Polycom VVX 300 User manual

Polycom, Inc. 3
Contents
About This Guide ...................................................................................................... 6
Conventions Used in this Guide .....................................................................................................6
Terms and Writing Conventions.......................................................................................................6
Information Elements .......................................................................................................................7
Typographic Conventions ................................................................................................................8
What’s in This Guide?......................................................................................................................8
Getting Help and Support Resources.............................................................................................9
Getting Started ........................................................................................................ 10
Viewing Your Phone Keys and Hardware ....................................................................................10
Understanding Phone Views .........................................................................................................11
Home View.....................................................................................................................................12
Lines View......................................................................................................................................13
Calls View ......................................................................................................................................14
Understanding Phone Icons..........................................................................................................14
Navigating Your Phone’s Interface ...............................................................................................15
Entering and Updating Data Fields...............................................................................................16
Using the Dialpad Keys..................................................................................................................17
Registering Your Phone.................................................................................................................18
Configuring Your Phone Using the Web Configuration Utility ..................................................18
Using Basic Features ............................................................................................. 20
Managing Call Activity ...................................................................................................................20
Answering Incoming Calls.............................................................................................................21
Answering Additional Calls ............................................................................................................22
Answering Calls on Shared Lines..................................................................................................22
Answering Calls Automatically.......................................................................................................22
Managing Multiple Calls.................................................................................................................23
Placing Calls ...................................................................................................................................24
Calling from the Dialer....................................................................................................................25
Placing Calls from Favorites, Recent Calls, and Directories .........................................................26
Redialing Numbers.........................................................................................................................26
Ending Calls ....................................................................................................................................27
Using Headsets...............................................................................................................................27
Enabling Headset Memory Mode...................................................................................................28
Responding to Incoming Calls......................................................................................................28
Ignoring Incoming Calls..................................................................................................................28
Rejecting Incoming Calls................................................................................................................28
Forwarding Incoming Calls ............................................................................................................29
Managing Active Calls....................................................................................................................29
Holding Calls ..................................................................................................................................29
Transferring Calls...........................................................................................................................30
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Managing Conference Calls ..........................................................................................................30
Initiating Conference Calls .............................................................................................................31
Holding and Resuming Conference Calls......................................................................................31
Ending Conference Calls ...............................................................................................................32
Splitting Conference Calls..............................................................................................................32
Managing Conference Call Participants.........................................................................................32
Changing the Way Calls are Answered........................................................................................33
Forwarding Calls ............................................................................................................................33
Rejecting Calls from a Contact ......................................................................................................34
Diverting Calls from a Contact .......................................................................................................35
Using Do Not Disturb .....................................................................................................................35
Using Do Not Disturb with Multiple Lines.......................................................................................36
Listening to Voicemails..................................................................................................................37
Viewing Recent Calls......................................................................................................................37
Managing Your Contact Directory ................................................................................................39
Managing a Corporate Directory...................................................................................................41
Controlling Audio and Volume......................................................................................................42
Updating the Incoming Call Ringtone ............................................................................................43
Updating a Contact’s Ringtone ......................................................................................................43
Changing the Volume.....................................................................................................................43
Muting the Microphone...................................................................................................................43
Changing the Audible Ring Setting ................................................................................................44
Managing Favorites........................................................................................................................44
Managing Shared Lines .................................................................................................................46
Using Advanced Features...................................................................................... 47
Using Buddy Lists ..........................................................................................................................47
Updating Your Status.....................................................................................................................48
Managing a Buddy List...................................................................................................................49
Blocking Contacts ..........................................................................................................................50
Monitoring Buddies ........................................................................................................................50
Integrating with Microsoft Lync Server 2010...............................................................................51
Using the Browser..........................................................................................................................51
Navigating the Main Browser.........................................................................................................52
Entering Information in the Main Browser......................................................................................53
Broadcasting Messages Using Push-to-Talk and Group Paging ..............................................53
Push-to-Talk Mode.........................................................................................................................54
Using Group Paging Mode.............................................................................................................57
Using the Calendar.........................................................................................................................60
Opening and Closing the Calendar................................................................................................62
Navigating Month View ..................................................................................................................62
Navigating Day View......................................................................................................................63
Navigating Meeting View ...............................................................................................................63
Managing Meeting Reminders.......................................................................................................64
Joining Meetings from the Calendar ..............................................................................................65
Using a Mouse and Keyboard with Your Phone..........................................................................65
Using a Mouse and Keyboard with Your Phone ............................................................................66
Logging into Your Phone...............................................................................................................69
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Logging In and Out of a Phone ......................................................................................................70
Placing Calls in the Logged-Out State...........................................................................................70
Changing Your Password ..............................................................................................................71
Locking Your Phone.......................................................................................................................71
Understanding Your User Password..............................................................................................72
Locking and Unlocking Your Phone...............................................................................................72
Placing and Answering from a Locked Phone ...............................................................................73
Accessing Features with Your Login Credentials.......................................................................73
Customizing the Phone’s Display ......................................................................... 75
Changing the Language on Your Phone......................................................................................75
Changing the Display Contrast .....................................................................................................75
Changing the Time and Date Display ...........................................................................................75
Changing the Backlight..................................................................................................................76
Changing the Background Picture ...............................................................................................77
Changing the Background Picture .................................................................................................78
Using a Personal Photo as a Background Picture.........................................................................78
Displaying Screen Savers..............................................................................................................79
Choosing a Screen Saver ..............................................................................................................79
Troubleshooting...................................................................................................... 80
Understanding Phone Warnings...................................................................................................80
Restarting the Phone......................................................................................................................80
Updating Phone Configuration .....................................................................................................81
Testing Phone Hardware................................................................................................................81
Getting Help............................................................................................................. 82
Related Documents ........................................................................................................................82
The Polycom Community...............................................................................................................83
Copyright, Safety, and Regulatory Notices .......................................................... 84
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About This Guide
This guide uses a number of conventions that help you to understand information and perform tasks.
Conventions Used in this Guide
This user guide contains terms, graphical elements, and typographic conventions. You need to familiarize
yourself with these terms, elements, and conventions to successfully perform tasks.
Terms and Writing Conventions
The Phone/your phone These terms refer to either the VVX 300 or VVX 310 phone. Unless
specifically noted in this guide, both phones operate in the same way, and the information in this
guide applies to both phones. Throughout this guide, VVX 300 is used to represent both the VVX
300 and VVX 310 phones.
Press This term indicates pressing a key on the keypad, a line key, an arrow key, a hard key—
such as Hold or Microphone Mute—or pressing and holding a soft key.
Select Submenu >Submenu >Submenu This convention describes how to access submenus.
Each submenu name is in bold and separated by a greater than (>) symbol. If the instructions
indicate to select Basic >Preferences >Language, select the Basic submenu, then the
Preferences submenu, and then the Language submenu.
Highlight This term indicates selecting an item on the screen so that its appearance brightens.
Soft keys apply to highlighted items.
Select This term indicates selecting an item on the screen by using the arrow keys—up, down,
left, and right—to highlight an item. Pressing the central Select key opens another screen for the
selected option.
Views Your phone has four views: Home, Calls, Active Call, and Lines, which is the default view
on VVX phones. A view is a specific screen on the phone’s interface that provides unique
information and enables you to perform specific tasks.
Dialpad The dialpad is the area of the keypad you use to enter numbers and characters. The
dialpad consists of the number and symbol keys, which includes the asterisk (*) and pound (#)
keys.
Key This term applies to any button on the phone’s console. Phone keys include the dialpad keys
and the following keys: , , , , , ,, and .
Option An option is one of a series of items you can select for a phone setting, such as Enabled
and Disabled.
Held call Any call, including a conference call, that is on hold.
Active call A call, including a conference call, you’re currently in.
Setting The name of a field where you can define information or choose an option.
Field The area of the screen next to a setting in which you can enter information or select an
option.
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Icon A picture on the screen. The following types of icons are available on VVX phones:
An icon that you can select to access a function, feature, setting, or application. For example,
when you’re in Home view, you can select the New Call icon ( ) to place a call.
An icon that provides phone information or status only. Selecting this type of icon doesn’t
access another function. For example, your phone displays an icon that indicates when you
have a voicemail message.
Soft key The context-sensitive keys that display along the bottom of the screen and update
depending on the task you’re performing. To see additional options, if available, press the More
soft key, as shown below. The More soft key is always on the far-right side of the soft key area, as
shown next.
Soft key area The area along the bottom of the screen that displays context-sensitive soft keys,
as shown above.
Status bar The status bar is the top-most part of the screen, as shown next. It displays the time
and date or other messages for your phone.
Information Elements
This guide includes the following icons to alert you to important information.
Icons Used in this Guide
Name Icon Description
Note
The Note icon highlights information of interest or important information needed
to be successful in accomplishing a procedure or to understand a concept.
Administrator Tip
The Administrator Tip icon highlights techniques, shortcuts, or productivity
related tips.
Caution
The Caution icon highlights information you need to know to avoid a hazard that
could potentially impact device performance, application functionality, or
successful feature configuration.
Warning
The Warning icon highlights an action you must perform (or avoid) to prevent
issues that can cause you to lose information or your configuration setup,
and/or affect phone or network performance.
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Name
Icon
Description
Web Info
The Web Info icon highlights supplementary information available online such
as documents or downloads on support.polycom.com or other locations.
Timesaver
The Timesaver icon highlights a faster or alternative method for accomplishing
a method or operation.
Power Tip
The Power Tip icon highlights faster, alternative procedures for advanced
administrators already familiar with the techniques being discussed.
Troubleshooting
The Troubleshooting icon highlights information that helps you solve a relevant
problem or to refer you to other relevant troubleshooting resources.
Settings
The Settings icon highlights settings you need to choose for a specific behavior,
to enable a specific feature, or to access customization options.
Typographic Conventions
This guide uses the following typographic conventions to distinguish types of in-text information.
Typographic Conventions
Convention Description
Bold Highlights interface items such as menus, soft keys, file names, and directories.
Also used to represent menu selections and text entry to the phone.
Italics Used to emphasize text, to show example values or inputs, and to show titles of
reference documents available from the Polycom Support web site and other
reference sites.
Blue Text Used for cross references to other sections within this document and for hyperlinks
to external sites and documents.
Courier
Used for code fragments and parameter names.
What’s in This Guide?
This guide is organized into six chapters. The first two chapters introduce the phone and explain how to
use the phone’s basic features. The following three chapters describe advanced features, and how to
customize your phone to suit your needs. The final two chapters show you where to get help and outline
known issues and workarounds. The guide also includes safety information.
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Getting Started This chapter contains general information you need to know before you start using
your Polycom phone. This chapter describes phone’s hardware and phone views and how to navigate
menus and enter data.
Using Basic Features This chapter describes all the basic features that your phone offers, such as
how to add contacts and favorites, or transfer or forward calls.
Using Advanced Features This chapter describes the advanced, optional features, available for your
phone, which includes recording calls, locking your phone, monitoring buddies, and accessing a Browser.
Customizing Your Phone This chapter describes the ways you can customize your phone, including
setting up a screen saver or changing the backlight, choosing a background picture, or setting the time
and date format.
Administrative Tasks This chapter describes tasks that your administrator can ask you to perform on
your phone, which can include investigating phone issues, restarting the phone, updating the phone’s
configuration, and testing the phone’s hardware.
Getting Help This chapter provides you with links to Polycom or partner documents and web sites. You
can also find links to the Polycom Community, which provides a number of discussion forums you can
use to share ideas with your colleagues.
Copyright, Safety, and Regulatory Notices This End-User License Agreement outlines important
safety and compliance information for your phone.
Getting Help and Support Resources
This user guide includes a Getting Help section where you can find links to Polycom product and support
sites and partner sites. You can also find information about The Polycom Community, which provides
access to discussion forums you can use to discuss hardware, software, and partner solution topics with
your colleagues. To register with the Polycom Community, you must create a Polycom online account.
The Polycom Community includes access to Polycom support personnel, as well as user-generated
hardware, software, and partner solutions topics. You can view top blog posts and participate in threads
on any number of recent topics.
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Getting Started
This user guide helps you navigate and use your Polycom®VVX®300 or VVX 310 phone. It provides an
overview of your phone, and walks you through tasks so you can successfully use your phone to perform
basic and advanced phone functions.
This chapter provides you with details you need to know about your VVX 300 or 310 phone’s features,
components, and user interface before you begin using your phone. This chapter also shows you how to
configure your phone remotely using the Polycom Web Configuration Utility.
Note: Accessing Features and Options
As you read this guide, keep in mind that your system administrator configures and chooses
features
available on your phone. As a result, some features are not enabled on your phone. The
examples and figures in this guide do not always reflect what displays on your phone screen.
Viewing Your Phone Keys and Hardware
Use the following figure to understand your Polycom phone’s hardware features. For more information
about attaching phone hardware, including how to connect your phone to the network, see the Quick Start
Guide for your phone available your phones web page on Polycom Business Media Phones.
Figure 1: Understanding VVX 300 and 310 Hardware Features
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Use the following table to understand the hardware features on your VVX 300 and 310 phone.
Table 1: VVX 300 and 310 Hardware Features
Feature Description
Speaker Provides ringer and hands-free (speakerphone) audio output.
Dialpad Enables you to enter numbers, letters, and special characters. You can also use
the dialpad keys to select menu items that have index numbers.
Security slot Enables you to connect the back of your phone to a laptop cable lock so you can
secure it to a desktop. For more information about locking your phone to a
desktop, see Security Slots on Polycom Phones (Technical Bulletin 64654).
Message Waiting Indicator
Flashes red to indicate new messages.
Home key Enables you to press from any screen to display Home view. From Home
view, press to display other phone views.
Screen Shows a 2.2-inch diagonal screen with a backlight.
Navigation keys/Select key Scrolls through information or options displayed on the phone’s screen. Selects
a field of displayed data.
Headset key Enables you to place and receive calls through a headset. The key glows green
when an analog headset is activated.
Speakerphone key Enables you to place and receive calls using the speakerphone. The key glows
green when activated.
Mute key Mutes your audio during calls and conferences. The key glows red when audio
is muted.
Volume keys Adjusts the volume of the handset, headset, speaker, and phone’s ringer.
Microphone Transmits sound from your phone to other phones.
Understanding Phone Views
Your phone has three main views: Home, Calls, and Lines view, which is the default view. Home view
displays your messages, settings, and information. Lines view is your phone’s default phone view and
displays your phone lines, your favorites, and conditional soft keys. In Calls view, you can see all your
active and held calls.
To change views:
» For Home view, press to display either Lines or Call view.
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Troubleshooting: I Can’t Access Different Phone Views
The views you can access depend on the number of calls your phone has, and whether your phone
has an active call. If your phone is idle, you can access Home and Lines view by pressing . If
your phone has only one active call, you can access the Home and Lines view by pressing . If
your phone has multiple calls, or one held call, you can access Home, Lines, and Calls view by
pressing .
At the top of each view is a status bar, which shows the date and time and important phone messages, as
shown next.
Figure 2: Viewing the Status Bar
Home View
You can display Home view by pressing . At the bottom of Home view is a Page Indicator that shows
how many pages of icons Home view displays, as shown next.
Figure 3: Viewing the Page Indicator
To view more menu options in Home view:
» Press the down or up arrow key to navigate the pages in Home view.
To select a menu option:
» Press the right or left arrow key to choose a menu option, and press Select.
The following icons display in Home view on your phone:
New Call Displays the Dialer so you can place a call.
Messages Provides you with access your voicemail.
Directories Enables you to access your Contact Directory, Favorites, Recent Calls list, Corporate
Directory and Buddy Status List.
Forward Sets up forwarding options for incoming calls on your line.
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DND Enables Do Not Disturb for your phone. When DND is enabled, your phone doesn’t ring and
incoming calls go to voicemail.
Settings Provides you with access to phone features and settings you can use to customize your
phone.
The following are additional icons available on your phone:
Applications Provides you with access to a menu of custom applications. See your administrator
for information about any applications available for your phone.
Calendar Show a calendar with your meeting details. You can also join meetings from your
phone using the calendaring feature.
Lines View
Lines view is your phone’s default phone view and displays your phone lines, your favorites, and
conditional soft keys, as shown next.
Figure 4: Viewing Lines View
In Lines view, you can press a line key to access the Dialer and view the number of active or held calls on
your phone, as shown below. If your phone line has an active call, the call color is medium gray. If your
phone line has one or more held calls, the call color is light gray. The number of total calls on your phone
line is shown above the calls. To select a call, use the up and down arrow keys.
Figure 5: Viewing Active and Held Calls in Lines View
Troubleshooting: Why Can’t I Access the Idle Browser?
You can’t access the Idle Browser during phone calls. To access the Main Browser, select
Applications from Home view. For information about the Browser, see Using the Browser.
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Calls View
You can access Calls view if your phone has an active and held call in progress, or you have one call on
hold. In Call view, you can use the up and down arrow keys to see all your active and held calls. If your
phone has more than on line, your calls display under the associated line, as shown next.
The following colors indicate the call statuses on your phone:
Medium gray Active call
Dark gray Incoming call
Light gray Held call
You can use the up and down arrow keys to highlight a call. When you select a call, available soft keys
display for the call.
Figure 6: Viewing Calls View
Understanding Phone Icons
The VVX 300 and 310 has a number of icons that display on your phone screen. The following table
displays the icons and indicators used on the VVX 300 and 310 phone screen.
Table 2: Icons Used on the VVX 300 and 310
Icon Description Icon Description
Registered line
Phone warning
Unregistered line
Login credentials invalid
Placing a call Shared line
Active call using Polycom HD
Voice
Shared line with a held call
Held call
Call forwarding is enabled
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Icon
Description
Icon
Description
Incoming call New messages
Active conference Presence status (Available)
Placed call Presence status (Busy or In a Call)
Received call Presence status (Away)
Missed call Presence status (Do Not Disturb)
Favorite Presence status (Offline)
Do Not Disturb enabled Presence status (No information)
Navigating Your Phone’s Interface
Your phone has a number of keys and soft keys you can use to navigate menus and phone views on your
phone. The following table shows you how to use keys and soft keys to perform tasks and navigate your
phone.
Table 3: Navigating Your VVX 300 and 310 Phones
Task Action
Return to Home view from any
screen
Press .
Return to the previous screen Press Back, as shown next. You can also press the left arrow key to return
to the previous screen.
Switch phone views Press to switch between Home view and Lines view or between Home
view, Lines view, and Calls view during an active call.
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Task
Action
Place a call Press
Dial
or use the right arrow key from a call list.
Highlight calls in Calls view Use the up and down arrow keys to select a call. The available soft keys,
such as Hold or Resume, display for the highlighted call.
Select a menu item or option Use the up and down arrow keys to highlight a menu item or option, and
press Select.
If the menu is numbered, press the corresponding dialpad key for a menu
option. For example, press 4to enter the Backlight Timeout menu, as
shown above.
You can also use *to page up and #to page down for the additional menu
options.
Close an option box without
selecting an item or option
Press the left arrow key or the Back soft key.
Select a soft key, menu item, or
option
Use the up and down arrow keys to highlight the menu item or option and
press the appropriate soft key.
You can also press the corresponding number on the dialpad to select the
item in a numbered list.
Select a soft key not displayed on
screen
Press the More soft key, if displayed in the far-right of the soft key area, to
view additional soft keys, as shown next.
Entering and Updating Data Fields
You can enter information into text fields on your phone using the dialpad keys on the phone’s console.
You have two options on your phone for entering information: Mode and Encoding.
Mode Enables you to enter numerical and text characters in title case, lowercase, or uppercase.
Encoding Enables you to enter alphanumeric and special characters, including numbers, text,
and characters in special languages.
The following table lists the available Mode and Encoding options on your phone.
Table 4: Mode and Encoding Options on VVX Phones
Available Text Options in Mode Available Text Options in Encoding
Abc
Abc
ABC
ABC
abc
abc
123 123
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Available Text Options in Mode Available Text Options in Encoding
ASCII
Latin (to enter accented characters)
Katakana (for Japanese characters)
Unicode (to store characters as double bytes)
Cyrillic (for Russian characters)
Using the Dialpad Keys
You can use the dialpad keys on your phone console to enter field information. The following table shows
you how to enter information in text fields using the dialpad and text options on your phone.
Table 5: Entering Information on the VVX Phones
Task Action
Enter numbers or text in
uppercase, lowercase, or title case
Select Encoding or Mode, and select one of the alphabetic options: Abc,
ABC, or abc.
Enter only numbers Select
Encoding
or
Mode
, and select the numeric (123) option.
Enter text in a special language Select Encoding, and select one of the language options.
Enter a character Press a dialpad key repeatedly to view the character options and stop to
select a character. When the character you want to enter displays in the
field, wait one second before pressing the dialpad to enter the next
character.
Enter a number Press a dialpad key to enter the number that displays on that key.
Enter a special character Select Encoding, and select one of the alphabetic (Abc, ABC, or abc)
options. Then, press the 1, *, 0, or #key repeatedly to enter one of the
following special characters:
1key: ! | ‘ ^ \@ : 1
*key: . * - & % + ; ( )
0key: / , _ $ ~ = ? 0
#key: # > < { } [ ] “ ‘
Note: You can’t access special characters when you’re in numerical (123)
mode.
Enter a space Select Encoding, and select one of the alphabetic (Abc, ABC, or abc)
options. Then, press the 0key.
Note: You can’t enter a space when you’re in numerical (123) mode.
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Task
Action
Delete one or more characters Use the left and right arrow keys until the cursor is positioned to the right of
the characters you want to delete, and press .
Registering Your Phone
Your system administrator configures your phone with the necessary parameters so that the phone is
registered and ready to set up before you receive your phone.
If your phone is not part of a large phone deployment, your phone is registered after you set up your
phone. Make sure that you or your system administrator registers the phone before you set up and begin
using your phone.
Web Info: How to Register Your Phone
For detailed information about registering your phone after installation, see Registering Standalone
Polycom Phones (Quick Tip 44011).
Configuring Your Phone Using the Web
Configuration Utility
This section explains how to update your phone’s settings using the phone’s menu commands. You can
also update these settings remotely with the Polycom Web Configuration Utility.
The Web Configuration Utility enables you to view and configure your phone’s software features from a
computer using any compatible web browser. The utility provides a browser-friendly view of the settings
you can configure on your phone. Using the utility, you can perform many of the same updates from your
computer that you can perform using your phone’s menu system.
Web Info: Using the Web Configuration Utility
For detailed information on accessing, navigating, and using the utility, see the Polycom Web
Configuration Utility User Guide.
Before you begin using the Web Configuration Utility, you need to know the IP address of your phone and
the user password to log in to the utility.
To find your phone’s IP address:
» From Home view, Select Settings >Status >Platform >Phone, and use the arrow keys to
navigate to your phone’s IP address.
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To access the Web Configuration Utility for your phone:
1 Launch a web browser from a computer on the same network as your phone.
2 In the address bar of your web browser, enter the IP address of your phone and press Enter. For
example, if your phone’s IP address is 123.22.3.4, enter this information in the address bar.
3 From the Web Configuration Utility login screen, select User, enter the user password, and click
Submit. The default user password for Polycom phones is 123.
The Web Configuration Utility Home screen displays.
After you log into the Web Configuration Utility, you can begin setting up different features on your phone
under Preferences.
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Using Basic Features
Now that you are familiar with your phone’s user interface, you are ready to perform basic phone tasks
that you can do on a daily basis. This chapter explains how to handle multiple calls at one time, how to
manipulate incoming and active calls, and how to access directories and lists so you can perform tasks
quickly and efficiently.
This chapter includes information about the following tasks:
Calling, answering, holding, and ending calls
Ignoring, rejecting, forwarding, and transferring calls
Setting up conference calls
Enabling Do Not Disturb
Listening to voicemail
Managing Directories, Recent Calls, and Favorites
Customizing ringtones
Controlling phone volume
Using headsets
Managing shared lines
Managing Call Activity
Your system administrator can set up your phone to have up to six lines with unique extension numbers,
or the same extension number as other lines on your network. Your phone can manage a maximum of 24
active, incoming, and held calls at a time on all registered lines. However, you can only have one active
call in progress with numerous other incoming calls or calls on hold.
You can place and answer calls using the following:
The handset
The speakerphone
A headset
To alternate between the handset, headset, and speakerphone:
» During a call, pick up the handset, press , or press .
For example, if you’re using the handset, you can switch to headset mode by pressing , or
switch to speakerphone mode by pressing .
When you’re in speakerphone mode, glows green. When you’re in headset mode, glows green if
an analog headset is connected.
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Troubleshooting: Why Doesn’t the Speakerphone Work?
If your speakerphone doesn’t work, your system administrator disabled the speakerphone option.
You must use the handset or a headset to answer and place calls. If your system administrator has
disabled the speakerphone on your phone, Handsfree mode disabled displays on the screen after
you press .
Power Tip: Setting Your Headset As The Default Mode for All Calls
If you frequently use a headset, you can set your phone to automatically answer calls using the
headset. To enable the headset as the default mode for calls, see Enabling Headset Memory Mode.
Answering Incoming Calls
All incoming calls display in an Incoming Call window, as shown next.
Figure 7: Viewing the Incoming Call Window
You can answer incoming calls by:
Picking up the handset.
Pressing Answer. The call is answered using the speakerphone.
Pressing . The is green when in use.
Pressing . The is green when in use.
Pressing the line key of the incoming call. The line key of the incoming call blinks green and the call
is answered using the speakerphone.
If you’re already in handset, speakerphone, or headset mode, press Answer, and the phone
automatically uses the mode you’re currently using.
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If you don’t answer an incoming call within 10 seconds, the Incoming Call window disappears, and the
incoming call is displayed in Calls view, as shown next.
Figure 8: Viewing Incoming Calls in Calls View
You can answer incoming calls in Calls view by picking up the handset, pressing , pressing , or
pressing the line key of the incoming call. From Calls view, you can also press Answer to use the
speakerphone.
Note: Answering Calls When Your Phone is Locked
You can answer incoming calls on a locked phone by entering your password. For information about
answering calls from a locked phone, see
Calling and Answering from a Locked Phone.
Answering Additional Calls
If you are on an active call and you receive an incoming call on the same or a different line, a call waiting
tone beeps, and the Incoming Call window displays.
To answer an incoming call:
» Press Answer.
The active call you are currently on is held.
If you don’t answer the incoming call within 10 seconds, the Incoming Call window disappears, and Calls
view displays, as shown above.
Answering Calls on Shared Lines
If you share a line with another phone, you and another person can answer, hold, and resume calls on
the same line. If you answer the call and hold it, anyone who shares your line can resume the held call.
For more information about shared lines, see Managing Shared Lines.
Answering Calls Automatically
You can enable auto answer on your phone to answer calls automatically so that you don’t have to pick
up the handset or press a key to answer calls. When you enable auto answer, your phone automatically
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