Polycom VVX D60 User manual

Polycom
VVX D60
User’s manual
cVVX

1. IMPORTANT SAFETY INSTRUCTIONS
When using your telephone equipment, basic safety precautions should always be
followed to reduce the risk of fire, electric shock and injury, including the following:
1. Read and understand all the instructions.
2. Follow all warnings and instructions marked on the product.
3. Unplug this product from the wall outlet before cleaning. Do not use liquid
cleaners or aerosol cleaners. Use a damp cloth for cleaning.
4. Do not use this product near water (for example, near a bath tub, kitchen sink,
swimming pool).
5. Do not expose the telephone to direct sunlight or extreme cold environment. Do
not put the telephone close to heating sources such as radiators, cookers, etc.
6. Do not overload wall outlets and extension cords as this can result in the risk
of fire or electric shock.
7. Unplug this product from the wall outlet and refer servicing to the distributor
under the following conditions:
- When the power supply cord or plug is damaged or frayed.
- If the product does not operate normally by following the operating
instructions.
- If the product has been dropped and the cabinet has been damaged.
- If the product exhibits a distinct change in performance.
8. Avoid using a telephone (other than a cordless type) during an electrical storm.
There may be a remote risk of electric shock from lightning.
9. Do not use the telephone to report a gas leak in the vicinity of the leak.
10. Use only the supplied battery pack! The operation periods for the handsets
are only applicable with the default battery capacities.
11. The use of other battery types or non-rechargeable batteries/primary cells can
be dangerous. These may cause interference and/or unit damages. The
manufacturer will not be held liable for damage arising from such
non-compliance.
12. Do not use third party charging bays. The batteries may be damaged.
13. Please note the correct polarity while inserting the batteries.
14. Battery should not be exposed to excessive heat such as bright sunshine or
fire and immersed in water.
Radiation Exposure Statement
The antenna used for VVX D60 Wireless Base Station must be installed to provide a
separation distance of at least 20 centimeters from all persons and must not be
co-located or operating in conjunction with any other antenna or transmitter.
Body Worn Operation
This device was tested for typical body-worn operations using the supplied belt-clip. To
maintain compliance with FCC RF exposure requirements, Body-worn operations are
restricted to the supplied belt-clip.

Disposal Warning
1. When this crossed-out wheeled bin symbol is attached to a
product, it means the product is covered by the European
Directive 2002/96/EC.
2. All electrical and electronic products/battery should be disposed
of separately from the municipal waste stream via designated
collection facilities appointed by the government or the local
authorities.
3. The correct disposal of your old appliance/battery will help prevent potential
negative consequences for the environment and human health.
For more detailed information about disposal of your old appliance/battery, please
contact your city office, waste disposal service or the shop where you purchased the
product.
2. SET UP THE TELEPHONE
2.1 Package Contents
The package contains the following items:
1 Handset
1 Base station
1 Power adaptor
2 Line cords
Battery pack
User’s manual
2.2 Location
For maximum coverage and reduce the interference, here are some guidelines
you should consider when you place the base station:
- Place your telephone within 2 metres of the mains power socket and
telephone socket so that the cables will reach.
- Make sure it is at least 1 metre away from other electrical appliances to avoid
interference. Your telephone works by sending radio signals between the
handset and base. The strength of the signal depends on where you locate
the base. Putting it as high as possible ensures the best signal.
If the reception for the base station location is not satisfactory, move it to
another location for better reception.
Depending on the surrounding conditions as well as spatial and structural
factors, the range may be reduced. The range indoors is normally less than
outdoors.

2.3 Connect the Base Station
1. Plug the power cable into the base station, and then plug the other end
of the power adapter into the mains power wall outlet.
2. Plug a line cord into the LAN socket of the base station, and then plug
the other end into a LAN port.
3. Plug another line cord into the PC socket of the base station, and then
plug the other end into a PC port.
To LAN port To PC port
To Mains power wall socket
To connect the existing VVX unit:
- Plug the network cable provided with your existing VVX unit into a
Power-over-Ethernet (PoE) LAN port, and then plug the other end into the
VVX unit to power it on.
To LAN (PoE) port

2.4 Install and Charge the Handset Battery
1. Slide open the battery compartment cover.
2. Insert the battery into the battery compartment, with the label THIS WAY
UP facing upward and inverted.

3. Slide the battery compartment cover towards the center of the handset
until it clicks into place.
4. Place the handset in the base station or charger to charge.

3. GET TO KNOW YOUR PHONE
3.1 Overview of the Handset
1. SOFTKEYS
Press to select a menu item displayed above the key.
2. NAVIGATION KEYS
Press to increase the ringer volume in idle mode.
Press to scroll up in a menu.
Press to decrease the ringer volume in idle mode.
Press to scroll down in a menu.
Press to move the cursor to the left while entering or edit numbers or
characters.
Press to move the cursor to the right while entering or edit numbers or characters.
OK

Press to enter the main menu.
Press to select a highlighted item, or save an entry or setting while in a menu.
3.
Press to make or answer a call.
4.
Press to hang up during a call.
Press to return to idle mode.
Press and hold to power on or off the handset.
5. ALPHANUMERIC KEY PAD/ *(star) /#(hash)
Press to enter numbers or characters.
Press and hold *to turn on or turn off the ringer.
Press and hold #to lock or unlock the keypad.
Press and hold 0to insert a dialing pause (+) while predialing.
6.
Press to make or answer a call using the handset speakerphone.
Press to switch between the handset speakerphone and the handset earpiece
during a call.
7. REDIAL
Press to access the redial list.
8.
Press to mute or end mute the microphone while on a call.
9. MICROPHONE
10 EARPIECE
11 LED LIGHT
Black for a second, and then flashes black and white quickly when there is a
missed call or new voicemail.
Flashes black and white when there is an incoming call.
Flashes black and red when the handset is not registered.
12. HEADPHONE JACK
3.2 Overview of the Base Station

1. FIND (PAIR)
Press to locate the registered handset(s).
Press and hold to start the handset registration if the handset is not registered
or deregistered.
2. IN USE LIGHT
On when the telephone is in use.
3. CHARGING CRADLE
1
2

3.3 Main Menu Structure
Navigating in the menu:
When the handset is switched on and in idle mode:
Press MENU in idle mode to enter the main menu.
Press or until the handset displays the desired feature menu.
Press OK or SELECT to enter that menu.
- To return to the previous menu, press BACK.
- To return to idle mode, press .
Call log Message Intercom Directories
Missed Calls
Received Calls
Dialed Calls
Recent Calls
[List of
Lines] [List of Handsets] Contact Directory
Corporate Directory
Add New Contact
Speed Dial List
DND Settings
Select All
[List of Lines] Preferences Features

3.4 Text and Digit Entry Table
The following table shows you where each letter and punctuation character can
be found. This will be helpful when storing a name in the Contact Directory
renaming the handset name in settings
Writing tips:
- You can move the cursor position by pressing or .
- Press DELETE to delete the last character.
- Press and hold DELETE to delete all characters.
3.4.1 Latin Character Set

4. USE YOUR PHONE
4.1 Pre-dialing
4.1.1 Pre-dial a Call Using the Current Line
1. Enter the number with the dialing keys.
2. Press
or to dial.
-OR-
Press OPTIONS, and then press OK to dial.
4.1.2 Pre-dial a Call Using Another Line
1. Enter the number with the dialing keys.
2. Press OPTIONS, and then press or to scroll to Use Other Line.
3. Press OK, and then press or to scroll to another line configured
on the handset.
4. Press OK, or to dial.
4.2 Post-dialing
4.2.1 Post-dial a Call
1. Press LINES.
2. Press
or to scroll to a line configured on the handset, and then
press OPTIONS.
3. Press OK to select Call, and then use the dialing keys to enter a number
to dial.
4.2.2 Enable Call Forward on a Particular Line
1. Press LINES.
2. Press
or to scroll to a line configured on the handset, and then
press OPTIONS.
3. Press OK to select Enable Forward.
4. Press
or to scroll to Fwd - Always, Fwd - If Busy, or
Fwd - If No Answer, and then press OK.
5. Use the dialing keys to enter a number, and then press OK to enable call
forward.
4.3 Incoming calls

4.3.1 Answer an Incoming Call
Press or .
OR
Press Options during an incoming, and then or to scroll to Answer.
Press Select to answer.
4.3.2 Forward an Incoming Call
To forward an incoming call to a designated number:
1. Press Options during an incoming call.
2. Press
or to scroll to Forward, and then press Select.
3. Use the dialing keys to enter a number to which you want to forward the
call, and then press OK. The call will be forwarded when the far end
answers the call.
4.3.3 Make a New Call during an Incoming Call
To make a new call to another registered handset:
1. Press Options during an incoming call.
2. Press
or to scroll to New Call, and then press Select.
3. Press
or to choose Intercom Directory, and then press Select.
4. Press
or to choose another registered handset to which you want
to forward the call, and then press Call.
- If the called handset has multiple lines configured, press or
to choose a line, and then press Call.
5. Press
or on the called handset to answer the forwarded
incoming call.
To make a new call to another registered handset:
1. Press Options during an incoming call.
2. Press
or to scroll to New Call, and then press Select.
3. Press
or to choose Contact Directory/Corporate Directory, and
then press Select.
4. Use the dialing keys to enter the first name (or the last name, depending
on current setting) to search or press to scroll to the directory entry,
and then press Call. The call will be forwarded when the far end answers
the call.
To make a new call to a designated number:
1. Press Options during an incoming call.

2. Press or to scroll to New Call, and then press Select.
3. Press
or to choose Dial, and then press Select.
4. Use the dialing keys to enter a number to which you want to forward the
call, and then press Call. The call will be forwarded when the far end
answers the call.
4.3.4 Reject an Incoming Call
1. Press Options during an incoming call, and then or to scroll to
Reject.
2. Press Select. The call will be reject and the screen will return to idle
mode.
4.4 During a call
4.4.1 Speakerphone and Earpiece Switching
Handset speakerphone:
During a call, press to switch between speakerphone and earpiece.
4.4.2 Volume Control
During a call, press or to adjust the listening volume.
4.4.3 Mute
During a call, the mute function allows you to hear the other party but the other
party cannot hear you.
During a call, press to mute the microphone.
Press again to end mute the microphone and resume the conversation.
4.4.4 Hold a Call
1. During a call, press Options.
2. Press Select to select Hold.
- To unhold the call, press Options again, and then Select to select
Unhold.
4.4.5 Intercom with Another Handset
1. During a call, press Options.

- If you want to hold the call before intercom, press Select to select
Hold, and then press Options again.
2. Press
or to scroll to Intercom, and then press Select.
- If the called handset has multiple lines configured, press or
to choose a line, and then press Call.
3. Press
or on the called handset to answer the intercom call.
- Press End on the calling handset to resume the on hold call.
4.4.6 Transfer a Call
To transfer a call to another registered handset:
1. During a call, press Options.
- If you want to hold the call before intercom, press Select to select
Hold, and then press Options again.
2. Press
or to scroll to Transfer, and then press Select.
3. Press Select to select Intercom Directory.
4. Press
or to scroll to the handset to which you want to transfer,
and then press Transfer, or to transfer the call.
- If the called handset has multiple lines configured, press or
to choose a line, and then further press Transfer, or to
transfer the call.
5. Press
or on the called handset to answer the transferred call.
To transfer a call to a Contact Directory/Corporate Directory Entry:
1. During a call, press Options.
- If you want to hold the call before intercom, press Select to select Hold,
and then press Options again.
2. Press
or to scroll to Transfer, and then press Select.
3. Press
or to scroll to contact Directory/corporate Directory, and
then press Select.
4. Use the dialing keys to enter the first name (or the last name, depending
on current setting) to search or press to scroll to the directory entry,
and then press Transfer, or . The call will be transferred when
the far end answers the call.
To transfer a call to a designated number:
1. During a call, press Options.
- If you want to hold the call before intercom, press Select to select
Hold, and then press Options again.

2. Press or to scroll to Transfer, and then press Select.
3. Press
or to scroll to Dial, and then press Select.
4. Use the dialing keys to enter a number to which you want to transfer, and
then press Transfer, or . The call will be transferred when the
far end answers the call.
4.4.7 Make a New Call During a Call
To make a new call to another registered handset during a call:
1. During a call, press Options.
- If you want to hold the call before intercom, press Select to select
Hold, and then press Options again.
2. Press
or to scroll to New Call, and then press Select.
3. Press Select to select Intercom Directory.
4. Press
or to choose another registered handset to which you want
to make the call, and then press Call.
- If the called handset has multiple lines configured, press or
to choose a line, and then press Call.
5. Press
or on the called handset to answer the new incoming
call.
To make a new call to a Contact Directory/Corporate Directory Entry
during a call:
1. During a call, press Options.
- If you want to hold the call before intercom, press Select to select
Hold, and then press Options again.
2. Press
or to scroll to New Call, and then press Select.
3. Press
or to choose Contact Directory/Corporate Directory, and
then press Select.
4. Use the dialing keys to enter the first name (or the last name, depending
on current setting) to search or press to scroll to the directory entry,
and then press Call. The call will be connected when the far end
answers the call.
To make a new call to a designated number during a call:
1. During a call, press Options.
- If you want to hold the call before intercom, press Select to select
Hold, and then press Options again.
2. Press
or to scroll to New Call, and then press Select.

3. Press or to choose Dial, and then press Select.
4. Use the dialing keys to enter a number to which you want to make the
call, and then press Call. The call will be connected when the far end
answers the call.
4.4.8 Conference Call
To create a conference call with another registered handset:
1. During a call, press Options.
- If you want to hold the call before intercom, press Select to select
Hold, and then press Options again.
2. Press
or to scroll to Conference, and then press Select.
3. Press Select to select Intercom Directory.
4. Press
or to choose another registered handset with which you
want to establish the conference, and then press Invite.
- If the called handset has multiple lines configured, press or
to choose a line, and then press Invite.
The conference call will be connected when the invited party answers the call.
To create a conference call with a Contact Directory/Corporate Directory
Entry:
1. During a call, press Options.
- If you want to hold the call before intercom, press Select to select
Hold, and then press Options again.
2. Press
or to scroll to Conference, and then press Select.
3. Press
or to choose contact Directory/corporate Directory, and
then press Select.
4. Use the dialing keys to enter the first name (or the last name, depending
on current setting) to search or press to scroll to the directory entry,
and then press Invite. The conference call will be connected when the
invited party answers the call.
To create a conference call with a designated number:
1. During a call, press Options.
- If you want to hold the call before intercom, press Select to select
Hold, and then press Options again.
2. Press
or to scroll to Conference, and then press Select.
3. Press
or to choose Dial, and then press Select.

4. Use the dialing keys to enter a number with which you want to establish
the conference, and then press Invite. The conference call will be
connected when the invited party answers the call.
To split the conference call back to normal call:
1. During a conference call, press Options.
2. Press
or to scroll to Split, and then press Select.
3. Press Select to end the active call and resume the on hold call.
4.4.9 Multiple Calls Handling
To switch between two established calls:
1. When two calls have been established, with one call active and the other
on hold, press Options.
2. Press
or to scroll to Switch Call, and then press Select. The
currently connected call will be switch from the intercom call back to the
external call.
To join two established calls to a conference:
1. When two calls have been established, with one call active and the other
on hold, press Options.
2. Press
or to scroll to Join, and then press Select. A conference
call will be established between three called parties.
To invite more members to join in a conference call:
1. When two calls have been established, with one call active and the other
on hold, press Options.
2. Press
or to scroll to Conference, and then press Select. Refer to
section 4.4.8 for how to invite members to a conference call.
4.4.10 Call Waiting Calls Handling
If you have subscribed to call waiting service from your telephone service
provider, you hear a tone if someone calls while you are already on a call.
Answer the call-waiting call during an incoming call:
- Press
or to answer the call-waiting call.
If you answered the incoming call-waiting call, the first call will be put on hold

automatically. For further operations after the new call is established, see
section 4.4.9 for multiple calls handling.
4.4.11 Call Park
You can park the current the call and retrieve it on some other devices by
entering the dedicated call park code.
To park a call:
1. During the call, press Options.
2. Press
or to scroll to Call Park, and then press Select. The call will
be parked.
To retrieve the parked call:
- Use the dialing keys to enter the call park code (5557#), and then press
or to retrieve the call.
4.4.12 Shared Line Call
If there is a shared line for more than one handset, any of the handsets can
receive an incoming call of the line.
To barge in a call:
- When one of the handsets answered the call, press Barge In on another
handset to join the call in progress.
To pick up an on hold call:
- When one of the handsets answered the call and put it on hold, press
Answer on another handset to pick up the on hold call.
4.5 End a Call
Press or place the handset in the base station or charger.
4.6 Redial
4.6.1 Review and Dial a Redial Entry
1. Press Redial in idle mode to enter the redial list.
2. Press
or to scroll to the desired entry displays.
3. Press
or to dial.

5. DIRECTORIES
This phone contains two types of directories - Contact Directory and Corporate
Directory.
In the Contact Directory, you can call, view, edit, delete or save any contact.
In the Corporate Directory, you can call the members of the list and copy the
contact to Contact Directory, but will not be able to edit or delete any of the