Ricoh MPC 1500sp User manual

Operating Instructions
Scanner Reference
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
Sending Scan Files by Scan to Folder
Delivering Scan Files
Using the Network TWAIN Scanner Function
Various Scan Settings
Appendix
1
2
3
4
5
6

Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Do not copy or print any item for which reproduction is prohibited by law.
Copying or printing the following items is generally prohibited by local law:
bank notes, revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licens-
es.
The preceding list is meant as a guide only and is not inclusive. We assume no responsibility for its
completeness or accuracy. If you have any questions concerning the legality of copying or printing cer-
tain items, consult with your legal advisor.
Two kinds of size notation are employed in this manual. With this machine refer to the metric version.
Some illustrations in this manual might be slightly different from the machine.
Certain options might not be available in some countries. For details, please contact your local dealer.

i
Manual for This Machine
Refer to the manuals that are relevant to what you want to do with the machine.
❖About This Machine
Be sure to read the Safety Information in this manual before using the ma-
chine.
This manual provides an introduction to the functions of the machine. It also
explains the control panel, preparation procedures for using the machine,
how to enter text, and how to install the CD-ROMs provided.
❖General Settings Guide
Explains User Tools settings, and Address Book procedures such as register-
ing fax numbers, e-mail addresses, and user codes. Also refer to this manual
for explanations on how to connect the machine.
❖Troubleshooting
Provides a guide to solving common problems, and explains how to replace
paper, print cartridges, and other consumables.
❖Security Reference
This manual is for administrators of the machine. It explains security func-
tions that the administrators can use to protect data from being tampered, or
prevent the machine from unauthorized use.
Also refer to this manual for the procedures for registering administrators, as
well as setting user and administrator authentication.
❖Copy Reference
Explains Copier functions and operations. Also refer to this manual for expla-
nations on how to place originals.
❖Facsimile Reference
Explains Facsimile functions and operations.
❖Printer Reference
Explains Printer functions and operations.
❖Scanner Reference
Explains Scanner functions and operations.
❖Network Guide
Explains how to configure and operate the machine in a network environ-
ment, and use the software provided.
This manual covers all models, and includes descriptions of functions and
settings that might not be available on this machine. Images, illustrations, and
information about operating systems that are supported might also differ
slightly from those of this machine.

ii
❖Other manuals
• Manuals for This Machine
•SafetyInformation
• Quick Reference Copy Guide
• Quick Reference Fax Guide
• Quick Reference Printer Guide
• Quick Reference Scanner Guide
• PostScript3 Supplement
•UNIXSupplement
• Manuals for DeskTopBinder Lite
• DeskTopBinder Lite Setup Guide
• DeskTopBinder Introduction Guide
•AutoDocumentLinkGuide
Note
❒Manuals provided are specific to machine types.
❒Adobe Acrobat Reader/Adobe Reader must be installed in order to view the
manuals as PDF files.
❒The following software products are referred to using general names:
*Optional
Product name General name
DeskTopBinder Lite and DeskTopBinder Pro-
fessional *
DeskTopBinder
ScanRouter EX Professional *and ScanRouter
EX Enterprise *
the ScanRouter delivery software

iii
TABLE OF CONTENTS
Manual for This Machine ........................................................................................i
How to Read This Manual .....................................................................................1
Symbols .....................................................................................................................1
Names of Major Options ............................................................................................1
Scanner Mode............................................................................................................2
Display .......................................................................................................................2
Display and Key Operation ........................................................................................3
Scanner Features...................................................................................................4
1. Sending Scan Files by E-mail
Before Sending Scan Files by E-mail...................................................................8
Outline of Sending Scan Files by E-mail....................................................................8
Preparation for Sending by E-mail .............................................................................9
Registering E-mail Address to Address Book ............................................................9
E-mail Screen...........................................................................................................10
Basic Procedure for Sending E-mail..................................................................12
Specifying Destination ........................................................................................14
Selecting a Destination Registered to a Quick Dial Key ..........................................14
Selecting a Destination Registered in the Machine's Address Book........................14
Manual Entry of an E-mail Address..........................................................................20
Searching for a Destination in the LDAP Server ......................................................21
Checking Selected Destinations ..............................................................................24
Registering Manually-Entered E-mail Address to Address Book .............................25
Specifying Sender................................................................................................27
Selecting a Sender Registered to a Quick Dial Key.................................................28
Selecting a Sender from the List ..............................................................................29
Using a Registration Number to Specify a Sender Name ........................................30
Searching for a Sender by Name.............................................................................32
Searching for a Sender by E-mail Address ..............................................................34
Checking the E-mail Results...............................................................................36
2. Sending Scan Files by Scan to Folder
Before Sending Scan Files by Scan to Folder ..................................................38
Outline of Sending Scan Files by Scan to Folder.....................................................38
Preparation for Sending by Scan to Folder ..............................................................40
Registering Destination Folders to Address Book....................................................41
Scan to Folder Screen .............................................................................................42
Basic Procedure for Sending by Scan to Folder ..............................................44
Specifying a Destination Folder .........................................................................46
Selecting a Destination Registered to a Quick Dial Key ..........................................46
Selecting a Destination Registered in the Machine’s Address Book........................47
Sending Scan Files to a Shared Folder on the Network ..........................................52
Sending Scan Files to the FTP Server.....................................................................57
Sending Scan Files to an NDS Tree Folder or NetWare Server ..............................59
Checking Selected Destinations ..............................................................................65
Registering Specified Destination Folder Path to Address Book .............................65
Checking the Scan to Folder Results ................................................................67

iv
3. Delivering Scan Files
Before Delivering Scan Files ..............................................................................69
Delivering Scan Files ...............................................................................................69
Preparation for Delivering ........................................................................................70
Installing DeskTopBinder Lite from Provided CD-ROM ...........................................71
Network Delivery Scanner Screen ...........................................................................72
Basic Delivery Procedure....................................................................................74
Specifying a Destination .....................................................................................77
Selecting a Destination Using a Quick Dial Key.......................................................77
Selecting a Destination Registered in the Destination List of the Delivery Server.......77
Checking Selected Destinations ..............................................................................82
Checking the Status of Delivery .........................................................................83
4. Using the Network TWAIN Scanner Function
When Using as a TWAIN Scanner ......................................................................85
Outline of the TWAIN Scanner Function ..................................................................85
Preparation for Using the Network TWAIN Scanner ................................................86
Installing TWAIN Driver from Provided CD-ROM.....................................................87
Basic Procedure for Scanning Files Using TWAIN Scanner ...........................89
Original Orientation of Network TWAIN Scanner .....................................................90
5. Various Scan Settings
Specifying Send Options ....................................................................................93
Resolution ................................................................................................................93
Original Orientation ..................................................................................................94
Original Setting.........................................................................................................96
Scan Size .................................................................................................................97
Mixed Size Mode....................................................................................................101
Specify a Subject ...............................................................................................103
Specifying a File Type............................................................................................104
Stamp.....................................................................................................................105
Setting Security to PDF File ...................................................................................106
Changing Permissions for PDF File .......................................................................109
Selecting Original Type .....................................................................................112
Adjusting Image Density ...................................................................................114
6. Appendix
Relationship between Resolution and File Size..............................................115
When Using for E-mail or Scan to Folder, or as a Network
Delivery Scanner..................................................................................................116
When Using as a Network TWAIN Scanner...........................................................117
Relationship between File Type Specified for Scan and File Types for
Sending Files by E-mail or to Folder .............................................................121
Software Supplied on CD-ROM ........................................................................122
Quick Install............................................................................................................122
TWAIN Driver .........................................................................................................122
DeskTopBinder Lite................................................................................................123

v
Values of Various Set Items for Transmission/Delivery Function ................125
Transmission..........................................................................................................125
The Network Delivery Function ..............................................................................127
Specifications.....................................................................................................128
INDEX....................................................................................................... 129

vi

1
How to Read This Manual
This section describes how to read this manual through symbols used.
Symbols
This manual uses the following symbols:
Indicates important safety notes.
Ignoring these notes could result in serious injury or death. Be sure to read these
notes. They can be found in the "Safety Information" section of About This Ma-
chine.
Indicates important safety notes.
Ignoring these notes could result in moderate or minor injury, or damage to the
machine or to property. Be sure to read these notes. They can be found in the
"Safety Information" section of About This Machine.
Indicates points to pay attention to when using the machine, and explanations
of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure
to read these explanations.
Indicates supplementary explanations of the machine’s functions, and instruc-
tions on resolving user errors.
This symbol is located at the end of sections. It indicates where you can find fur-
ther relevant information.
[]
Indicates the names of keys that appear on the machine’s display panel.
{}
Indicates the names of keys on the machine’s control panel.
Names of Major Options
Major options of this machine are referred to as follows in this manual:
• Auto Document Feeder→ADF
• Auto Document Feeder capable of scanning both sides of a sheet→ARDF

2
Scanner Mode
This section describes functions you can use in the scanner mode.
For details about each function, see respective chapters.
❖Sending scan files
There are several methods you can use to send captured data as files to com-
puters.
The following functions are available only when Function Upgrade Option is
installed:
• Sending scan files by e-mail
For details, see chapter 1 "Sending Scan Files by E-mail"
• Sending scan files to a shared folder
For details, see chapter 2 "Sending Scan Files by Scan to Folder".
• Sending scan files to an FTP server
For details, see chapter 2 "Sending Scan Files by Scan to Folder".
• Sending scan files to a NetWare server
For details, see chapter 2 "Sending Scan Files by Scan to Folder".
• Delivering scan files using the delivery server
For details, see chapter 3 "Delivering Scan Files".
❖Scanning originals using the TWAIN Driver
Use the TWAIN driver to specify the machine where originals will be scanned
from a client computer. For details, see chapter 4 "Using the Network TWAIN
Scanner Function".
Reference
p.7 “Sending Scan Files by E-mail”
p.37 “Sending Scan Files by Scan to Folder”
p.69 “Delivering Scan Files”
p.85 “Using the Network TWAIN Scanner Function”
Display
You can find explanations about the E-mail screen, Scan to Folder screen, or Net-
work Delivery Scanner screen in this manual. For details, see "E-mail Screen",
"Scan to Folder Screen", and "Network Delivery Scanner Screen".
Reference
p.10 “E-mail Screen”
p.42 “Scan to Folder Screen”
p.72 “Network Delivery Scanner Screen”

3
Display and Key Operation
1. Selection keys
Press to select an item displayed at the
bottom of the screen.
Example: the standby screen
• When the instruction "press []
to switch to the E-mail screen" is given
in this manual, press the left selection
key.
• When the instruction "press [Manual]"
is given in this manual, press the cent-
er selection key.
• When the instruction "press [Options]"
is given in this manual, press the right
selection key.
2. {Escape}key
Press to cancel operation or return to the
preceding display.
3. {OK}key
Press to specify a function on the display
or determine a selected function.
4. Scroll key
Press to move the cursor in each direc-
tion, step by step. When {U}, {T}, {V},
or {W} appears in this manual, press the
scroll key of the same direction.
ALO011S

4
Scanner Features
This section explains Scanner Features settings.
To display the Scanner Features screen, press {User Tools/Counter}. For details
about setting methods, see General Settings Guide.
Important
❒The Scanner Features screen is displayed only when Function Upgrade Op-
tion is installed.
❖Scan Settings
❖Destination List Settings
Items Description
Default Scan Settings Allows you to specify the default resolution and scan
size.
Original Setting Allows you to specify the default scanning area.
Mixed Orig. Sizes Priority Allows you to set the machine to automatically detect
the size of mixed-size originals placed in the Auto
Document Feeder (ADF).
Orig. Orientation Priority Allows you to select the default original orientation
(helpful if you usually place originals in the same ori-
entation).
Original Type Setting Allows you to select a suitable original type setting.
Colour Mode Priority Allows you to specify whether to scan originals in full
colour or black and white.
Dropout Colour Settings Allows you to select which colours not to scan (speci-
fied colours in the predefined range are not scanned).
Items Description
Dest. List Priority 1 Allows you to specify whether the address book that
is managed by this machine or the "Destination List"
that is managed by the delivery server is displayed as
the default.
Update Server Dest. List Allows you to update the delivery server's destination
list by pressing [Update Server Dest. List]. To use this
function, under [System Settings], set [Delivery Option]to
[On].
Dest. List Priority 2 Allows you to select whether to prioritize the e-mail
destination list or the folder destination list.

5
❖Send Settings
❖Administrator Tools
Items Description
TWAIN Standby Time Allows you to select the machine's response if a client
computer tries to use the TWAIN scanner while scan-
ning is in progress.
File Type Priority Allows you to specify the default file format of scan
files.
Compression (B&W) Allows you to specify a compression method for files
scanned in black and white.
Compress. (Gray/Full Clr) Allows you to specify a compression method for files
scanned in gray scale or full colour.
Print&Del. Scanner Journal Allows you to specify the machine's response if the
maximum number of scanner journals is exceeded.
Print Scanner Journal Allows you to print the scanner journal. The scanner
journal is then deleted.
Delete Scanner Journal Allows you to delete the scanner journal without
printing it.
Max. E-mail Size Allows you to select whether or not to limit the size of
e-mail that has attachments.
Divide & Send E-mail Allows you to select whether or not to divide files that
exceed the size specified in [Max. E-mail Size]and send
them as multiple e-mails.
E-mail Informatn. Language Allows you to select the language in which document
information such as the title, date, and administrator's
name is sent.
Items Description
Menu Protect Allows you to set the default access level for functions
whose settings can be changed by users other than the
administrator.

6

7
1. Sending Scan Files by E-mail
You can attach scan files to e-mails and send them via connections such as LAN
and the Internet.
Important
❒This function is available only when Function Upgrade Option is installed.

Sending Scan Files by E-mail
8
1
Before Sending Scan Files by E-mail
This section explains the necessary preparations and the procedure for sending
scan files by e-mail.
Outline of Sending Scan Files by E-mail
This section outlines the function for sending scan files by e-mail.
1. This machine
A scan file can be attached to an e-mail
and sent to a mail server.
2. SMTP server
You need to have an access to an e-mail
server that supports SMTP (Simple Mail
Transfer Protocol), to send scan files by e-
mail. However, it is not essential to have
an e-mail server inside the LAN where
this machine belongs. It transfers a re-
ceived e-mail to a specified destination
through a LAN or the Internet.
3. Client computer
Use e-mail client software to receive e-
mail messages and scan file attachments
that are generated by this machine.
4. LDAP server
Use this server for administering e-mail
accounts, searching the network, and au-
thenticating the computers that access
the machine. Using the LDAP server, you
can search for destinations from the ma-
chine.
ZZZ508S

Before Sending Scan Files by E-mail
9
1
Preparation for Sending by E-mail
This section explains the preparation and settings for sending scan files by e-mail.
AConnect the machine to the network.
Connect the machine to the network using an Ethernet or IEEE 1394 cable, or
wireless LAN (IEEE 802.11b).
BMake the necessary network settings in [System Settings].
If you have connected the machine to the network using an Ethernet cable,
make the following settings. For details, see General Settings Guide.
• Specify the machine’s IPv4 address and subnet mask.
• Specify the IPv4 gateway address.
•In[Effective Protocol], enable [IPv4].
• Specify the SMTP server.
CIf necessary, change settings in [Send Settings]under [Scanner Features].
Note
❒To connect the machine to the network using an IEEE 1394 cable or wire-
less LAN (IEEE 802.11b), an extended 1394 board or extended wireless
LAN board is required respectively. For details, see Network Guide.
❒Items to set up in [System Settings]vary depending on the network environment.
For more information about network settings, see General Settings Guide.
❒For more information about [Scanner Features], see General Settings Guide.
Registering E-mail Address to Address Book
You can register frequently used e-mail addresses to the address book.
You can register frequently used e-mail addresses in the address book. Register
e-mail addresses in [Address Book Management]under [Administrator Tools]from
[System Settings]. Addresses can also be registered as groups.
Note
❒For details about registering e-mail addresses in the address book, see "Reg-
istering Addresses and Users for Facsimile / Scanner Functions", General Set-
tings Guide.
❒You can also register e-mail addresses in the address book using Web Image
Monitor or SmartDeviceMonitor for Admin. For details about how to install
these applications, see "Monitoring and Configuring the Printer", Network
Guide. For details about registering addresses in the address book, see Help
of respective applications.
❒Depending on the machine type, you may not be able to use the machine
when it is updating the address book using CSV files (retrieved using Smart-
DeviceMonitor for Admin) that contain user codes.

Sending Scan Files by E-mail
10
1
E-mail Screen
This section explains the screen layout when sending scan files by e-mail.
❖Main screen
❖When a destination is entered manually
❖When a group is selected for destination
ALO001S
ALO002S
ALO020S

Before Sending Scan Files by E-mail
11
1
1. E-mail icon
Indicates that the E-mail screen is dis-
played.
2. Destination field
Displays a selected destination. If multiple
destinations are selected, press {U} or {T}
to display the destinations in the order
they were selected. To check the selected
destination, press {Check Destination}.
3. E-mail / Scan to Folder / Network
Delivery Scanner
Press to switch between screens. You can
also use this key to switch between the E-
mail and Scan to Folder functions when
sending the same file to both e-mail and
Scan to Folder destinations at the same
time.
4. [Manual]
When specifying a destination that is not
registered, press [Manual], and then enter
the e-mail address of the destination us-
ing the Quick Dial keys.
5. [Options]
Press to make the scan settings and spec-
ify formats of files you want to send.
6. [Add Dest]
When selecting multiple destinations af-
ter a manual entry of an e-mail address,
press [Add Dest], and then enter the e-mail
address of the destination.
7. [EditDest]
When changing an e-mail address that has
been entered, press [EditDest], and then en-
ter the new e-mail address.
8. [View]
Press to check the addresses registered in
a group.

Sending Scan Files by E-mail
12
1
Basic Procedure for Sending E-mail
This section describes the basic operation for sending scan files by e-mail.
AMake sure that no previous settings remain.
If a previous setting remains, press {Clear Modes}.
BIf the Network Delivery Scanner or Scan to Folder screen is displayed, press
[]to switch to the E-mail screen.
CPlace originals.
DSelect the destination.
You can specify multiple destinations.
For details, see "Specifying Destination".
EPress [Options], select [Sender's Name], and then specify the sender.
For details, see "Specifying Destination".
FIf necessary, press [Options]to specify the resolution and orientation of the
originals.
For details, see "Various Scan Settings".