Polycom RMX 2000 User manual

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RMX 2000 Installation &
Configuration Guide
General Safety Precautions
Follow these rules to ensure general safety:
• Keep the area around the Polycom RMX 2000 unit clean and free of
clutter and well ventilated.
• Decide on a suitable location for the equipment rack that will hold
the RMX, ensuring that it is near a grounded power outlet.
• Ensure that the leveling jacks on the bottom of the rack are fully
extended to the floor with the full weight of the rack resting on
them. Always make sure the rack is stable before extending a
component from the rack.
• In a single rack installation, attach stabilizers to the rack. In
multiple rack installations, the racks should be coupled together.
• Use a regulating uninterruptable power supply (UPS) to protect the
RMX from power surges and voltage spikes, and to keep it
operating in case of a power failure.
• Allow the power supply units to cool before touching them.
• Always keep the rack’s trays and board’s closed when not
servicing, to maintain proper cooling.
Preparations
Obtain the following information from your network administrator:
• IP addresses, Subnet Mask and Default Gateway IP address
(optional) for the RMX control unit and RMX Shelf Management
• IP addresses for the RMX Signaling Host and Media Boards
• Gatekeeper IP address
• SIP server IP address, if applicable

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If ISDN/PSTN is installed in your conferencing environment, obtain the
following information from your ISDN/PSTN Service Provider:
• Switch Type, Line Coding and Framing, Numbering Plan and
Numbering Type
• Dial-in number range
Unpacking and Installing the RMX
1Place the RMX 2000 on a stable flat surface in the selected location.
2Remove the RMX 2000 from its package. You can install it either in
a rack or place it on a flat surface:
—Install the RMX on a rack using one of two methods:
• Install the brackets supplied by the rack manufacturer on
each side of the rack on which the RMX is placed. Secure
the system by fastening four screws to the rack on the
front panel.
• Install a shelf supplied by the rack manufacturer on top of
which the RMX is placed. Secure the system by fastening
four screws to the rack on the front panel.
—Place the RMX 2000 on a secure, flat and clean surface.
3Connect the following cables to the RMX rear panel:
—Power cable - insert the connector firmly into the socket so that
almost all of the narrow section of the connector is inserted.
—LAN cable to the LAN 2 port.
—E1/T1 Cables to PRI ports (if applicable)
If the RMX is connected to the public ISDN Network, an external
CSU or similar equipment is needed.
•Do not remove the protective caps from LAN1, LAN3 and ShMG
ports.
•To maximize conferencing performance, especially in high bit
rate call environments, a 1Gb connection is recommended.

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Product Registration and Activation Key Retrieval
Before starting the initial configuration process, register your RMX at
the Polycom Resource Center website and download the product
activation key file to the computer you will use for the configuration:
1Using a Web browser, connect to www.polycom.com.
2In the Services section, click the Product Registration link.
3If required, select to open a New User Account or enter your User
ID and Password and then click Sign In.
4Follow the on-screen instructions to complete product registration.
Write down the Product Activation Key number or copy it for later.
Initial RMX Configuration
The system is shipped with the following default IP addresses:
• Control unit IP address – 192.168.1.254
• Shelf Management IP Address – 192.168.1.252
• Control unit subnet mask – 255.255.255.0
• Default Router IP Address – 192.168.1.1
When the RMX is installed for the first time, you must change the
default IP addresses to your local network settings. This can be done by
modifying the default settings in the USB key shipped with the unit
using the LAN Configuration Utility and uploading them to the RMX.
1Plug the USB key into a PC.
2Double-click LanConfigUtility.exe to start the utility.
3Modify the required network parameters in the utility’s dialog box
using the information supplied by your network administrator.
4Click OK.
5Insert the USB key with the modified IP addresses in the USB port
on the back panel.
6Power the RMX On.
The parameters in the lan.cfg file are uploaded from the USB key to
the RMX’s memory and applied during the power-up sequence.

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During the First-time Power-up the red ERR LED on the RMX’s
front panel remains ON until both the Management and IP
Network Services have been defined.
When the RMX's configuration is completed (including the
Management and IP Network Services), and if there are no System
Errors, the green RDY LED on the CNTL module (on the RMX’s
front panel) turns ON.
7Remove the USB key.
Connecting to the MCU
1Start the RMX Web Client application on the workstation by
entering in your browser’s address line the IP Address of the
control unit as defined in the USB key in the format http://
<Control Unit IP Address> and pressing Enter.
2In the RMX Web Client Welcome Screen, enter the default Username
(POLYCOM) and Password (POLYCOM) and click Login.
The RMX Web Client opens.
The following steps are performed on first entry:
3The Product Activation dialog box appears with the serial number
filled in.
In the Activation Key field, enter or paste the Product Activation Key
retrieved earlier and click OK.
If you do not have an Activation Key, click the Polycom Resource
Center button to access the Service & Support page of the Polycom
website.
The system prompts with a reset dialog box.
4In the dialog box, click No.
As no Default IP Network Service is defined, the system
automatically starts the Fast Configuration Wizard.
The Fast Configuration Wizard appears.

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Configuring the IP Network Service
The Fast Configuration Wizard enables you to configure the Default IP
Service. It starts automatically if no Default IP Network Service is defined.
This happens during First Time Power-up,before the service has been
defined or if the Default IP Service has been deleted, followed by an RMX
reset.
The IP Management Service tab in the Fast Configuration Wizard is
enabled only if the default Management IP addresses were not
modified.
1In the Fast Configuration Wizard - IP dialog box, define the following
parameters:
2Click Next.
3In the Fast Configuration Wizard - Routes dialog box, enter the IP
address of the default router.
Field Description
IP Service
Name Use the default name (Default IP Service) or enter a name using up to 20 characters.
Note: This field is displayed in all dialog boxes.
Signaling Host
IP Address Enter the IP address of the Central Signaling host. This is the address used by endpoints for dialing in to the MCU.
MPM 1 IP
Address Enter the IP addresses of the Media Boards. The
Signaling Host connects endpoints to the Media
Processors via these addresses.
MPM 2 IP
Address
Subnet Mask Enter the subnet mask of the MCU.
Default value: 255.255.255.0.
If Secured Communication is required on the RMX: complete the
Fast Configuration Wizard, Login, install the Certificate and then
enable the Secured Communication Mode.

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4Click Next.
5Enter the required DNS information in the dialog box.
6Click the Next button.
7In the Fast Configuration Wizard - Environment dialog box, select the
IP Network Type: H.323,SIP or H.323 &SIP.
8Click Next.
9If you selected SIP go to Step 13.
Field Description
MCU Host Name Enter the name of the MCU on the network.
Default name is RMX
DNS Select:
•Off – if DNS servers are not used in the
network.
•Specify – to enter the IP addresses of the DNS
servers.
Note: The IP address fields are enabled only if
Specify is selected.
Register Host
Names
Automatically to
DNS Server
Select this option to automatically register the
MCU Signaling Host and Shelf Management with
the DNS server.
Local Domain
Name Enter the name of the domain where the MCU is installed.
Primary DNS
Server IP Address The static IP addresses of the primary DNS server.

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10 In the Fast Configuration Wizard - Gatekeeper dialog box, enter the
required information:
Field Description
Gatekeeper Select Specify to enable configuration of the
gatekeeper IP address.
When Off is selected, all gatekeeper options are
disabled.
Primary Gatekeeper
IP Address or
Name Enter either the gatekeeper’s host name (if a DNS Server is used) or IP address.
MCU Prefix in
Gatekeeper Enter the string with which the MCU registers itself with the gatekeeper.
The gatekeeper uses this string to identify the MCU
when forwarding calls to it.
H.323 endpoints use this number as the first part of
their dial-in string when dialing the MCU.
Aliases
Alias The alias by which the RMX’s Control Unit is identified
within the network. Up to five aliases can be defined
for each RMX.
Note: When a gatekeeper is specified, at least one
prefix or alias must be entered in the table.

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11 Click Next.
12 If you selected H.323 only go to Step 15.
13 In the Fast Configuration Wizard - SIP dialog box, enter the following
information:
Type Select the type that defines the format in which the
card alias is sent to the gatekeeper.
•H.323 ID (alphanumeric ID)
•E.164 (0-9, * #)
•URL ID (URL style address)
•Transport ID (IP address: port number)
•Email ID (email address format)
•Party Number (identical to the E.164 format)
Note: Although all alias types are supported (with
H.323 and E.164 being the most common), the type to
be used depends on your gatekeeper’s capabilities.
Field Description
SIP Server Select:
•Specify – to manually configure SIP servers.
•Off – if SIP servers are not present in the network.
SIP Server IP
Address Enter either the IP address of the preferred SIP server or its host name (if a DNS server is used).
Transport Type Select the protocol that is used for signaling between
the MCU and the SIP Server or the endpoints
according to the protocol supported by the SIP Server:
Field Description

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14 Click the Next button.
15 Enter the required Security information in the dialog box.
16 Click the Save &Continue button.
During the initial RMX setup, if the system detects the presence of the
RTM ISDN card, the ISDN /PSTN Network Service definition screens of
the Fast Configuration Wizard are enabled.
If there is no RTM ISDN card in the RMX or if you do not want to define
an ISDN/PSTN Network Service, go to Step 32.
The Fast Configuration Wizard’s ISDN/PSTN configuration sequence
begins with the ISDN/PSTN dialog box.
Transport Type
(cont.) UDP – Select this option to use UDP for signaling.
TCP – Select this option to use TCP for signaling.
TLS – The Signaling Host listens on secured port
5061 only and all outgoing connections are
established on secured connections. Calls from SIP
clients or servers to non secured ports are rejected.
The supported security protocols are: TLS 1.0, SSL
2.0 and SSL 3.0.
Field Description
Authentication
User Name Enter the conference, Entry Queue or Meeting Room name as registered with the proxy.
This field can contain up to 20 ASCII characters.
Authentication
Password Enter the conference, Entry Queue or Meeting Room password as defined in the proxy.
This field can contain up to 20 ASCII characters.
Field Description

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17 Define the following parameters:
18 Click Next.
Field Description
Network Service
Name Specify the service provider’s (carrier) name or any other name you choose, using up to 20 characters.
The Network Service Name identifies the ISDN/
PSTN Service to the system.
Default name: ISDN/PSTN Service
Note: This field is displayed in all ISDN/PSTN
Network Properties tabs and can contain character
sets that use Unicode encoding.
Span Type Select the type of spans (ISDN/PSTN) lines,
supplied by the service provider, that are connected
to the RMX. Each span can be defined as a
separate Network Service, or all the spans from the
same carrier can be defined as part of the same
Network Service.
Select either:
•T1 (U.S. – 23 B channels + 1 D channel)
•E1 (Europe – 30 B channels + 1 D channel)
Default: T1
Note: Only one Span Type (E1 or T1) is supported
on the RMX. If you define the first span as type E1
all other spans that you may later define must also
be of type E1.
Service Type PRI is the only supported service type. It is
automatically selected.

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19 In the PRI Settings dialog box, define the following parameters:
20 Click Next.
Field Description
Default Num Type Select the Default Num Type from the list.
The Num Type defines how the system handles the
dialing digits. For example, if you type eight dialing
digits, the Num Type defines whether this number is
national or international.
If the PRI lines are connected to the RMX via a
network switch, the selection of the Num Type is used
to route the call to a specific PRI line. If you want the
network to interpret the dialing digits for routing the
call, select Unknown.
Default: Unknown
Note: For E1 spans, this parameter is set by the
system.
Num Plan Select the type of signaling (Number Plan) from the
list according to information given by the service
provider.
Default: ISDN
Note: For E1 spans, this parameter is set by the
system.
Net Specific Select the appropriate service program if one is used
by your service provider (carrier).
Some service providers may have several service
programs that can be used.
Default: None
Dial-out Prefix Enter the prefix that the PBX requires to dial out.
Leave this field blank if a dial-out prefix is not required.
The field can contain be empty (blank) or a numeric
value between 0and 9999.
Default: Blank

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21 In the Span Definition dialog box, define the following parameters:
22 Click Next.
The Phones dialog box opens.
23 To define dial-in number ranges click the Add button.
24 In the Add Phone Number dialog box, define the first and the last
numbers in the phone number range.
25 Click OK.
The new range is added to the Dial-in Phone Numbers table.
Field Description
Framing Select the Framing format used by the carrier for the
network interface from the list.
•For T1 spans, default is SFSF.
•For E1 spans, default is FEBE.
Side Select the RMX side on the network.
Default: User side
Note: If the PBX is configured on the network side,
then the RMX unit must be configured as the user
side, and vice versa, or both must be configured
symmetrically.
Line Coding Select the PRI line coding method from the list.
•For T1 spans, default is B8ZS.
•For E1 spans, default is HDB3.
Switch Type Select the brand and revision level of switch
equipment installed in the service provider’s central
office.
•For T1 spans, default is AT&T 4ESS.
•For E1 spans, default is EURO ISDN.
A range cannot exceed 1000 numbers.

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26 Optional. Repeat steps 23 to 25 to define additional dial-in ranges.
27 Enter the MCU CLI (Calling Line Identification).
With dial-in connections, the MCU CLI indicates the MCU’s
number dialed by the participant. In a dial-out connection,
indicates the MCU (CLI) number as seen by the participant.
28 Click Save & Continue.
After clicking Save & Continue, you cannot use the Back button to
return to previous configuration dialog boxes.
The ISDN/PSTN Network Service is created and confirmed.
29 Click OK to continue the configuration.
The Spans dialog box opens displaying the following read-only
fields:
—ID – the connector on the ISDN RTM card (PRI1 to PRI12).
—Slot – the MPM card that the ISDN RTM card is connected to
(MPM 1 or MPM 2).
—Service – the ISDN/PSTN Network Service to which the span is
assigned.
—Clock Source – indicates if ISDN signaling synchronization is
being supplied by the Primary or Secondary clock source. The
first span to synchronize becomes the Primary clock source.
—State – the System Alert level of the span (Major, Minor). If there
are no span related alerts, this column contains no entries.
30 Click the check boxes in the Attached field to attach spans (E1 or T1
PRI lines) to the network service named in the Network Service Name
field. The Spans Table displays the configuration of all spans and all
ISDN network services in the system.
When using the Fast Configuration Wizard during First Entry
Configuration, you are defining the first ISDN/PSTN Network Service
in the system. Spans can only be attached to this service.
Spans can be attached to, or moved between ISDN Network
Services by using the ISDN/PSTN Network Services > ISDN
Properties > Spans tab in the RMX Web Client.
Each ISDN RTM card can support 7 E1 or 9 T1 PRI lines.

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31 Click Next.
The Video/Voice Ports dialog box opens enabling the conversion of
video ports to audio ports to maximize system resources usage. The
voice ports are used to connect VoIP and PSTN participants.
32 Move the slider to the required setting.
The slider moves in multiples of two, converting video ports to
voice ports in groups of two, with each video port converting to
five voice ports up to a maximum of 400 (80 x 5) voice ports. The
minimum number of voice ports that can be allocated is 10 (2 video
ports x 5 voice ports/video port).
All available ports are initially allocated as video ports at CIF
resolution.
33 Click Save & Close.
The ISDN/PSTN Network Service is created by the RMX and is
added to the ISDN/PSTN Network Services list.
If the system cannot create the Network Service, an error message is
displayed indicating the cause and allowing you access the
appropriate dialog box in the Fast Configuration Wizard for
corrective action.
The System Flags dialog box is displayed.
34 In the Fast Configuration Wizard - System Flags dialog box, enter the
following information:
The maximum number of video ports displayed in the dialog box is
taken from the license key. Only this number can be converted into
voice ports.
Flag Value
Conference ID
Length (MCU) The number of digits of the Conference ID that will be
assigned by the MCU.
Range: 2-16 (Default: 5)
Note: Selecting
2 digits limits
the number of
simultaneous
ongoing
conferences to
99.

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These flags can be modified later, if required, via the Setup menu’s
System Configuration option. For more information, see the RMX
2000 Administrator’s Guide, "System Configuration” on page 12-11.
35 Click Save & Close.
The RMX confirms successful configuration.
36 In the Success Message box, click OK.
37 In the Reset Confirmation dialog box, click Yes.
38 In the Please wait for system reset message box, click OK.
39 Refresh the browser periodically until the Login screen is displayed.
Minimum
Conference ID
Length (User)
The minimum number of digits that
the user must enter when
manually assigning a numeric ID
to a conference.
Range: 2-16 (Default: 4)
Selecting 2
digits limits the
number of
simultaneous
ongoing
conferences to
99.
Maximum
Conference ID
Length (User)
The maximum number of digits
that the user can enter when
manually assigning a Numeric ID
to a conference.
Range: 2-16 (Default: 8)
MCU Display Name The MCU name that appears at the endpoints.
Default: Polycom RMX 2000
Terminate
Conference when
Chairperson Exits
Yes/No (Default: Yes)
Auto Extend
Conferences When Yes is selected (default) allows conferences running on the RMX to be automatically extended as
long
as there are participants connected and there are
available resources.
System restart may take up to five minutes.
Flag Value

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40 When the Login screen is displayed, enter your Username and
Password and click Login.
On first entry, the default Username and Password are both
POLYCOM.
Create a new User with Administrator permissions and delete the
Default User (POLYCOM). For more information see "User
Definition” on page 1-16.
For system security reasons the system is not fully configured until
this step has been performed.
The system is now fully configured and if there are no System
Errors, the green RDY LED on the CNTL module (on the RMX’s
front panel) turns ON.
User Definition
The RMX is shipped with a default Administrator user called
POLYCOM. Once you have defined other authorized administrator
users, it is recommended to remove the default user to prevent
unauthorized users from logging into the system.
To add a new user to the system:
1In the RMX Management pane, click the Users option.
The Users pane appears.
2Click the New User button or right-click anywhere in the pane and
then click New User.
The New User Properties dialog box opens.
3In the User Name text box, enter the name of the new user. This is
the login name used by the user when logging into the system.
4In the Password text box, enter the new user’s password. This will
be the user’s password when logging into the system.
5In the Authorization Level list, select the user type which determines
the application display and functionality.
6Click OK.

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To delete a user from the system:
1In the RMX Management pane, click the Users option.
2Select the user (POLYCOM) and click the Delete button or
right-click the user and then click Delete User.
The system displays a confirmation message.
3In the Users pane, select Yes to confirm or No to cancel the
operation.
Selecting the RMX Web Client Languages
By default, the RMX Web Client interface is displayed only in English.
However, the system administrator can choose the languages available
for selection on the Login screen.
To customize the Multilingual Setting:
1On the RMX menu, click Setup > Multilingual Setting.
The Multilingual Setting dialog box is displayed.
2Place check marks in the boxes of the languages to be available for
selection.
3Click OK.
4Log out and Log in for the customization to take effect.

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Conferencing Entities
The RMX is shipped with one Entry Queue and four Meeting Rooms:
• Entry Queue DefaultEQ whose ID is 1000, and it is used to access
the default Meeting Rooms
• Four Meeting Rooms whose IDs are 1001, 1002, 1003 and 1004.
The default conferencing entities are set to line rate of 384 Kbps, Auto
Layout, Polycom Skin and has a default duration of one hour.
The default Entry Queue is also set to Ad Hoc conferencing which
allows participants to start new conferences without prior definition by
entering a Conference or Meeting Room ID other than those used for the
default Meeting Rooms and that is not used by any on going conference
currently running on the MCU.
For IP conferencing, these conferencing entities can be used to start new
conferences without any additional settings.
However, if ISDN/PSTN endpoints are participating in the conferences
an ISDN/PSTN dial-in number must be manually assigned to the Entry
Queue as the number depends on the dial-in numbers range defined in
the Network Service.
For more information see the RMX 2000 Administrator’s Guide,
”ISDN/PSTN Network Services” on page 9-24.
If additional Entry Queues and Meeting Rooms are required, for
example, for conferencing at different line rates, you can customize the
conferencing entities to your organization’s requirements and define
additional conferencing entities. For more details, see the RMX 2000
Administrator’s Guide.
To start ongoing conferences and monitor their status see the RMX 2000
Getting Started Guide.

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