
2
Import
Switch
View Mode
1
Scan
3
Print
4
E-mail
Sort
8
Zoom in/out
Search
10
9
5
Note: The le name will be abbreviated if it's too long. Put your pointer to the le name
to display the complete name.
6
Convert to PDF
7
Convert to Word/Excel

3-4
3-5
Chapter 3 Workspace
8 List Mode
In List Mode , your les appear in ordered rows containing information, such
as le name, type, size, creation date, and status of searchability. Double-click an item to
open it.
11
File List
2
Import
Switch
View Mode
1
Scan
3
Print
4
E-mail
Sort
8
Zoom in/out
Search
9
10
5
12
File Details
6
Convert to PDF
7
Convert to Word/Excel

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WorldocScan X
3-7
1 Scan
Click and hold the arrow to the right of the
button and you can select an option from
the drop-down list.
: Single Page Scan
: Multiple Page Scan
2 Import : Import File
3 Print Print the selected le.
4 E-mail Send the selected le(s) as attachment(s) to
your e-mail software.
5 Sort
: Sort by le name
: Sort by le type
: Sort by le size
: Sort by le creation time
6 Convert to PDF Covert documents to PDF les.
7Convert to Word/
Excel
Click and hold the arrow to the right of the
button and you can select an option from
the drop-down list.
: Convert les to Word les
: Convert les to Excel les
8 Zoom In or Out Use this slider to magnify or reduce the
view of the thumbnail icons.
9 Search
Type keywords and click to search.
You can click to set advanced search
conditions.
10 Switch View Mode Switch View Mode as List Mode
or Thumbnails Mode .
11 Thumbnail Icons Thumbnails Mode displays les as thumb-
nail icons in adjustable sizes.
12 File List
Files are listed with the le type, le name,
creation date, le size, and the status of
searchability.
13 File Details
You can add or edit annotations by directly
entering texts in this eld. These texts can
be used as search criteria.