Ricoh FAX2050L Advanced Manual

Five Dedrick Place • West Caldwell, NJ 07006
973-882-2000
Read this manual carefully before you use this product and keep it handy for future
reference. For safety, please follow the instructions in this manual.
FAX2050L
Operator Instruction Manuals
FAX2050L BASIC
FAX2050L ADVANCED

FAX2050L
Basic Features

Introduction
This manual contains detailed instructions on the operation and maintenance of this machine. To get
maximum versatility from this machine all operators should carefully read and follow the instructions in
this manual. Please keep this manual in a handy place near the machine.
Please read the Safety Information in the Advanced Features manual before using this machine. It con-
tains important information related to USER SAFETY and PREVENTING EQUIPMENT PROBLEMS.
Notes:
Some illustrations might be slightly different from your machine.
Certain options might not be available in some countries. For details, please contact your local dealer.
Laser Safety:
The Center for Devices and Radiological Health (CDRH) prohibits the repair of laser-based optical unit
in the field. The optical housing unit can only be repaired in a factory or at a location with the requisite
equipment. The laser subsystem is replaceable in the field by a qualified Customer Engineer. The laser
chassis is not repairable in the field. Customer engineers are therefore directed to return all chassis
and laser subsystems to the factory or service depot when replacement or the optical subsystem is re-
quired.
Warning:
Use of controls or adjustment or performance of procedures other than those specified in this manual
might result in hazardous radiation exposure.
Two kinds of size notation are employed in this manual. With this machine refer to the inch version.
For good copy quality, Ricoh recommends that you use genuine Ricoh toner.
Ricoh shall not be responsible for any damage or expense that might result from the use of parts other
than genuine Ricoh parts in your Ricoh office product.
Important
Parts of this manual are subject to change without prior notice. In no event will the company be liable
for direct, indirect, special, incidental, or consequential damages as a result of handling or operating
the machine.
Power Source:
115V, 60Hz
Please be sure to connect the power cord to a power source as above. For details about power source,
see Chapter 10, “Connecting the Power and Switching On” in the Advanced Features manual.
Declaration of Conformity
Product Name: Facsimile
Model Number: FAX2050L
Responsible party: Ricoh Corporation
Address: 5 Dedrick Place, West Caldwell, NJ 07006
Telephone number: 973-882-2000
This device complies with part 15 of FCC Rules.
Operation is subject to the following two conditions:
1. This device may not cause harmful interference, and
2. this device must accept any interference received,
including interference that may cause undesired operation.

USA
❖ FCC Requirements
1. This equipment complies with Part 68 of the FCC rules. On the cover of this equipment is a label
that contains, among other information, the FCC registration number and ringer equivalence
number (REN) for this equipment. If requested, this information must be provided to the tele-
phone company.
2. This equipment uses the following USOC jack: RJ11C
3. The REN is used to determine the quantity of devices which may be connected to the telephone
line. Excessive REN's on the telephone line may result in the devices not ringing in response to
an incoming call. In most, but not all areas, the sum of the REN's should not exceed five (5.0).
Contact the telephone company to determine the maximum REN for the calling area.
4. If this equipment causes harm to the telephone network, the telephone company will notify you
in advance that temporary discontinuance of service may be required. If advance notice is not
practical, the telephone company will notify the customer as soon as possible. Also, you will be
advised your right to file a complaint with the FCC if you believe it is necessary.
5. The telephone company may make changes in its facilities, equipment, operations, or proce-
dures that could affect the operation of the equipment. If this happens, the telephone company
will provide advance notice in order to make necessary modifications in order to maintain unin-
terrupted service.
6. In the event of operation problems (document jam, copy jam, communication error indication),
refer to the solving problems section in this manual.
7. If you cannot correct the problem, please contact the RICOH CORP. CUSTOMER SUPPORT
DEPT. at 1-800-FASTFIX for repair and warranty information. If it is causing harm to the tele-
phone network, the telephone company may request you to disconnect the equipment from the
network until the problem is resolved.
8. This equipment cannot be used telephone company-provided coin service. Connection to Party
Line Service is subject to state tariffs.
❖ WHEN PROGRAMMING EMERGENCY NUMBERS AND/OR MAKING TEST CALLS TO
EMERGENCY NUMBERS:
1. Remain on the line and briefly explain to the dispatcher the reason for the call before hanging up.
2. Perform such activities in the off-peak hours, such as early morning hours or late evenings.
CANADA
The Industry Canada label identifies certified equipment. This certification means that the equipment
meets telecommunications network protective, operational, and safety requirements as prescribed in
the appropriate Terminal Equipment Technical Requirements document(s). The department does not
guarantee the equipment will operate to the user's satisfaction.
Before installing this equipment, users should ensure that it is permissible to be connected to the facil-
ities of the local telecommunications company. The equipment must also be installed using an accept-
able method of connection. The customer should be aware that compliance with the above conditions
may not prevent degradation of service in some situations.
Repairs to certified equipment should be coordinated by a representative designated by the supplier.
Any repairs or alterations made by the user to this equipment, or equipment malfunctions, may give the
telecommunications company cause to request the user disconnect the equipment.
User should ensure for their own protection that the electrical ground connections of the power utility,
telephone lines, and internal metallic water pipe system, if present, are connected together. This pre-
caution may be particularly important in rural areas.
Caution: Users should not attempt to make such connections themselves, but should contact the ap-
propriate electric inspection authority, or electrician, as appropriate.
The Ringer Equivalence Number (REN) assigned to each terminal device provides an indication of the
maximum number of terminals allowed to be connected to a telephone interface. The termination on
an interface may consist of any combination of device subject only to the requirement that the sum of
the Ringer Equivalence Numbers of all the devices does not exceed 5.
In accordance with IEC 60417, this machine uses the following symbols for the main power switch:
ameans POWER ON.
bmeans POWER OFF.
Copyright © 2000 Ricoh Co., Ltd.

i
How to ead This Manual
How to Read This Manual
Symbols
In this manual, the following symbols are used:
R
WARNING:
This symbol indicates a potentially hazardous situation that might result in
death or serious injury when you misuse the machine without following the in-
structions under this symbol. Be sure to read the instructions, all of which are de-
scribed in the Safety Information section in the Advanced Features manual.
R
CAUTION:
This symbol indicates a potentially hazardous situation that might result in mi-
nor or moderate injury or property damage that does not involve personal injury
when you misuse the machine without following the instructions under this
symbol. Be sure to read the instructions, all of which are described in the Safety
Information section in the Advanced Features manual.
* The statements above are notes for your safety.
Important
If this instruction is not followed, paper might be misfed, originals might be
damaged, or data might be lost. Be sure to read this.
Preparation
This symbol indicates the prior knowledge or preparations required before op-
erating.
Note
This symbol indicates precautions for operation, or actions to take after misop-
eration.
Limitation
This symbol indicates numerical limits, functions that cannot be used together,
or conditions in which a particular function cannot be used.
Reference
This symbol indicates a reference.
{}
Keys built into the machine's operation panel.

ii
TABLE OF CONTENTS
Manuals for this machine ......................................................................... 1
Basic Features (This Manual) ....................................................................... 1
Advanced Features....................................................................................... 1
1.Introduction
Part Names................................................................................................. 3
Operation Panel ......................................................................................... 5
Symbols and Conventions Used in This Manual.................................... 7
2.Faxing
Types of Transmission ............................................................................. 9
Suitable Document Types....................................................................... 10
Memory Transmission and Immediate Transmission.......................... 11
Memory Transmission................................................................................. 11
Canceling a Memory Transmission............................................................. 14
Immediate Transmission ............................................................................. 15
Canceling an Immediate Transmission....................................................... 15
Very Fine Detail Faxing ........................................................................... 16
Resolution and Shading .............................................................................. 16
Reception Modes..................................................................................... 17
Switching Between Fax and Telephone Mode............................................ 17
3.Setup
Initial Settings and Adjustments............................................................ 19
Initial Settings (Function 61)........................................................................ 19
Storing and Editing Fax Numbers (Functions 31 & 32) ....................... 22
Storing, Editing and Erasing Quick Dial Numbers (Function 31) ................ 22
Quick Dial Label .......................................................................................... 23
Storing, Editing and Erasing Speed Dial Numbers (Function 32) ............... 23
Storing and Editing a Group of Fax Numbers (Function 33)............... 25
Erasing Groups ........................................................................................... 27
Programming the Group Key ...................................................................... 28
Entering Characters ................................................................................ 29
Entering Symbols ........................................................................................ 29
Wild Cards................................................................................................... 29

iii
4.Troubleshooting
Loading Paper in the Main Cassette...................................................... 31
Adjusting the Volume and Sounds the Machine Makes (Function 92) ... 34
If an Indicator Lights on the Operation Panel....................................... 36
Communication Problems...................................................................... 37
Clearing a Document Jam ...................................................................... 38
Clearing a Copy, Fax, or Print Jam........................................................ 39
Main Machine.............................................................................................. 39
Cassette Entrance....................................................................................... 41
Upper Rear Unit .......................................................................................... 42
Error Messages........................................................................................ 44
Solutions to Common Problems............................................................ 46
INDEX........................................................................................................ 50

iv

1
Manuals for this machine
There are the Basic Features manual and the Advanced Features manual for this
machine. Please consult the manual that suits your needs.
Basic Features (This Manual)
The Basic Features manual explains the most frequently used fax functions and
operations.
Advanced Features
The Advanced Features manual describes more advanced functions, and also
explains settings for key operators.
❖ Chapter 1 Advanced Transmission Features
Explains about sending at a specific time without having to be by the machine
and also taking advantage of off-peak telephone line charges.
❖ Chapter 2 Communication Information
Explains about erasing a fax message stored in memory and checking the con-
tents of any files in memory.
❖ Chapter 3 Transmission Features
Explains about useful features for transmission. You can find out about dial-
ing numbers easily.
❖ Chapter 4 Reception Features
Explains about reception features. You can find out about receiving messages
in telephone mode, and printing with the Reverse Order Printing function for
easier document distribution.
❖ Chapter 5 Copying
Read this chapter when you would like to know about copying operations
and functions.
❖ Chapter 6 Facsimile User Tools
Explains about programming frequently used functions for Quick Dial Key
and User Function Key.
❖ Chapter 7 Key Operator Settings
Explains about functions the key operator handles. You can find out about
setting up the phone line type, and how to store the Memory Locked ID and
the Confidential ID.

2
❖
Chapter 8 Troubleshooting
Explains about clearing a Jam in the optional second cassette, and reading er-
ror reports. When these reports are printed out, check the report and take the
appropriate action.
❖ Chapter 9 Maintaining Your Machine
Explains about loading paper in the optional multipurpose feeder, cleaning
the rollers and scanner and so on.
❖ Chapter 10 Installation
Explains about the machine environment and installation.
❖ Chapter 11 Appendix
You can check the different options and specifications for this machine.

3
1. Introduction
Part Names
1. Second Paper Cassette (Option)
The optional Second paper cassette holds
more paper.
2. Main Paper Cassette
The main paper cassette holds copy pa-
per.
3. Print Delivery Tray
Copies, incoming faxes, and prints are
delivered here.
4. Document Delivery Tray
Scanned documents are stacked on the
document delivery tray.
TSTH060N.eps

Introduction
4
1
5. Main Switch
The main switch turns your machine on
and off.
6. Operation Panel
Key panel for operating the machine.
7. Handset (Option)
8. Document Guide
Match the document guide to the size of
your original documents.
9. Document Table
Document table holds up to 30 sheets
which are fed one at a time. Place your
original documents here.
10. Multi-purpose Feeder (Option)
Multi-purpose Feeder can be loaded with
various kinds of printable media.
11. Front Cover Release Lever
Pull this catch to release the front cover.
12. Front Cover

Operation Panel
5
1
Operation Panel
1. Add Paper indicator
Lights when a cassette is empty.
2. Add Toner indicator
Blinks when toner is about to run out and
lights continuously when toner has run out.
3. Check Display indicator
The Check Display indicator lights to tell
you to read the display.
4. Receive File indicator
The Receive File indicator lights when an
incoming message was received into
memory. Blinks when confidential recep-
tion file or memory lock file is stored in
the memory. (see P.36 “If an Indicator
Lights on the Operation Panel”).
5. {
Resolution
}key.
The Resolution/Halftone is indicated by
these three indicators and can be changed
by the {
Resolution
}key. When the Indica-
tor is not lit, Standard is selected.
6. Memory key/ indicator
When the Memory indicator is on, then
memory transmission is in effect, if it is
off, immediate transmission is in effect.
Switch between the two with the {
Memo-
ry
}key.
7. Control Panel Display
The Liquid Crystal Display guides you
through tasks and informs you of the
state of the machine. Messages appear
here. The display consists of two 20-char-
acter lines.
8. {
Speed Dial/Tel Directory
}key
Press the {
Speed Dial/Tel Directory
}key us-
ing Speed Dial or the Telephone Directo-
ry Feature.
9. {
Pause/Al Redial
}key
The {
Pause/Al Redial
}key inserts a pause
when you are dialing or storing a fax
number. Or, press the key to redial the
last number dialed. (The redial feature
does not work once you have started di-
aling a new number.)
10. Arrow keys
T{
Yes
}accept
U{
No
}reject/ {
Help
}Print help list
Wscroll left/ {
Paper Size
}The paper size
selection screen for each cassette will ap-
pear.
Vscroll right/ {
Option
}Press to access
the options.
TSTS020N.eps

Introduction
6
1
11. Manual Receive indicator.
Lights when the reception mode is Tele-
phone.
12. {
Energy Saver
}key
Hold the button a few seconds to start or
end the energy saver mode.
13. {
Copy
}key
Press this to copy the document now in
the feeder.
14. {
Reception Mode
}key
Press this to select the reception mode
(Tel or Fax).
15. {
Function
}key
Press the {
Function
}key and enter a two
digit code to access functions 11 to 53.
(For Functions 61 to 95, enter 6, and then
the access code.)
16. {
Stop
}key
Press the {
Stop
}key to stop a transmis-
sion or a document scanning, and a re-
ception or to stop a long copy run. The
machine will print out the sheet being
printed and then stop.
17. {
Start
}key
Press the {
Start
}key to start all tasks.
18. Ten key pad
Use the ten key pad (sometimes called
the ten keys) to dial fax numbers, to enter
the numbers of copies, etc.
19. {
On Hook Dial
}key
Press the {
On Hook Dial
}key to dial a
phone call from the keypad without hav-
ing to lift the phone or handset off the
hook (phone or handset option needed).
20. {
Clear
}key
Press the {
Clear
}key to erase the last
character or digit entered, or use the left
and right arrow keys to move the cursor
and then press Clear to erase whatever is
at the cursor.
21. {
Quick Dial
}keys/ {
User Function
}
keys.
There are 30 Quick Dial keys. Use them to
store individual fax numbers (see P.22
“Storing and Editing Fax Numbers (Func-
tions 31 & 32)”) or groups (see P.25 “Stor-
ing and Editing a Group of Fax Numbers
(Function 33)”). You can also use these
keys to enter characters (see P.29 “Enter-
ing Characters”). In addition you can reg-
ister Quick Dial 29 as the Dial Option key
(see Chapter 3, “Assigning the Dial Op-
tion key” in the Advanced Features man-
ual.) You can also use Quick Dial 30 as a
Group key (see P.28 “Programming the
Group Key”).
You can store a combination of settings
that you use frequently in the two User
Function keys (F1, F2). When you press a
User Function key, it lights to show you
that it is selected.

Symbols and Conventions Used in This Manual
7
1
Symbols and Conventions Used in This
Manual
❖ Documents:
A document is anything you put
on the feed table of your machine
whether you are faxing it or copy-
ing it.
❖ Prints:
A print is anything that comes out
of the machine: a fax message you
received or a copy you made.
❖ Procedures:
Procedures are described step by
step. Perform them in order. When
you see a display, it always shows
what comes after performing the
step it accompanies. Other illustra-
tions accompanying steps help
you find the right key, or show you
how to perform the step.
AThis is a step in a procedure.
THIS CORRESPONDS TO
THE LCD DISPLAY.

Introduction
8
1

9
2. Faxing
Types of Transmission
There are two types of transmission.
❖ Memory Transmission
When a fax message is stored in memory , then transmission starts automati-
cally. It is convenient when you would like to take documents back in a hurry.
You can send the same message to more than one destination in a single op-
eration. This technique is referred to as Broadcasting.
❖ Immediate Transmission
The machine dials immediately, and transmits the fax while scanning.
It is convenient when you would like to check whether you have successfully
connected with the other party's fax machine.
A fax message is not stored in memory.
Important
❒If there is a power failure, the power switch is turned off, or the plug is pulled
out for more than 6 hours (1 hour when the optional memory card is in-
stalled), all files stored in memory are deleted. As soon as power is restored,
the Power Failure Report is printed to help you identify deleted files. See
Chapter 8, “Power Failure Report” in the Advanced Features manual.
Transmitter (This machine)
Receiver
Receiver
Receiver
GDRH230E
GDRH230E.eps
GDRH240E
Transmitter
(This machine)
Receiver
GDRH240E.eps

Faxing
10
2
Suitable Document Types
Do not place damaged pages in the automatic document feeder.
• If pages are curled or dog eared, flatten them.
• If pages are stuck together, shuffle the stack.
• If pages are folded, torn, or patched together, make copies.
• If pages have binding files, trim the edges or make copies.
Important
❒Do not place originals that contain the following materials in the document
feeder ;
• Crayon
• Paint
• Charcoal, soft pencil
• Glue
• Thermal paper
• Clips
• OHP Sheets, vinyl-coated paper
• Waxed paper
• Carbon paper
• Silicone oil
Note
❒Copies made with a copier that uses silicone oil may cause a misfeed. To
avoid this, do not scan such copies until five or ten minutes after copying.
• Clearly Written
Small, faint characters may not be transmitted clearly.
• Uniform Page Size
Do not use different size documents in the same transmission.