Ricoh Aficio MP 2500SPF User manual

Operating Instructions
Copy Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Placing Originals
Copying
Appendix
1
2
3

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-
tain items, consult with your legal advisor.
Notes:
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Depending on which country you are in, certain units may be optional. For details, please contact your
local dealer.
Caution:
Use of controls or adjustments or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.

i
Manuals for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
Important
❒Media differ according to manual.
❒The printed and electronic versions of a manual have the same contents.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒Depending on which country you are in, there may also be html manuals. To
view these manuals, a Web browser must be installed.
❖About This Machine
Be sure to read the Safety Information in this manual before using the machine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, toner, staples, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that you can use to prevent unauthorized use of the machine, data tam-
pering, or information leakage.
For enhanced security, we recommend the following settings.
• Install the Server Certificate.
• Enable SSL(Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator using Web Im-
age Monitor.
For details, see “Setting Up the Machine”, Security Reference.
Be sure to read this manual when setting the enhanced security functions, or
user and administrator authentication.
❖Copy Reference
Explains Copier functions and operations. Also refer to this manual for expla-
nations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.

ii
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine.
Images, illustrations, and information about operating systems that are sup-
ported might also differ slightly from those of this machine.
❖Other manuals
• PostScript 3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒For “UNIX Supplement”, please visit our Web site or consult an authorized
dealer.
❒“PostScript 3 Supplement” and “UNIX Supplement” include descriptions of
functions and settings that might not be available on this machine.

iii
What You Can Do with This Machine
Available functions differ depending on the options.
Reference
p.2 “Functions Requiring Optional Configurations”
Types of Duplex Copies
❖1 Sided 2 Pages →2 Sided 1 Page
See p.52 “Duplex”.
❖2 Sided 1 Page →2 Sided 1 Page
See p.52 “Duplex”.
❖1 Sided 4 Pages →Combine 2 Sided 1 Page
See p.58 “Two-Sided Combine”.
GCSHVY9J

iv
❖1 Sided 8 Pages →Combine 2 Sided 1 Page
See p.58 “Two-Sided Combine”.
1 Front
2 Back
❖2 Sided 2 Pages →Combine 2 Sided 1 Page
See p.58 “Two-Sided Combine”.
❖2 Sided 4 Pages →Combine 2 Sided 1 Page
See p.58 “Two-Sided Combine”.
1 Front
2 Back
GCSHVYAE
GCSHVY1E
GCSHVY2E

v
Combining Multiple Pages onto a Single Page
See p.55 “One-Sided Combine”.
❖1 Sided 2 Pages →Combine 1 Sided 1 Page
❖1 Sided 4 Pages →Combine 1 Sided 1 Page
❖2 Sided 1 Page →Combine 1 Sided 1 Page
GCSHVY7J
GCSHVY8J
GCSHVYOJ

vi
❖2 Sided 2 Pages →Combine 1 Sided 1 Page
Copying Originals Such as Books
See p.61 “Series Copies”.
❖Bound Originals →1 Sided 2 Pages
❖2 Sided 1 Page →1 Sided 2 Pages
Copying onto Envelopes
❖Envelope
See p.30 “When Copying onto Envelopes”.
GCSHVYBJ
CP2B0100

vii
TABLE OF CONTENTS
Manuals for This Machine ......................................................................................i
What You Can Do with This Machine..................................................................iii
Types of Duplex Copies ............................................................................................ iii
Combining Multiple Pages onto a Single Page .......................................................... v
Copying Originals Such as Books............................................................................. vi
Copying onto Envelopes ........................................................................................... vi
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Functions Requiring Optional Configurations....................................................2
Display ....................................................................................................................3
Reading the Display ...................................................................................................3
Using the Keys on the Control Panel .........................................................................4
User Tools Menu (Copier Features) .....................................................................5
1. Placing Originals
Originals .................................................................................................................7
Sizes and Weights of Recommended Originals.........................................................7
Sizes Detectable by Auto Paper Select .....................................................................8
Missing Image Area .................................................................................................10
Placing Originals..................................................................................................11
Original Orientation ..................................................................................................11
Placing Originals on the Exposure Glass.................................................................12
Placing Originals in the ARDF..................................................................................13
Specifying the Original Size When a Paper Tray is Selected ..................................14
Specifying the Original Size When the Bypass Tray is Selected .............................17
2. Copying
Basic Procedure...................................................................................................21
Copying from the Bypass Tray...........................................................................23
Loading Paper on the Bypass Tray..........................................................................23
When Copying onto Regular Size Paper .................................................................25
When Copying onto Custom Size Paper..................................................................26
When Copying onto OHP Transparencies ...............................................................27
When Copying onto Thick Paper .............................................................................28
When Copying onto Envelopes................................................................................30

viii
Copy Functions....................................................................................................34
Adjusting Image Density ..........................................................................................34
Original Type Setting................................................................................................35
Selecting Copy Paper ..............................................................................................36
Preset Reduce/Enlarge ............................................................................................39
Zoom ........................................................................................................................40
Auto Reduce/Enlarge ...............................................................................................42
Sort...........................................................................................................................43
Rotate Sort ...............................................................................................................47
Stack ........................................................................................................................48
Staple .......................................................................................................................50
Duplex ......................................................................................................................52
One-Sided Combine.................................................................................................55
Two-Sided Combine.................................................................................................58
Series Copies...........................................................................................................61
3. Appendix
Combination Chart...............................................................................................65
Supplementary Information ................................................................................67
INDEX......................................................................................................... 72

1
How to Read This Manual
Note
❒For proper use of this product, be sure to read About This Machine first.
❒Supplementary information about the copier mode is described in “Supple-
mentary Information”.
Reference
p.67 “Supplementary Information”
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these notes.
They can be found in the “Safety Information” section of About This Machine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
“Safety Information” section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine's functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine's display panel.
{}
Indicates the names of keys on the machine's control panel.

2
Functions Requiring Optional
Configurations
Certain functions require special machine configuration and extra options. See
the table below.
Note
❒The bridge unit are required when you install the finisher.
Function Option ARDF 500-sheet finisher
2 Sided→Duplex Required -
2 Sided→1 Sided Combine/Series Required -
2 Sided→2 Sided Combine/Series Required -
Staple - Required
Stack - Required

3
Display
This section explains how to read the display and how to use the selection keys
on the initial copy display.
Note
❒The copy display is set as the default screen when the machine is turned on.
Reading the Display
❖Initial copy display
1. Displays operational status and
messages.
2. Displays the current paper tray
and selected items that appear in
brackets.
3. Displays the number of copies set.
4. Displays frequently used functions.
AAI024S

4
Using the Keys on the Control Panel
1. Selection keys
Correspond to items at the bottom line on
the display.
Example: initial copy display
• When the instruction “press [100%]”
appears in this manual, press the left
selection key.
• When the instruction “press [R/E]” ap-
pears in this manual, press the center
selection key.
• When the instruction “press [Auto R/E]”
appears in this manual, press the right
selection key.
2. {Escape}key
Press to cancel an operation or return to
the previous display.
3. {OK}key
Press to set a selected item or entered nu-
meric value.
4. Scroll keys
Press to move the cursor to each direction
one by one.
When {U}, {T}, {V}, or {W} appears in
this manual, press the scroll key of the
same direction.
AZB026S

5
User Tools Menu (Copier Features)
This section describes items you can set in the copier feature. The copier features
screen can be displayed by pressing the {User Tools/Counter}key. For details
about how to set up these items, see General Settings Guide.
Item Description
APS/ Auto R/E Priority You can select [Auto Paper Select Priority](APS Priority) or [Auto R/E
Priority](Auto Reduce/Enlarge Priority).
Auto Tray Switching If you load paper of the same size and in the same orientation in
two or more trays, the machine automatically shifts to the other
tray when the first tray runs out of paper (if [On]is selected.) This
function is called “Auto Tray Switching”. This setting specifies
whether to use Auto Tray Switching or not.
Original Type Setting
You can adjust copy finish quality level according to original type.
You can choose these functions after selecting
[ Original Type 1 (Text) ]
or
[ Original Type 2 (Photo) ] .
Duplex Mode Priority You can select the type of Duplex function effective when the ma-
chine is turned on, reset, or modes are cleared.
Orientation You can select the original orientation when using the Com-
bine/Series/Duplex, or Staple function. The default setting is [Do
not Specify]. When you select [Always Specify], you must select the
orientation of originals.
Max. Number of Sets The maximum copy quantity can be set between 1 and 999 using
the number keys.
Original Count Display You can set to display the count of originals and copying pages on
the display when [On]is selected.
Reproduction Ratio You can select which reduce, enlarge, or input ratio is shown on
the display with priority when [Reduce]or [Enlarge]is selected.
Preset R/E Priority You can set the ratio with priority when [R/E]is selected.
Duplex Margin Specify left margin on the back side of copies, and top margin on
the back side.
Rotate Sort Specify whether or not to select rotate sort when the {Sort}key
(finisher not installed), or {Sort/Staple}key (finisher installed) is
pressed.
When you select [On], you can select [Rotate Sort].
You cannot use the bypass tray with this function.
If you select [Off]when the finisher is not installed, only the Sort
function is available when you press the {Sort}key.
Rotate Sort:Auto Continue If you select [Off]when the paper tray in use runs out of paper, the
machine stops, allowing you to add paper so all copies can be ro-
tate-sorted.
Auto Sort You can set whether Auto Sort is “On” or “Off” when the machine
is turned on, reset, or modes are cleared.
Letterhead Setting If you select [On]for this function, the machine rotates the image
correctly.

6

7
1. Placing Originals
This chapter describes the types of originals you can set and how to place originals.
Originals
This section describes the types of originals that can be placed, paper sizes that
are automatically detected, and missing image area.
Sizes and Weights of Recommended Originals
The following describes recommended paper sizes and weights, and non-rec-
ommended originals for the ARDF.
❖Metric version
❖Inch version
Note
❒About 50 originals can be placed in the ARDF.
❒Paper of 433 mm (17.1") in length, or larger, is likely to jam, crease, or not feed
in properly.
Where original is placed Original size Original weight
Exposure glass Up to A3 --
ARDF One-sided originals:
A3L- A5KL
40-128 g/m2
Two-sided originals:
A3L- A5KL
52-105 g/m2
Where original is placed Original size Original weight
Exposure glass Up to 11" ×17" --
ARDF One-sided originals:
11" ×17"L- 51/2" ×81/2"KL
10-34 lb.
Two-sided originals:
11" ×17"L- 51/2" ×81/2"KL
14-28 lb.

Placing Originals
8
1
Non-compatible originals for the ARDF
Placing the following types of originals in the ARDF can cause paper misfeeds
or light and black lines, or result in damage to the originals. Place these originals
on the exposure glass instead.
• Originals other than those specified in “Sizes and Weights of Recommended
Originals”
• Stapled or clipped originals
• Perforated or torn originals
• Curled, folded, or creased originals
• Pasted originals
• Originals with any kind of coating, such as thermal fax paper, art paper, alu-
minum foil, carbon paper, or conductive paper
• Originals with perforated lines
• Originals with indexes, tags, or other projecting parts
• Sticky originals such as translucent paper
• Thin or highly flexible originals
• Thick originals such as postcards
• Bound originals such as books
• Transparent originals such as OHP transparencies or translucent paper
• Originals that are still wet with ink or correction fluid
Note
❒The original might become dirty if it is written with a pencil or a similar tool.
Sizes Detectable by Auto Paper Select
Sizes detectable from the exposure glass, and ARDF are:
❖Metric version
: Detectable ×: Undetectable
*1 JIS: Japanese Industrial Standard
*2 Default is 81/2" ×13"L. You can select from 8" ×13"Lor 81/4" ×13"L. To make 8" ×13"L
or 81/4" ×13"Ldetectable, contact your service representative.
*3 If you want to make A5Kpaper detectable, contact your service representative.
Size A3LB4 JIS *1
L
A4KL B5 JIS *1
L
B5 JIS *1
K
A5KL
8
1
/
2
" × 13"
L *2
Location of the original
Exposure glass ××*3
ARDF

Originals
9
1
❖Inch version
: Detectable ×: Undetectable
*1 If you want to make 51/2" ×81/2"Kpaper detectable, contact your service representative.
*2 Default is 81/2" ×13"L. You can select from 8" ×13"Lor 81/4" ×13"L. To make 8" ×13"L
or 81/4" ×13"Ldetectable, contact your service representative.
Maximum scanning area
❖Exposure glass
❖ARDF
Note
❒When you copy custom size originals, make sure you specify the size of the
originals. If not, the image may not be copied properly.
Reference
p.14 “Specifying the Original Size When a Paper Tray is Selected”
p.17 “Specifying the Original Size When the Bypass Tray is Selected”
Size 11" × 17" L
81/2" ×14"L 8
1
/
2
" × 13" L *2 8
1
/
2
" × 11" KL 51/2" ×81/2"
KL
Location of the original
Exposure glass ×*1
ARDF ×
CP01AEE
ARB051S

Placing Originals
10
1
Sizes difficult to detect
It is difficult for the machine to detect the sizes of the following originals. Even
if Auto Paper Select is set, the correct paper size may not be selected, so select
the paper size manually.
• Originals with indexes, tags, or other projecting parts
• Transparent originals such as OHP transparencies or translucent paper
• Dark originals with a lot of text and drawings
• Originals which partially contain a solid image
• Originals which have solid images at their edges
Missing Image Area
Even if you correctly place originals in the ARDF, or on the exposure glass, mar-
gins of a few millimeters on all four sides of the original might not be copied.
1 0.5 mm (0.02") or more
2 0.5 mm (0.02") or more
3 2 ±1.5 mm (0.08" ±0.06")
4 2 ±1.5 mm (0.08" ±0.06")
GCGENK2E