Philips LFH 9160 User manual

LAN Docking Station
for Digital Pocket Memo 9600/9620
LFH 9160
www.philips.com/dictation
EN User manual 3
DE Benutzerhandbuch 33
FR Manuel de l‘utilisateur 63
ES Manual del usuario 93
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Declaration of Conformity
Tested to comply with FCC standards
FOR HOME OR OFFICE USE
Model Number: LFH 9160
Trade Name: Philips LAN Docking Station 9160
Responsible Party: Philips Speech Processing
Address: 64 Perimeter Center East, Atlanta, GA 30346, USA
Telephone number: (888) 260-662
Website: www.philips.com/dictation
This device complies with Part 5 of the FCC Rules. Operation is subject to the following two conditions:
) This device may not cause harmful interference.
2) This device must accept any interference received, including interference that may cause undesired operation.
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3User manual
E N GL I S H
 Introduction 4
1.1 Features 4
1.2 Package contents 4
1.3 System requirements 5
1.4 Overview 5
2 Installation 6
2.1 Installation using DHCP 6
2.2 Installation using the factory default IP address 7
3 Configuration 9
3.1 Setting up the FTP server 10
3.2 Setting up the file upload directory on your FTP server 10
3.3 Files stored in the file upload directory 11
3.4 Setting up the file upload user account on your FTP server 11
3.5 FTP settings 12
3.6 Automatic file upload 13
3.7 Changing the IP address of the LAN Docking Station 14
3.8 Changing the LAN Docking Station administrator password 16
3.9 Assigning a comment to the LAN Docking Station 17
3.10 Upgrading the LAN Docking Station firmware 17
3.11 Resetting to factory defaults 18
4 LAN Docking Station Administration Tool 20
4.1 Obtaining the Administration Tool software 20
4.2 System requirements 20
4.3 Installation 21
4.4 First-time configuration 21
4.5 Overview of the LAN Docking Stations 22
4.6 Using the Initial Setup Installer to install a LAN Docking Station 24
4.7 Changing the settings of multiple LAN Docking Stations 25
4.8 Changing the settings of a single LAN Docking Station 25
4.9 Upgrading the firmware of LAN Docking Stations 26
5 Troubleshooting 28
User manual
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4User manual
 Introduction
CImportant: Read these instructions for information about using the product correctly and
safely. You can also download the same file from www.philips.com/dictation.
1.1 Features
Simplify the dictation workflow:
Upload the dictation files from your Digital Pocket Memo directly to the network without a
PC or upload application
Reduce document creation time, transfer dictation files directly to your transcriptionist
Recharge the batteries of your Digital Pocket Memo while docked
Guaranteed security throughout the entire dictation workflow:
Password protection of the LAN Docking Station
Support of SFTP file transfer
Encryption of dictation (.dss) files
Theft protection by Kensington lock
Reduce total cost of IT ownership and maintenance:
Save time by centralized software installation for multiple authors
Minimum user training required
Remote configuration and maintenance of the LAN docking station
Platform independent (key components function in Windows and Linux environments)
1.2 Package contents
LAN Docking Station 9160
Power Supply
RJ45 network cable
User manual
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1.3 System requirements
10/100 Mbit/s Local Area Network with RJ45 connections
FTP server with a user account configured for the LAN Docking Station
DHCP server (recommended)
1.4 Overview
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Docking slot for the Digital Pocket Memo
Green LED indicates that the Digital Pocket Memo batteries are recharging
Yellow LED indicates that dictation files are being transferred
Power supply socket
Socket for Kensington lock
RJ45 network socket for connection to the Local Area Network
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6User manual
2 Installation
When installing one or more new LAN Docking Stations to your network, you can set it up in
one of two ways:
Use the DHCP service on your network to assign IP addresses to the LAN Docking Stations
based on the MAC address of each LAN Docking Station, or
Set the LAN docking station to a default IP address to access the configuration interface and
assign a fixed IP address
The LAN Docking has a default configuration setting to use the DHCP server to obtain its IP
address. This makes it easier to do a batch installation of several LAN Docking Stations in a
corporate network. See Installation using DHCP below for more information.
If your network does not support DHCP, you can set the LAN Docking Station to use a default
static IP address to get started. See Installation using the factory default IP address below for more
information.
2.1 Installation using DHCP
If your network has a DHCP server, follow the steps below to install new LAN Docking Stations:
Make a note of the MAC address of every LAN Docking Station that you are about to install
(The MAC address can be found on the bottom plate of the LAN Docking Station).
2Configure your DHCP server to assign an IP address to each LAN Docking Station based on
the MAC address of each LAN Docking Station. Refer to the documentation of your DHCP
server for more information.
3Deploy the LAN Docking Stations throughout your organization. Connect each LAN
Docking Station to the main power supply with the included Philips power supply. Connect
each LAN Docking Station to a free network socket using the RJ45 network cable.
4Open a Web browser on your PC and load the LAN Docking Station configuration interface
for each assigned IP address to configure the LAN Docking Stations individually. See
Configuration on page 9 for more information.
D Note: The LAN Docking Station is configured by default to obtain an IP address from your
DHCP server. If this default setting has been changed, you must reset the device to its factory
default settings before starting. Read Resetting to factory defaults on page 18 for information
on how to reset the LAN Docking Station to factory default settings.
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ETip: It is good practice to make a note of the location and network socket number of each
LAN Docking Station before they are deployed. You can enter this information into the
comment field of the LAN Docking Station configuration interface, which will make it easier to
troubleshoot and maintain LAN Docking Stations in your network. See Assigning a comment to
the LAN Docking Station on page 17 for more information about assigning comments.
2.2 Installation using the factory default IP address
If your network does not have a DHCP server, follow these steps to install a new LAN Docking
Station:
For users of the Digital Pocket Memo 9600 (with international 4-position slide switch):
Connect the LAN Docking Station to the main power supply with the included Philips power
supply.
2Connect the LAN Docking Station to a free network socket using the RJ45 network cable.
3Slide a Digital pocket Memo 9600 or 9620 into the docking slot of the LAN Docking Station.
4Press and hold the EOL, the FAST FORWARD and the MENU button on the Digital Pocket
Memo simultaneously for 3 seconds. The LAN Docking Station will be configured to use the
static IP address 192.168.109.1 (subnet mask 255.255.255.0).
5Configure the network connetion settings of your PC to use a static IP address like
192.168.109.xxx and subnet mask 255.255.255.0 for the network socket that is used to
connect the LAN Docking Station.
6Open a Web browser on your PC and enter http://192.168.109.1 in the address field
7Your user name and password is required. Leave the USER NAME field empty and enter
‚administrator‘ in the PASSWORD field.
8Change the IP address of the LAN Docking Station according to your network policy. See
Assigning a static IP address on page 15 for more information.
9Make any additional configuration changes as you see fit. See Configuration on page 9 for more
information.
For users of the Digital Pocket Memo 9620 (with Philips 4-position slide switch):
Connect the LAN Docking Station to the main power supply with the included Philips power
supply.
2Connect the LAN Docking Station to a free network socket using the RJ45 network cable.
3Slide a Digital pocket Memo 9600 or 9620 into the docking slot of the LAN Docking Station.
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4Press and hold the EOL, the RECORD and the MENU button on the Digital Pocket Memo
simultaneously for 3 seconds. The LAN Docking Station will be configured to use the static IP
address 192.168.109.1 (subnet mask 255.255.255.0).
5Configure the network connetion settings of your PC to use a static IP address like
192.168.109.xxx and subnet mask 255.255.255.0 for the network socket that is used to
connect the LAN Docking Station.
6Open a Web browser on your PC and enter http://192.168.109.1 in the address field
7Your user name and password is required. Leave the USER NAME field empty and enter
‚administrator‘ in the PASSWORD field.
8Change the IP address of the LAN Docking Station according to your network policy. See
Assigning a static IP address on page 15 for more information.
9Make any additional configuration changes as you see fit. See Configuration on page 9 for more
information.
DNote: This procedure resets all configuration settings of the LAN Docking Station to their
factory defaults.
CImportant: If installing several LAN Docking Stations, be sure to change the IP address of
the LAN Docking Station before connecting the next one to the network. Failure to do so
will result in IP address conflicts, making the configuration interface of the LAN Docking
Station inaccessible.
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3 Configuration
Once the LAN Docking Station is connected to the network, it can be configured using a simple
HTML interface from any HTML4-compliant Web browser.
There is also an Administration Tool that can be used to manage and update the configuration
settings of several LAN Docking Stations (batch update). See LAN Docking Station Administration
Tool on page 20 for more information.
To open the LAN Docking Station configuration interface, follow these steps:
Open a Web browser on your PC.
2Enter the IP address of the LAN Docking Station that you want to configure into the address
field of the Web browser.
3The Web browser prompts you for a user name and password. Leave the user name field
empty and enter the administrator password. If you are accessing the configuration interface
for the first time, the default password is ‚administrator‘.
4The configuration interface appears with the following panels: Status, IP settings, FTP
settings, Automatic file upload, Comments, Firmware upgrade and Administrator password.
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10 User manual
3.1 Setting up the FTP server
The LAN Docking Station can automatically upload dictation files to an FTP server when a Digital
Pocket Memo is connected.
The LAN Docking Station has been tested with a number of FTP servers for the Windows
and Linux platforms. It should also function with any other FTP server conforming to the FTP
protocol specifications standard. The following FTP servers have been tested with the LAN
Docking Station:
Microsoft Internet Information Server
WS FTP Server
WinSSHD
FileZilla Server
freeftpd
OpenSSHD
DNote: The LAN Docking Station opens FTP data connections in passive mode. If there is
a firewall between the LAN Docking Station and your FTP server, make sure that the LAN
Docking Station can connect to port numbers used for passive data transfer. Refer to the
User Manual of your FTP server for more information.
3.2 Setting up the file upload directory on your FTP server
Create a directory on the FTP server to store uploaded dictation files. This dictory will be
referred to as the ‚file upload directory‘ in this user guide.
If you have multiple LAN Docking Stations on your network, there is no need to create a
dierent file upload directory for each installation. The LAN Docking Station was designed to
work more eciently with a single shared file upload directory.
ETip: It is a good practice to make the file upload directory available to employees at
your organization as a shared network folder that they can map to a drive letter on their
computers. This makes it quick and easy for them to pick up dictation jobs, and allows you to
control access to the uploaded dictation files using the existing user and group configuration
in your network domain.
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